Agenda Item 8BAGENDA ITEM # 813
MARCH 11, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM. Request to approve proposed projects for fiscal year 2013/2014 Community
Development Block Grant (CDBG) funds.
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: March 4, 2013
STRATEGIC PLAN LINK: Related to Goal 4. Atlantic Beach West Integration, Goal 5. Encroachment on
and Expansion of City Parks. and Goal 12 Marsh Master Plan Improvements
BACKGROUND: In accordance with the Interlocal Agreement with the City of Jacksonville (COJ)
the City of Atlantic Beach (COAB) annually receives CDBG funds allocated on a per capita basis. These
funds may be used for several categories of activities including certain public infrastructure
improvements. Any activity undertaken must serve low and moderate - income residents within the City's
designated CDBG neighborhoods. Grant funding such as CDBG Grants are supposed to supplement
local government spending not to "supplant" or replace it. This has become known in Atlantic Beach as
the "But for..." criteria, whereby "If not for CDBG funding, these projects would probably not be done."
COAB has not yet been notified as to the funding amount for the 2013/2014 fiscal year, but we anticipate
receiving between $70,000- $75,000. Applications are now due to be submitted to COJ. Staff meets
yearly to identify and discuss potential projects with priority given to projects needed to serve community
needs for which other sources of funding are not available with an emphasis on Strategic Plan objectives.
Staff reviewed
and ranked project
options for next year's funds.
Project summaries are included in
attachment 1.
Project ranking for
the upcoming 2012/2013 fiscal
year:
1) Donner Park Baseball Field Upgrades — Fence, Batting Cage, Bull Pen and Bleachers
2) West 9th Street Sidewalk — Orchid St to Mayport Road (Camelia to Orchid completed)
3) Marsh Overlooks — as discussed in the Marsh Master Plan
4) Rose Park Water Feature — would require at least two years of funds
5) Roberts Street Ditch Upgrades
Each activity meets objectives used by the City in allocating these funds over past years. Project 5 would
require the City to take ownership of FDOT's Drainage Right of Way and is not supported by the residents
adjacent to the project area.
BUDGET:
$75,000 (or
amount allocated) to CDBG Fund 110
- 5506 - 535.83 -00 for fiscal year 2013/2014.
Funds will
be budgeted
in appropriate expenditure account
during regular budget process.
RECOMMENDATION: Approve one or more projects as described herein and authorize the City
Manager to submit the request to the City of Jacksonville and sign documents as necessary to execute
the contract.
ATTACHMENTS.
REVIEWED BY CITY
1. Project Summary Sheet
Possible 2013 4014 CDBG Projects
Estimated Cost
Comments
Donner Park Upgrades
Includes ball field upgrades - move / replace fence, construct batting cages and Bull
$707000.00
Pens, resod outfield, electrical upgrades.
Complete West 9th St Sidewalk
$50,000.00
W. 9th St - Mayport Rd to Orchid St (Camelia to Orchid completed)
Marsh overlooks at street ends (per
Overlooks are proposed for the W. 3`d, w. 6th W 9' and W. 14th Street rights of
Marsh master plan)
way. W. 6th under design using FIND Grant. Cost estimate assumes construction
of overlook and 100 LF of boardwalk (based on COJ costs to construct overlook
$100,000.00
and boardwalk at Castaway island Preserve).
Rose Park Water Feature (Commissioner
Daugherty's proposal)
$1601000.00
Robert Street Ditch upgrade
Cost is for bank restoration to 1972 template and stabilization using Geogrid. Bas e
on unit costs in 2012 SWMPU. Cost to install sheet pile bulkheads with concrete
cap and fencing for FDOT portion estimated at $420K - $580K. Cost to pipe the
ditch was estimated at $600K - $750K. Southern 2 blocks of ditch are FDOT,
$100,000.00
northern block is private property.
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