Public Works Public Works
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 1,450,059 1,454,687 1,546,560 1,593,673 47,113
Local Option Gas Taxes 465,583 454,036 421,000 433,655 12,655
Sanitation Utility 1,821,175 1,775,216 1,756,950 1,814,950 58,000
Storm Water Utility 1,021,189 685,886 958,430 1,097,430 139,000
Total Revenues 4,758,006 4,369,825 4,682,940 4,939,708 256,768
Expenses:
Public Works Admin. 445,211 462,483 506,744 516,660 9,916
Street and Road Maint. 758,799 745,141 788,379 792,373 3,994
Local Option Gas Tax 608,559 451,253 446,406 468,500 22,094
Sanitation Utility 1,707,996 1,718,610 1,793,033 1,810,501 17,468
Storm Water Utility 3,363,853 1,348,148 923,393 1,208,504 285,111
Fleet Maintenance 246,049 247,063 251,437 284,640 33,203
Total Expenses 7,130,467 4,972,698 4,709,392 5,081,178 371,786
Resource Allocation:
Personnel Services 1,086,105 1,041,026 1,052,802 1,103,220 50,418
Operating Expenses 2,558,030 2,721,502 2,967,438 2,935,592 (31,846)
Capital Outlay 2,537,318 521,286 113,906 420,200 306,294
Debt Service 212,350 224,865 211,151 210,768 (383)
Transfers 736,664 464,019 364,095 411,398 47,303
Total Resource Allocation: 7,130,467 4,972,698 4,709,392 5,081,178 371,786
Summary of Authorized Positions
2011-2012 2012-2013
Public Works Administration
Public Works Director 1.00 1.00
Deputy Public Works Director 1.00 1.00
Public Works Inspector 1.00 1.00
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk-(Part Time) 1.00 1.00
6.00 6.00
Street and Road Maintenance
Streets and Maintenance Division Director 0.60 0.60
Crew Chief 0.50 0.50
Building Maintenance Technician 1.00 1.00
Building/Sign Maintenance Worker 1.00 1.00
General Maintenance Worker 3.75 3.75
6.85 6.85
Storm Water Maintenance
Streets and Maintenance Division Director 0.40 0.40
Crew Chief 0.50 0.50
Heavy Equipment Operator 1.90 1.90
General Maintenance Worker 1.25 1.25
4.05 4.05
Sanitation
Heavy Equipment Operator 0.40 0.40
Total Public Works 17.30 17.30
97
Public Works Administration
Purpose:
The Public Works Administration Division is responsible for engineering and administrative support for
the Public Works divisions,Public Works Capital Improvement Program and construction projects, and
customer requests related to Public Works functions.
Key Objectives:
• Continue to complete new projects in projects at minimum cost while assuring
synchronization with the City quality construction.
Commission's strategic planning
priorities. • Streamline plan reviews and ensure
building contractors understand
• Continue to improve upon the submittal requirements for permit
effectiveness and productivity of the applications.
Parks Maintenance and Beautification
Division as well as combining and • Continue master planning and mapping
coordinating efforts between all Public of city facilities using Geographic
Works staff and equipment. Information System.
• Continue to administer the Capital
Improvement Program by completing
Issues,Trends,Highlights:
• Continue to provide construction engineering and inspection services on various concrete
projects,water/sewer/stormwater upgrades,milling and paving, and many additional minor
projects.
• Engineering and administrative support provided for regulatory permits and permit renewals.
• Continued training of supervisory staff, via professional seminars, including the Florida
Stormwater Association's(F SA)Annual Conference.
• Continued organization of City maps and plan files,preparing for document imaging and
archiving of files.
• Continued contract administration for annual contracts, including asphalt,beach cleaning,
concrete, ditch spraying, general engineering consulting, fleet maintenance, hurricane debris
removal, landscape maintenance of City parks, Atlantic Blvd./Town Center and Mayport Road
medians and the Mayport Flyover, mosquito control,palm tree trimming,point repairs, sanitation,
stormwater jetting, street sweeping, surveying, and uniforms.
