Agenda Item 8AAGENDA ITEM # 8A
NOVEMBER 13, 20I2
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Sewer Rehabilitation for FYI
SUBMITTED BY: Donna Kaluzniak, Utility Direct
DATE: October 30, 2012
BACKGROUND: The City's 2006 Sewer Master Plan Update recommended that the City
use cured -in -place pipe technology to upgrade the old, cracked clay sewer mains, and use lining
to rehabilitate deteriorated manholes.
For past sewer rehabilitation projects, the City has piggybacked on existing JEA contracts. These
are large dollar contracts that were competitively bid. JEA awarded a 3 -year, $5+ million
contract to Insituform Technologies, LLC on November 15, 2011 for cured -in -place pipe. For
manhole rehabilitation, JEA has a 3 -year, $1.5 million contract with Concrete Conservation, Inc.
(CCI) that was awarded in May 2011.
The sewer rehabilitation project for FYI will include:
• Continuation of cured -in -place pipe and manhole lining in sewer mini- system B, the
eastern side of the City north of 10 St. (Most of the work in FYI will be on Beach
Ave., Ocean Blvd. and East Coast Blvd. from 10 St. to 14 St.).
• Point repairs that may be needed in order to complete cured -in -place piping.
Using the JEA contract unit prices for Insituform, the cost for cured -in -place pipe rehabilitation
for the project is approximately $162,824.
Using the JEA contract unit prices for Concrete Conservation, manhole rehabilitation is $156 per
vertical foot. For approximately 14 manholes, the cost for manhole rehabilitation is $10,920.
An estimated figure for point repairs is included, using the City's annual Utility Contractor in an
amount of $8,000.
Staff would like to reserve an approximate 10% contingency of $18,175 to be used for any
necessary point repairs discovered, or additional cured -in -place pipe or manhole rehabilitation.
Total project cost is $199,919.
BUDGET: A total of $200,000 is budgeted for sewer rehabilitation in the Sewer Fund under
account number 410 - 5506 -535 -6300.
AGENDA ITEM # 8A
NOVEMBER 13, 2012
RECOMMENDATION: Authorize Insituform Technologies, LLC to install cured -in -place
pipe (CIPP) for the FYI Sewer Rehabilitation Project in the amount of $162,824, using
specifications and pricing in JEA Contract No. 116616. Authorize Concrete Conservation, Inc. to
provide manhole rehabilitation for the project in the amount of $10,920 using specifications and
pricing in JEA Contract No. 113044. Authorized Gruhn May, Inc. to perform point repairs
estimated at $8,000 using prices in Bid No. 1011 -02. Authorize a contingency of $18,175 to be
used for any of the three contracts as needed. Authorize the City Manager to sign the contracts
with Insituform Technologies, LLC and Concrete Conservation, Inc.
ATTACHMENTS: 1. Cost Estimate for project using JEA's Insituform and CCI contract
pricing.
2. Concrete Conservation, Inc. contract.
3. Insituform Technologies, LLC contract.
REVIEWED BY CITY MANAG
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AGENDA ITEM # 8A
NOVEMBER 13, 20I2
AGREEMENT
UTILIZING JEA CONTRACT # 116616
BETWEEN THE
CITY OF ATLANTIC BEACH
AND
INSITUFORM TECHNOLOGIES, LLC
FOR FY13 GRAVITY SEWER REHABILITATION
THIS AGREEMENT, made and entered into in duplicate this day
of , 2012 (hereinafter referred to as the "Effective Date "), by and
between the CITY OF ATLANTIC BEACH, a municipal corporation existing under the
Constitution and the laws of the State of Florida, ( hereinafter referred to as the CITY)
and INSITUFORM TECHNOLOGIES, LLC, a Delaware limited liability company
authorized to do business in Florida with principal office at 17988 Edison Avenue,
Chesterfield, MO 63005 (hereinafter referred to as the Contractor), for the FY13 Gravity
Sewer Rehabilitation Project (hereinafter referred to as the Project).
WITNESSETH:
WHEREAS, effective November 15, 2011, JEA entered into Contract Number
116616 (hereinafter referred to as the "JEA Contract ") with Contractor; and
WHEREAS, said Contract is in full force and effect until November 15, 2014 and
has been competitively procured and awarded by JEA as contracting authority according
to Florida law; and
WHEREAS, The Atlantic Beach Code, more particularly Section 2 -336 (6), Code
of Ordinances authorizes and allows the CITY to use inter alia contracts of other local
governmental entities, including JEA, which have been competitively procured and
awarded; and
WHEREAS, the JEA Contract is broad enough to include the Project and
Contractor has agreed to allow the CITY to use its JEA Contract; and
WHEREAS, it is in the best interest of the parties to use the JEA Contract for the
Project and to add those contractual provisions the CITY is required to use by ordinance
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AGENDA ITEM # 8A
NOVEMBER 13, 2012
ordinances shall include, but are not limited to, Chapter 119, Florida Statutes, (the Florida
Public Records Law) and Section 286.011, Florida Statutes, (the Florida Sunshine Law),
as they apply to the Project contemplated in this Agreement. If any of the obligations of
this Agreement are to be performed by a subcontractor, the provisions of this Section
shall be incorporated into and become a part of the subcontract.
