Agenda Item 1MINUTES
*REGULAR CITY COMMISSION MEETING
August 12, 2013
CITY HALL, 800 SEMINOLE ROAD
IN ATTENDANCE:
Mayor Mike Borno
Mayor Pro Tem Maria Mark
Commissioner Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Carolyn Woods
City Attorney Alan C. Jensen
City Manager Jim Hanson
City Clerk Donna Bartle
Recording Secretary Nancy E. Bailey
Call to Order/Pledge:
Mayor Borno called the meeting to order at 6:30 p.m. Mayor Borno gave the Invocation, followed by the
Pledge of Allegiance to the Flag.
Approve the minutes of the Regular Commission Meeting of July 8, 2013.
Approve the minutes of the Special Called Commission Meeting of June 24, 2013.
Approve the minutes of the Commission Workshop of June 24, 2013.
Approve the minutes of the Town Hall Meeting of July 13, 2013.
Mayor Borno asked if there were any corrections to the above minutes. There were none so he stated the
minutes will stand as submitted.
2. Courtesy of the Floor to Visitors.
Mayor Borno opened the Courtesy of the Floor to Visitors. Mayor Borno welcomed the audience and
explained the process for public comments.
Molly Austin, 27 Edgar Street, addressed the business corridor asking that they please not restrict it. She
spoke in favor of the electric car business stating it is clean, green and exactly what we need here in Atlantic
Beach.
Karen Kempf, 1501 Challenger Court West, addressed the agenda item on performance evaluations for the
City Manager, City Clerk and City Attorney. She stated comparing the process of business management and
military evaluations to public management evaluations is not a parallel process. She stated City government
and policy evaluations are a public affair. She stated she believes the intention of the Florida Sunshine Law
is not to move evaluations to private conversations, shade or executive committee meetings to keep this
information out of public record or scrutiny. She stated she believes the intention is to open up the dialogue
and include the public in its deliberation and thought process. She requested that the Commission consider
the use of a standardized form for evaluation by all Commissioners and Mayor and to have open and public
discussion evaluations for the three positions that report directly to the Commission.
Lenny Jevic, 239 Seminole Rd., thanked Commissioners Woods and Mark for their immediate reply to his
email concern and Mayor Borno and Commissioner Beckenbach for also contacting him. He expressed his
concern for the aesthetics of vehicles parked on the right -of -way on Seminole Road. He stated he is also
concerned about the safety issues created by allowing vehicles to be parked in the 100 -300 blocks of
Seminole right -of -ways. He stated they need a solution to the problem on Seminole Road, not only to
improve the aesthetics but to keep the citizens who live on or are regularly travelling in the area safe. He
August 12, 2013
REGULAR COMMISSION MEETING Page 2
asked the Commission to either have no parking signs installed on Seminole Road right -of -ways or adopt a
very good proposal from Rick Carper that works for everyone, beautifies the City and allows for parking in
designated areas and ultimately keeps the citizens' safety as the main focus. He asked that they remember
that school starts next week and there will be many children walking in this area; please keep them safe.
Linda Almeida, 282 Magnolia Street, addressed the rules on boat and recreational vehicle parking. She
stated she agrees they all have rights on their properties but when the rights on the properties then invade her
rights and the value of her property she has to take a hard stand. She stated they should keep the codes they
have and if they need a Magistrate to be the bad guy, she would like that.
Donna Mount, 231 Seminole Rd., addressed the issue of parking on the right -of -way on Seminole Road.
She stated if they put signs in the right -of -ways they get removed, yet there is permanent parking on right -of-
ways that nothing is being done about.
Tatyana Schlenoff, 1094 Stock Street, addressed Rose Park, stating she and her children are looking
forward to the improvements to the playground equipment and the park. She stated they need fresh air and
sunshine for their children in a safe environment.
Sheri Lawhun, 190 Seminole Rd. spoke on the right -of -way issue on Seminole Road. She stated she is in
favor of the beautification of the right -of -way and the no parking and no political signs on the right -of -way.
