Agenda Item 1MINUTES
REGULAR CITY COMMISSION MEETING
March 25, 2013
CITY HALL, 800 SEMINOLE ROAD
IN ATTENDANCE:
Mayor Mike Borno
Commissioner Mark Beckenbach
Commissioner Carolyn Woods
ABSENT:
Commissioner Jonathan Daugherty
Mayor Pro Tem. Maria Mark
City Attorney Alan C. Jensen
City Manager Jim Hanson
City Clerk Donna L. Bartle
Recording Secretary Nancy E. Bailey
Call to Order/Pledge:
Mayor Borno called the meeting to order at 6:30 p.m. Mayor Bomo gave the Invocation, followed by the
Pledge of Allegiance to the Flag.
1. A. Approve the minutes of the Regular Commission Meeting of March 11, 2013.
B. Approve the minutes of the Commission Briefing of March 7, 2013.
Mayor Bomo asked if there were any corrections to the above minutes and there being none, he stated the
minutes will stand as submitted.
2. Courtesy of the Floor to Visitors.
Mayor Borno opened the Courtesy of the Floor to Visitors. He stated there were three proclamations but
there was no one here to receive two of them.
A. Proclamation declaring May 5 through May 11, 2013 as Municipal Clerks Week.
Mayor Borno read the proclamation declaring May 5 through May 11, 2013 as Municipal Clerks Week and
presented it to City Clerk Donna Bartle, congratulating her and her staff. Ms. Bartle thanked him for his
support and recognition and for allowing her to further her education. She stated she has really good staff and
this goes to them as well.
B. Proclamation declaring April 9, 2013 as National Service Recognition Day.
C. Proclamation declaring the month of April as Child Abuse Prevention Month.
Mayor Borno further stated the other proclamations were in recognition of National Service Day coming up
and also declaring the month of April as Child Abuse Prevention Month and they will see that they get to the
appropriate agencies.
Mayor Borno welcomed the audience and explained the process for public comments.
John November, 647 Beach Avenue, thanked River Branch Preserve Foundation stating they were blessed
to have someone so generous to know the value of our natural resources in this community and come to our
aid to make that a reality. He stated Mr. Parks told him if they had not gone to him this year, he was going to
March 25 2013 REGULAR COMMISSION MEETING Page 2
put a contract for sale this January to put a house on that property. He stated the fact that they avoided that
and continue the integrity and pristine nature and quality of our marshes is fantastic. He stated Public Works
has done a fantastic job putting in some new amenities. He further discussed acquiring the tract of land,
Bennett's Landing, to add as an entrance to Tideviews Preserve.
No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors.
Mayor Borno welcomed two boy scouts in the audience who are working on their merit badge.
3. Unfinished Business from Previous Meeting
A. City Manager's Follow -up Report.
Mr. Hanson explained that Commissioner Daugherty was not here tonight due to his mother having
emergency surgery which called him out of state.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
A. Acknowledge receipt of the Building Department Monthly Activity Report and the Utility Sales
Report for February 2013.
Mayor Borno read the Consent Agenda.
_Motion: Approve Consent Agenda Item A as read.
Moved by Beckenbach, Seconded by Woods
Votes:
Aye: 3 — Borno, Beckenbach, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 25-13-43, Introduction and First Reading
AN ORDINANCE BY THE CITY COMMISSION AMENDING THE CITY OF ATLANTIC BEACH
CODE OF ORDINANCES TO REPEAL CHAPTER 8 FLOOD HAZARD AREAS; TO ADOPT A NEW
March 25.2013 REGULAR COMMISSION MEETING Page 3
CHAPTER 8 FLOODPLAIN MANAGEMENT ORDINANCE; TO ADOPT FLOOD HAZARD MAPS,
TO DESIGNATE A FLOODPLAIN ADMINISTRATOR, TO ADOPT PROCEDURES AND CRITERIA
FOR DEVELOPMENT IN FLOOD HAZARD AREAS, AND FOR OTHER PURPOSES; TO ADOPT
LOCAL ADMINISTRATIVE AMENDMENTS TO THE FLORIDA BUILDING CODE; PROVIDING
FOR APPLICABILITY; REPEALER; SEVERABILITY; AND AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 25 -13 -43 by title.
