Agenda Item 7AAGENDA ITEM # 7A
JUNE 10, 2013
ORDINANCE NO. 20-13-123
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND
ENDING SEPTEMBER 30, 2013, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day -to -day decisions affecting
such budgetary systems require adjustments from time -to -time, and
WHEREAS, the City adopted the original budget for 2013 without including funds for
employee raises due to pending union negotiations at the time. Those raises are included in this
amendment totaling $29,924 city -wide, and
WHEREAS, this proposed ordinance funds the City negotiated buy -down of personal
leave balances to a maximum of 680 hours in conjunction with eliminating the ability for
employees to cash in unused personal leave in the future. This buy -down was not budgeted, but
was partially off -set by the unused budget that was approved for the employee selected cash -in
program. The original budget for cash -ins of $129,748, less the City mandated buy -down to 680
hours of $102,739 and less the December budgeted cash -ins of $49,815 leaves a budget shortfall
of $22,806 city -wide, and
WHEREAS, the City hired a labor attorney to assist the City Manager with labor
negotiations that was not budgeted. This proposed ordinance adds an additional $32,300 to the
General Fund legal budget, and
WHEREAS, the City has also agreed to transfer the employee contributions to date of
those employees not vested in the General Employee Retirement System defined benefit plan
into a defined contribution plan with interest together with a 100% City match as a way of
closing the Defined Benefit plan to all unvested employees hired after September 2008 and
future general employees. This proposed ordinance includes $66,638 for that purpose. The
ordinance also includes a small change in the employee contributions to the Defined Benefit plan
as a result of the employees being removed from that system, and
WHEREAS, this proposed ordinance creates a budget for the revenues and expenses of
the new trust fund to reflect the initial deposit of the City's matched contributions, but not
include at this time a budget for the City's match of employee contributions made between
implementation and the end of the year. This will be addressed with the year end adjustment due
to the inability to predict participation at this time, and
WHEREAS, the City Commission has authorized foreclosure on a residential property
located at 765 Sabalo Road for unpaid code enforcement fines and property taxes. A settlement
was reached requiring the City to pay the owner $4,000 along with the taxes and miscellaneous
fees to acquire the property for a total of $13,040, and
WHEREAS, the City Commission has agreed to assist with the funding of the
Jacksonville Beach Fourth of July fireworks display by contributing $5,000.
AGENDA ITEM # 7A
JUNE 10, 2013
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2012/2013 Budget to be amended as follows:
GENERAL FUND
Expenses:
Salary and Benefits of all departments per attached Schedule A
City Administration
Legal Division
Professional Services
Non - Departmental
Land Purchase
Jacksonville Beach fireworks display
Transfer to General Employee Profit Sharing Plan - match
Total Expenses:
Fund Balance
$98,312
32,300
13,040
5,000
66,638
$215,290
$215,290
PUBLIC UTILITIES — WATER AND SEWER UTILITY FUNDS COMBINED
Expenses:
Salary and Benefits of all departments per attached Schedule A $13,878
Fund Balance: (13,878)
SANITATION FUND
Expenses:
Salary and Benefits per attached Schedule A ($280)
Fund Balance: $280
BUILDING CODE ENFORCEMENT FUND
Expenses:
Salary and Benefits per attached Schedule A $3,125
Fund Balance: ($3,125)
STORM WATER UTILITY FUND
Expenses:
Salary and Benefits per attached Schedule A $4,325
Fund Balance: ($4,325)
Ordinance No. 20 -13 -123 Page 2 of 3
GENERAL EMPLOYEE RETIREMENT TRUST FUND
Revenues:
Employee Contributions — Those leaving the system
Employee Contributions — Those to pay 1% more
Total Revenues
Expenses:
Pension Contribution Refunds — Transferred to 401
Fund Balance
AGENDA ITEM # 7A
JUNE 10, 2013
($7,906)
$7,477
($429)
$66,638
($67,067)
GENERAL EMPLOYEE DEFINED CONTRIBUTION PLAN
Revenues:
Contributions from City $66,638
Fund Balance $66,638
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 13th day of May 2013.
Passed by the City Commission on second and final reading this 10'h day of June 2013.
Mike Borno
Mayor / Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire
City Attorney
Donna L. Bartle, CMC
City Clerk
Ordinance No. 20 -13 -123 Page 3 of 3