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Agenda Item 1MINUTES REGULAR CITY COMMISSION MEETING March 11, 2013 CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Mike Borno Mayor Pro Tem Maria Mark Commissioner Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Carolyn Woods City Attorney Alan C. Jensen City Manager Jim Hanson City Clerk Donna L. Bartle Recording Secretary Nancy E. Bailey Call to Order /Pledge: Mayor Borno called the meeting to order at 6:30 p.m. Commissioner Beckenbach gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. A. Approve the minutes of the Regular Commission Meeting of February 25, 2013. B. Approve the minutes of the Commission Workshop of February 25, 2013. C. Approve the minutes of the Commission Briefing of February 21, 2013. D. Approve the minutes of the Special Called (Shade) Meeting of February 21, 2013. Mayor Borno asked if there were any corrections to the above minutes and there being none, he stated the minutes will stand as submitted. 2. Courtesy of the Floor to Visitors. Item 8F was taken out of sequence and acted on at this time. 8F. Review of City Code, Chapter 17- Signs regarding flags. Building and Zoning Director Michael Griffin summarized his staff report, explaining the Community Development Board's recommendation was that the Commission authorize the City Attorney to draft language to amend the sign code to allow one additional flag, not to exceed 24 s.f. He stated currently the sign code allows any amount of American flags but any other flag under the code is considered a pennant. Mayor Borno asked if there are any recommendations on the relationship to the flag other than the description of the flag. Mr. Griffin stated, no, nothing on the definition of the flag. He stated there is a definition of flag in the sign ordinance but there was no recommendation to change that definition. Motion: Authorize City Attorney to draft language to amend Sign Code to allow one additional flag, not to exceed twenty -four square feet, as recommended by the Community Development Board. Moved by Mark, Seconded by Daugherty Mayor Borno clarified the definition of a flag as stated in the ordinance and suggested it should read that it should be a national flag of a recognized nation and believes they should leave all descriptions out for fraternal organizations, etc. Discussion ensued. City Attorney Jensen stated you cannot govern the content of the flag due to first amendment rights. He stated they can have an ordinance limiting the size of flags, number of flags, number of flag poles, etc. but you cannot, by ordinance, control the content of flags. He stated he spoke to another attorney who specializes in signs, billboards, and flags all over Florida and the United States who said you can do nothing to control or regulate the contents. Discussion ensued. City March 11, 2013 REGULAR COMMISSION MEETING Page 2 Attorney Jensen stated they will bring back the ordinance with the suggested language for the Commission to look at. Mayor Borno explained this issue originally came about when they were working to clean up Mayport Road's commercial district and get rid of every type of flag imaginable and it resulted in Mayport Road getting cleaned up. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED Commissioner Mark stated since this ordinance was originally brought before the Commission by her in an effort to discuss revising it so businesses could fly another flag, she is deeply upset in how it turned out to be such a fire storm. She stated they are trying to do the right thing because they do want the businesses to be able to fly their flags. She stated it did start with another business and has become the proverbial snowball effect. She stated since they have agreed to have this ordinance revised she would like to make a motion to temporarily suspend enforcement of prohibiting businesses from flying any flag other than the American flag. Motion: Temporarily suspend enforcement of Section 17.26, prohibiting businesses from flying any flag other than the American flag and allowing one flag to be flown in addition to the American flag, so long as the flying of the flags do not impede rights -of -way or create any other safety hazard, until such time the proposed ordinance has been properly passed as an ordinance. Moved by Mark, Seconded by Daugherty Discussion ensued. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED Michele Culhane, Cuhane's Irish Pub, 967 Atlantic Blvd., stated they appreciate the Commission letting them hang their flag, especially on this holiday. She stated the media attention has gone back to Ireland. Mayor Borno pointed out that this was not an Irish issue; it was a code enforcement issue on the right -of -way. Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained the process for public comments. Mitch Reeves, 1663 Sea Oats Drive, addressed item 8C, stating he has truly enjoyed being on that Board the past two years but asked that he not be considered for reappointment due to his dreams for another position. He further stated with the planning sessions coming up, he believes they should add that anyone who runs for office in Atlantic Beach must prove that they are a U.S. citizens and perhaps call it Sally's law. Steven Main, 510 Hopkins Street, representing the Atlantic Beach Athletic Association, stated they are hoping they can get some of the Community Development Block Funds allocated for Donner Park and Russell Park for upgrades in safety and to help the parks grow. He stated in the past year they have increased their enrollment by about 100 children playing baseball and softball and are really outgrowing the facilities. He stated they are currently using Donner Park as an overflow for practices and make -up games. He stated March 11, 2013 REGULAR COMMISSION MEETING Pate 3 there are no batting facilities out there and the outfield fence is inadequate, so they are hoping some of the funds can help in that regard. He further stated they could also improve safety netting and sun screening in Russell Park and hope some of those funds could be allocated in that direction. Mark Tomaski, 448 Snapping Turtle Court W., spoke in favor of Ordinance 5- 13 -58, stating he believes it is a good ordinance and at the last meeting four out of five of the Commission voted for it but then two of them changed their minds at the last workshop. He stated he was wondering what changed their minds. He stated there is little chance for the people to become aware of their change in position from that Thursday to Monday, which is another reason this ordinance is needed. He stated this system works for Neptune Beach. He stated it allows the people to be heard and allows them to think about the planning at each meeting from each of those workshops. He stated it allows the people to voice their opinion at the workshops. He stated he heard one of the reasons the Commissioners voted against it was that it would be a burden on staff. He stated he believes this would be a very small change in procedure that would have a potentially large impact for the people and to have management blame staff gives the appearance that management and/or staff don't want to or are not capable of making small changes. He stated it does not seem plausible to him that the staff can't make such a change. He stated it clearly demonstrates that some of the officials put the concerns of staff burden before the service of the people. He stated the second concern was that it might cost more, and he hopes that is not an argument tonight when they discuss this ordinance, because he believes it would be an insult to the intelligence of the people of Atlantic Beach. He stated another concern was that it would slow down development, i.e. use -by- exceptions, which he believes is one of the benefits because it does slow things down. He stated it gives the people another chance to take a look at the exception and have additional time to inspect such exceptions and how it would impact their lives. Ira Richardson, 312 191h St., stated they just moved to Atlantic Beach. He stated they have been welcomed, it has been joyful, everybody has been very kind and helpful and they couldn't be happier to be here. No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors. Item 8C was taken out of sequence and acted on at this time. 8C. Appointment to the Board Member Review Committee. City Clerk Donna Bartle explained since Mr. Reeves had withdrawn they are down to one candidate. She stated Mitch Reeves' term is expiring on March 27 so they need the Mayor to make an appointment and have the Commission approve it. Mayor Borno stated he moves that they appoint Solomon Brotman to the Board. Motion: Appoint Solomon Brotman to serve on the Board Member Review Committee for a 2 -year term effective March 28, 2013. Moved by Borno, Seconded by Daugherty Mr. Brotman thanked the Commission for the opportunity to serve. Commissioner Daugherty stated he admires what Mitch Reeves is doing. He stated he served on the Board with him and he has done a very good job, bringing a lot of insight and knowledge and he will be missed. Mayor Borno agreed, stating this is the most important Board because all the members of the other Boards go through this Board and it is critical that they have people skills and are able to read people and select the right people for the right job. March 11, 2013 REGULAR COMMISSION MEETING Page 4 Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED A. Proclamation declaring April 17, 2013 as Military Family and Community Covenant Day. Mayor Borno read the proclamation in full and declared April 17, 2013 as Military Family and Community Covenant Day. 3. Unfinished Business from Previous Meeting A. City Manager's Follow -up Report. None. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Financial Report for January 2013 and List of New Businesses for February 2013. B. Award a contract for Bid No. 1213 -3 for the Interior Repair and Painting of only Elevated Tank at Water Plant #1 and Ground Storage Tanks at Water Plant #3 in the amount of $87,000 plus a 10% contingency of $8,700 to Crom Coatings, A Division of The Crom Corporation and authorize the City Manager to sign the contract. Mayor Borno read the Consent Agenda. Commissioner Woods pulled Item A. Motion: Approve Consent Agenda Item B as read. Moved by Woods, Seconded by Beckenbach Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED Commissioner Woods questioned the unrestricted cash item on the Financial Report for January 2013. She stated it is over $11 million, which seemed higher than in the past. She stated in the past two years the City has saved an additional $3 million and asked if this is what has been put aside for the police building, which she thought was restricted. City Manager Hanson explained that is not considered restricted cash, which includes the 25% reserve set by the Commission, customer deposits, money in the pension funds, etc. He March 11 2013 REGULAR COMMISSION MEETING Page 5 stated this has built up over the past several years; nothing has gone into the pot this year. He stated some of the increase was from when they increased the water and sewer rates to anticipate the bond repayments for the TMDL project at the wastewater plant. He stated they anticipated they would begin making those payments relatively soon, but the way the State Revolving Loan Fund worked out, they are just now starting to make those payments. He stated, therefore, they accumulated some extra funds in the utility fund because of that which would be some of it. He stated he would have to ask the Finance Director for a detailed report of why it went up, but believes these would be the big ones. Commissioner Woods asked if the money that has been put aside for the police building is a part of that or is not a part of that. Mr. Hanson stated a part of that would be from the police building but he could not say exactly how much without going back and looking. Commissioner Woods stated they have also discussed this year about unspent monies that have been allocated, such as salaries, etc. that have been budgeted for but haven't come to fruition and asked if those monies are carried forward and become part of this unrestricted cash balance. Mr. Hanson stated they would not; they would be budgeted funds that have not yet been spent. He stated they would not become part of the unrestricted pot until year -end when they eliminate the budget. Commissioner Woods asked if at the end of the year, any unspent monies that have been budgeted stay in the bank and become unrestricted cash. Mr. Hanson stated that was correct, unless the Commission budgets it for something else the next fiscal year. Commissioner Woods stated, looking at all of the interest rates, they are making an average return of 1.74% on all that money, which she believes is a lousy rate of return. Several of the Commissioners and the City Attorney stated that is high. Mr. Hanson explained, for short-term money, that is a pretty good rate of return. Commissioner Woods stated part of her concern is that they are budgeting money and it is being put in the next year's budget, yet they have pension liabilities that keep growing and wanted to bring this up so at strategic planning they can be thinking about this. She stated she believes they need to be rethinking what is happening to these excess budgeted funds and where they are putting them and what they are doing with them. Motion: Approve Consent Agenda Item A as read. Moved by Woods, Seconded by Mark Votes: Aye: 5 — Borno, Beckenbacb, Daugberty, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports None. 6. Action on Resolutions A. RESOLUTION NO. 13 -03 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, URGING CITIZENS AND PRIVATE BUSINESSES TO SUPPORT "EARTH HOUR 2013" BY TURNING OFF THEIR LIGHTS FOR ONE HOUR, FROM 8:30 PM UNTIL 9:30 PM ON SATURDAY, MARCH 23, 2013. Mayor Borno read Resolution No. 13 -03 by title. Motion: Approve Resolution No. 13-03 as read. Moved by Woods, Seconded by Mark March 11 2013 REGULAR COMMISSION MEETING Page 6 Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. RESOLUTION NO. 13-04 ATTACHMENT E -6, RESOLUTION NO. 13 -04 FOR ASSISTANCE 2013 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM. Mayor Borno read Resolution No. 13 -04 by title. Motion: Approve Resolution No 13 -04 as read and authorize the City Manager to sign the applications for the Florida Inland Navigation District's Waterways Assistance Program Grants. Moved by Mark, Seconded by Woods Public Works Director Rick Carper explained, as part of our FIND grant application, the City Commission is required to go on record as supporting funding of the City's portion of those grants, if they are approved, which is what this resolution does. He stated the resolution puts the City on record that we will fund our portion of the construction of the three projects that are under design now and also will invest our portion in the design for the pedestrian path, which is the second portion of the grant application they are looking at this year. Mr. Hanson pointed out that this will require the City to pledge up to $200,000 in matching funds next year, assuming we get the grants. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 7. Action on Ordinances A. ORDINANCE NO. 5-13-58, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, SEC. 2 -16, TIME AND PLACE OF REGULAR MEETINGS, TO PROVIDE FOR ONE (1) REGULAR MEETING AND ONE (1) SCHEDULED WORKSHOP PER MONTH, AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 5 -13 -58 by title. Motion: Approve Ordinance No. 5 -13 -58 as read. Moved by Beckenbach, Seconded by Woods Mayor Borno summarized the Ordinance. Mayor Borno opened the Public Hearing. March 11 2013 REGULAR COMMISSION MEETING Page 7 Sally Clemens, 1638 Park Terrace West, stated they should vote for this Ordinance because if it doesn't work they can go back to the old way. No one else from the audience spoke, so Mayor Borno closed the Public Hearing. Commissioner Beckenbach stated he would like to defer this to the next workshop to discuss it further. He stated there were a number of different issues brought up at the last workshop that he would like to bring up again. Mr. Hanson stated they could discuss it at the next workshop but if he is going to defer it to a date it would be the next Commission meeting. Commissioner Beckenbach stated he would like to defer it to the next regular meeting in order to further discuss it at the workshop. Motion: Defer to next Commission meeting. Moved by Beckenbach, Seconded by Mark Commissioner Mark stated, based on a public comment on this, she wanted to clarify that at the workshops she did not say that she was going to vote against this. She stated if she inferred that she was going to vote against it, she did not mean to infer that and she apologizes. She explained the discussion was that they wanted to insure that there was a smooth transition and they were discussing setting up a temporary time in order to give staff time to get everything in order. She stated, secondly, she mentioned in the interim as an option that she had stated they could hold the workshops before each Commission meeting, but they can discuss that further. City Clerk Bartle asked the Mayor to clarify that they would be deferring the public hearing as well; would this be the second reading they are deferring. Mayor Borno stated this would be the second reading deferral. Votes: Aye: 5 — Borno Daugherty, Mark, Woods, Beckenbach Nay: 0 MOTION CARRIED Commissioner Woods recommended that Commissioner Beckenbach consider under B2, with holiday schedules being the way they are, that both the regular and the workshop meeting should be on the second Monday of the month, one before the other. Commissioner Daugherty stated he understands and agrees with the motivation behind this but believes calling special meetings takes away from transparency of government. He explained if something comes up as an emergency and they call an emergency meeting to take care of it, the notice is not there to the public, so the Commission then has the ability to do things that are not transparent. He stated he believes in them trying to accomplish one thing they are actually going in a different direction with this. He stated by simply moving the agenda back to coming out on Friday it will give people the weekend and the week to think about it, he believes they will accomplish a lot more. He believes that is a simple solution and probably the best solution for this. B. ORDINANCE NO. 20-13-121, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013, AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 20 -13 -121 by title. March 11 2013 REGULAR COMMISSION MEETING Page 8 Motion: Approve Ordinance No. 20 -13 -121 as read. Moved by Mark, Seconded by Woods Mayor Borno explained the modifications to the budget. Mayor Borno opened the Public Hearing. No one from the audience spoke, so he closed the Public Hearing. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business A. Marsh Master Plan 2013 Grant Applications Approval. Public Works Director Carper stated this is to get concurrence from the Commission to apply for the grant as well as to get the approval for the City Manager to sign the grant paperwork. He explained the two grants they are looking at, stating both are intended to fund the Marsh Preserves pedestrian path. Motion: Approve Staff applying for the FIND and OGT grants and authorize the City Manager to sign the applications and subsequent grant related paperwork when completed. Moved by Woods, Seconded by Daugherty Mr. Carper answered questions from the Commission and gave an update of the projects in process. Commissioner Daugherty stated Mr. Carper has done an exemplary job over the past three years he has worked with him and appreciates the work he did with the Safe Routes to School. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. Request to approve proposed project(s) for FY 2013 -2014 Community Development Block Grant (CDBG) funds. Mr. Carper explained this is the annual Community Development Block Grant application, stating this year's recommendation is to use the funds for the Donner Park Baseball Field upgrades. Mayor Borno asked, as was brought up tonight, could there be some other utilization of funds at Russell Park. Mr. Carper stated Russell Park is not in the area that the Commission has defined as eligible for Community Development Block Grant funds. He stated Russell Park support would have to come out of the general budget. Motion: Approve recommended project number one, Donner Park Upgrades, as described herein and authorize the City Manager to submit the request to the City of Jacksonville and sign documents as necessary to execute the contract. Moved by Woods, Seconded by Mark Mr. Carper stated this is the final project in a four -phase step at Donner Park. March 11 2013 REGULAR COMMISSION MEETING Page 9 Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED C. Appointment to the Board Member Review Committee. This item was taken out of sequence and acted on earlier in the meeting. D. Review of Resolution No. 12 -04 imposing a moratorium on the sale of used automobiles within the Commercial General Zoning Districts. Building and Zoning Director Michael Griffin summarized his staff report, explaining the moratorium for use -by- exceptions for CG Zoning for used car lots ends tomorrow. He stated at the February 19, 2013 Community Development Board meeting they recommended that the Commission suspend the moratorium and recommended that staff improve the administrative process for the use -by- exception. Motion: Endorse the February 19, 2013 Community Development Board recommendation to set administrative standards for use -by- exception reviews. Moved by Woods, Seconded by Beckenbach Mr. Griffin answered questions from the Commission. Commissioner Woods thanked the Community Development Board for looking at this and thanked Mr. Griffin for his help on this as well. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED E. Proposed Floodplain Management ordinance revisions. Building and Zoning Director Michael Griffin explained as a part of the City's participation in the National Floodplain Management insurance program we are required to update our ordinance from time to time. He stated they have sent a template of an ordinance to adopt which doesn't change any administrative regulations the City already has in place. He stated staff is recommending that they prepare for first reading the new Floodplain Ordinance which will be amended completely. Motion: Direct staff to prepare for first reading the Floodplain Management Ordinance revisions as recommended by the State of Florida Division of Emergency Management and the Community Development Board. Moved by Woods, Seconded by Mark Mr. Griffin stated participating in this voluntary program allows for a 15% discount for floodplain insurance rates to the property owners in Atlantic Beach. March 11, 2013 REGULAR COMMISSION MEETING Page 10 Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED F. Review of City Code, Chapter 17- Signs regarding flags. This item was taken out of sequence and acted on earlier in the meeting. 9. City Manager A. City Manager's Report. City Manager Hanson reported the Strategic Planning sessions will be held at Adele Grage from 5 — 9 the next three nights, explaining the agenda was sent out for each night. He further stated they received many emails about the flag issue and suggested sending one response to everyone and asked who they thought should send it. Commissioner Woods stated she thought it should come from the Mayor. Mayor Borno stated he believes it should be an email reply. 