98
General Fund
Public Works Administration
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 306,785 308,610 310,460 307,551 (2,909)
Overtime 679 0 200 200 0
Special Pay 4,714 3,228 7,475 7,475 0
Sub-Total 312,178 311,838 318,135 315,226 (2,909)
Benefits
FICA 22,498 22,535 24,337 24,119 (218)
Pension 44,930 54,471 74,842 82,411 7,569
Health and Life Insurance 26,289 30,436 39,705 42,229 2,524
Worker and Unemploy Comp 8,273 7,131 7,405 8,725 1,320
Sub-Total 101,990 114,573 146,289 157,484 11,195
Total Wages and Benefits 414,168 426,411 464,424 472,710 8,286
OPERATING EXPENSES
Professional Services 6,846 9,500 9,000 (500)
Contract Services 4,877 3,854 6,900 6,900 0
Local Travel 667 499 550 550 0
Communications 5,943 6,495 7,000 10,000 3,000
Postage 9
Utilities
Rentals and Leases 396 480 170 0 (170)
Insurance
Repairs and Maintenance 6,624 3,372 5,000 5,000 0
Printing and Publishing 293 234 300 300 0
Advertising and Promotions
Other Current Charges
Office Supplies 1,873 1,790 1,800 1,800 0
Operating Supplies 6,874 6,764 7,800 7,100 (700)
Books,Training,Memberships 3,487 1,652 3,300 3,300 0
Total Operating Expenses 31,043 31,986 42,320 43,950 1,630
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 0
Vehicles
Equipment 4,086
Total Capital Outlay 0 4,086 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 445,211 462,483 506,744 516,660 9,916
99
Streets and Maintenance
Purpose:
The Streets and Maintenance Division of the Public Works Department is responsible for maintaining and
improving the City's streets, rights-of-way, signs,and storm water conveyance and treatment systems.
Key Objectives:
• Continue improvement of signs, sidewalks • Continue maintenance and replacement of
and rights-of way. street signs and inventory.
• Document roadway status in the City's GIS • Continue maintenance of Town Center,
database. Atlantic Blvd. and Mayport Road medians
and Mayport Flyover area.
• Continue ten year plan for street
maintenance utilizing Pavement • Standup of City Building Maintenance
Management System to update roadway function.
inventory and maintenance plan.
Issues,Trends and Highlights:
• This year's resurfacing project using Gas Tax funds will include Main St., Levy Road, Selva
Marina Dr South Bound, Sandpiper Lane, 6th St., 15th St., 17th St. & Selva Marina Circle.
• Extended the contract for Asphalt Repairs.
• Extended the contract for Lawn Maintenance for Town Center,Atlantic Blvd Medians,Mayport
Road Flyover areas and Medians on Mayport Road and City Parks with a reduction in price.
Workload Data
Est. FY-10/11 FY-09/10 FY-08/09
Activity FY-11/12
City Street Overall Condition Index Ip* 74.4 73.9 74.9
(OCI)
Tons of Asphalt Patching 0 95 195.5 200
Tons of Limerock 50 0 75 75
Miles of Paved Roadway(incl. FDOT) 57.2 57.2 57.2 57.2
Litter and Trash picked up on right of 90,510 115,030 156,720 160,312
ways and ditches (lbs)
*Pavement Management inspections still in progress.
