Amended Agenda Item 8F AGENDA ITEM # 8F
AUGUST 12, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM : Construction Services for Rose Park Improvements (Revised)
SUBMITTED BY: Rick Carper, P. E . , Public Works Director
DATE : July 12 , 2013 July 23 , 2013
STRATEGIC PLAN LINK: No link (was added to the FY 2011 /12 Strategic Plan , not
specifically included in 12/13 or 13/14 plans .
BACKGROUND : Bids were opened for the Rose Park Improvements (PM1302) on
Wednesday July 10th . There were eight bids , all of which exceeded the authorized
budget. The low bid was from C . C . Borden Construction for $283 , 666.62 (base bid
without contingency) . The remaining bids ranged from $295, 566 .45 to $395 , 443 . 02 .
After separate consultations with the project sponsor, Commissioner Daugherty , and
with the low bidder, Staff determined that it is feasible to reach the budgeted amount
by removing selected items from the bid , including the paved parking area , the new
well for irrigation , fencing and the water / sewer services to the future
restroom/proposed water feature. The dog park and pavilion have been restored as
high priority items for the park re-construction . See attached table for a summary of
proposed deletions / modifications . This will require authorization to complete
negotiations with the low bidder on the terms of the bid award .
Summarizing project outcome under the proposed revised bid : Orchid Street will be closed
and a T-turnaround constructed , all clearing & grubbing , earthwork, and grading to
level the park will be accomplished ; the sidewalks, multi-purpose (soccer) field , all
landscaping and the dog park area to the south will be completed ; and the proposed
playground area will be prepared for equipment installation by others. A wooden
picket fence similar to that now existing around the southern playground area will be
installed along West Plaza Drive and at the Orchid Street Entrance to the park. C . C .
Borden's revised bid price with the adjustments proposed is $ 190, 316 . 30, leaving
$ 14, 933 . 70 for contingency, well upgrades and the dog park access system
acquisition .
This project will still require an additional $40, 000 for playground and play surface ,
recommended to be added to the new fiscal year budget, which will allow time for
installation with completion of the park physical construction . Staff prepared the
project bid documents with intent to award the playground area separately by working
directly with the four major playground suppliers in NE Florida . These providers were
instructed to prepare proposed designs for a 5 - 12 year old playground for
presentation to Staff. Presentations were scheduled for July 17t and 18th with Staff
selection pending at Staff report submission deadline .
AGENDA ITEM # 8F
AUGUST 12, 2013
The FY 2014 Budget request includes $50, 000 for study to produce a Parks System Master
Plan . The purposes for conducting this study include developing an inventory of
existing parks facilities and / equipment, along with estimated costs to maintain what
we now have; and evaluating , with significant public input, what additional parks
services and amenities are needed or desired by the Atlantic Beach community and
how to pay for these added amenities .
BUDGET: A total of $225 , 000 was budgeted for Rose Park Construction in the FY 2013
1/2 Cent Sales Tax Fund (account 131 -6020-572-6300 — Project PM 1302) . Cost for
engineering design and survey services was $ 19 , 750 , leaving an unencumbered
project balance of $205 , 250 .
RECOMMENDATION : The Commission direct staff to negotiate with C . C. Borden to bring
cost within budget as discussed above and authorize the City Manager to execute the
construction contract and necessary change orders for construction up to the
authorized budget. Alternatively, the Commission may reject all bids and defer this
project pending completion of the Parks System Master Plan .
ATTACHMENTS : 1 . Bid Tab
2 . Proposed Project Modifications
3 . Project Sketch
REVIEWED BY CITY MANAGE • _ _ =-
AGENDA ITEM It 8F
AUGUST 12,2013
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AGENDA ITEM # 8F
AUGUST 12, 2013
Attachment 2
Line Items removed Bid Cost Alternative Comments
/ altered from Bid Installation
Schedule
Water & Sewer $ 19 , 645 Install if restrooms and water
Services feature added as future phase
Parking Area $ 17 , 600
Upgrade Existing $29 , 929 Est. cost $5, 000 ; by others .
Irrigation Well
Wood Fencing $ 11 , 173 N/A City Forces to repair existing 8'
fence along north side of park
Metal Fencing / $29 , 337 Substitute Leave existing wood fence
Access System around dog park, construct
same fence along W. Plaza . /
Orchid St entrance . (Cost
$ 13 , 131 ) .
Bid Total as 190,316.30 Revised bid from CC Borden
Modified
Proposed Additions
to Project
Playground with ADA $40 , 000 Fall 2013 Proposed addition to FY13- 14
play surface Budget
Dog Park Access $6 , 000 Fall 2013 Procure separately to ensure
System (est) . compatibility with existing Dog
Park system .
Paved parking $20 , 000 Defer, construct if water feature
authorized in future phase.
Potential Additions
to Project
Water Feature $ 160 , 000 Restroom required
to
$210 , 000
Pervious Parking at $ 10, 000 Turfblock between curb and
Dog Park fence along Orchid St.
,
--- : 5 ' AGENDA ITEM#8F
--. - _, / 1' AUGUST 12,2013
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