Agenda Item 8ECITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
STAFF REPORT
AGENDA ITEM# 8E
FEBRUARY II, 2013
AGENDA ITEM: Online Searches of Public Records
SUBMITTED BY: Commissioner Carolyn Woods
DATE: February 11, 2013
BACKGROUND: The City's IT Director, Keith Randich, researched the possibility
and options for Atlantic Beach to provide online access to our
public records data base.
BUDGET:
He found that the search capability of our current system is very
rudimentary. Any search only searches documents uploaded to
our website, not our archives, and the search capabilities are
limited.
Laserfiche is the software that the City uses to archive all the
documents it must store to meet the public records
requirements. Currently access to this information is limited to
the staff.
Laserfiche offers a software module that the City can acquire
that allows access to the archive through the City's website.
Anyone with access to the internet could have access to the
City's records eliminating the need for Staff time to search and
reproduce most public records requests.
No additional funds are required; unused already allocated
funds are available in the current budget.
RECOMMENDATION: Direct staff to purchase and install the Laserfiche web
link module for $15,000 and the yearly maintenance and
support fee of $2,000, and create a prominent link for
citizens to use for public records searches on our City
website.