100
General Fund
Public Works Streets Division
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 255,605 220,784 215,000 225,150 10,1500
Overtime 576 833 500 500
Special Pay 3,808 13,531 13,020 5,185 (7,835)
Sub-Total 259,989 235,148 228,520 230,835
Benefits 1,560
FICA 19,278 17,302 16,105
Pension 38,726 47,019 60,685 62,804 2,119
Health and Life Insurance 35,663 36,397 39,500 56,366 16,866
Worker and Unemploy Comp 15,694 12,308 11,553 13,074 1,521
Sub-Total 109,361 113,026 127,843 149,909 22,066
Total Wages and Benefits
369,350 348,174 356,363 380,744 24,381
OPERATING EXPENSES
Professional Services 124 490 500 500 0
(4,419)
Contract Services 82,418 76,073 117,486 113,067 (1 419
Town Center Maintenance 67,057 62,711 48,000 46,222 ( )
Transportation,Postage
Communications 2,256 2,143 7,051 10,000 2.949
Utilities 142,157 153,246 156,633 156,500 (133)
Rentals and Leases 5,852 7,405 4,215 2,200 (2,015)
Insurance
Repairs and Maintenance 3,222 12,032 12,767 3,500 (9,266
Printing and Publishing 229 1,614 514 1,000
Advertising and Promotions
Other Current Charges 2,557 0
Office Supplies 44 146 150 150 730
Operating Supplies 47,095 44,766 46,500 47,230 1,700
Books,Training,Memberships 100 700 2,400 g 8B0 360
Mosquito Control 3,000 4,310 8,500
Total Operating Expenses
356,011 365,036 403,016 391,629 (11,387)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 33,438 14,631 15,000 20,000 (14,000)
Equipment 17,300 14,000
Total Capital Outlay 33,438 31,931 29,000 20,000 (9,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
0 0 0 0 0
TRANSFERS
To
To 0 0 0
Total Transfers 0 0
DIVISION TOTALS 758,799 745,141 788,379 792,373 3,994
101
Local Option Gas Tax Fund
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, rights-of-way, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings,
equipment and structures for storage of equipment, and debt service on projects related to the
above programs.
Key Objectives:
• To fund the Public Works Department's top prioritized street paving and resurfacing
projects as well as curb and gutter repair projects.
• To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds.
Fund proceeds are pledged for debt service on these bonds and will be transferred to the
Debt Service Fund for such purpose(original loan proceeds were used to fund streets and
drainage improvements in Marsh Oaks).
Issues, Trends and Highlights:
Selection of streets for milling and paving of streets is prioritized by the ongoing pavement
management program. The FY 11/12 Resurfacing Project includes Main Street from W. 1St Street
to Dutton Island Road West, Levy Road from Main Street to Begonia Street, Selva Marina Drive
(Southbound) from Saturiba Drive to Seminole Road, Sandpiper Lane from Donner Road to City
Yard, 6th Street from East Coast Drive to Beach Access, 15th Street from Seminole Road to East
Coast Drive, 17th Street from Seminole Road to Beach Avenue & Selva Marina Circle from 12th
Street to the Cul de sac.
Sidewalk and curb and gutter repairs are budgeted at $25,000.
$72,500 is being transferred to the General Fund for street maintenance
102
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 222,381 76,633 75,012 49,606 (25,406)
Restricted/Designated 0 0 0 0 0
Cash Forward 222,381 76,633 75,012 49,606 (25,406)
Revenues
Local Option Gas Taxes 462,688 452,798 420,000 432,655 12,655
Interest Earnings 2,895 1,238 1,000 1,000 0
Total Revenues 465,583 454,036 421,000 433,655 12,655
Other Financing Sources
Total Resources 687,964 530,669 496,012 483,261 (12,751)
Expenditures
Operating Expenses
Professional Services
Contract Services 117,059 235,012 312,000 300,000 (12,000)
Operating Supplies
Repair and Maintenance
Capital Outlay
Street and Sidewalk Improvements 4,741 30,406 25,000 (5,406)
Core City Project
Paving
Transfers Out
To Debt Service 68,500 68,500 71,000 71,000 0
To General Fund 72,500 72,500
To Storm Water Utility Fund 423,000 143,000 33,000 (33,000)
DIVISION TOTALS 608,559 451,253 446,406 468,500 22,094
Other Financing Uses 2,772 4,404
Restricted 76,633 75,012 49,606 14,761 (34,845)
Ending Cash 76,633 75,012 49,606 14,761 (34,845)
Total Expenses and Cash 687,964 530,669 496,012 483,261 (12,751)
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 117,059 235,012 312,000 300,000 (12,000)
Capital Outlay 0 4,741 30,406 25,000 (5,406)
Debt Service 0 0 0 0 0
Transfers 491,500 211,500 104,000 143,500 39,500
Total Resources 608,559 451,253 446,406 468,500 22,094
103
Sanitation Fund
Purpose:
The Sanitation Department is responsible for overseeing the franchise refuse contractor's
compliance with their contractual obligations to the City, including removal of garbage, yard
waste, construction debris and recycling.
