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Agenda Item 4BAGENDA ITEM 4 4B AIT 11, 8, 2013 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA, ITEM: Renewal of Continuing Contract for Professional Engineering Services RFP No. 14 -04 SUBMITTED BY: Rick Carper, P.E., Public Works Director � Donna Kaluzniak, CEP, Public Utilities Director, DATE: March 14, 2013 STRATEGIC PLAN LINK: N/A BACKGROUND: In March, 2:010, the City Coirunission awarded continuing engineering service contracts to three gismo (Applied Technology & Management, Bowen Civil Engineering, and Connelly & Wicker) in order to expedite: small to intermediate engineering and construction projects. It is in the City's best interest to have three engineering firths in order that multiple projects can be completed expeditiously, and to take advantage of a particular firm's ability to complete a specific size and type of project which may include stormwater, roadway, wastewater or other Public Works ot. Utilities projects. These arc nonexclusive contracts for a period of three years, renewable for an additional two years. The continuing contracts are used for projects with in estimated construction cost of $500,000 or less or studies under $50,000. Fees under these contracts are not to exceed $50,000, and any project cast greater than $25,000 requires City Commission approval. The approval of the recommendation in this staff report will not commit funding toward any project at this tune. If and when fees and services are agreed upon by the interested parties, these projects exceeding $25,000 in fees will be brought back to the Commission for review and approval. All three firms have submitted letters stating their intent to renew their contract for two years. Bowen Civil Engineering requested the authorized rate increase in accordance with the Consumer Price Index; Applied 'T'echnology & Management and Connelly & Wicker are not requesting a rate increase. BUDGET: Funds for design services are or will be budgeted under specific projects or under the Professional Services (3 100) line item for the appropriate accounts. RECOMMENDATION: Renew the continuing engineering services contracts with Applied Technology & Management., Connelly & Wicker, and Bowen Civil Engineering and authorize tile City Manager to sign the contracts for the city. ATTACHMENTS: 1. Letters requesting contract renewal for° Applied Technology & Management, Bowen Civil Engineering; (revised fees), and Connelly and Wicker. REVIEWED BY CITY MANAGER: A rM I I .1A I U. 411 PABLO AVENME JACKSONVILLE BEACH, FL 32250 -5444 (1104) 349 -900'9 rAx 249 6007 www.appliLdim.com March 25, 2013 Mr. Rick Carper Public Works [director City cf Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 -4318 Re: Technical Consulting Services Agreement — Request for Extension Dear Mr. Carper: A( 4-IN DA mvm r/ 4.0 APRIL 8, 2013 Applied Technology & Management, Inc. (ATM) is pleased to request an extension of this agreement for an additional two years. We are not requesting an increase in our approved rate structure at this time. If you have any questions or need additional information, please call me. Sincerely, APPLIED 'TECHNOLOGY & MANAGEMENT, INC. } Stephen C. Swann, P.E. Vice President SS/ph Coastal, F-, illvll`lllllllL ntul, Alorllle, Cllid Water Ii G'. oui -ceS El gineeiing AGENDA ITEM # 411 APRIL 8, 2013 BOWEN CIVIL ENGINEERING, 01C, 8075 Gate Parkway W, Suite 204 Jacksonville, Florida 32216 Telephone: 904 - 737 -0090 Fax: 904 - 737 -0040 E -mail: cbeng @boweneng.com March 26, 2013 Mr. Rick Carper, PE Public Works Director City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 -4318 RE: Technical Consulting Services Agreement — Request for Extension Dear Mr. Carper: Bowen Civil Engineering, Inc. (BCE) is pleased to request extension