ARTICLE 8: Conflict of Interest:
The parties will follow the provisions of applicable ordinances and laws with
respect to required disclosures by public officials who have or acquire a financial interest
in a bid or contract with the CITY, to the extent the parties are aware of the same.
ARTICLE 9: Non Discrimination:
The Contractor represents that it has adopted and will maintain a policy of non
discrimination against employees or applicants for employment on account of race,
religion, sex, color, national origin, age or handicap, in all areas of employment relations,
throughout the term of this Agreement. The Contractor agrees that, if any of the Services
to be provided pursuant to this Agreement are to be performed by a subcontractor, the
provisions of this Article shall be incorporated into and become a part of the subcontract.
ARTICLE 10: Counterparts:
The parties agree that for the execution of this agreement, time is of the essence.
Therefore, this Agreement, and all amendments thereto, may be executed in several
counterparts, each of which shall be deemed an original, and all of such counterparts
together shall constitute one and the same instrument. The parties further agree that
facsimile ( "fax ") or e -mail transmission of all signatures with originals to follow shall
constitute and be evidence of an executed Agreement.
[Remainder of page is left blank intentionally. Signature page follows immediately.]
—4—
AGENDA ITEM # 8A
NOVEMBER 13, 2012
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
ATTEST:
By
CITY OF ATLANTIC BEACH:
By
Type/Print Name
Title
ATTEST:
By
Signature
Diane Partridge
Type/Print Name
Jim Hanson
Title: City Manager
INSITUFORM TECHNOLOGIES, LLC
y Signature
H. Douglas Thomas
Contracting and Attesting Officer VP- Global Procurement/Operations Support
—5—
AGENDA ITEM # 8A
NOVEMBER 13, 2012
AGREEMENT
UTILIZING JEA CONTRACT # 113044
BETWEEN THE
CITY OF ATLANTIC BEACH
AND
CONCRETE CONSERVATION, INC.
FOR FY13 GRAVITY SEWER REHABILITATION
THIS AGREEMENT, made and entered into in duplicate this day
of , 2012 (hereinafter referred to as the "Effective Date "), by and
between the CITY OF ATLANTIC BEACH, a municipal corporation existing under the
Constitution and the laws of the State of Florida, ( hereinafter referred to as the CITY)
and CONCRETE CONSERVATION, INC., a corporation authorized to do business in
Florida with principal office at 9716 Florida Mining Blvd. W., Jacksonville, FL 32257-
2028 (hereinafter referred to as the Contractor), for the FY13 Gravity Sewer
Rehabilitation (hereinafter referred to as the Project).
WITNESSETH:
WHEREAS, effective May 19, 2011, JEA entered into Contract Number 113044
(hereinafter referred to as the "JEA Contract ") with Contractor; and
WHEREAS, said Contract is in full force and effect until May 20, 2014 and has
been competitively procured and awarded by JEA as contracting authority according to
Florida law; and
WHEREAS, The Atlantic Beach Code, more particularly Section 2 -336 (6), Code
of Ordinances authorizes and allows the CITY to use inter alia contracts of other local
governmental entities, including JEA, which have been competitively procured and
awarded; and
WHEREAS, the JEA Contract is broad enough to include the Project and
Contractor has agreed to allow the CITY to use its JEA Contract; and
WHEREAS, it is in the best interest of the parties to use the JEA Contract for the
Project and to add those contractual provisions the CITY is required to use by ordinance
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AGENDA ITEM # 8A
NOVEMBER 13, 2012
ordinances shall include, but are not limited to, Chapter 119, Florida Statutes, (the Florida
Public Records Law) and Section 286.011, Florida Statutes, (the Florida Sunshine Law),
as they apply to the Project contemplated in this Agreement. If any of the obligations of
this Agreement are to be performed by a subcontractor, the provisions of this Section
shall be incorporated into and become a part of the subcontract.
ARTICLE 8: Conflict of Interest:
The parties will follow the provisions of applicable ordinances and laws with
respect to required disclosures by public officials who have or acquire a financial interest
in a bid or contract with the CITY, to the extent the parties are aware of the same.
ARTICLE 9: Non Discrimination:
The Contractor represents that it has adopted and will maintain a policy of non
discrimination against employees or applicants for employment on account of race,
religion, sex, color, national origin, age or handicap, in all areas of employment relations,
throughout the term of this Agreement. The Contractor agrees that, if any of the Services
to be provided pursuant to this Agreement are to be performed by a subcontractor, the
provisions of this Article shall be incorporated into and become a part of the subcontract.
ARTICLE 10: Counterparts:
The parties agree that for the execution of this agreement, time is of the essence.
Therefore, this Agreement, and all amendments thereto, may be executed in several
counterparts, each of which shall be deemed an original, and all of such counterparts
together shall constitute one and the same instrument. The parties further agree that
facsimile ( "fax ") or e -mail transmission of all signatures with originals to follow shall
constitute and be evidence of an executed Agreement.
[Remainder of page is left blank intentionally. Signature page follows immediately.]
—4—
AGENDA ITEM # 8A
NOVEMBER 13, 2012
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
ATTEST:
By
Type/Print Name
CITY OF ATLANTIC BEACH:
By
Type/Print Name
Jim Hanson
Title: City Manager
ATTEST:
By
Signature
Type/Print Name
Title
CONCRETE CONSERVATION, INC.
By
Signature
Type/Print Name
—5—