Key Objectives:
• Continue to monitor the contractor's • Prepare for storm debris cleanup
performance for strict contractual efforts by ensuring contracts are in
compliance, including use of place and vendors are prepared.
liquidated damages, as necessary.
® Continue monthly meetings with
• Continue efforts to increase contractor.
recycling volumes in the City.
Issues, Trends,Highlights:
• City's franchise hauler is Advanced Disposal.
• Sanitation contract includes white goods, tire pickup and pickup of City facilities.
• All commercial accounts are serviced by franchise hauler.
• Potential Future Solid Waste Tippage Fee by City of Jacksonville.
Activity Est. FY-10/11 FY-09/10 FY-08/09
FY-11/12
Number of Residential Accounts 4,966 4,966 4,966 4,966
Number of Commercial Accounts 609 609 650 650
104
Sanitation Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 439,487 365,708 365,399 447,133 81,734
Operating Cash 86,444 241,973 296,244 178,427 (117,817)
Cash Forward 525,931 607,681 661,643 625,560 (36,083)
Revenues
Garbage Services 1,772,172 1,731,925 1,725,450 1,780,450 55,000
Interest Earnings 22,306 15,854 9,000 9,000 0
Commercial Franchise Fees 26,697 27,437 22,500 25,500 3,000
Miscellaneous Collections 0
Disaster Relief Grants
Total Revenues 1,821,175 1,775,216 1,756,950 1,814,950 58,000
Other Financing Sources 0
Total Resources 2,347,106 2,382,897 2,418,593 2,440,510 21,917
Expenditures
Sanitation 1,707,996 1,718,610 1,793,033 1,810,501 17,468
DIVISION TOTALS 1,707,996 1,718,610 1,793,033 1,810,501 17,468
Other Financing Uses 31,429 2,644 0
Restricted 365,708 365,399 447,133 451,325 4,192
Operating Cash 241,973 296,244 178,427 178,684 257
Ending Cash 607,681 661,643 625,560 630,009 4,449
Total Expenses and Cash 2,347,106 2,382,897 2,418,593 2,440,510 21,917
Resource Allocation
Personnel Services 26,406 19,371 21,086 25,019 3,933
Operating Expenses 1,436,426 1,442,226 1,507,352 1,512,384 5,032
Capital Outlay 0 4,494 4,500 5,200 700
Debt Service 0 0 0 0 0
Transfers 245,164 252,519 260,095 267,898 7,803
Total Resources 1,707,996 1,718,610 1,793,033 1,810,501 17,468
AUTHORIZED PERSONNEL
Position 2011-2012 2012-2013
Heavy Equipment Operator 0.40 0.40
105
Sanitation Fund
Public Works Sanitation
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 16,505 12,469 12,550 15,327 2,777
Overtime 97 4 25 25 0
Special Pay 1,969 242 300 300 0
Sub-Total 18,571 12,715 12,875 15,652 2,777
Benefits
FICA 1,319 966 975 1,199 224
Pension 2,561 3,107 3,886 4,276 390
Health and Life Insurance 2,790 1,884 2,650 2,926 276
Worker and Unemploy Comp 1,165 699 700 966 266
Sub-Total 7,835 6,656 8,211 9,367 1,156
Total Wages and Benefits 26,406 19,371 21,086 25,019 3,933
OPERATING EXPENSES
Professional Services 16 24
Contract Services 1,257,866 1,267,916 1,324,000 1,341,000 17,000
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance 3,613 1,841 1,922 1,179 (743)
Repairs and Maintenance 6,572 6,513 6,500 7,487 987
Printing and Publishing 51 100 100 0
Advertising and Promotions
Other Current Charges 3,147
Office Supplies
Operating Supplies
Books,Training,Memberships
Internal Service Charges 165,212 165,881 174,830 162,618 (12,212)
Total Operating Expenses 1,436,426 1,442,226 1,507,352 1,512,384 5,032
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 4,494 4,500 5,200 700
Total Capital Outlay 0 4,494 4,500 5,200 700
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund 245,164 252,519 260,095 267,898 7,803
To
To
Total Transfers 245,164 252,519 260,095 267,898 7,803
DIVISION TOTALS 1,707,996 1,718,610 1,793,033 1,810,501 17,468
106
Storm Water Drainage Fund
Purpose:
The Storm Water Utility is responsible for funding improvements to reduce the impact of severe weather
by providing effective treatment and conveyance of the City's storm water and for maintenance of City's
existing stormwater facilities.
Key Objectives:
• Continue storm water collection, • Continue storm water system inspections,
conveyance and treatment system preventive monitoring, and reporting required by the
maintenance. National Pollutant Discharge Elimination
System(NPDES)and Municipal Separate
• Implementation of the new Storm Water Storm Sewer System(MS4)permits.
Master Plan Update.
Issues,Trends, Highlights:
• Monitored compliance with our new NPDES storm water permit requirements and submitted
Annual MS4 Report to the Florida Department of Environmental Protection(FDEP) issuance date
June 1,2011 expiration date May 31, 2016.
• Stormwater Master Plan update completed.
• Performed preventive maintenance on storm drain lines and catch basins, including vacuuming
and water jetting using city personnel and equipment and contracted support for large pipe
systems.
• Reshaped over 277 linear feet of ditches,cleaned out approximately 38 catch basins and jetted
and cleaned 14,524 linear feet of storm sewer pipe lines,removing over 36 cubic yards of debris.
• Continued ditch spraying for invasive aquatic weeds,holding prices from 2006.
• Continued public education program the coastal environment interactive(Enviroscape)model.
Workload Data
Activity Est. FY-10/11 FY-09/10 FY-08/09
FY-11/12
Miles of Drainage Ditches 14.4 14.4 14.4 14.4
Miles of Storm Sewer 22 22 22 22
Number of Catch Basins 1,058 1,058 1,044 928
Feet of Ditch Maintained 34,500 34,500 34,500 34,500
107
Storm Water Utility
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 330,767 374,928 386,677 376,712 (9,965)
Operating Cash 3,860,225 2,063,799 806,548 851,550 45,002
Cash Forward 4,190,992 2,438,727 1,193,225 1,228,262 35,037
Revenues
Storm Water Fees 507,513 509,447 680,430 830,430 150,000
Interest Earnings 90,688 33,439 15,000 15,000 0
Fl.D.E.P.
Other (12)
Transfers
From Half Cent Sales Tax Fund 230,000 252,000 22,000
From Gas Tax Fund 423,000 143,000 33,000 (33,000)
From General Fund
Total Revenues 1,021,189 685,886 958,430 1,097,430 139,000
Other Financing Sources 590,399
Total Resources 5,802,580 3,124,613 2,151,655 2,325,692 174,037
Expenditures
Storm Water Utility 3,363,853 1,348,148 923,393 1,208,504 285,111
DIVISION TOTALS 3,363,853 1,348,148 923,393 1,208,504 285,111
Other Financing Uses 583,240 0
Restricted 374,928 386,677 376,712 368,452 (8,260)
Operating Cash 2,063,799 806,548 851,550 748,736 (102,814)
Ending Cash 2,438,727 1,193,225 1,228,262 1,117,188 (111,074)
Total Expenses and Cash 5,802,580 3,124,613 2,151,655 2,325,692 174,037
Resource Allocation
Personnel Services 276,181 247,070 210,929 224,747 13,818
Operating Expenses 374,132 400,179 451,313 405,989 (45,324)
Capital Outlay 2,501,190 476,034 50,000 367,000 317,000
Debt Service 212,350 224,865 211,151 210,768 (383)
Transfers 0 0 0 0 0
Total Resources 3,363,853 1,348,148 923,393 1,208,504 285,111
108
Storm Water Utility
Public Works Storm Water
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 191,206 159,728 121,000 132,446 11,446
Overtime 916 911 600 600 0
Special Pay 2,873 5,881 11,482 4,350 (7,132)
Sub-Total 194,995 166,520 133,082 137,396 4,314
Benefits
FICA 14,566 12,383 10,335 10,514 179
Pension 28,952 35,172 34,341 36,945 2,604
Health and Life Insurance 25,067 23,937 25,539 31,660 6,121
Worker and Unemploy Comp 12,601 9,058 7,632 8,232 600
Sub-Total 81,186 80,550 77,847 87,351 9,504
Total Wages and Benefits 276,181 247,070 210,929 224,747 13,818
OPERATING EXPENSES
