Agenda Item 8FAGENDA ITEM # 8F
AUGUST 12, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Construction Services for Rose Park Improvements
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: July 12, 2013
STRATEGIC PLAN LINK: No link (was added to the FY 2011/12 Strategic Plan, not
specifically included in 12/13 or 13/14 plans.
BACKGROUND: Bids were opened for the Rose Park Improvements (PM1302) on
Wednesday July 10th. There were eight bids, all of which exceeded the authorized
budget. The low bid was from C. C. Borden Construction for $283,666.62 (base bid
without contingency). The remaining bids ranged from $295,566.45 to $395,443.02.
Staff has evaluated the low bid and determined that it may be feasible to reach the
budgeted amount by removing some items from the bid and constructing them
separately later, including the Dog Park, pavilion, new well for irrigation, and water /
sewer services to the future restroom and proposed water feature. This will require
authorization to negotiate with the low bidder on the terms of the bid award.
Staff prepared the project bid documents with intent to award the playground area separately
by working directly with the four major playground suppliers in NE Florida. These
providers were instructed to prepare proposed designs for a 5 -12 year old
playground for presentation to Staff. Presentations are scheduled for July 17tand
18t with Staff selection pending at Staff report submission deadline. Because of the
bid costs of the base construction, a separate line item for the new playground will be
discussed during budget workshops.
The FY 2014 Budget request includes $50,000 for study to produce a Parks System Master
Plan. The purposes for conducting this study include developing an inventory of
existing parks facilities and / equipment, along with estimated costs to maintain what
we now have; and evaluating, with significant public input, what additional parks
services and amenities are needed or desired by the Atlantic Beach community and
how to pay for these added amenities.
BUDGET: A total of $225,000 was budgeted in the FY 2013 'A Cent Sales Tax Fund
(account 131 - 6020 - 572 - 6300). Engineering design and Survey services were
$19,750, leaving an unencumbered project balance of $205,250.
RECOMMENDATION: The Commission may choose to add additional funds to the project
so that it may be awarded as bid (additional $106,778 required to award with 10%
contingency) or direct staff to negotiate with C.C. Borden to bring cost within budget
as discussed above. Project will still require an additional $50,000 for playground and
play surface. Alternatively, the Commission may reject all bids and place this project
on hold pending completion of the Parks System Master Plan.
ATTACHMENTS: 1. Bid Tab
REVIEWED BY CITY MANAGER:
City 01 AIFarrlic Beach
Rose Park Improvements Projatt
JUly10.2013
BID 1213 -04
3:34 PM
Required Documents.
BSCO, Inc
CC, Borden Construction.
Inc.
C & Lt •^'rope, Ino
Getaway Contracting, 5
Coro Conslrudian Company
Grehn May. Inc
Hager Construction
Company
Petlicaat-Ochmitt Ciwl
Contractors
Submissions Triplicate -All Documents.
X
X
%
X
X
X
X
X
Document Reauremerde Cheditist
X
X
X
X
X
X
X
X
W -0 Fora
X
X
X
%
X
X
X
X
Bid
X
X
X
X
X
X
X
Bid Bond - 5% of Ire lad amount
X
X
%.
%
X
X
%
X
Drug Free Wort-pace
X
11
X
X
X
X
7C
Kole En41y Crarrret Statement
X
X
X
X
X
X
%'
X
F, Is - last two 12) years
X
X
1<
yf
X
pt
Tber'u pre.lds open newel.
hrieid /rennin. drror,
R
Proof of InsyranCe
X
%
X
X
X
X
n∎
X
X
£aperence - Protect-5,e 05Y yes
X
0
X
X
X
X
%
X
Gmneral Cbr4r3Ctoes License (Addendum 21
X
X
X
%
X
X
X
X
Rete'renceS - Fun)
X
X
X
.7f
X
X
X
X
Dacumentation of Any Addenda" 0 Aoplilca0re
i
AddeekhTrr 1 -June 24. 2`013 (revised bid fomr) _
X
X
%
X
s
X
%
X
AAdde th,n 2 -Jure 19, 2013 (Gestate requirement')
X
X
0.
%
X
%
%
X
Addis—Mien 3 -Aura 20, 2013 (2nd renscn lo bid fo mY
X
X
0.
X
.0
X
%
X
... -..1m 4- July 2, 2013 PAN 1- sce1 Mat Raft 2- 0 8
A Part 3- 3rdreeson to bid Form)
X
X
%
X
X
X
X
X
Addendum 5- July 5. 24'310 a A and Pavilan Mans}
X
%
ND
X
X
X
X
X
TaUl Bass Bid (Itaratx 1.96)
5343,000.04
5283,669.57
5354,140.09
$345,440,42
0375.53500
5347,62960
3291 76105
5326,30403
Ten Percent 014%) Contingency el Total Base Bid
334.200.00
528.366.38
535.490.01
139.3_14.39
13'7,55350 p
$34,762.96
5.29.575:01
332,120.40
'r01a1 [Base Bid P540100. Contingency(
5376,20000
031202353
93899, 551,09
9434.98742
1
5413.092.80
1342,392.56
5325,344.46
535093.3_31
Total Base Bid With AddI ANemate Owns') -37)
13e7.504A4
8293,671.47
5343.7,55.08
9.413.031,E
9389.16.0.04
5360,6^,x9.50
3347.401.45
9336,25983
Ten Percent 0909:) Contingency 44 L Base Bid
894.754.40
529,703!.15
538„37631 t
541,26340
'538,946.00
536.48290
§30.104.41
933.62096
Total Mato Bid Pius 10% Contingency)
5382.254.40
93).};038.62
#140.411.19
5454,147.44
51,28,446.04
1396050.56
5731.14840.
5369,88553
'^---THE TOTALS SHOWN ABOVE ARE THE WRITTEN AMOUNTS SUBMITTED BY BIDDER. US'ON VERIFICATION OF BIOS, THE FOLLOWING ERRORS WERE FOUND:—""
—C.C. B0BDEN'1TEMS 1-36.10% ACTUAL TOTAL 100312,43336 FOR A DIFFERENCE CIF 5335. ACTUAL TOTAL FOR ITEM 147 • 10 %153323,04E20 FOR A DIFFERENCE OF 55.65.
—CORE CONSTRUCTION: ITEMS 1416+10'x4 ACTUAL TOTAL LS 9413„10995 FOR A DIFFERENCE OF 316 95, ACTUAL TOTAL P040 TIERS 1-37 • 10x% IS 5424 073 S5 FOR A 0IF00006 C2 OF 52255
- -GRUHN MAX:. ACTUAL TOTAL FOR ITEMS 1.37 + 104 15 3396912.56 FOR A DIFFERENCE Or 04.
"`" "HALER CONSTRUCTION DID NOT INCLUDE THE DOLLAR AMOUNT OF THE 7E1010%) CONTINGENCY NOR THE TOTAL {BASE BM ♦ CONTINGENCY) FOR ITEMS 1.38 AND ITEMS 1.37. THE MOUNTS WRITTEN WERE FOUND TO BE INCORRECT.
THE ACTUAL AMOUNT OF MRS 1.34 CST 295,56615 FOR A DIFFERENCE OF 924740. TOTAL WITH 141.45 0323133.10, THE TOTAL TOR ITEMS 1}3715 5300.346.45 FORA O6FFE10NCE 05 3197160. W1TM 10% THE TOTAL 15 5330,93 :.50