3-13-13 Minutes MINUTES OF THE STRATEGIC PLANNING WORKSHOP
HELD AT ADELE GRAGE CULTURAL CENTER, 716 OCEAN BLVD.
ON WEDNESDAY, MARCH 13, 2013. (Meeting 2 of 3)
Commissioners Present: Mike Borno, Mayor
Maria Mark, Mayor Pro Tern
Mark Beckenbach, Commissioner
Jonathan Daugherty, Commissioner
Carolyn Woods, Commissioner
Staff Present: Jim Hanson, City Manager
Nelson Van Liere, Finance Director
Sue Danhauser, Human Resource Director
Mike Classey, Police Chief
Donna Kaluzniak, Utilities Director
Rick Carper, Public Works Director
Mike Griffin, Building and Zoning Director
Victor Gualillo, Police Commander
Tiffany Layson, Police Commander
Donna L. Bartle, City Clerk
Facilitator: Walt McBride
Mayor Borno called the meeting to order at 5:05 pm and paused for a silent prayer.
Discussion of priority issues and goal setting (Continued from 1st meeting)
Mr. McBride gave a recap of the previous meeting and explained the discussion will continue
from where they left off last night.
Each topic was discussed and the following points were emphasized.
Budget—It was noted that the budget is always the most obvious top priority and all other
Strategic issues impact it.
• Must consider resources available.
• Keep as low as possible; treat as our income.
• Nothing seems terribly out of line with revenue.
• Service levels drive revenues, not vice-versa.
Commissioner Beckenbach requested that a budget training session be held with Mr. Van Liere
prior to the budget workshops. Discussion ensued and the Commission agreed to have the
training by July 31St. Finance Director Nelson Van Liere reminded the Commission he will
provide a schedule of the 10-year plan to refer to during budget workshops.
Atlantic Beach West Integration/Mayport Corridor/Marsh Oaks Branding/Mayport Crossover-
crosswalks—Commissioner Daugherty began the discussion with a presentation titled Mayport
Road Initiative as he reported the work that has been done to date and explained his proposal for
work to be done.
• Create identity; work with community to help.
• Must be neighborhood driven.
• Rebranding of Mayport Road.
• Pedestrian scaled, part of Town Center success.
• Gateway- make invisible line visible - Short-term action—no deadline for
Commissioner Daugherty.
• Review Mayport Corridor Study/Plan that created medians on Mayport Road.
• Engage Chamber of Commerce.
• Need personnel capacity in place—Short-term action - in process with Mike Griffin.
• Must consider zoning impact.
• Meet to inform and get input—Short-term action- by 5/31 for upcoming Redevelopment
Coordinator.
Open/accessible government/videotaping of Commission meetings
• We have it- is it enough?
• Shared Responsibilities.
• Agenda discussed at workshops.
• One camera vs. multi camera- do it right in the beginning.
• Begin videotaping meetings- Short-term action -have item on next agenda—by 8/31
(Break from 6:45 to 7:10 pm)
Pension
• Continuing Negotiations.
• Actuarial Report pending.
• No action steps unless report shows significant changes.
• Advocacy at state level.
• Vigilance.
Pedestrian Safety
• Safety Program.
• Improve Bike Paths and Crossings.
• Possibility of moving vehicle traffic out of Town Center.
• FDOT has been in City at request of Public Works and Police Department.
• Police Department will be bringing back crosswalk enhancements to Commission in
May.
• Sidewalk projects in process.
Police Building
(Discussed in 1St meeting)
Commercial Revitalization; Mayport and Atlantic Boulevard
• Economic Incentives for Commercial Redevelopment- Mid-term action.
• Economic Development and Redevelopment- Priority for Redevelopment Coordinator.
Minutes of the Strategic Planning Workshop(Meeting 2 of 3)
March 13, 2013 Page 2 of 3
Recruitment and retention of staff
• Conduct Pay and Classification Study- Short-term action.
• Lower Paid Employees are hurting.
• Any increases should be targeted.
• Employees need Career Path.
Marsh Master Plan
• Marsh Master Plan is a go- Long-term action - in process.
• Do we want Jacksonville involved and at what level?
Visioning Plan
• Have Redevelopment Coordinator handle.
• Use of independent company to conduct Community Engagement.
Grants
• Grants are good.
• Need Someone to Chase and Administer Grants for us.
• RFP for Grant Writer- Short-term action.
• Have presentation by Grant Writing Firm- Short-term action.
Tipping Fees- Will take a considerable amount of City Manager's time in coming months.
Golf Course - Will take a considerable amount of City Manager's time in coming months.
It was decided to eliminate Five-way/Roundabout from the plan.
The meeting adjourned at 9:00 pm.
Mike Borno
Mayor
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Donna L. Bartle, CMC
City Clerk
Minutes of the Strategic Planning Workshop(Meeting 2 of 3)
March 13, 2013 Page 3 of 3