Motion: Adopt the attached Floodplain Management Ordinance revisions as recommended by the State
of Florida Division of Emergency Management and the Community Development Board and approve
Ordinance No. 25 -13 -43 as read.
Moved by Woods, Seconded by Borno
Mayor Borno summarized the Ordinance.
Michael Griffin further explained the Ordinance, stating as a part of the City's participation in the National
Floodplain Insurance Program and because we will be adopting new maps this June, we are required to revamp
our Ordinance so it is compatible with the Florida Building Code. He stated there are no changes in the current
ordinance but when it is brought back for the second reading there will be some formatting changes to the
numbering and they will add our website into the ordinance. He answered questions from the Commission.
Votes:
Aye: 3 — Borno, Beckenbach, Woods
Nay: 0
MOTION CARRIED
B. ORDINANCE NO. 60-13-18, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 17 OF THE
CODE OF ORDINANCES, SIGNS AND ADVERTISING STRUCTURES, ARTICLE I, IN GENERAL, SEC.
17 -2, DEFINITIONS, AND ARTICLE II, SIGNS PERMITTED, SEC. 17 -26, EXEMPT SIGNS, TO PROVIDE
FOR THE NUMBER AND SIZE OF FLAGS, AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 60 -13 -18 by title.
Motion: Approve Ordinance No. 60 -13 -18 as read.
Moved by Woods, Seconded by Beckenbach
Mayor Borno summarized the Ordinance and the background on the flag issue. Mr. Hanson added that the City
Attorney has proposed an amendment exempting the size of the American flag on City buildings and in City
parks.
Motion: Amend the motion to include the new verbiage as submitted on Section 17 -26 (which is
attached and made part of this Official Record as Attachment A).
Moved by Woods, Seconded by Borno
Votes:
Aye: 3 — Borno, Beckenbach, Woods
Nay: 0
MOTION CARRIED
March 25, 2013 REGULAR COMMISSION MEETING Page 4
Mayor Borno called for a vote on the amended motion.
Votes:
Aye: 3 — Borno, Beckenbach, Woods
Nay: 0
MOTION CARRIED
8. Miscellaneous Business
A. (Public Hearing) Authorizing purchase of River Branch Property.
Mr. Hanson summarized the staff report, stating there will be a closing on the property tomorrow morning
and if the Commission approves this they need to authorize the Mayor to sign the related documents at the
closing.
Motion: Approve the purchase of the property for a total cost of $103,243.00 and authorize the
Mayor to execute the necessary documents on behalf of the City.
Moved by Woods, Seconded by Beckenbach
Mayor Borno opened the Public Hearing. No one from the audience spoke so he closed the Public Hearing.
Commissioner Woods stated this was a wonderful gift to the community and everyone is very grateful and
appreciative.
Votes:
Aye: 3 — Borno, Beckenbach, Woods
Nay: 0
MOTION CARRIED
B. Videotaping Commission Meetings. (City Manager)
Mr. Hanson summarized Mr. Randich's staff report. He stated the next step is for the Commission to
authorize the preparation of a budget amendment to get this done in the current fiscal year. He stated staff
understood that the Commission wants to go to the multi - camera system, which will provide the better quality
video for the public's use and explained the cost for this system. He stated if the Commission wants to
proceed they will need a budget amendment for both the capital at $31,000 and operating cost through the rest
of the year at $4,675 and staff will have that ready for a first reading at the next meeting.
Motion: Authorize staff to prepare a budget ordinance to provide for $31,000 in capital and $4,675
($935 x 5 months) in operating costs to implement this project.
Moved by Woods, Seconded by Beckenbach
Mayor Borno stated he was in favor of this because it takes away the ability to have misinformation and they
are held accountable. He stated he believes if they are going to do it they should do it right the first time.
Commissioner Beckenbach stated he believes this is an excellent opportunity for the citizens to have more
open government than we have had before and is pleased to be a part of giving everyone the opportunity to
see how Atlantic Beach conducts their business.
March 25, 2013 REGULAR COMMISSION MEETING Page 5
Discussion ensued.