Professional Services 813 49,986 65,000 14,100 (50,900)
Contract Services 140,476 123,889 130,000 135,000 5,000
Local Travel
Communications 862 834 1,400 2,250 850
Postage
Utilities
Rentals and Leases 812 650 461 400 (61)
Insurance 21,360 15,262 17,661 21,830 4,169
Repairs and Maintenance 12,317 12,476 22,363 20,314 (2,049)
Printing and Publishing 218 1,087 718 200 (518)
Advertising and Promotions
Other Current Charges 2,439 5,621 570 600 30
Office Supplies 44 50 50 0
Operating Supplies 24,332 17,914 25,500 41,150 15,650
Books,Training,Memberships 1,960 1,166 3,477 3,500 23
Internal Service Charges 168,499 171,294 184,113 166,595 (17,518)
Total Operating Expenses 374,132 400,179 451,313 405,989 (45,324)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 2,501,190 476,034 50,000 360,000 310,000
Vehicles
Equipment 7,000 7,000
Total Capital Outlay 2,501,190 476,034 50,000 367,000 317,000
DEBT SERVICE
Principal 111,840 115,335 119,447 123,035 3,588
Interest 100,311 109,474 91,648 87,677 (3,971)
Other 199 56 56 56 0
Total Debt Service 212,350 224,865 211,151 210,768 (383)
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 3,363,853 1,348,148 923,393 1,208,504 285,111
109
Fleet Maintenance
Purpose:
The Fleet Maintenance Department is responsible for overseeing the fleet maintenance
contractor's compliance with their contractual obligation to the City, including services and
repairs on all City vehicles and small equipment. The contract includes routine lubrication, oil
change, mechanical repairs and other vehicle modifications as needed.
Key Objectives:
• Ensure covered City vehicles and are properly inspected and maintained
equipment are properly maintained for safety and efficiency to reduce the
for safety and efficiency. amount of non-contract work by
performing routine preventive
• Continue to monitor contractor's maintenance.
performance, to ensure an efficient
and effective service facility capable • Continue to review corrective action in
of handling a high volume of cases of vehicle or equipment abuse as
maintenance and repairs. reported by contractor.
• Continue a strict policy for • Continue efforts to improve fleet fuel
Department Head approval of non- efficiency by providing mileage reports
contract work. to Department Heads and researching
alternative operating procedures and
• Ensure City vehicles and equipment vehicles.
Issues, Trends, Highlights:
The City continues to experience a downward trend in vehicle repair costs and contractor
received a bonus for keeping expenses below target level.
Workload Data:
Under the contract, the average number of work orders completed annually is about 842.
Workload Data
Est.
Activity FY-10/11 FY-09/10 FY-08/09
FY-11/12
Number of Vehicle & Equipment 840 845 822 861
Repairs
110
Fleet Maintenance
Public Works Fleet Maintenance
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total 0 0 0 0 0
Total Wages and Benefits 0 0 0 0 0
OPERATING EXPENSES
Professional Services
Contract Services 241,580 244,748 248,000 277,300 29,300
Local Travel
Communications 1,079 1,097 1,237 2,100 863
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 700 1,218 2,200 2,240 40
Books,Training,Memberships
Total Operating Expenses 243,359 247,063 251,437 281,640 30,203
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 2,690 3,000 3,000
Total Capital Outlay 2,690 0 0 3,000 3,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 246,049 247,063 251,437 284,640 33,203
111
}'5 �'`Ij
112