Agenda 8-26-13 Special Called Meeting and WorkshopCITY OF ATLANTIC BEACH
CITY COMMISSION
AGENDA
AUGUST 26, 2013
SPECIAL CALLED MEETING AT 6:30 PM
and
WORKSHOP IMMEDIATELY FOLLOWING SPECIAL CALLED MEETING for
DISCUSSION OF AGENDA ITEMS
ON SEPTEMBER 9, 2013 COMMISSION MEETING
Special Called Meeting:
Call to order.
1. Discussion with Marc Hudson regarding Conservation Easement. (Commissioner Beckenbach)
2. ORDINANCE
NUMBER 90-13-219, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING A PREVIOUSLY APPROVED SPECIAL PLANNED AREA
(SPA) KNOWN AS THE ATLANTIC BEACH COUNTRY CLUB SPA, TO INCREASE THE TOTAL NUMBER OF RESIDENTIAL DWELLING UNITS PERMITTED FROM ONE HUNDRED EIGHTY (180) TO TWO HUNDRED (200), WITH A MAXIMUM
OF TWENTY-SIX (26) TO BE ALLOCATED TO LANDS WITHIN THE CITY OF ATLANTIC BEACH, AND THE REMAINING ONE HUNDRED SEVENTY-FOUR (174) TO BE LOCATED ON ADJACENT LANDS WITHIN THE CITY OF JACKSONVILLE;
PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR A SAVINGS CLAUSE; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE.
Adjourn.
Workshop:
Call to
order.
Workshop-only Items:
1. Presentation by Harden & Associates on the Property & Liability Insurance Renewal.
*Discussion of Agenda Items on September 9, 2013 Commission Meeting:
1. A. Approve the minutes of the Regular Commission Meeting of August 12, 2013.
B. Approve the minutes of the Special Workshop of July 22, 2013.
C. Approve the minutes of the Special
Called Commission Meeting of July 22, 2013.
D. Approve the minutes of the Commission Workshop of July 22, 2013.
E. Approve the minutes of the Budget Workshop for August 1, 2013.
2. Courtesy
of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager’s Follow-up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE
CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge
receipt of the Financial Report, Building Department Monthly Activity Report, List of New Business Taxes and Utility Sales Report for July.
B. Police Semi-annual Report.
C. Award a
contract to Gruhn May, Inc. for Pine St. and Wonderwood Rd. Water Main Replacement and Mayport Rd. Valve Addition, Bid No. 1213-02, in the amount of $122,765.70 and authorize the City
Manager to sign the contract. In addition, authorize staff to encumber funds in the amount of $13,000 for contingency.
D. Approve the extension of the Electrical Troubleshooting and
Repair contract for one additional year to Limbaugh Electrical Contracting, Inc. at the contract prices effective November 1, 2013 – Bid No. 0910-16.
E. Award the Janitorial Service
Contract for City Facilities to Supreme Janitorial Service in the amount of $50,796.00 for a one (1) year contract to expire on September 30, 2014 – Bid No.1213-06.
F. Reject all bids
for Concrete Repairs for Public Works/Utilities Department (Bid No. 1213-08).
G. Declare the list of property as surplus so that the items may be disposed of in the most beneficial way.
H. Authorize the City Manager to sign contracts with Atlantic Beach Athletic Association, yoga instructor Linda White and tennis professional Brecht Catalan.
5. Committee Reports
None.
6. Action
on Resolutions
None.
7. Action on Ordinances
A. Public Hearing on adopting a Tentative Millage Rate and adopting Ordinance #20-13-125 establishing the Operating Budget for fiscal
year 2013/2014.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014.
B. ORDINANCE
NO. 75-13-19, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES ARTICLE II STOPPING, STANDING
AND PARKING TO RENAME PARKING MORE THAN SEVENTY-TWO HOURS PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH REVISED REQUIREMENTS AND TO PROVIDE A FINE STRUCTURE FOR VIOLATING THAT SECTION
AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Public Hearing - Appeal on Community Development Board decision to allow construction of a fence exceeding four (4) feet
in height with ten (10) feet of property line at 298 Pine Street. (City Manager)
B. Public Hearing - Request for Waiver to allow two cupolas at 42 feet 1.5 inches and a tower lantern
cupola at 38 feet 5 inches as shown in the submitted rendering.
C. Agreement with St. Johns River Water Management District for Construction of Reclaimed Water Facilities. (City Manager)
D. Renewal of City Property and Casual Insurance. (City Manager)
E. Proposed Ordinance for Florida Friendly Fertilizer Use. (City Manager)
9. City Manager
A. City Manager’s Report.
10. Reports
and/or requests from City Commissioners and City Attorney
A. Discussion and Recommendations for the Process and Procedure of Commission Evaluation of City Manager/City Clerk/City Attorney.
(Commissioner Beckenbach)
B. Board Member Review Committee Recommendations for Appointments to the Code Enforcement Board. (Commissioner Daugherty)
C. Reconsideration of Ordinance 5-13-30
to dissolve the Code Enforcement Board and authorize creation of one or more special magistrates. (Commissioner Daugherty)
D. Continued Discussion as to the Potential Renovation and
Additions to the Present COAB Police Station. (Commissioner Beckenbach)
E. Explanation as to which recommendations from Marc Hudson are being considered for the Conservation Easement
for Selva Marina Country Club. (Commissioner Beckenbach)
Adjourn
*Formal action (if needed) will be taken at the Commission Meeting of September 9, 2013.