Agenda Item 7DAGENDA ITEM # 7D
APRIL 8, 2013
ORDINANCE NO. 20-13-122
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND
ENDING SEPTEMBER 30, 2013, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day -to -day decisions affecting
such budgetary systems require adjustments from time -to -time, and
WHEREAS, the City staff was directed at the March 23, 2013 commission meeting per
approval of Agenda Item #813, to go forward with funding for videotaping the future commission
meetings. This requires the purchase and installation of a multiple camera system and a monthly
live streaming hosing and remote switching service, and
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2012/2013 Budget to be amended as follows:
GENERAL FUND
Expenses:
City Clerk
Capital Outlay -
Contract Services -
Total Expenses:
$31,000
4,675
535,675
Fund Balance <535,675>
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of April 2013.
Passed by the City Commission on second and final reading this day of April 2013.
Mike Borno
Mayor / Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bartle, CMC
City Clerk
AGENDA ITEM # 7D
APRIL 8, 2013
STAFF REPORT
City of Atlantic Beach
Commission Meeting
Agenda Item: Funding for Videotaping Commission Meetings
Submitted by: Keith Randich, IT Director
Date: March 18, 2013
Strategic Plan Link: Videotaping Commission Meetings
Background
Staff was requested at the March 13, 2013 Strategic Planning meeting to prepare a
staff report to request funding for a videotaping system. This report seeks funding to
purchase and install a multiple- camera system in the Commission Chambers building.
Budget
Upfront Capital Costs
Encoder $5,000
Camera, Switch $25,000
Installation, Licenses $1,000
Total Upfront Capital Cost $31,000
Monthly Services
Live Streaming, Hosting $695
(Up to 30 MeetingsNear)
Remote Switching $240
Total Monthly Services $935
Additional Costs
Meetings over 30 /year $150 /meeting
Remote Switching $120 /meeting
Recommendation
Authorize staff to prepare a budget ordinance to provide for $31,000 in capital and
$4,675 ($935 x 5 months) in operating costs to implement this project.
Reviewed by City Manager: