Public Utilities Public Utilities
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
Water Utility 3,911,739 4,080,253 3,420,683 3,433,392 12,709
Sewer Utility 5,000,647 9,376,856 11,362,520 5,177,537 (6,184,983)
Total Revenues 8,912,386 13,457,109 14,783,203 8,610,929 (6,172,274)
Expenses:
Water Utility
Water Plant 1,161,580 1,095,015 722,170 897,256 175,086
Water Distribution 674,469 649,010 912,179 865,678 (46,501)
Administrative/Non Div. 1,184,802 1,253,518 1,295,271 1,273,494 (21,777)
Total 3,020,851 2,997,543 2,929,620 3,036,428 106,808
Sewer Utility
Sewer Collection 1,558,768 2,737,696 1,245,525 1,180,037 (65,488)
Sewer Treatment 2,204,178 4,740,444 7,402,345 1,755,877 (5,646,468)
Administrative/Non Div. 1,756,879 2,449,747 1,892,468 2,721,577 829,109
Total 5,519,825 9,927,887 10,540,338 5,657,491 (4,882,847)
Total Expenses 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
Resource Allocation:
Personnel Services 1,740,254 1,774,640 1,841,676 1,862,893 21,217
Operating Expenses 2,965,229 3,220,244 3,198,642 2,946,262 (252,380)
Capital Outlay 2,045,468 5,357,394 6,428,845 1,018,300 (5,410,545)
Debt Service 1,396,041 1,444,664 1,508,842 2,236,604 727,762
Transfers 393,684 1,128,488 491,953 629,860 137,907
Total Resource Allocation: 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
Summary of Authorized Positions
2011-2012 2012-2013
Water Utility
Public Utilities Director 0.50 0.50
Utility Plant Division Director 0.50 0.50
Special Projects Manager 0.50 0.50
Water Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Utilities Collection/Distribution Operators 2.00 2.00
Cross Connection Administrator/GIS Technician 0.50 0.50
Sewer Utility
Public Utilities Director 0.50 0.50
Utility Plant Division Director 0.50 0.50
Special Projects Manager 0.50 0.50
Wastewater Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Wastewater/Water Operators 6.00 6.00
Lift Station Technician 1.00 1.00
Utilities Collection/Distribution Operators 2.00 2.00
Heavy Equipment Operator 0.70 0.70
Heavy Equipment Operator(Part Time) 1.00 0.00
Wastewater/Water Operator-(Part Time) 4.00 4.00
Cross Connection Administrator/GIS Technician 0.50 0.50
23.70 22.70
113
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 3,110,440 3,147,781 3,420,246 3,321,142 (99,104)
Operating Cash 1,195,260 1,306,902 2,176,994 3,589,343 1,412,349
Cash Forward 4,305,700 4,454,683 5,597,240 6,910,485 1,313,245
Revenues
Grants 251,359 1,033,210 0 0 0
Inside City Charges 4,629,144 5,034,936 4,993,032 4,993,052 20
Outside City Charges 2,865,540 3,080,572 3,149,253 3,149,302 49
Cut-in-Fees 6,275 15,629 4,500 5,500 1,000
Service Charges 117,947 110,920 90,200 90,000 (200)
Delinquent Charges 205,472 224,084 150,000 150,000 0
Water I Sewer Connection Charges 8,173 2,150 0 0 0
Water Cross Connection 800 1,550 1,000 1,000 0
Water Impact Fees 0 0 1,182 1,182 0
Interest Earnings 159,143 89,511 66,670 75,650 8,980
Miscellaneous 52,388 64,970 48,418 50,057 1,639
Assessments 0 3,302 3,302 0
System Development Charges 120,569 174,103 100,000 70,000 (30,000)
Financed Charges 0 21,477 23,884 21,884 (2,000)
Loan Proceeds 495,576 3,603,997 6,151,762 0 (6,151,762)
Transfer from General Fund 0 0
Total Revenues 8,912,386 13,457,109 14,783,203 8,610,929 (6,172,274)
Other Financing Sources 10,406 990,528 0 0 0
Total Resources 13,228,492 18,902,320 20,380,443 15,521,414 (4,859,029)
Expenditures
Water Production 1,161,580 1,095,015 722,170 897,256 175,086
Sewer Treatment 2,204,178 4,740,444 7,402,345 1,755,877 (5,646,468)
Distribution and Collection 2,233,237 3,386,706 2,157,704 2,045,715 (111,989)
Non-Divisional 2,941,681 3,703,265 3,187,739 3,995,071 807,332
DIVISION TOTALS 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
Other Financing Uses 233,133 379,650 0 0 0
Restricted 3,147,781 3,420,246 3,321,142 3,734,485 413,343
Operating Cash 1,306,902 2,176,994 3,589,343 3,093,010 (496,333)
Ending Cash 4,454,683 5,597,240 6,910,485 6,827,495 (82,990)
Total Expenses and Cash 13,228,492 18,902,320 20,380,443 15,521,414 (4,859,029)
Resource Allocation
Personnel Services 1,740,254 1,774,640 1,841,676 1,862,893 21,217
Operating Expenses 2,965,229 3,220,244 3,198,642 2,946,262 (252,380)
Capital Outlay 2,045,468 5,357,394 6,428,845 1,018,300 (5,410,545)
Debt Service 1,396,041 1,444,664 1,508,842 2,236,604 727,762
Transfers 393,684 1,128,488 491,953 629,860 137,907
Totals 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
114
Water Utility Fund
Purpose:
The Water Production and Water Distribution Divisions operate and maintain four water
treatment plants, nine potable water wells, and the distribution system to supply potable
water and fire protection.
Key Objectives:
• To protect the public health through compliance with local, state and federal
regulatory requirements for drinking water standards
• To maintain water supply and facilities to provide fire protection
• To insure adequate quantity and quality of future water supplies throughout the
service area through proper maintenance and planning
• To protect existing water facilities through accurate system mapping and data
entry into the GIS system
Issues, Trends and Highlights:
• Over the last several years, water consumption dropped off fairly dramatically. A
combination of factors, including conservation, the economic downturn, vacant
apartments and mobile home parks, installation of private wells and retrofitting
homes with water conserving plumbing fixtures may have accounted for the
decreased water use. So far in FY12, consumption appears to be leveling off.
• The St. Johns River Water Management District continues to work on the Water
Supply Plan and Minimum Flows and Levels. The plan may show Northeast
Florida area as a potential Priority Water Caution Area with possible limits on
withdrawals from the Florida Aquifer. The City will continue working with other
utilities and the District to determine potential effects on water supply allocations
and costs.
Workload Data
Activity FY-10 FY-11 FY-12 (est) FY-13 (est)
Million Gallons Treated 846 846 881 882
Miles of distribution system 102 102 102 102
maintained
Number of Active Accounts 8,071 8,050 8,051 8,060
115
Sewer Utility Fund
Purpose:
The Sewer Collection and Sewer Treatment Divisions operate and maintain wastewater collection,
transmission and treatment facilities. These facilities include the treatment plants, lift stations, force
mains, gravity mains, services, and the effluent pumping system and outfall force mains which discharge
to the St. Johns River. Biosolids, the treated product of wastewater treatment, are disposed of at Trail
Ridge Landfill.
Key Objectives:
• To protect the environment and the public health by maintaining compliance with local, state and
federal regulatory requirements
• To maintain and improve facilities and equipment to extend the life of the system
• To implement the Capital Improvement Program outlined in the Sewer Master Plan Update
• To protect the system by continually updating sewer maps and data using the GIS system
Issues, Trends and Highlights:
• Constructions of the Total Maximum Daily Load (TMDL) improvements to remove nitrogen are
currently underway. The TMDL project includes upgrades to Wastewater Treatment Plant#1 to
provide nitrogen removal, construction of a force main from Wastewater Treatment Plant #2 to
Wastewater Treatment Plant#1, and abandonment of Wastewater Treatment Plant#2. Sludge
treatment and odor control upgrades are also under construction.
• DEP State Revolving Fund monies are being used to pay for the TMDL improvements at a
reduced interest rate.
• Significant operational savings will occur with the completion of the TMDL improvements.
• The operating budget will maintain current levels of service only, and maintain compliance with
new and existing regulatory requirements.
Workload Data
Activity FY10 FY11 FY12 (est.) FY13 (est.)
Millions of Gallons Treated 763 764 764 765
Miles of Sewer Lines Maintained 88 89 93 93
*Lift Stations Maintained 32* 31* 31* 31*
Sewer Services Maintained 7,463 7,466 7,525 7,543
*Includes storm water pump station.