She stated that Commissioner Woods, who is running for Mayor, parked her electric car not only on the right -
of -way but also had her political signs all over the right -of -way. She stated you can't be a hypocrite and if
they have to follow the rules, she has to follow the rules. She distributed pictures to the Commission of
Commissioner's Woods car parked on the right -of -way. Commissioner Woods explained it was her mother's
91st birthday party and thanked her for the picture.
William Harper, 51 Saratoga Circle N., spoke about the ditch that runs behind his house stating FDOT is
responsible for his ditch but it has been neglected for decades. He stated he lives on the wrong side of the
ditch and Atlantic Beach does not take care of this side of the ditch. He stated Atlantic Beach takes care of
the other side where Aquatic Gardens is and they do a fairly good job. He stated he has complained to FDOT
and they sent someone out about six weeks ago and they cleared out some of the vines but his concern is the
erosion from the rain. He stated they tell him he has lost about 5 ft of his property along the back. He stated
he has tried to get FDOT to put in some kind of bulkhead along the ditch to stop the erosion because he is
losing his yard. He stated his new foundation is also cracking. He asked whether it was Atlantic Beach or
FDOT who dug out the ditch about two years ago. He understands it had to be done because of the flooding
but he believes it should have been explained to whoever did it that they didn't need to dig out on his side and
take away the land that is supposed to be part of his house. He stated he has spoken to Rick Carper and the
Atlantic Beach side is taken care of but his side is not. He stated Mr. Carper is not responsible for his side.
Mayor Borno stated they would look into it and get back to him as soon as they can get some contacts and
more information.
Donna Mount, 231 Seminole Rd., stated she read in the Beaches Leader that they are going to monitor the
cars parked in the right -of -way on Seminole Road and asked Chief Classey how they will be monitored.
Mayor Borno stated that is an issue they are working on and they will make a decision as to what they are
going to do.
No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors.
August 12, 2013 REGULAR COMMISSION MEETING Page 3
3. Unfinished Business from Previous Meeting
A. City Manager's Follow -up Report.
City Manager Hanson reported on questions raised at the last workshop pertaining to parking restrictions for
boats and trailers. He explained they agreed to get input from the Commissioners as to what items they may
want to see the Community Development Board consider and get a survey of what the surrounding
jurisdictions require for boat parking in the front yard. He stated the input received from the Commissioners
for the Community Development Board to look at included the boats and trailers in the front yard and
eliminating the current 15 ft. setback and instead have a requirement that states you can only put them on
private property but no closer than 15 feet to the paved road. He stated two other subjects proposed were
zoning for businesses and what could be done through the zoning to encourage businesses, and strengthening
the City's tree ordinance to limit the loss of the tree canopy through development. He further explained the
setbacks for boat parking in the front yard of the surrounding jurisdictions, as indicated in his staff report.
He also reported the City was notified that we are getting a grant for the construction of the reuse facility for
the country club in the new development. He stated the St. Johns Water Management District will provide
40% or $442,000 and they hope to have the grant agreement on the next agenda for approval.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
A. Acknowledge receipt of the Financial Report, Building Department Monthly Activity Report, List of
New Business Taxes and Utility Sales Report for June.
B. Declare the list of property as surplus so that it may be disposed of in the most beneficial way to the
City.
Mayor Borno read the Consent Agenda.
Commissioner Woods pulled Agenda Item A.
Motion: Approve Consent Agenda Item B as read.
Moved by Daugherty, Seconded by Woods
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
Commissioner Woods pointed out that the Police and General Pensions both had deficits for this month and
they need to keep this in mind as they are going through the budget workshops.
