Agenda Item 4BAGINDA ITEM #413
JUNE 10, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Annual Contract for Trimming Palm Trees
SUBMITTED BY: 'Pick Carper, P.E., Director of Public Works
DATE: May 8, 2013
BACKGROUND: Bids were opened on May 8, 2013 for a new annual contract
for palm tree trimming. The Bid includes the Atlantic Blvd. Medians, Town
Center and Mayport Road Flyover areas, Mayport Load Medians, several park
areas and provides a per tree price for other City Departments.
The bid states that Sabal and Washingtonia palms will be trimmed in fate
spring, while the Medjool Date palm trimming will probably be scheduled in
July /August. Specifications require trimming palm fronds up to the 9:00 O'clock
& 3:00 O'clock positions, removing all berry stalks and rotten boots.
The Specifications authorize a three year contract with two one-year
renewals upon mutual agreement of the City and the Contractor.
Three (3) bids were receiver!:
Company an
Location
Total for one trimmin
Lewis Tree Services, Inc.
Vilest Henrietta, New
York
$38,538.00
Luke Brothers, Inc.
Holiday Florida
$22,494.00
Shaw's Tree Service, LLC
Jacksonville, Florida
1 $25,010.00
Staff received excellent references for Luke Brothers, Inc.
RECOMMENDATION: Award the Annual Contract for Trimming Palm Trees to Luke
Brothers, Inc.
ATTACHMENTS: Bid Tabulation Sheet
BUDGET: Total budget for Fiscal Year 11/12 is $2,500 for Atlantic
Blvd. & Mayport Rd. Medians (account 0015002- 541.34 -00); $9,222 for Town
Center (account 001 - 5002- 541.34 -02); $2,372 for flyover areas (account 001-
5002- 541.34 -03); and $5,000 for Parks (account 001 - 0020 - 572.3400).
REVIEWED BY CITY
City of Atlantic Beach
Annual Contract For Palm Tree Trimming
May 8, 2013
BID 1213 -05
3:00 PM
Required Documents
Lewis Tree Service, Inc.
Luke Brothers Landscape
Service
Shaw's Tree Service
Submission in Triplicate
X
X
x
Document Requirements Checklist
x
x
x
Bid Form
x
x
X
Insurance Certificate
x
x
x
Drug Free Workplace
x
x
x
Public Entity Crimes Statement
x
x
x
W- 9 Form
x
x
x
Business Tax Receipt (formerly known as Occupational License)
Nat required in their countylstate
x
x
$18.00 - $22.00
N/A
N/A (included certifications)
NIA
Proof of five (5) years experience
x
x
x
References - 3
x
x
x
Written Confirmation of any Addenda - JUST RELEASED MAY 07, 2013
M III
TOTAL COST FOR EACH LOCATION:
NO
NO
NO
Atlantic Boulevard Medians - 43 Medjool Palms
$5,611.50
$2,365.00
$4,300.00
Town Center Area - 428 Palm Trees
$14,980.00
$9,844.00
$8,660.00
Town Center Area - 31 Medjool Palms
$4,045.50
$1,705.00
$1,550.00
Pond on Ma port Rd. (between W. 4th & W. 5th Streets ) - 32 Palms
$1,120.00
$736.00
$704.00
Flyover - Atlantic Beach Side -13 Palm Trees
$455.00
$299.00
$234.00
Flyover - Atlantic Beach Side - 10 Medjool Palms
$1,305.00
$550.00
$750.00
Flyover - Neptune Beach Side - 59 Palm Trees
$2,065.00
$1,357.00
$1,298.00
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Palms
$913.50
$385.00
$700.00
Ocean Rescue on Ahem St. Beach Access - 22 Palm Trees
$770.00
$506.00
$396.00
Bull Park (716 Ocean Blvd.) -120 Palm Trees
$4,200.00
$2,760.00
$4,620.00
Bull Park (716 Ocean Blvd.) -1 Medjool Palm
$130.50
$55.00
$5040
Frazier ParK (4 medians on Plaza between E. Coast r, emirs e --
47 Palm Trees
$1,645.00
$1,081.00
$1,034.00
City Hall /Public Safety Building (800 Seminole Rd.) - 37 Palm Trees
$1,295.00
$851.00
$814.00
Grand Total for All 850 Palm Trees
$38,536.00
$22,494.00
$25,010.00
Price Per Palm Tree for Other City Departments:
)
$35.00
:. .;
$23.00
$18.00 - $2240
Price Per Sabal Palm
Price Per Washingtonian Palm
$35.00
$23.00
$18.00 - $22.00
Price Per Medjool Palm
$130.50
$55.00
$50.00 - $100.00
Award of Bid based an Department Analysis and Commission Approval
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