Agenda Item 8AAGENDA ITEM # 8A
JUNE 10, 2013
AGENDA ITEM NO.
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA: Authorize the City Manager to enter into an agreement with Beaches
Habitat for the renovation and use of Jordan Park Community Center
DATE: May 17, 2013
SUBMITTED BY: Timmy Johnson
SRATEGIC PLAN LINK: None
BACKGROUND: Beaches Habitat currently has an agreement with the City to run its
organization from the Jordan Park Community Center. Recently, Beaches
Habitat opened a new facility for its administrative offices, but would like
to keep the education staff at the Jordan Center. Because of this change,
Habitat is requesting to renovate the Jordan Center, which will enhance
the after - school program. Renovations include a larger kitchen with new
appliances, new flooring, a larger conference area, a drop ceiling in the
main center, painting and furniture. The renovations cost is estimated at
$50,000, which Beaches Habitat will fund.
Beaches Habitat is also requesting to enter into another agreement which will
allow use of the Jordan Park Center for its education staff and construction
meetings.
BUDGET: Beaches Habitat will budget funds to renovate the Jordan Park Community
Center
RECOMMENDATIONS: Authorize the City Manager to sign the agreement with Beaches Habitat
for the renovation and use of Jordan Park Community Center
ATTACHMENTS: Agreement
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 8A
JUNE 10, 2013
AGREEMENT
AGREEMENT made and entered into this day of , 2013, by and between
the CITY OF ATLANTIC BEACH, FLORIDA, a Florida municipal corporation, 800 Seminole
Road, Atlantic Beach, Florida 32233 (hereinafter "City "), and BEACHES HABITAT FOR
HUMANITY, INC., a Florida non -profit corporation, 1671 Francis Avenue, Atlantic Beach,
Florida 32233 (hereinafter "Habitat').
WHEREAS, the parties have entered into several prior agreements regarding the construction
and use of the Jordan Park Community Center (hereinafter "JPCC ") located at 1671 Francis
Avenue, Atlantic Beach, Florida 32233, and
WHEREAS, the City and Habitat have jointly occupied JPCC over the years under various
agreements regarding the use of said facility and the programs conducted therein, and there existed
what were commonly called the City side and the Habitat side of the building, and
WHEREAS, Habitat has opened new administrative offices resulting in the need for less space
at JPCC and desires to expand JPCC to expand the after school and education center programs
focusing on City residents and Habitat homeowners located in Atlantic Beach, and also desires to
continue a long term relationship with the City to support the operation of these programs at JPCC,
and
WHEREAS, Habitat will continue to assist in the operation of after school, summer and other
educational programs in cooperation with, and under the general supervision of, the City, and
WHEREAS, the City will continue to provide space in JPCC for Habitat educational personnel
and meetings for Habitat volunteers and collegiate challenge program participants during the eight
(8) week spring collegiate challenge program, and
WHEREAS, the parties are in full agreement regarding all terms and provisions set forth
below.
NOW THEREFORE, in consideration of the mutual covenants and promises as set forth
herein, and other valuable consideration, the receipt and sufficiency of which is acknowledged by
both parties, it is therefore
AGREED AS FOLLOWS:
1. Habitat shall renovate JPCC to include the changes set forth on the attached
architectural renderings and in accordance with approved plans, as follows:
(a) Habitat will spend approximately $50,000.00 to complete said renovations.
(b) The renovations shall include a "drop ceiling" in the large community of JPCC to
reduce noise during tutoring.
(c) New flooring material shall be installed to keep JPCC cleaner.
AGENDA ITEM # 8A
JUNE 10, 2013
(d) The interior of JPCC shall be completely repainted.
(e) Furniture required to accommodate existing and any new programs will be provided.
(f) A larger kitchen with new appliances will be provided.
2. Habitat shall obtain all required building and related permits from the City and any
other local or state agencies in connection with the renovation of JPCC. Habitat shall be solely
responsible for any and all required insurance coverage during said renovations, including, but not
limited to, workers' compensation, if applicable, and shall indemnify and hold the City harmless
from any claims in connection with the construction activities related to renovations of JPCC.
3. Habitat shall be solely responsible for the safety of the premises during the construction and
renovations to JPCC and shall indemnify and hold the City harmless from any claims in connection
therewith.
4. The City shall continue to support its programs, including after school programs, for a
period of at least ten (10) years from the date hereof.
5. The parties shall have regularly scheduled meetings, at least once a month, to coordinate
plans and programs to insure the best possible integration of activities and programs for the benefit
of the entire community. Representatives of both parties shall attend all meetings as requested and
required.
6. The parties shall cooperate fully with each other so that all adults at JPCC, including
volunteer workers, undergo background checks as recommended by the Atlantic Beach Police
Department.
7. In regard to the ongoing activities and use of JPCC:
(a) The City shall continue to pay for all utilities, cleaning and maintenance of the premises.
(b) The City shall schedule all events at JPCC. Habitat shall have the right to use JPCC for
morning meetings with that day's volunteer workers, as well as schedule JPCC during
the eight (8) week collegiate challenge program in the spring.
(c) The City and the Habitat sides of the building will no longer exist. The entire facility is
now dedicated to educational and after school programs. The City shall keep three (3)
existing offices available for Habitat educational personnel to be located in JPCC and no
rent shall be charged for these three offices or for other Habitat functions described
herein
8. This Agreement supersedes all prior agreements entered into between the parties and all
such agreements shall deemed null and void and of no further force or effect upon execution by all
parties of this Agreement.
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AGENDA ITEM # 8A
JUNE 10, 2013
9. No - modification, amendment, or alteration of the terms or conditions of this Agreement
shall be effective unless contained in a written document executed by the parties hereto.
10. All notices, demands, or other writings required to be sent as a result of this Agreement,
shall be deemed to have been fully sent when in writing and addressed as follows.
City of Atlantic Beach
City Manager
800 Seminole Road
Atlantic Beach, FL 32233 -5800
Beaches Habitat For Humanity, Inc.
President
1761 Francis Avenue
Atlantic Beach, FL 32233
All notices required, or which may be given hereunder, shall be considered properly given if (1)
personally delivered, or (2) sent by certified United States mail, return receipt requested. The
effective date of such notices shall be date personally delivered or, if sent by mail, the date of the
postmark.
11. This Agreement shall be construed under and controlled by the laws of the State of Florida.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals as of the date first
above written.
CITY OF ATLANTIC BEACH
By
James R. Hanson, City Manager
"CITY"
BEACHES HABITAT FOR HUMANITY, INC.
r
Its
APPROVED AS TO FORM AND CORRECTNESS:
Alan C. Jensen, Esquire
City Attorney
3
"HABITAT"