August 12, 2013 REGULAR COMMISSION MEETING Page 4
Motion: Approve Consent Agenda Item A as read.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NUMBER 90 -13 -218, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF
FLORIDA, MODIFYING A PREVIOUSLY APPROVED PLANNED UNIT DEVELOPMENT (PUD)
KNOWN AS THE FLEET LANDING PUD, TO PROVIDE FOR THE INCLUSION OF AN ADDITIONAL
2.06 ACRES IN THE SITE PLAN, TO CHANGE THE ZONING DISTRICT CLASSIFICATION OF SAID
ADDITIONAL 2.06 ACRES FROM COMMERCIAL GENERAL (CG) TO PLANNED UNIT
DEVELOPMENT (PUD), AND TO MODIFY THE APPROVED SITE DEVELOPMENT PLAN FOR
RELOCATION OF CERTAIN FACILITIES THEREIN; PROVIDING FOR SPECIAL CONDITIONS;
PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR A SAVINGS CLAUSE; REQUIRING
RECORDATION; AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 90 -13 -218 by title.
Motion: Approve Ordinance No. 90 -13 -218 as read.
Moved by Woods, Seconded by Mark
Mayor Borno explained this is adding additional property to the Fleet Landing PUD zoning so they can
relocate their maintenance facility.
Mayor Borno opened the Public Hearing. No one from the audience spoke so he closed the Public Hearing.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
B. ORDINANCE NO. 65-13-38, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, FOR PARTIAL ROAD CLOSURE
OF ORCHID STREET, A PLATTED STREET WITHIN THE CITY OF ATLANTIC BEACH AS
RECORDED IN PLAT BOOK 18, PAGE 34, AND PROVIDING AN EFFECTIVE DATE.
August 12, 2013 REGULAR COMMISSION MEETING Page 5
Mayor Borno read Ordinance No. 65 -13 -38 by title.
Motion: Approve Ordinance No. 65 -13 -38 as read.
Moved by Woods, Seconded by Mark
Mayor Bomo explained this is authorizing the closure of a portion of Orchid St. that will be become part of Rose
Park.
Mayor Bomo opened the Public Hearing. No one from the audience spoke so he closed the Public Hearing.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
C. ORDINANCE NO. 80- 13 -83, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAP'1ER 22
UTILITIES, TO ADD ARTICLE V, RECLAIMED WATER SYSTEM, TO INCLUDE DEFINITIONS,
PURPOSE, PUBLIC POLICY, AND BENEFITS, RELATIONSHIP TO OTHER LAWS, CONNECTION
REQUIRED, DESIGN, CONSTRUCTION AND OWNERSHIP OF NEW RECLAIMED WATER
FACILITIES, USE OF RECLAIMED WATER, CROSS CONNECTION CONTROL, UNAUTHORIZED
WORK ON RECLAIMED WATER FACILITIES, INSPECTIONS, RESTRICTIONS ON USE OF WELLS,
DISCONTINUANCE OF SERVICE, CITY'S RIGHT TO REFUSE SERVICE, CITY NOT LIABLE FOR
INTERRUPTIONS IN SERVICE, BILLING AND COLLECTION OF FEES, AND PROVIDING AN
EFFECTIVE DATE.
Mayor Borno read Ordinance No. 80 -13 -83 by title.
Motion: Approve Ordinance No. 80 -13 -83 as read.
Moved by Woods, Seconded by Mark
Mayor Borno explained this is adopting rules related to the new wastewater reuse system as required by the
Water Management District.
Mayor Borno opened the Public Hearing.
William Harper, 51 Saratoga Circle N., asked how this will affect well water and will they be given notice
if the water is cut off. Mayor Borno explained this is for reuse water to be used for irrigation. Mr. Hanson
further explained they would not let you hook up to reuse water for irrigation if you are using a well. Donna
Kaluzniak explained this pertains to potable wells. She stated if you have a well for your drinking water they
don't want the reuse within 75 feet, for safety purposes. She stated it shouldn't be a problem for him because
with the current reuse system they have there are no potable wells within 75 feet.
Jimmy Hill, 372 7th Street, addressed the potable well, stating there is a conflict that could occur with
gardens. He stated he wants to assure that whatever is put in place will have some way of addressing that
because the water they are going to put out as reuse water is not going to be of a quality that could be used on
a potable garden, one that you could eat the food from. He stated he just wants to get them thinking about
this before they write an ordinance that restricts gardening.