116
Public Utilities Fund
Administrative and Non- Divisional
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
OPERATING EXPENSES
Professional Services 4,839 0 0 0 0
Contract Services 285 2,684 500 500 0
Insurance 176,448 152,314 138,535 145,815 7,280
Other Current Charges 14,538 2,463 0 0 0
Internal Service Charges 955,846 972,652 1,047,909 982,292 (65,617)
Total Operating Expenses 1,151,956 1,130,113 1,186,944 1,128,607 (58,337)
DEBT SERVICE
Utility Revenue Bonds-1996/2010
Principal 21,506 25,806 29,607 30,175 568
Interest 33,662 22,941 21,328 20,171 (1,157)
Other 882
Utility Revenue Bonds-2004
Principal 666,656 683,860 705,364 726,869 21,505
Interest 583,560 564,135 542,593 519,313 (23,280)
Other 345 344 348 350 2
State Revolving Fund Loan
Principal
429,184 429,184
Interest 342,602 342,602
Utility Revenue 2010 new issues
Principal 37,271 48,089 10,818
Interest 25,545 31,382 29,842 (1,540)
Suntrust-1999 Revenue Refunding
Principal 74,107 76,895 79,581 84,606 5,025
Interest 15,323 12,149 8,872 5,403 (3,469)
Total Debt Service 1,396,041 1,411,675 1,456,346 2,236,604 780,258
TRANSFERS
To General Fund 393,684 1,128,488 491,953 629,860 137,907
Total Transfers 393,684 1,128,488 491,953 629,860 137,907
DIVISION TOTALS 2,941,681 3,670,276 3,135,243 3,995,071 859,828
117
Water Utility Fund
Water Production Division
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 207,964 211,820 209,944 208,445 (1,499)
Overtime 1,483 2,073 1,500 1,500 0
Special Pay 15,928 13,650 19,933 19,933 0
Sub-Total 225,375 227,543 231,377 229,878 (1,499)
Benefits
FICA 16,415 16,583 17,792 17,589 (203)
Pension 31,655 38,346 52,691 58,144 5,453
Health and Life Insurance 19,751 22,300 28,936 31,511 2,575
Worker and Unemploy Comp 7,707 5,684 6,150 7,293 1,143
Sub-Total 75,528 82,913 105,569 114,537 8,968
Total Wages and Benefits 300,903 310,456 336,946 344,415 7,469
OPERATING EXPENSES
Professional Services 7,445 1,875 10,000 85,000 75,000
Contract Services 147,240 189,854 180,000 170,000 (10,000)
Local Travel 865 514 700 700 0
Communications 1,192 1,856 2,000 2,300 300
Postage 259 160 200 200 0
Utilities 104,629 123,518 119,000 119,000 0
Rentals and Leases 1,952 1,320 750 770 20
Insurance
Repairs and Maintenance 8,875 12,672 14,441 14,646 205
Printing and Publishing 1,006 857 1,000 1,000 0
Advertising and Promotions
Other Current Charges 14,265 7,810 4,600 5,575 975
Office Supplies 1,738 1,895 1,750 1,750 0
Operating Supplies 34,814 37,403 37,023 37,400 377
Books,Training,Memberships 4,299 5,518 5,350 5,200 (150)
Total Operating Expenses 328,579 385,252 376,814 443,541 66,727
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 530,298 392,678 4,200 105,000 100,800
Vehicles
Equipment 1,800 6,629 4,210 4,300 90
Total Capital Outlay 532,098 399,307 8,410 109,300 100,890
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,161,580 1,095,015 722,170 897,256 175,086
118
Water Utility Fund
Water Distribution Division
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 211,076 215,921 171,535 169,902 (1,633)
Overtime 16,221 14,378 13,000 14,000 1,000
Special Pay 16,189 16,189 14,263 14,263 0
Sub-Total 243,486 246,488 198,798 198,165 (633)
Benefits
FICA 17,881 18,152 15,514 15,162 (352)
Pension 32,348 39,275 43,051 47,393 4,342
Health and Life Insurance 26,779 28,419 26,020 26,658 638
Worker and Unemploy Comp 10,228 8,103 6,796 7,841 1,045
Sub-Total 87,236 93,949 91,381 97,054 5,673
Total Wages and Benefits 330,722 340,437 290,179 295,219 5,040
OPERATING EXPENSES
Professional Services 130 757 500 15,500 15,000
Contract Services 39,596 40,386 75,410 51,000 (24,410)
Local Travel 399 851 500 500 0
Communications 4,024 5,096 5,103 5,100 (3)
Postage 63 17 50 50 0
Utilities 2,310 2,216 2,000 2,300 300
Rentals and Leases 3,750 3,288 1,847 1,215 (632)
Insurance
Repairs and Maintenance 31,338 30,193 33,305 34,494 1,189
Printing and Publishing 637 131 800 800 0