Votes:
Aye: 3 — Borno, Beckenbach, Woods
Nay: 0
MOTION CARRIED
C. Pay and Classification Study Update.
Mr. Hanson explained this was discussed in the strategic workshops and it was concluded the City should get
a pay and benefits study done so it could be considered with the budget for the upcoming year. He stated this
report is to get the Commission to also put that in the upcoming budget amendment. He stated our HR
Director was able to piggyback with the consultant who just completed a similar study for Jacksonville Beach
so the cost would be $7,500, which would look at both pay and benefits.
Motion: Authorize Cody Associates to conduct a Pay and Classification Study update at an estimated
cost of $7,500 and authorize the City Manager to enter into and sign appropriate documents.
Moved by Borno, Seconded by Beckenbach
Mayor Borno further explained this scope of work will include point factor job evaluation system, position
evaluation and review of current descriptions, salary surveys, market pricing, fringe benefit analysis, review
of pay grades and salary structure, and review of compliance with Fair Labor Standards Act. He stated this
report will include compensation methodology and recommendations.
Commissioner Beckenbach stated he received a letter from a citizen questioning whether or not this was just
going to be government positions that would be reviewed or whether it would be both private and public
positions. He stated in order to know what the private competition is, they should incorporate into this not
only public but also private. Mr. Hanson stated they will be looking at the private sector also, explaining that
it depends on the job, so they will get information from both sectors. Discussion ensued.
Votes:
Aye: 3 — Borno, Beckenbach, Woods
Nay: 0
MOTION CARRIED
9. City Manager
A. City Manager's Report.
None.
10. Reports and /or requests from City Commissioners and City Attorney
Commissioner Woods
® Gave a shout out to Donna Kaluzniak for having the water loss go down.
0 Happy Easter.
March 25 2013 REGULAR COMMISSION MEETING Page 6
Mayor Borno
® Recognized and thanked the representatives who were here from River Branch.
® Reported on his trip to Tallahassee for the Florida League of Cities Legislative Action Days.
Adjournment
There being no further business to come before the Commission, the Mayor declared the meeting adjourned
at 7:08 p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Mike Borno
Mayor/Presiding Officer
ATTACHMENT A
ORDINANCE NO. 60 -13 -18
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 17 OF THE CODE OF ORDINANCES, SIGNS
AND ADVERTISING STRUCTURES, ARTICLE I, IN GENERAL, SEC. 17-
2, DEFINITIONS, AND ARTICLE II, SIGNS PERMITTED, SEC. 17 -26,
EXEMPT SIGNS, TO PROVIDE FOR THE NUMBER AND SIZE OF
FLAGS, AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE
PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1: The following definitions contained in Sec. 17 -2, Definitions, of the Code
of Ordinances of the City of Atlantic Beach, Florida, are hereby amended to read as follows:
"Flag: A piece of cloth or similar material having a distinctive size, color,
and design used as a symbol, standard, signal and other similar items of
recognition and may include insignias of governmental, religious, charitable,
fraternal or other organizations. Any flag and pole or attachment that frequently
holds a flag shall be deemed a permanent flag. This front.^ of flag shall no
include the flag of the united States of n Y, erie "
"Sign: Any identification, description, illustration, or device illuminated
or non - illuminated, which is visible from any outdoor place, open to the public
and which directs attention to a product, service, placed, activity, person,
institution, or business thereof, including any permanently installed or situated
merchandise; or any emblem, painting, banner, pennant, flfa , placard, designed to
advertise, identify, or convey information, with the exception of customary
window displays, official public notices and court markers required by federal,
state or local regulations; also excepting, newspapers, leaflets and books intended
for individual distribution to members of the public, attire that is being worn,
badges, and similar personal gear. "Sign" shall also ineode ^11 outdoor
advertising displays as deseribed in See4ion 3 109. 1. 1, Florida Building Code, and
Building Code."
"Sign permit: A development permit authorizing erection, placement or
installation of a sign as permitted by this chapter in accordance with the
requirements of Section 3104 of the Flofid Building Code an article V of this
chapter."
