6-25-13 1-04,00
CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Meeting Minutes
Tuesday,June 25, 2013 @ 6:00 p.m.
Adele Grage Cultural Center
Present: Lou Catania, Cris Garrard,Jolyn Johnson, Tammy Lally, Wanda Martin, Hollie Stephens,Jeff Wight
with Timmy Johnson (City liaison)and Della Giovanni(recording). Excused:Lori Gaglione, Lynne Roskein
1. Call to order-Timmy Johnson called the meeting to order at 6:00 pm. for Lori Gaglione,chair
2. Approval of Meeting Minutes-The committee reviewed the April 2, 2013 minutes. Tammy
moved to accept the minutes as written and Cris seconded the motion. The minutes were
unanimously approved.
3. New CARAC member Lou Catania was welcomed by the committee.Timmy will send Florida
Sunshine Laws information to Lou.
4. Timmy emphasized importance of attendance to meetings. Miss three consecutive meetings,
excused or unexcused,will result in automatic dismissal of committee member.
5. Ongoing Business
a. Events,Updates, Reports
i. MarshFest-Jeff reported that the deposit is in,flyers and ads will go on 1st Place
Sports website. Once on website, copies will go out to the committee.
Volunteers will be needed to work the 5k the morning of MarshFest,November
16.
1. Trail run from Donner to Dutton,loop on trail,finish in time for
MarshFest to begin at 10 a.m.
ii. Budget Decisions-some reductions:Artisan's Fair,donations to schools,deleted
Mid-Week Market. Budget/monies have been placed in a discretionary account
to pull from for new ideas later. Budget meeting in August.
iii. New event ideas: Timmy spoke to Linda White about yoga. She recommended
beach location instead of park,morning hours are best.
Jeff proposed new idea of a Fun Sport/Exercise summer session for kids. $10
fee for each child ages 4-7 for 3 days of participation at AB Elementary School,
maximum 12 kids each group.
Timmy advised we have access to equipment and facility for such event. Per
Timmy,monies collected should go to committee budget since ABES already
receives donation from CARAC account.Would need insurance coverage.
1. Cris thinking about proposing Pickle Ball to committee next meeting
2. Lou has idea that will be sent to Timmy for review,has no religious
attachment,low budget cost idea, if proper funding/support obtained.
iv. Tennis Tournament- Lori was going to organize for spring,but since spring has
past,possibly aim towards November- discuss at next month's meeting.
v. CARAC members reappointed: Jeff Wight,Wanda Martin and Lynne Roskein
vi. Arts in the Park
• went well based on artists' comments
• is a committee event,committee will be involved in planning
• committee will judge applications/submitted art at a special
meeting in January to select artists for show
• all correspondences,invitations,etc.will go through recreation
office
• 70 applicants will be accepted
• no application will be denied,those not accepted in first 70 slots
will go on a waitlist
• Artists will select 3 choices on a map area of choice for booth
placement,will be submitted with application-assignments will
be given on first come first served basis
• Refunds-should they be allowed? TBD at next meeting
• Art will be accepted and judged in different categories
• Designers vs.artists,tbd as we get closer to receiving applications
• Suggestion made to possibly cap the number of entries to 80-85
since only 70 artists will be accepted.
• Application will go out in September,will be accepted postmarked
Oct. 1 - 31 for early entry of$50/Nov. 1 - Dec. 31 for$75
• Parking issues/concerns-will add police to assist next year, some
areas are not safe to park in
6. New Business
a. Meetings will be throughout the summer
b. Any ideas that a member would like to have added to an agenda for a meeting, contact
Timmy to have added
7. Other Agenda Items/Announcements
a. Next meeting-July 23, 2013
Adjournment-with no further business,Tammy motioned to adjourn the meeting and was seconded by
ris.40•eting was . 1 j s urned a/.:34 pm by Timmy Johnson
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Chan Lori Gaglion:
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