Advertising and Promotions
Other Current Charges
Office Supplies 237 618 700 700 0
Operating Supplies 104,754 137,671 158,195 176,400 18,205
Books,Training,Memberships 2,446 2,071 2,600 2,400 (200)
Total Operating Expenses 189,684 223,295 281,010 290,459 9,449
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 146,583 15,021 337,000 270,000 (67,000)
Vehicles
Equipment 7,480 70,257 3,990 10,000 6,010
Total Capital Outlay 154,063 85,278 340,990 280,000 (60,990)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 674,469 649,010 912,179 865,678 (46,501)
119
Sewer Utility Fund
Sewer Collection Division
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 205,132 210,061 209,376 210,899 1,523
Overtime 7,435 7,864 6,000 6,000 0
Special Pay 20,908 17,057 18,000 18,000 0
Sub-Total 233,475 234,982 233,376 234,899 1,523
Benefits
FICA 17,353 17,613 17,853 17,973 120
Pension 31,494 38,194 52,548 58,829 6,281
Health and Life Insurance 23,339 25,033 22,700 33,985 11,285
Worker and Unemploy Comp 9,611 7,736 7,331 8,664 1,333
Sub-Total 81,797 88,576 100,432 119,451 19,019
Total Wages and Benefits 315,272 323,558 333,808 354,350 20,542
OPERATING EXPENSES
Professional Services 400 400 0
Contract Services 246,034 342,152 340,000 269,000 (71,000)
Local Travel 1,403 908 800 800 0
Communications 2,097 2,090 2,800 3,000 200
Postage
Utilities 51,581 54,593 54,100 54,100 0
Rentals and Leases 1,744 1,606 605 300 (305)
Insurance
Repairs and Maintenance 28,360 23,549 27,750 29,087 1,337
Printing and Publishing 148 833 250 250 0
Advertising and Promotions
Other Current Charges 5,312 0 0 0
Office Supplies
Operating Supplies 26,837 30,671 31,052 30,400 (652)
Books,Training,Memberships 1,262 1,146 1,150 1,350 200
Total Operating Expenses 359,466 462,860 458,907 388,687 (70,220)
CAPITAL OUTLAY
Land 140,957
Buildings
Infrastructure Improvements 743,073 1,951,278 452,810 437,000 (15,810)
Vehicles
Equipment 0
Total Capital Outlay 884,030 1,951,278 452,810 437,000 (15,810)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,558,768 2,737,696 1,245,525 1,180,037 (65,488)
120
Sewer Utility Fund
Sewer Treatment Division
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 548,940 548,501 564,664 538,045 (26,619)
Overtime 4,966 5,097 7,000 6,000 (1,000)
Special Pay 35,231 28,009 38,800 38,800 0
Sub-Total 589,137 581,607 610,464 582,845 (27,619)
Benefits
FICA 42,935 42,750 46,701 44,598 (2,103)
Pension 82,853 100,414 137,730 145,994 8,264
Health and Life Insurance 58,216 60,546 72,348 78,021 5,673
Worker and Unemploy Comp 20,216 14,872 13,500 17,451 3,951
Sub-Total 204,220 218,582 270,279 286,064 15,785
Total Wages and Benefits 793,357 800,189 880,743 868,909 (11,834)
OPERATING EXPENSES
Professional Services 1,571 4,193 7,000 39,000 32,000
Contract Services 196,274 318,155 243,000 181,950 (61,050)
Local Travel 341 276 300 300 0
Communications 4,982 5,089 6,303 4,400 (1,903)
Postage 1,487 3,353 2,000 2,000 0
Utilities 500,510 514,180 452,200 270,000 (182,200)
Rentals and Leases 3,882 3,991 1,702 1,500 (202)
Insurance
Repairs and Maintenance 76,951 34,794 45,562 45,868 306
Printing and Publishing 948 1,158 1,000 1,000 0
Advertising and Promotions
Other Current Charges 23,774 22,400 20,700 18,400 (2,300)
Office Supplies 1,659 1,379 1,300 1,100 (200)
Operating Supplies 119,532 104,034 109,000 123,400 14,400
Books,Training,Memberships 3,633 5,722 4,900 6,050 1,150
Total Operating Expenses 935,544 1,018,724 894,967 694,968 (199,999)
CAPITAL OUTLAY
Land 4,757
Buildings
Infrastructure Improvements 467,420 2,906,705 5,611,635 17,000 (5,594,635)
Vehicles 140,000 140,000
Equipment 3,100 14,826 15,000 35,000 20,000
Total Capital Outlay 475,277 2,921,531 5,626,635 192,000 (5,434,635)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 2,204,178 4,740,444 7,402,345 1,755,877 (5,646,468)
121
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