Agenda Item 9AAGENDA ITEM # 9A
AUGUST 12, 2013
July 11, 2013
MEMORANDUM
TO: The Honorable Mayor
and Members of the Commission
FROM: Jim Hanson
SUBJECT: City Manage Report
Tentative Schedule for Budget Workshop Presentations; A tentative schedule for presentations in the Budget
Workshops is attached. The actual presentation of items may vary based upon how quickly each subject can be
covered and the number of questions asked.
We hope to leave enough time at the end of the third workshop on August 131 for the Commission to discuss the
changes to the proposed budget that you would like to make. If more time is needed to complete that process, a
fourth workshop is scheduled for Thursday, August 22nd.
Alcohol Deployment; The Atlantic Beach Police Department checked 17 restaurants and stores in Atlantic Beach
on June 28th to determine if any of the employees would sell alcohol to minors. The underage informant was unable
to purchase alcohol at any of those locations.
This is a continuation of a project started by the Police Department several years ago when underage informants
could routinely purchase alcohol in Atlantic Beach's businesses from 30 to 50% of the time.
Fuel Efficiency of Police Vehicles; The City Commission has supported buying more fuel efficient vehicles for the
Police Department over several years. These have included not only more efficient gas powered vehicles, but also
several hybrids and one all - electric vehicle. The fuel efficiency of the fleet has improved dramatically. See the
following yearly statistics for details;
2007 13.37 MPG
2008 13.10
2009 14.72
2010 14.38
2011 14.60
2012 17.22
2013 18.64 (year to date through June)
Revised Mutual Aid Agreement; City Commission authorized execution of a Police Mutual Aid Agreement with
adjacent police jurisdictions on May 23, 2011. That agreement was to remain in effect until 2015. However, a
recent judicial ruling arising out of a DUI case indicated that this mutual aid agreement was invalid because it was
too broadly based. Essentially, Atlantic Beach police officers (as well as those from other jurisdictions) had
authority to exercise police powers anywhere in Duval County at any time.
Attorneys working for several of the jurisdictions have determined that the way to solve this has been to more
narrowly define the areas in which the officers have extra jurisdictional authority as well as the conditions under
which they would use that authority. A revised agreement has been prepared and signed by the various jurisdictions.
AGENDA ITEM # 9A
AUGUST 12, 2013
This is to report to the City Commission that I have signed this as City Manager under the authority granted in 2011
because it amounts to a clarification of a previously approved contract and because our police officers need the
ability to exercise their police powers in areas adjacent to our City.
This new agreement has a five -year term, as did the last one, although this new term will extend until 2018. If the
City Commission has any concern over the new term of this agreement, it can be canceled through written notice at
any time and we can ask for a new contract in 2015. As a practical matter, the Police Mutual Aid Agreement has
been renewed by Atlantic Beach several times over the last 20 years. We do not know of any reason that it should
not be renewed in the foreseeable future.
Budget Workshop Schedule
July 11. 2013
Workshop # 1; Thursday, August 1, 2013 5 -9 p.m.
• Budget Overview
• Public Works
Marsh Master Plan Projects
➢ Stormwater Fund
➢ Sanitation Fund
➢ Gas Tax Fund
➢ Convention Development Fund
➢ Discretionary projects
• Additional subjects as time allows
Workshop #2; Tuesday, August 6, 2013 5 -9 p.m.
• Utilities
• General Fund revenues/ balance
• IT/ Enterprise Software Upgrade
• Additional subjects as time allows
Workshop #3; Tuesday, August 13, 2013 5 -9 p.m.
• Police
• Half Cent Sales Tax
• Supplementary list of projects
• Employee pay and benefits
• Final subjects not covered in previous workshops
• Discussion/ amendments to draft budget by Mayor
Workshop #4; Thursday, August 22, 2013 5- complete
• Discussion/ amendments to draft budget by Mayor
AGENDA ITEM # 9A
AUGUST 12, 2013
and Commissioners
and Commissioners