Agenda Item 8DCITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
STAFF REPORT
AGENDA ITEM# 8D
FEBRUARY II, 2013
AGENDA ITEM: Videotaping Commission Meetings
Commissioner Carolyn Woods
February 11, 2013
SUBMITIED BY:
DATE:
BACKGROUND: The City's IT Director, Keith Randich, spent several weeks
researching the possibility and options for Atlantic Beach utilizing
video-streamed Commission meetings with input from other City staff
and citizens.
The purpose and intent of video streaming the Commission meetings is
twofold. One is to provide an important and timely service to citizens
that engages, informs, and involves citizens in their City's decisions
that affect their quality of life and the public budget. A one-camera
system does not allow the viewer to see any of the information
presented at a meeting. A three-camera system allows the viewer to see
all graphics and hear all presentations at the meeting. The one-camera
system provides a partial service; the three-camera system will provide
a complete service to the citizens.
A secondary, but no less important reason for video streaming the
Commission meetings is because the entire service can be a great
marketing tool. This will in reality be a showcase opportunity for
Atlantic Beach. In today's competitive market for business growth and
residential homeowners, Atlantic Beach needs a competitive edge.
Today' s families and businesses increasingly make use of being online
to connect, relate, and investigate. They expect and demand these
kinds of services from their city. We want to create a marketing tool we
can take pride in, not a marketing flop. Quite simply only a
professional quality product will accomplish this goal.
We have a great, talented, and capable staff here in Atlantic Beach and
we should take the well thought out, researched and good advice of our
very capable IT Director's recommendation: Multiple adjustable
cameras would give the highest quality video recording, while
providing citizens with a searchable, indexed agenda from each
meeting. If the Commission elects to move forward with videotaping
meetings, they should select one of the multiple camera options.
CITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
STAFF REPORT
AGENDA ITEM# 8D
FEBRUARY 11, 2013
BUDGET: There is no additional funding needed. This year's budget has unused
allocated funds that can be applied to the purchase, installation and
implementation of the video recording system.
RECOMMENDATION: Move ahead with the purchase and installation of
multiple adjustable camera system with remote offsite
indexing and editing that does not require any additional
staff time or support.
OPTIONS:
1. Authorize staff to purchase and install a one-camera system for
video recording Commission meetings, and ask that a budget
amendment reallocating unused funds be prepared for $7,920.
2. Authorize staff to contract for the lease purchase and installation
of a three-camera video recording system, with adjustable camera,
agenda indexing, and remote offsite editing with a package of up to 30
meetings per year, and ask that a budget amendment reallocating
unused funds be prepared for $11,790 for this fiscal year.
3· Authorize staff to contract for the purchase and installation of a
three-camera video recording system, with adjustable camera, agenda
indexing, and remote offsite editing with a package of a minimum of 30
meetings per year, and ask that a budget amendment reallocating
unused funds be prepared for $33,941 for this fiscal year.