Agenda Item 8CAGENDA ITEM # 8C
NOVEMBER 13, 2012
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Request for Approval of Scope and Fee Proposal for Marsh
Preserves Kayak Launch, Fishing and Public Access
Improvements Design and Permitting
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: October 30, 2012
BACKGROUND: The City Commission previously approved the Marsh Master Plan
including the addition of a kayak/canoe launch at the North end of
Dutton Island and viewing /fishing piers at the entrance to Dutton
Island and at the west end of W. 6th Street. All of the proposed
additions will provide ADA access directly to the ICW and its
adjoining waterways. The City has an approved grant from Florida
Inland Navigation District (FIND) for 50% of the Design and
Permitting costs which will be reimbursed after a construction
contract is issued (Phase 2).
The very successful Marsh Master Plan study which
recommended these projects was completed by the Team of CPH
Engineers and HHI Design. Because the proposed fee is below
the CCNA threshold of $35,000, Staff determined it would be
beneficial to request a proposal for design / permitting services
from the CPH / HHI team because of their intimate knowledge of
the Master Plan. The attached proposal includes survey,
geotechnical, environmental and design / permitting services with
a timeline that will support the City's application for a FIND grant
for Phase 2 (Construction).
BUDGET: The current FY budget includes $34,000 for Design and Permitting
of Marsh Master Plan Projects in the Convention Development Tax
Fund (120- 6040 - 572 - 6300).
RECOMMENDATION: Staff recommends approval of this Scope and Fee Proposal, and
authorization for the City Manager to sign a contract with CPH /
HHI for the proposed services in the amount of $34,000.
ATTACHMENTS: 1. Professional Engineering /Planning Services for Marsh
Preserves Kayak Launch, Fishing and Public Access
Improvements, Phase 1 (Scope & Fee Proposal)
REVIEWED BY CITY MANAG
AGENDA ITEM # 8C
NOVEMBER 13, 2012
Professional Engineering /Planning Services
Marsh Preserves Kayak Launch, Fishing and
Public Access Improvements, Phase I
October 26, 2012
In Association With:
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists TrafficlTransportation Construction Management @A
AGENDA ITEM # 8C
NOVEMBER 13, 20]2
Professional Engineering /Planning Services
Marsh Preserves Kayak Launch, Fishing and Public Access Improvements, Ph 1
The City of Atlantic Beach seeks to engage CPH Engineers, Inc. in association with HHI Design
to support the City's efforts in developing the Marsh Preserves Kayak Launch, Fishing and
Public Access Improvements, Phase 1, per the approved Atlantic Beach Marsh Preserves
Master Plan. Funding for this project is provided through a FIND grant (Project #DU -AB 12 -120)
and the City of Atlantic Beach Fund and Bed Tax.
SCOPE OF WORK
Dutton Island Kayak Launch
CPH shall compare and evaluate whether an on -site constructed slip, using a product such
as Milliken concrete cloth, or a pre - fabricated kayak launch product is more suitable for the
Dutton Island north site, and make recommendations to the City. If the pre- fabricated
launch is selected, CPH will provide a site dimension and grading plan that locates the pre-
fabricated Kayak Launch pad on site. For either selection, CPH will require the contractor to
submit engineered shop drawings for construction installation. ADA trail access to the
Kayak Launch will be designed and detailed by CPH. Drawings will also include a tree
protection and removal plan. This plan will indicate the limits of clearing and /or pruning and
any proposed plantings.
2. Dutton Island Viewing and Fishing Platform
CPH shall prepare construction drawings for a viewing and fishing platform on the southwest
end of the existing bridge to Dutton Island. This design will also include ADA access to the
platform and an ADA parking space if required. The drawings will include site dimension
and grading plan, structural drawings and calculations, plans, elevations and details.
Drawings will also include a tree protection and removal plan. This plan will indicate limits of
clearing and /or pruning and any proposed plantings.
3. 6 th Street Viewing and Fishing Platform
CPH shall prepare construction drawings for a viewing and fishing platform along the
existing 6 th Street right of way.. This design will also include fencing to separate the right of
way from adjacent commercial / industrial area, ADA access to the platform and an ADA
parking space if required. The drawings will include site dimension and grading plan,
structural drawings and calculations, plans, elevations and details. Drawings will also
include a tree protection and removal plan. This plan will indicate limits of clearing and /or
pruning and any proposed plantings.
4. Geotechnical Testing
CPH will obtain through our sub - consultant, up to 4 borings to a maximum depth of 25' for
determining piling design criteria for the platforms and kayak launch.
AGENDA ITEM # 8C
NOVEMBER 13, 2012
Professional Engineering /Planning Services
Marsh Preserves Kayak Launch, Fishing and Public Access Improvements, Ph I
B. Dutton Island Viewing and Fishing Platform - Prepare a topographic survey (vertical and
horizontal locations) over:
An area 50 feet in width (from the edge of pavement of the entrance road waterward)
and approximately 200 feet in length. Also we will locate — horizontal only - the existing
bridge piers as they abut the topo area. -Note area is for one side of the road /bridge
only to be determined by the engineer prior to field survey
C. 6 Street Viewing and Fishing Platform
a. Limited Boundary Survey — Prepare a limited boundary survey to establish the
existing 50 foot 6 th Street right -of -way from Tulip Street westerly approximately
300 feet as shown on the plat for Section H Atlantic Beach as recorded in Plat
Book 18 Pg 34.
b. Topographic survey of the 6th Street right -of -way as defined above. Topographic
survey to include the location of above ground visible evidence of underground
features, inverts and pipe sizes on storm structures, location type and size of
trees on the site, and fence locations of the commercial properties adjoining the
site.