of this agreement for an additional 2 years. I have enclosed our revised rates with the Consumer Price Index adjustments. If you have any questions, please contact me at 737 -0090. Sincerely, n Randy Downing, PE Vice President Enclosures: BCE Contract Rate Adjustment US Dept of Labor — Consumer Price Index Roadway - Drainage - Utilities - Land Development AGENDA ITEM # 413 APRIL 8, 2013 CITY OF AT CONTINUING CONTRACT • 1 J BCE No: 09 -004 % Change in CPI Calculation for 2013 Rates: CPI for Feb. 2013: 225.9 Less CPI for Apr 2010: % Change = Index Point Change: 14.3 _ % Change 2010 in CPI 2013 Principal $ 60.00 6.8% $64.07 Project Manager $ 50.45 6.8% $53.87 Project Engineer $ 40.15 6.8% $42.87 Project Engineer $ 30.00 6.8% $32.03 Clerical $ 18.75 6.8% $20.02 % Change in CPI Calculation for 2013 Rates: CPI for Feb. 2013: 225.9 Less CPI for Apr 2010: 211.5 = Index Point Change: 14.3 _ % Change 6.8% NOTE. % Change in CPI is based on the South Urban Index for All Goods. AGENDA ITEM # 4B APRIL 8, 2013 Table 11. Consumer Price Index for All Urban Consumers (CPI -U): Regions', by expenditure category and commodity and service group (1982 -84 =100, unless otherwise noted) See footnotes at end of table. 49 CPI Detailed Report-April 2010 Northeast Midwest South West Index Percent index Percent Index Percent Index Percent Item and group change from- change from- change from- change from - Apr. Apr' Apr. Apr' Apr. Mar. Apr. Mar. Apr. Mar. Apr. Mar. 2010 2009 2010 2010 2009 2010 2010 2009 2010 20f0 2009 2010 Expenditure category All items ....................... ............................... 233.615 2.5 0.2 207.777 2.7 0.2 211.528 2.4 0.1 221.202 1.5 0.2 All items (December 1977 =100) ................ 367.872 - . 338.064 . 343.128 357.560 Food and beverages .. ............................... 225.946 1.1 .4 213.023 .5 .0 217.724 .8 .0 221.917 -.2 -.1 Food ......................... ............................... 225.429 1.0 .5 212.164 .3 .0 218.380 .8 10 221.100 -.3 -.1 Food at home ......... ............................... 223.648 .8 .8 205.991 -.1 .0 213.194 .6 -.1 221.191 -1.4 -.4 Food away from home .......................... 230.692 1.3 .0 221.531 .7 .1 228.213 1.1 ,2 219.732 1.1 .3 Alcoholic beverages . ............................... 231.657 1.6 .1 222.610 3.0 -.1 207.573 .5 .0 230.104 .0 -.4 Housing ............... ............... ___ ............... 243.640 .4 -.1 196.014 .3 -.3 200.554 -.9 .0 225.667 -1.6 -.1 Shelter ..................... ............................... 291.080 .3 -.1 226.704 .3 .0 222.021 -.8 .0 252.264 -2.1 -.1 Rent of primary residence 2 .................. 285.635 1.1 .1 221.882 1.2 .0 223.297 1 1 258.523 1.1 0 Owners' equivalent rent of residences 2 3 ..... ....... ........ .......... I ... "I ..... ... ....... 303.228 1.1 -.1 231.435 1.1 .0 225.661 -.4 A 266.434 -1.9 -.1 Owners' equivalent rent of primary residence 2 3 ............. .... ........... .. . 303.219 1.1 -,2 231.433 1.1 .0 225.662 -.4 .1 266.448 -1.9 -.1 Fuels and utilities ............... I.................... 216.458 2.8 -.1 196.347 3.7 -1.8 211.773 -.8 .1 236.353 5.1 .4 Household energy .. ............................... 200.241 2.5 -.2 169.922 3.2 -2.3 180.171 -2.6 A 216.840 4.1 .4 Gas (piped) and electricity 2 ............... 200.516 -1,5 -.6 175.231 2.6 -2.4 180.489 -3.1 .2 218.856 3.5 .3 Electricity 2 ....................................... , 195.991 3.1 1.7 169.828 3.0 -.1 175.665 -3.8 18 237.400 5.4 .0 Utility (piped) gas service 2 ............... 197.938 -11.3 -5.7 178.010 1.8 .6.3 197.783 1.1 -3.6 188.365 -2.4 1.5 Household furnishings and operations ... 126.413 -2.2 -.3 118.804 -3.9 -.8 127.484 -2.0 -.3 130.678 -3.4 -1.0 Apparel ...................... ............................... 125.004 2.3 .3 114.411 -.6 .3 131.612 -2.9 -.9 115.334 -1.1 .9 Transportation ............ ............................... 192.605 11.5 .8 194.770 13.1 1.3 192.032 14.3 .9 196.467 11.7 .9 Private transportation .............................. 186.480 11.9 3 189.469 13.4 1.2 190.363 14.6 .9 190.692 12.1 .8 New and used motor vehicles 4 ............ 96.137 3.4 -.6 96.789 4.0 -.3 97.192 5.5 -.1 96.866 5.6 -.1 New vehicles ........ ............................... 137.311 1.6 -A 132.105 1.4 -.4 143.158 2.5 -.3 137.489 3.5 -.2 New cars and trucks 4 5 .................... 95.154 1.6 -.4 93.457 1.6 -.4 97.409 2.5 -.2 95.444 3.4 -.2 New cars 5 ......... ............................... 134.416 .9 -.5 130.893 .4 -,4 146.463 2.5 -.3 138.268 1.7 -.4 Used cars and trucks .......................... 146.451 15.9 .3 141.489 16.2 ,4 140.296 17.3 .2 139.326 16.4 .5 Motor fuel ............... ............................... 236.110 37.6 2.6 252.506 40.5 4.2 242.819 38.5 2.6 246.417 35.8 2.7 Gasoline (all types) ............................. 235.293 38.0 2.6 252.385 40.6 4.2 242.219 38.7 2.6 246.006 35.9 2.7 Gasoline, unleaded regular 5 ............ 236.508 39.0 2.7 251.100 41.2 4.3 241.092 39.7 2.6 245.020 36.6 2.7 Gasoline, unleaded midgrade 5 6 ..... 238.814 35.8 2.4 276.870 40.2 3.8 252.830 37.2 2.6 230.816 35.0 2.6 Gasoline, unleaded premium 5 ......... 227.670 34.4 2.4 247.591 36.7 4.0 240.304 35.4 2.5 235.284 33.6 2.4 Medical care .............. ............................... 408.407 3.3 .3 386.235 3.7 .1 370.000 4.0 .3 395.098 3.3 -.1 Medical care commodities ...................... 339.402 4.4 .5 311.458 3.5 .1 299.998 2.7 .0 319.275 3.9 .3 Medical care services ............................. 426.080 2.9 .3 410.964 3.7 .1 393.138 4.5 .4 417.999 3.1 -.3 Professional services ............................ 329.894 2.4 .3 350.922 3.7 .1 326.351 3.9 .6 302.359 1.6 -.1 Recreation 4 ............... ............................... 118.281 1.0 .4 115.348 -.5 .8 114.239 -1.3 -.3 108.416 -.4 .8 Education and communication 4 ............... 132.992 1,9 -.2 130.589 2.1 .2 125.272 2.8 .0 129.397 2.7 .3 Other goods and services ......................... 403.731 2.6 -.1 365.143 1.6 .1 372.707 3.2 .2 373.133 1.2 -.1 Commodity and service group 411 items ....................... ............................... 233.615 2.5 .2 207.777 2.7 .2 211.528 2.4 .1 221.202 1.5 .2 Commodities .............. ............................... 180.821 4.7 .4 171.419 4.4 .4 176.820 4.8 .2 172.769 3.9 .3 Commodities less food and beverages ... 154.011 7.2 .4 149.920 6.9 .7 155.756 73 .3 146.532 6.4 .5 Nondurables less food and beverages 193.018 11.0 .7 191.271 11.1 13 199.754 10.8 .6 183.752 9.8 1.0 Nondurables less food, beverages, and apparel .. ............................... 246.563 14.5 .9 241,276 15.3 1.6 241.942 15.7 1.1 232.005 13.9 1.0 Durables ................ ............................... 109.366 1.2 -,2 108.744 .9 -.3 114.599 2.3 -.2 111.892 2.4 -.3 Services ..................... ............................... 285.349 1.2 .0 245.734 1.5 .0 247.099 .7 .1 265.382 .0 .1 Rent of shelter 3 ....... ............................... 304.426 .3 1 232.875 .2 .0 228.235 -.8 .0 268,283 -2.2 -.1 Transportation services .......................... 245.997 4.1 .4 265.080 3.6 .5 265.788 5.1 .4 259.855 2.7 .3 See footnotes at end of table. 49 CPI Detailed Report-April 2010 AGENDA ITEM # 4B APRIL 8, 2013 Table 11. Consumer Price Index for All Urban Consumers (CPI -U): Regions', by expenditure category and commodity and service group (1982 -84 =100, unless otherwise noted) See footnotes at end of table. 58 CPI Detailed Report- February 2013 Northeast Midwest South West Index Percent Index Percent Index Percent Index Percent Item and group change from- change from- change from- change from - Feb. Feb. Feb. Feb. Feb Feb. Jan. Feb. Jan. Feb. Jan. 2013 2012 2013 2013 2012 2013 2013 2012 2013 2013 2012 2013 Expenditure category All items ....................... ............................... 