SECTION 2: Sec. 17 -26, Exempt Signs, of the Code of Ordinances of the City of
Atlantic Beach, Florida, is hereby amended to add a new subsection (14) under paragraph (b) to
read as follows:
"(14) Not more than two (2) flags per development parcel, but if there are
two 2) flags then one (1) must be the flag of the United States of America. A
development parcel with more than one (1) principal structure may have two (2)
flags for each principal structure with more than 5,000 square feet of fully
enclosed floor area . Each flag shall not exceed twenty -four (24) square feet in
area; however, this size limitation shall not apply to United States of America
flags at public buildings and parks."
SECTION 3. This Ordinance shall take effect immediately upon its final passage and
adoption.
2013.
PASSED by the City Commission on first reading this day of
PASSED by the City Commission on second and final reading this day of
, 2013.
ATTEST:
DONNA L. BARTLE
City Clerk
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
LOUIS BORNO, JR.
Mayor, Presiding Officer
Ordinance No. 60 -13 -18 Page 2 of 2
Minutes of Commission Briefing
March 21, 2013
Present: Mayor Mike Borno, Mayor Pro Tern Maria Mark, Commissioners Mark Beckenbach
and Jonathan Daugherty, City Manager Jim Hanson, Human Resource Director Sue Danhauser,
one reporter and one citizen. Commissioner Carolyn Woods was absent.
The meeting was called to order in the Commission Chamber at 3:02 pm.
Subjects discussed included several items on the Agenda for the upcoming Commission meeting
on March 25, 2013, as follows, with Mr. Hanson reporting on each item:
1. Commission Meeting March 25, 2013
• 7B — Ordinance on the number and size of flags allowed
• 8A — Purchase of property to add to River Branch Preserve
• 8B — Videotaping commission meetings
• 8C — Pay and Classification Study
2. Agenda for Meeting on April 8th. The City Manager stated he did not normally go over
the agenda for meetings farther in the future except the one for the Monday following the
agenda briefing. The list of items that were coming up on the April 8th meeting caused it
to be unusual and he wanted to review it with the City Commissioners. Items scheduled
for that meeting are as follows:
Impasse hearing of the Blue Collar Union. Because of the concern over the time that
it would take for this item, it was decided that a special meeting would be scheduled
for 5:30 pm on April 8th so that this item could be handled before the regular meeting.
• Presentation of the audit for FY 11 -12. The City Manager indicated he may ask the
auditor to delay presenting this to the City Commission until the following meeting
th
because of the lengthy agenda for the meeting on April 8
• Ordinance to change the meeting schedule (deferred from 3/11/13 meeting)
• Recommendations to amend the Animal Control Ordinance, particularly with
reference to dangerous dogs. There was a discussion about this item and, because of
the crowded agenda for the April 8th meeting, Commissioners requested that it be
delayed for presentation until the next meeting on April 22 °d
Award annual resurfacing contract.
B Approve consultant to design East Coast Drive draining project.
• Budget amending ordinance for the pay study and videotaping (1St reading)
® Flag Ordinance (2 "d reading)
® Floodplain Management Ordinance (2 °d reading)
3. Discussion about the need to schedule the next pre - agenda workshop. Even though the
ordinance to change the meeting schedule to eliminate the need for these pre- agenda
workshops was deferred until the meeting on April 8th, there would still be one more pre -
agenda workshop if the Commission followed the normal schedule. Consequently, a
consensus was reached to schedule the next pre- agenda workshop on Thursday, April 0
at 3 pm.
4. Public Input; Mitch Reeves was the only citizen who spoke. He recommended that
everyone stand at the pre- agenda workshop which would make the workshops go faster.
5. Code Enforcement Complaints dealing with the Dagley junkyard. Commissioner
Daugherty asked the City Manager for a brief summary of the City's actions and response
to complaints received earlier this week about cars and possible pollution in and around
the Dagley junkyard.
6. Commissioner Daugherty reported that he had met earlier this week with developers for
the Selva Marina Golf Course and raised issues of concern about pedestrian access,
automobile access, meeting Atlantic Beach building codes and the overall traffic impact
in Atlantic Beach, and particularly at the five -way stop intersection.
There was no further business and the meeting was adjourned at 3:50 pm.
Jim Hanson, City Manager Mike Borno, Mayor