6. Environmental Services
A. Wetland Identification
a. Wetland Identification: The approximate wetland limits shall be identified in
accordance with methodologies outlined in the U.S. Army Corps of Engineers
(ACOE) Wetland Delineation Manual (1987), the 2008 Corps Interim Regional
Supplement to the Corps Wetland Delineation Manual: Atlantic & Gulf Coastal
Plain Region and the Florida Unified Wetland Delineation Methodology (Chapter
62 -340, F.A.C.).
b. Survey Coordination: CPH shall coordinate with the project surveyor and /or
engineer to provide wetland identification information such as a map showing the
approximate location of the wetland line and identification of the OHWL, highest
high tide water and lowest low water lines for permitting purposes.
B. Permitting Graphics
a. Site Location Map — a street map locating the site
b. USGS Quadrangle Map - excerpt from map showing project boundary, section,
township and range of the project and the latitude and longitude coordinates of
the approximate center of the site
c. Soils Map — tabulation of descriptions of soil types shown on the soils map
excerpted from the County Soil Survey.
d. Preliminary Wetland Delineation — a print of the digital ortho- rectified color infra-
red aerial photograph: 1) property boundary; 2) estimated jurisdictional wetland
boundaries; 3) enumeration of each wetland;
e. Preliminary Vegetation & Land Use Map
f. Proposed Work graphics as required (estimate 4)
C. SJRWMD or FDEP Permitting
CPH shall prepare ecological elements of the Standard General Permit application.
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists TrafficlTransportation Construction Management @A
AGENDA ITEM # 8C
NOVEMBER 13, 2012
Professional Engineering /Planning Services
Marsh Preserves Kayak Launch, Fishing and Public Access Improvements, Ph I
a. Arrange for and conduct a field review of the estimated wetland limits with
agency representatives after permit application submittal.
b. Coordinate with the Project Engineer to produce Dredge & Fill permit sketches,
8.5" by 11.0" drawings that show wetland impacts, cross sections, and
development plan (assumes 5 sheets).
c. Coordinate with the Client and the Project Engineer as may be required in the
preparation of the ecological elements of the ERP Standard General Permit
application. CPH Environmental Services will prepare draft responses to
ecological questions in Sections C and E of the ERP application.
d. Unified Mitigation Assessment Methodology (UMAM): An analysis will be
prepared of pre- & post - development wetland impacts and mitigation value
following the UMAM as required.
e. It is assumed mitigation will not be required as the impacts are de minimus.
f. Archaeological and Historical Resources: Any necessary site specific cultural
resource assessments are not included.
g. Response to one (1) Request for Additional Information
D. U.S Army Corps of Engineers Permitting
CPH Environmental shall prepare a Nationwide Permit application request and submit
the application to the ACOE.
a. Prepare a letter request to the ACOE discussing the project.
b. Prepare and tailor portions of the ERP Application specifically ecological
elements of Sections C &E of Joint ERP Application to meet the ACOE
requirements.
c. The Consultant will attend one (1) pre - application meeting with the ACOE in the
field to review the project site
d. Archaeological and Historical Resources: Any necessary site specific cultural
resource assessments are not included.
e. It is assumed mitigation will not be required as the impacts are de minimus.
f. Response to one (1) Request for Additional Information
7. Timeline
CPH will submit preliminary (60 %) design and Engineer's Estimate of Probable Construction
Cost by December 21, 2012. Final design will be completed by February 1 2013, in order
to support the City's grant application to FIND for construction funding. Note: receipt of final
ACOE and SJRWMD permits may occur after the final design date and may require
modifications to the final design.
8. Fees and Compensation
CPH and their subconsultants shall perform the scope items listed above for a lump sum
amount of $34,000
9. Assumptions
The improvements must not encroach more than 0.5 acres into jurisdictional areas and
there must be less than 3,000 square feet of improvements over SSL.
Requests for Additional Information by the SJRWMD /FDEP and the ACOE does not
include the performance of any additional field studies /surveys, site analysis or similar
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists Trafficfrransportation Construction Management W&
AGENDA ITEM # 8C
NOVEMBER 13, 2012
Professional Engineering /Planning Services
Marsh Preserves Kayak Launch, Fishing and Public Access Improvements, Ph I
investigations nor does it include design revisions or modifications resulting from plan
changes by the client.
It is assumed that a Section 7 or a Section 10 Consultation will not be required by the
ACOE and the USFWS for impacts to federally listed protected species.
Title review or research will not be required.
Excavation for underground features and facilities will not be required.
Engineers Surveyors Planners Architects Landscape Architects Environmental Scientists TrafficITransportation Construction Management @A