248.665 2.0 0.6 221,599 2.2 1.1 225.874 1.8 0.9 234,595 2.0 0.8 All items (December 1977 =100) .............. 391.571 360.554 - 366.398 - - 379,210 Food and beverages .. ............................... 242.682 1.6 -.1 229.832 1.6 .0 234,932 1.7 .2 237,773 1.6 -.1 Food ......................... ............................... 242.461 1.6 -.2 229.204 1.7 .0 236.042 1.7 .2 237.492 1.6 -.2 Food at home ......... ............................... 242.105 1.4 -.4 223,132 .8 -.1 232.784 1.4 .2 238,672 1.3 -.3 Food away from home .......................... 246.035 1,8 .1 239.064 3.1 .1 243.532 2.3 .2 234.645 2.0 .0 Alcoholic beverages . ............................... 244.299 1.9 .7 236.786 1.2 .8 218.714 1.0 .3 238.163 1.6 .6 Housing ...................... ............................... 254.836 1.9 .2 204.065 1.8 .3 209.213 1.7 .2 236,310 2.3 .3 Shelter ..................... ............................... 306,049 2.1 .3 237.137 2.2 .3 234.459 2.4 .3 264,607 2.3 .2 Rent of primary residence 2 .................. 305,518 2.7 .4 233,968 2.3 .1 237.828 3.0 .1 276.009 2.8 2 Owners' equivalent rent of residences 2 3 ..................... ............................... 317.613 1.9 A 241.806 2.2 .2 237.564 2,2 .1 278.373 2.2 .2 Owners' equivalent rent of primary residence 2 3 ............................... 317.516 1.9 .1 241.807 2,2 .2 237,551 2,2 .1 278.383 2.2 .2 Fuels and utilities ..... ............................... 224.236 2.3 .0 206.225 1.9 .4 215,511 -.4 .1 257.438 4.7 1.1 Household energy .. ............................... 203.916 2.1 -.1 174.528 1.2 .4 177.719 -2,2 ,1 227.425 3.9 1.0 Energy services 2 . ............................... 189.781 2.4 -.9 180.189 1.9 .4 177,098 -2.1 .1 228.971 4.1 1.0 Electricity 2 ......... ............................... 187.824 1.6 -11 187.974 2.7 .9 174.261 -2.9 .0 257.116 6,3 .7 Utility (piped) gas service 2 ............... 182.430 4.1 -.3 158.515 .3 -.7 180,899 2.9 .3 176.959 -2.3 1.9 Household furnishings and operations ... 128.298 .0 -.2 118.336 -1.0 .3 126.268 -.5 .2 129.648 -.3 .3 Apparel ...................... ............................... 129.525 2.7 2,1 119338 2.7 1.8 134.698 2.1 1.6 119.349 2.4 .0 Transportation ............ ............................... 219.243 2.7 2.0 220.321 3.4 4.7 220.182 1.9 3.3 217,394 1.9 3.6 Private transportation .............................. 212.106 2.3 2.1 214.849 3.5 5.0 218.690 1.8 3.4 211,663 1.9 4.0 New and used motor vehicles 4 ............ 99.152 .4 .1 99.963 .0 .6 101.271 .4 .3 100.450 1,1 .4 New vehicles ........ ............................... 144.761 1.5 -A 139.476 .8 .3 150.955 .7 .0 145,854 1.8 .0 New cars and trucks 4 5 .................... 100.327 1.5 -.2 98.766 .8 .3 102.769 .8 .1 101.222 1.7 .0 New cars 5 ......... ............................... 140.378 1.5 -.2 137.930 .7 .1 154.432 ,4 .0 147.185 1.6 .0 Used cars and trucks .......................... 155,992 -.2 .8 148,349 -.4 .9 145.404 -.2 1.0 141.166 .0 1.1 Motor fuel ............... ............................... 312.225 3.4 6.0 327.424 6.7 13.7 315,147 1.9 8.8 311.119 2.7 11.3 Gasoline (all types) ............................. 310.952 3.4 6.1 326,060 6.7 14,0 313.606 1.9 9.0 309,760 2.7 11.5 Gasoline, unleaded regular 5 ............ 312,367 31 6.4 324.567 6.5 14.2 312.371 1.6 9.2 308.696 2.7 11.6 Gasoline, unleaded midgrade 5 6 ... 316.403 4.0 5.2 356.429 6.4 13.8 326.842 2.3 8.5 291,226 2.9 11.2 Gasoline, unleaded premium 5 ......... 300.889 4.5 5.1 319.869 7.8 13.3 310.664 2.8 8.4 294.835 2.7 11.2 Medical care .............. ............................... 444.784 2,6 .8 424.841 3,5 .5 403.883 3.4 .5 429,214 2.7 .7 Medical care commodities ...................... 