Agenda Item 4BAGENDA ITEM # 413
MARCH 11, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Interior Repair and Painting of Elevated Storage Tank at Water Plant 1
and Ground Storage Tanks at Water Plants 2 and 3
Bid No. 1213 -03
SUBMITTED BY: Donna Kaluzniak, Utility Directo(Y/
DATE: March 4, 2013
STRATEGIC PLAN LINK: N/A
BACKGROUND: As part of the City's maintenance program, the ground and elevated
storage tanks at the City's water plants are inspected, rehabilitated and coated on a regular basis.
The City advertised for bids for repairs and coating for the interior of the 100,000 gallon elevated
tank at Water Plant #1, the 500,000 gallon ground storage tank at Water Plant #2 and the two
150,000 ground storage tanks at Water Plant #3.
Seven contractors attended the mandatory pre -bid meeting and four contractors submitted bids:
Contractor
Southern Road
Tank Rehab
The Crom
Worth
& Bridge, LLC
Corporation
Contracting,
Inc.
Subtotal, Base
$269,000.00
$203,000.00
$179,000.00
$116,780.00
Bid Items
10%
$26,900.00
$20,300.00
$17,900.00
$11,678.00
Contingency
Total
1 $295,900.00
1 $223,300.00
$196,900.00
1 $128,458.00
After the bid, Worth Contracting, Inc. submitted a letter stating that a substantial and honest
mathematical and clerical error was made in their bid submission and requested to withdraw their
bid.
Therefore, the responsive low bidder was Crom Coatings, A Division of The Crom Corporation
in the amount of $196,900.00 including contingency.
BUDGET: A total of $105,000 was budgeted for the tank work at the three treatment plants.
Due to the size and design of the ground storage tank at Water Plant #2 it experiences less
deterioration and recoating of this tank can be deferred until next fiscal year. The total amount
for the work at Water Plant Nos. 1 and 3 will be $95,700 including contingency.
AGENDA ITEM # 411
MARCH I I, 2013
RECOMMENDATION: Award a contract for Bid No. 1213 -3 for the Interior Repair and
Painting of only Elevated Tank at Water Plant #1 and Ground Storage Tanks at Water Plant #3 in
the amount of $87,000 plus a 10% contingency of $8,700 to Crom Coatings, A Division of The
Crom Corporation and authorize the City Manager to sign the contract.
ATTACHMENTS: 1. Bid Analysis
2, Bid Tabulation
3. Letter from Worth Contracting, Inc. requesting bid withdrawal
2
Interior Repair and Painting of Elevated Storage Tank at Water Plant #1 and Ground Storage Tanks at Water Plants 2 and 3
Bid 1213 -03
February 27, 2013
D
* ** *DUE TO IN ERROR IN THE WRITTEN BID SUBMITTED, WORTH CONTRACTING HAS WITHDRAWN THEIR BID * * ** Z
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W
Southern Road & Bridge,
Tank Rehab
The Crom Corporation
Worth Contracting, Inc.
LLC
Repair & recoat interior of
100,000 gallon elevated storage
$50,000.00
$33,000.00
$37,000.00
$30,960.00
tank at Water Plant #1 (469 11th
St
Repair & recoat interior of the
500,000 gallon ground storage
$128,000.00
$105,000.00
$92,000.00
$51,678.00
tank at Water Plant #2 (2301
Ma ort Rd
Repair & recoat interior of two
150,000 gallon ground storage tanks
$91,000.00
$65,000.00
$50,000.00
$34,142.00
at Water Plant #3 (902 Assisi Ln)
SUBTOTAL (ITEMS 1 - 3)
$269,000.00
$203,000.00
$179,000.00
$116,780.00
TEN PERCENT (10 %)
$26,900.00
$20,300.00
$17,900.00
$11,678.00
CONTINGENCY OF SUBTOTAL
TOTAL BASE BID (ITEMS 1 -3)
$295,900.00
$223,300.00
$196,900.00
$128,458.00
PLUS 10% CONTINGENCY
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* ** *DUE TO IN ERROR IN THE WRITTEN BID SUBMITTED, WORTH CONTRACTING HAS WITHDRAWN THEIR BID * * ** Z
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City of Atlantic Beach
Interior Repair and Painting of Elevated Storage Tank at Water Plant #1 and Ground Storage Tanks at Water Plants 2 and 3
February 27, 2013
BID 1213 -03 3:00 PM
* ** *DUE TO IN ERROR IN THE WRITTEN BID SUBMITTED, WORTH CONTRACTING HAS WITHDRAWN THEIR BID * * **
Award of Bid based on Department Analysis and Commission Approval
Y
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x
N
O
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Southern Road & Bridge
Tank Rehab
The Crom Corporation
Worth Contracting, Inc.
LLC
Required Documents
X
X
X
X
Submission in Triplicate -All Documents
X
X
X
X
Bid Bond - Five Percent (5 %) of Bid
X
X
X
X
Insurance Certificate
X
X
X
X
References - Three (3
X
X
X
X
License - General Contractor
X
X
X
X
W -9 Form
X
X
X
X
Signed Document Requirements Checklist
Proof of Experience provided
Proof of Experience provided
X
X
Proof of Experience - Ten 10 Years
from 2010 and forward
from 2007 and forward
X
X
X
X
Drug Free Workplace
X
X
X
X
Public Entity Crimes Statement
N/A
N/A
N/A
NIA
Documentation of Any Addenda:
Total Base Bid Plus 10% Contingency, - Lump Sum Bid
for All Tanks Specified Within the Bid Specifications
(one 100,000 gallon elevated tank, one 500,000 gallon
$2,959,000.00
$223,300.00
$196,900.00
$128,458.00
ground storage tank, and two 150,000 gallon ground
storage tanks)
* ** *DUE TO IN ERROR IN THE WRITTEN BID SUBMITTED, WORTH CONTRACTING HAS WITHDRAWN THEIR BID * * **
Award of Bid based on Department Analysis and Commission Approval
Y
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�a
x
N
O
W �
CONTRACTING INC.:
General Contractor — CG C056635 Certified — DBE, HBE, WBE
,,rr iCoiv4orthcontractinginc.coir
2112 Jernigan Road
Jacksonville, FL 32207 -6608
February 28, 2013
Tim Townsend
Special Projects Manager
City Hall - Public Utilities Dept.
800 Seminole Road
Atlantic Beach, FL 32233
ttownserid(!�coab.us
Subject: CITY BID NUMBER 1213 -03
CITY OF ATLANTIC BEACH
REPAIR AND PAINTING OF STORAGE TANKS
Dear Mr. Townsend:
AGENDA ITEM # 413
MARCH 11, 2013
Phone: (904) 396 -6363
Fax: (904) 396 -1888
Worth Contracting, Inc., hereby informs you that there has been a honest mathematical
error and substantial clerical error that was made in our bid submission on February 27,
2013 in preparation of our bid tabulation for Bid 1213 -03. We are requesting our bid be
withdrawn due to the mathematical error made by Mrs. Lawrence. If you have any
questions please call me at (904) 396 -6363 Ext 26.
Sincerely,
fce
Katherine Garces Worth
President