August 12, 2013 REGULAR COMMISSION MEETING Page 6
Ms. Kaluzniak stated reuse water is prohibited on garden foods. She stated you can use it on citrus or
something that you are going to peel but you would not be allowed to use reuse water on gardens with
peppers or tomatoes, etc. She stated they would need to do a public education to inform people that they
would need to use potable water for irrigating their vegetable gardens. She stated they had not thought about
it but they could send out brochures or she could do a presentation to homeowners' associations, etc. She
stated they will have signs and information for the country club residents and although it won't affect other
people right now, in the future it could.
Commissioner Woods stated when people get their water turned on may be the appropriate time to also let
them know. Discussion ensued.
No one from the audience spoke so he closed the Public Hearing.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
D. ORDINANCE NO. 20-13-124, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013,
AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 20 -13 -124 by title.
Motion: Approve Ordinance No. 20 -13 -124 as read.
Moved by Woods, Seconded by Daugherty
Mayor Borno explained this is adding a budget for revenues and expenses for a grant to construct the first
phase of the Marsh Master Plan.
Mayor Borno opened the Public Hearing. No one from the audience spoke so he closed the Public Hearing.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
E. ORDINANCE NUMBER 90 -13 -219, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF
FLORIDA, AMENDING A PREVIOUSLY APPROVED SPECIAL PLANNED AREA (SPA) KNOWN AS
THE ATLANTIC BEACH COUNTRY CLUB SPA, TO INCREASE THE TOTAL NUMBER OF
RESIDENTIAL DWELLING UNITS PERMITTED FROM ONE HUNDRED EIGHTY (180) TO TWO
HUNDRED (200), WITH A MAXIMUM OF TWENTY -SIX (26) TO BE ALLOCATED TO LANDS
WITHIN THE CITY OF ATLANTIC BEACH, AND THE REMAINING ONE HUNDRED SEVENTY -
FOUR (174) TO BE LOCATED ON ADJACENT LANDS WITHIN THE CITY OF JACKSONVILLE;
August 12, 2013 REGULAR COMMISSION MEETING Page 7
PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR
A SAVINGS CLAUSE; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 90 -13 -219 by title.
Motion: Approve Ordinance No. 90 -13 -219 as read.
Moved by Woods, Seconded by Mark
Mayor Borno explained this is amending the zoning for the Country Club to add as many as 20 additional
residential units for a maximum of 200 homes.
Commissioner Woods asked for clarification that this amendment is subject to all of the conditions for the
rest of the property in the original approved SPA. Mike Griffin stated this would be in addition to the SPA
that was already passed. Commissioner Woods asked if the recreational/conservation easement being drafted
includes this. Mr. Hanson stated the conservation easement was not intended to cover the additional acreage
that this 20 units is to fit in. Commissioner Woods stated there has been a lot of discussion about this extra
piece of property and it is not to be in the conservation easement and she just wanted to make sure that is the
way it is really ending up. Mr. Griffin stated that is the way he understands it. Mr. Hanson stated the
conservation easement is not referenced in this ordinance at all; it will be referenced in the later agreement
that is yet to be brought to the Commission for approval. He stated it is presently being worked on. He stated
it is his understanding that the conservation easement is not intending to apply to the land the houses are
being built on. Commissioner Woods stated she thought they put language in there that said development
could not begin until the conservation easement was in place and it will spell out that this property is not
included in it. Mr. Hanson stated that was correct.
Commissioner Daugherty asked if the City could put a reverter clause that would put that land under a
conservation easement when the loan was paid off. Mr. Jensen stated it is not the City's business to interfere
in how a private corporation pays back their loan, when they do it, etc. Commissioner Daugherty further
asked if this had originally come to them as 200 units would they have been so eager to approve it. He stated
he has had a lot of people contact him who are concerned about the traffic on Seminole.