10. Reports and /or requests from City Commissioners and City Attorney Commissioner Beckenbach Asked when the next workshop briefing will be. Mr. Hanson and Mayor Borno stated it will be at 3:00 on 3/21/13. Commissioner Woods stated she will be out of town. Commissioner Beckenbach asked for time for the citizens to speak if they wish to at the briefings. Thanked the Commission for allowing him to call in for the last workshop. He stated it was very garbled while listening and asked if they could make it more usable. Mr. Hanson stated they have been advised by the City Attorney that State law does not allow commissioners to participate in a meeting where they are voting, so the only time they could call in would be for a shade meeting or a workshop. He stated during a shade meeting they are not in this room so it would be only for limited times, but he will ask IT what it would cost to upgrade the sound system. Commissioner Daugherty • Reported on the meeting with Mr. Carper on Thursday on pedestrian safety. Mr. Carper stated application will be in on March 29. • Stated the font on the overhead screen is hard for the audience to read and he would like to have it larger in the future. • Asked Mr. Hanson to send an email of the items they will discuss at strategic planning. • John November sent something to all the Commissioners regarding the Bennett's Landing event and cautioned the Commission that this is something they may vote on in the future so it might not be good if they are to go and talk about it. Commissioner Woods Has been speaking with the representative on video streaming who will be here on March 25 -26 if anyone wants to meet with him. She stated she will give that information to the City Clerk and will forward it in an email to everybody if they want to get in touch with him. March 11, 2013 REGULAR COMMISSION MEETING Page 11 Commissioner Mark • Stated on the 21" workshop she will have to leave at 4:15 due to a prior commitment on Thursdays. • Will be out of town the week of 25th and will not be at the next Commission meeting. • Happy St. Patrick's Day. Commissioner Woods stated since Commissioner Mark will not be at the next Commission meeting, they should defer the decision on the Ordinance to the following meeting. Motion: Defer Item 7A, Ordinance No. 5- 13 -58, to the April 8th Commission Meeting. Moved by Commission Woods, Seconded by Daugherty Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED Mayor Borno • Asked Mr. Carper to explain the proposed bike path/sidewalk on Seminole Road. Mr. Carper stated he will bring a map to strategic planning tomorrow. He stated the proposed project is to convert the 4 ft. sidewalk into an 8 ft. sidewalk from where it ends now at the north end of Oceanwalk to the five - way stop and then go down Sherry Drive and down Seminole to tie into the current school guard crossing at Sea Spray. • Regarding the video streaming meetings on the 25th, this is just one vendor and one set of software. He stated depending on their decision, it could be an RFP issue. Commissioner Woods stated this representative can show them so much more of what the software can do than she or Keith Randich could show them, so she believes it is worth their time if they can look at it. Adjournment There being no further business to come before the Commission, the Mayor declared the meeting adjourned at 8:05 p.m. ATTEST: Donna L. Bartle, CMC City Clerk Mike Borno Mayor/Presiding Officer Minutes of Commission Briefing March 7, 2013 Present: Mayor Mike Borno, Mayor Pro Tern Maria Mark, Commissioners Jonathan Daugherty and Carolyn Woods, (Commissioner Mark Beckenbach was conferenced in by phone), City Manager Jim Hanson, Public Works Director Rick Carper, Building and Zoning Director Michael Griffin and City Clerk Donna Bartle. Mayor Borno called the meeting to order in the Commission Chamber at 3:02 pm. Subjects discussed included several items on the Agenda for the upcoming Commission meeting on March 11, 2013, as follows, with Mr. Hanson reporting on each item: Commission Meeting March 11, 2013 ® Item 6A- Resolution on "Earth Hour 2013 " - Adele Grage in use. ® Item 613- FIND Resolution- 2 grants sought; construction of overlooks and kayak launch and design funds for ped path. ® Item 7A- Ordinance changing time of meetings- A lengthy discussion ensued regarding issues brought up by staff. Commissioner Beckenbach indicated he would make a motion to defer the item at the meeting. Commissioner Woods requested that staff come up with a timeframe needed for the transition. ® Item 8A- Approval to apply for 2 grants for ped path design and permitting. ® 813- Possible CDBG projects for next year. Mr. Carper and Mr. Hanson explained the projects and answered questions from the Commission. (Mayor Pro Tern Mark left at 4:15 pm) e Item 8C- Appointment to BMRC. ® Item 8D- Moratorium on UBEs for used car sales. Mr. Griffin reported. ® Item 8E- Floodplain ordinance. Mr. Griffin reported. O Grant Consulting was added by Commissioner Daugherty for discussion. ® Item 8F- Ordinance on flags in commercial zones. Mr. Hanson was asked to look into whether the City has the ability to limit the content in the flags people may choose to fly under the proposed new rule. 2. Strategic Planning schedule. Tipping fee status. 4. Agenda Briefing Workshops- Mr. Hanson asked whether the Commission wanted the Agenda Briefing Workshops held on Thursdays to end. The consensus was to schedule one for March 21, 2013 at 3:00 pm. Mayor Borno adjourned the meeting at 4:35 p.m. Mike Borno, Mayor