Agenda September 9, 2013CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
September 9, 2013 - 6:30 PM
AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Regular Commission
Meeting of August 12, 2013.
B. Approve the minutes of the Special Workshop of July 22, 2013.
C. Approve the minutes of the Special Called Commission Meeting of July 22, 2013.
D. Approve
the minutes of the Commission Workshop of July 22, 2013.
E. Approve the minutes of the Budget Workshop for August 1, 2013.
2. Courtesy of Floor to Visitors
3. Unfinished Business
from Previous Meetings
A. City Manager’s Follow-up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL
BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of
the Financial Report, Building Department Monthly Activity Report, List of New Business Taxes and Utility Sales Report for July.
B. Police Semi-annual Report.
C. Award a contract to
Gruhn May, Inc. for Pine St. and Wonderwood Rd. Water Main Replacement and Mayport Rd. Valve Addition, Bid No. 1213-02, in the amount of $122,765.70 and authorize the City Manager to
sign the contract. In addition, authorize staff to encumber funds in the amount of $13,000 for contingency.
D. Approve the extension of the Electrical Troubleshooting and Repair contract
for one additional year to Limbaugh Electrical Contracting, Inc. at the contract prices effective November 1, 2013 – Bid No. 0910-16.
E. Award the Janitorial Service Contract for City
Facilities to Supreme Janitorial Service in the amount of $50,796.00 for a one (1) year contract to expire on September 30, 2014 – Bid No.1213-06.
F. Reject all bids for Concrete Repairs
for Public Works/Utilities Department (Bid No. 1213-08).
G. Declare the list of property as surplus so that the items may be disposed of in the most beneficial way.
H. Authorize the
City Manager to sign contracts with Atlantic Beach Athletic Association, yoga instructor Linda White and tennis professional Brecht Catalan.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. Public Hearing on adopting a Tentative Millage Rate and adopting Ordinance #20-13-125 establishing the Operating Budget
for fiscal year 2013/2014.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014.
B. ORDINANCE
NO. 75-13-19, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES ARTICLE II STOPPING, STANDING AND PARKING
TO RENAME PARKING MORE THAN SEVENTY-TWO HOURS PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH REVISED REQUIREMENTS AND TO PROVIDE A FINE STRUCTURE FOR VIOLATING THAT SECTION AND PROVIDING
AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Public Hearing - Appeal on Community Development Board decision to allow construction of a fence exceeding four (4) feet in height with
ten (10) feet of property line at 298 Pine Street. (City Manager)
B. Public Hearing - Request for Waiver to allow two cupolas at 42 feet 1.5 inches and a tower lantern cupola at 38
feet 5 inches as shown in the submitted rendering.
C. Agreement with St. Johns River Water Management District for Construction of Reclaimed Water Facilities. (City Manager)
D. Renewal
of City Property and Casual Insurance. (City Manager)
E. Proposed Ordinance for Florida Friendly Fertilizer Use. (City Manager)
9. City Manager
A. City Manager’s Report.
10. Reports
and/or requests from City Commissioners and City Attorney
A. Discussion and Recommendations for the Process and Procedure of Commission Evaluation of City Manager/City Clerk/City Attorney.
(Commissioner Beckenbach)
B. Board Member Review Committee Recommendations for Appointments to the Code Enforcement Board. (Commissioner Daugherty)
C. Reconsideration of Ordinance 5-13-30
to dissolve the Code Enforcement Board and authorize creation of one or more special magistrates. (Commissioner Daugherty)
D. Continued Discussion as to the Potential Renovation and
Additions to the Present COAB Police Station. (Commissioner Beckenbach)
E. Explanation as to which recommendations from Marc Hudson are being considered for the Conservation Easement
for Selva Marina Country Club. (Commissioner Beckenbach)
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,
such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony
and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However,
the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26,
Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, September 6, 2013.