Mayor Borno stated that would be addressed with traffic studies should it ever be proposed to be developed.
He stated this is being utilized as it was explained, for collateral for the club, and if anything changes and
they are going to build anything they have to come back and go through some other processes with the City.
Mr. Hanson clarified they would not have to go through another zoning process, but they would have to go
through the development process for road plans, etc. Discussion ensued.
Commissioner Mark explained the purpose of getting the zoning now is so that if they do need to use it in the
future for collateral, the financial institution they may go to will see that value because the zoning has already
been approved. She stated it is their hope they would not have to develop it. She stated it would not be an
advantage to the country club to not have a driving range and practice facilities, which is a key amenity to a
golf course. Discussion ensued.
Mayor Borno addressed Commissioner Daugherty's comment about the traffic study, stating his inference
that whoever pays for it gets the benefit out of it. He stated he takes exception to that, stating that is a
professional company that has been in business for 30 years and he is challenging their expertise and their
professionalism on the results. He stated he wanted this in the minutes as a matter of record. Discussion
ensued.
August 12, 2013 REGULAR COMMISSION MEETING Page 8
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
Mr. Hanson stated they were requested by the country club, for timeliness so they could move their project
ahead, that the Commission try to move this ahead as quickly as possible and the Mayor has agreed to call a
special meeting at the start of the next workshop. He stated therefore there will be a second reading on this
before the next workshop.
Commissioner Beckenbach stated he also received some information from the North Florida Land Trust and
believes everyone also received that. He asked if that will be discussed at that point or will they have a meeting
prior to that to discuss that. Mr. Hanson stated if it is ready to come out with that agenda, they will get it out. He
stated there are a lot of comments on that and he is beginning to be doubtful that all the pieces of that will be
worked out by that time. He stated they had hoped to have it for that same meeting but they will have to see how
far they can get on it this week. Commissioner Beckenbach stated so the main concern is for the second reading
to be in two weeks on this Ordinance. Mr. Hanson stated the country club asked that it be moved ahead so they
agreed they would have a special meeting for this just for the zoning. He stated if the master agreement and the
related conservation easement are not ready for final approval at that time, they will have to be done at a later
meeting.
8. Miscellaneous Business
A. Public Hearing for UBEX -13- 00100056. Request for a use -by- exception to allow on- premises
consumption of alcoholic beverages including beer, wine and liquor by Javier U. Perez on behalf of
Cantina Maya Sports Bar & Grille, located at 1021 Atlantic Boulevard within a Commercial General
(CG) zoning district.
Motion: Approve request for a use -by- exception to allow on- premises consumption of alcoholic
beverages including beer, wine and liquor.
Moved by Beckenbach, Seconded by Daugherty
Mayor Borno explained this use -by- exception is to allow on- premises consumption of alcohol at 1021
Atlantic Blvd.
Mayor Borno opened the Public Hearing. No one from the audience spoke so he closed the Public Hearing.
Commissioner Daugherty expressed concern that the application was filed on May 23 and he believes one of
the unintended consequences of moving the meetings to once a month is that it adds to the time it takes for
these and it is not very business - friendly. He stated they should look at how they can expedite this process.
Mayor Borno agreed, stating this was something to look at and see what they can recommend for the future.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
August 12, 2013 REGULAR COMMISSION MEETING Page 9
B. Public Hearing for UBEX -13- 00100059. Request for use -by- exception to allow for the sale of
electric vehicles in a new building within the Commercial General (CG) Zoning District (58 10t1i
Street West).
Motion: Approve request for Use -by- Exception.
Moved by Woods, Seconded by Beckenbach
Mayor Borno stated the Commission must decide which, if any, conditions to put in the approval. He stated
there were four conditions recommended by staff and the applicant objected to one that would prohibit test
driving vehicles in the neighborhood. He summarized this is to approve a Use -By- Exception to allow sales of
electric vehicles at 58 W. 10th St.
Mayor Borno opened the Public Hearing.