364,692 -.2 .5 339.206 2.2 .7 317.202 1.4 -.4 331.091 -.8 -.1 Medical care services ............................. 466.095 3.6 .8 453.548 3.9 .4 433.759 4.1 .8 460.117 3.7 .9 Professional services ........................... 347.338 1.8 5 374,429 2,2 ,2 346.717 2.7 ,4 321.866 2.6 .4 Recreation 4 ................... ........ 120.922 1.0 .6 117.378 1.1 .3 115.116 .9 .3 109.587 .6 .7 Education and communication 4 ............... 136.452 1.4 .1 137,193 1,7 .2 132.120 1.7 .3 136.754 2.1 .2 Other goods and services ......................... 431.003 1.6 A 383.179 1.9 .0 390.774 2.2 .6 388.764 1.4 -.1 Commodity and service group III items ....................... ............................... 248.665 2.0 .6 221.599 2.2 1.1 225.874 1.8 .9 234.595 2.0 .8 Commodities .............. ............................... 195,917 1.3 1.0 184.925 1.7 2.1 190.462 1.0 1.6 183.729 1.1 1.5 Commodities less food and beverages ,.. 167.787 1.1 1.7 161.762 1.7 3.4 167.599 .6 2.5 155.190 .7 2.6 Nondurables less food and beverages 218.411 1.7 2.6 214.909 3.1 5.3 223.729 1.4 3.7 202.016 1.4 3.9 Nondurables less food, beverages, and apparel .. ............................... 287.143 1.5 2.7 276.590 3.2 6.2 278.031 1,2 4.3 260.009 1.1 5.2 Durables ................ ............................... 111.202 .0 .2 109.779 -.8 .3 114,982 -.9 .3 111.665 -.5 3 Services ..................... ............................... 300.447 2.4 .3 259.882 2.6 .3 262.252 2,4 .3 280.953 2.6 .3 Rent of shelter 3 ....... ............................... 320.039 2.1 .3 243.532 2,2 ,2 240.759 2.3 3 281.483 2.3 .2 Transportation services .......................... 267.066 3.6 ,5 282.960 3.4 .4 292.419 3.5 .2 271.556 2.0 -.3 See footnotes at end of table. 58 CPI Detailed Report- February 2013 AGENDA ITEM # 413 APRIL 8, 2013 March 26, 2013 Mr. Rick Carper, P.E. Public Works Director City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 RE: Technical Consulting Services Agreement Dear Mr. Carper: Our Consulting Services Agreement with the City of Atlantic Beach was originally dated January 24, 2005. This agreement was modified in 2008 to provided increased rates according to CPI increases in 2005, 2006, & 2007. We would like to extend our agreement with NO increase to our 2008 rates. Based on this information, the following rates will be used for our contract extension: Principal -in- Charge Project Manager (Responsible Professional) Design Engineer (Registered) Designer or Technician (Non- registered) CADD Operator Field Inspector Clerical Total Overhead Rate Profit Rate 2008 Connel & Wicker Inc. $45.63 Planning m Engineering Landscape Architecture March 26, 2013 Mr. Rick Carper, P.E. Public Works Director City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 RE: Technical Consulting Services Agreement Dear Mr. Carper: Our Consulting Services Agreement with the City of Atlantic Beach was originally dated January 24, 2005. This agreement was modified in 2008 to provided increased rates according to CPI increases in 2005, 2006, & 2007. We would like to extend our agreement with NO increase to our 2008 rates. Based on this information, the following rates will be used for our contract extension: Principal -in- Charge Project Manager (Responsible Professional) Design Engineer (Registered) Designer or Technician (Non- registered) CADD Operator Field Inspector Clerical Total Overhead Rate Profit Rate 2008 2013 $56.04 $56.04 $45.63 $45.63 $36.10 $36.10 $26.75 $26.75 $20.45 $20.45 $23.76 $23.76 $14.15 $14.15 147.95% 147.95% 10% 10% Thank you for the opportunity to provide professional services. Please do not hesitate to call if you have any questions. Sincerely, CONNELLY & WICKER INC. Richard C. Welch, P.E. President 10060 Skinner Lake Drive . Suite 500 . Jack5onville, FL 32246 904.265.3030 . fax 904.265.3031 . www.cwieng.com Jack5onville, Florida