AgendaCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
September 9, 2013 - 6:30 PM
AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Regular Commission Meeting of August 12, 2013.
B. Approve the minutes of the Special Workshop of July 22, 2013.
C. Approve the minutes of the Special Called Commission Meeting of July 22, 2013.
D. Approve the minutes of the Commission Workshop of July 22, 2013.
E. Approve the minutes of the Budget Workshop for August 1, 2013.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's Follow -up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Financial Report, Building Department Monthly Activity
Report, List of New Business Taxes and Utility Sales Report for July.
B. Police Semi- annual Report.
C. Award a contract to Gruhn May, Inc. for Pine St. and Wonderwood Rd. Water Main
Replacement and Mayport Rd. Valve Addition, Bid No. 1213 -02, in the amount of
$122,765.70 and authorize the City Manager to sign the contract. In addition, authorize
staff to encumber funds in the amount of $13,000 for contingency.
D. Approve the extension of the Electrical Troubleshooting and Repair contract for one
additional year to Limbaugh Electrical Contracting, Inc. at the contract prices effective
November 1, 2013 — Bid No. 0910 -16.
E. Award the Janitorial Service Contract for City Facilities to Supreme Janitorial Service
in the amount of $50,796.00 for a one (1) year contract to expire on September 30,
2014 — Bid No.1213 -06.
F. Reject all bids for Concrete Repairs for Public Works/Utilities Department (Bid No.
1213 -08).
G. Declare the list of property as surplus so that the items may be disposed of in the most
beneficial way.
H. Authorize the City Manager to sign contracts with Atlantic Beach Athletic Association,
yoga instructor Linda White and tennis professional Brecht Catalan.
5. Committee Reports
None.
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6. Action on Resolutions
None.
7. Action on Ordinances
A. Public Hearing on adopting a Tentative Millage Rate and adopting Ordinance
#20 -13 -125 establishing the Operating Budget for fiscal year 2013/2014.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING
SEPTEMBER 30, 2014.
B. ORDINANCE NO. 75- 13 -19, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 21 TRAFFIC AND MOTOR VEHICLES ARTICLE II STOPPING,
STANDING AND PARKING TO RENAME PARKING MORE THAN SEVENTY -
TWO HOURS PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH
REVISED REQUIREMENTS AND TO PROVIDE A FINE STRUCTURE FOR
VIOLATING THAT SECTION AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Public Hearing - Appeal on Community Development Board decision to allow
construction of a fence exceeding four (4) feet in height with ten (10) feet of property
line at 298 Pine Street. (City Manager)
B. Public Hearing - Request for Waiver to allow two cupolas at 42 feet 1.5 inches and a
tower lantern cupola at 38 feet 5 inches as shown in the submitted rendering.
C. Agreement with St. Johns River Water Management District for Construction of
Reclaimed Water Facilities. (City Manager)
D. Renewal of City Property and Casual Insurance. (City Manager)
E. Proposed Ordinance for Florida Friendly Fertilizer Use. (City Manager)
9. City Manager
A. City Manager's Report.
10. Reports and /or requests from City Commissioners and City Attorney
A. Discussion and Recommendations for the Process and Procedure of Commission
Evaluation of City Manager /City Clerk/City Attorney. (Commissioner Beckenbach)
B. Board Member Review Committee Recommendations for Appointments to the Code
Enforcement Board. (Commissioner Daugherty)
C. Reconsideration of Ordinance 5 -13 -30 to dissolve the Code Enforcement Board and
authorize creation of one or more special magistrates. (Commissioner Daugherty)
D. Continued Discussion as to the Potential Renovation and Additions to the Present
COAB Police Station. (Commissioner Beckenbach)
E. Explanation as to which recommendations from Marc Hudson are being considered for
the Conservation Easement for Selva Marina Country Club. (Commissioner
Beckenbach)
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need
to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and
evidence upon which the appeal is to be based.
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Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance
to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the
agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday, September 6, 2013.
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111ELCOME
To the Atlantic Beach City Commission Meeting
We will conduct meetings of the City Commission with a level of civility and respect that
the democratic process deserves. This allows for better public input and supports
making the best decisions for the citizens who we are here to serve.
We ask that everyone in the meeting practice the following principles of Respect for
each other.
RESPECT
Refrain from putdowns, criticism and personal attacks
Encourage others to state their views
Support each other, even if you don't agree
Practice active listening
Express yourself assertively, not aggressively, not submissively
Collaborate, do not compete or collude
Trust each other, unless and until such trust is violated
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