Mark Tomaski, 448 Snapping Turtle Court W., spoke in favor of this use -by- exception stating this is the
type of business he would like to see in our City. He stated he is concerned that one of the Commissioners is
just simply worried about vehicles going down the street near him. He stated he doesn't see them doing that.
He stated he has watched their videos and they actually seem to promote our City in a very positive light and
that is the kind of business we would like to have in our City. He stated this same Commissioner was
concerned that we might not get sales taxes because these vehicles are purchased on -line. He stated he would
like to take a look at that sales tax issue and the Commission may bring that up. He stated he does support
this and believes it will bring revenue to our City and is the type of business he would like to see.
Linda Almeida, 282 Magnolia Street, stated she would like the consideration be given that when they are
selling there needs to be the truth -in- lending idea that you cannot drive it on the street if it is not tagged and
titled. She stated that is sales tax and even if you do buy something on -line if you have a location in the state
they do collect sales tax.
No one else from the audience spoke so he closed the Public Hearing.
Commissioner Daugherty stated he went by their facility and he was very impressed, stating it was one of the
cleanest buildings he has seen in Atlantic Beach. He stated while this may not be the best thing for the
neighborhood he believes it will be fine and based on what he has seen from their business there isn't a lot of
noise that comes from it. He proposed that they approve this with the recommended conditions 1, 2, and 4.
Motion: Amend to include following conditions: (1) No outside sales or outside placement of
merchandise shall be allowed; (2) The applicants shall construct a building similar to what is presented
in "Site Plan 2 ", with parking on the west side of the building; and (3) All of the development standards
listed in this staff report and in the Land Development Regulations shall be incorporated into the
design at construction plan approval.
Moved by Daugherty, Seconded by Beckenbach
Commissioner Beckenbach stated he also stopped by the business and was impressed with the facility and the
cleanliness. He stated he believes it will enhance the neighborhood and the owners will take care of it and he
recommends it as well.
Commissioner Woods stated she is concerned about the condition about no outside sales or placement of
merchandise and believes allowing a certain amount of the finished product out there might be okay. She
August 12, 2013
REGULAR COMMISSION MEETING Page 10
asked if they decide they want to expand, could they come back and have this condition amended.
Discussion ensued.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
Commissioner Daugherty stated one of the concerns he has is that the owner of the property wants to build a
metal building which he believes is not aesthetically pleasing for the neighborhood. He stated along the
Mayport Road Corridor a building like that has to be covered with a stucco finish because they are trying to
improve the look of the Mayport Road Corridor. He asked if the Commission wants to have a metal building
there and asked the owner if that would be cost prohibitive. Mr. Hanson stated if the applicants have not been
made aware of this proposal beforehand he believes it certainly would be appropriate to give them the
opportunity to have some input. Deborah Jackrel, 13707 Little Harbor Court, Jacksonville, the owner,
stated cost -wise it would be prohibitive. She stated she is not saying she would not have some kind of design
to the building; she just doesn't want it to be forced upon them to have to go through that kind of expense.
She stated she will be landscaping beautifully and will be keeping the place nice. She asked that they please
not inflict that kind of expense that they really can't afford to do. Mayor Borno asked her if when they went
through the Community Development Board was there any conversation about the type of building. Ms.
Jackrel stated no.
Mike Griffm stated that building is located more than 100 ft. from Mayport Road so it is actually out of the
Mayport Corridor requirement for the wood and stucco finish. Discussion ensued. Both Commissioner
Woods and Mark spoke against requiring stucco on the building.
Jason Canning, 1713 Furman Road, Jacksonville, stated the owners are going to make this aesthetically
pleasing; they personally like to dress their building up with more landscaping than is required by zoning.
Commissioner Woods called the question.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
C. Public Hearing for ZVAR -13- 00100058. Request for variance from Section 24- 161(h), to allow a
reduction in required parking from 19 spaces to 11 spaces (58 10th Street West).
City Attorney Alan Jensen stated the parking variance has already been approved by the Community
Development Board and no action is necessary by the Commission.
Commissioner Mark stated, as a point of order, they were to vote on calling the question, then vote on the
amended motion. She stated they still need to vote on the amended motion (pertaining to Item 8B).
Mayor Borno called for a vote on the motion as amended.
August 12, 2013 REGULAR COMMISSION MEETING Page 11
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
D. Request for a Waiver from City Code Section 19 -7 Driveway Limitations to Allow a Circular
Driveway on a Lot with Less Than 100 Foot Frontage. (149 Oceanwalk Dr. S.)
Motion: Approve requested waiver to the City Code Section 19 -7 requirements.
Moved by Woods, Seconded by Beckenbach
Mr. Hanson explained Mr. Carper had a conversation with the applicant this afternoon and the Oceanwalk
Homeowners' Board was not able to meet to discuss a modified request and he was hoping to have the
request deferred. He stated, however, if they want to approve it tonight, he is sure he would be happy. Mr.
Carper further explained, from his conversation with the applicant today, the ARC had not met to review his
modified proposal. He stated, historically, the Commission has not approved plans that had not been
approved by homeowners' associations. He stated he is working with the ARC to get back before them with
the modified plan and asked that we defer this.
Commissioner Beckenbach withdrew his second and Commissioner Woods withdrew her motion.
Motion: Defer until applicant comes back to the Commission.
Moved by Woods, Seconded by Daugherty
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
E. Staff recommendations on addition to Chapter 21 parking on right -of -way.
Mayor Borno stated this was previously reported by Chief Classey and asked if there were any questions.
Motion: Direct staff to prepare an ordinance.
Moved by Beckenbach, Seconded by Woods
Commissioner Daugherty stated he believes this is something to keep in mind during the budget meetings
when they discuss streetscape improvements to Seminole Road. He stated by doing the bioswales he believes
it would eliminate a lot of the problems that exist.
Commissioner Woods stated she believes another important thing for Seminole Road and the arterial streets
are bike lanes. She stated if they add bike lanes it will also help make the easements small enough that cars
won't fit. She stated their number one priority for the strategic plan was pedestrian and bicycle safety and
they have a lot of serious bike riders and they need to get them off the sidewalks and have a safe place for
them to be; that's the kind of community we are. She wants to make sure that becomes part of their plan for
all of the arterial streets when possible. Discussion ensued.
August 12, 2013 REGULAR COMMISSION MEETING Page 12
Commissioner Mark stated they should be discussing the ordinance and they should stay on task. She stated
they need to look at the ordinance and determine what the proper violations would be and the enforcement of
parking on the right -of -way.
Chief Classey summarized his staff report and the recommended changes. He stated before he puts this in
Ordinance form he will get with the City Attorney to fine tune the wording. He answered questions from the
Commission. He stated what he is looking for now is a consensus that they want him to come back with an
Ordinance with final wording and a fine structure.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
F. Construction Services for Rose Park Improvements.
Mr. Carper summarized his staff report stating, since the workshop, he has had further negotiations with
Allen Borden, head of C.C. Borden Contractors and the amended price of the purchase order would be
$189,527, which leaves a contingency for upgrades and dog park access of approximately $15,000. He stated
staff recommends the Commission authorize staff to complete negotiations and authorize the City Manager to
sign the contract for this amount. Mr. Hanson clarified they are authorizing the award of the contract.
Motion: Direct staff to negotiate with C.C. Borden to bring cost within budget as discussed and
authorize the City Manager to execute the construction contract and necessary change orders for
construction up to the authorized budget.
Moved by Daugherty, Seconded by Woods
Discussion ensued and Mr. Carper and Mr. Hanson answered questions from the Commission.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
9. City Manager
A. City Manager's Report.
City Manager Hanson stated since the last workshop, when he reported the Police Department had checked a
number of businesses which resulted in no businesses in Atlantic Beach selling alcohol to the minors, they
had another check on July 31. He stated they checked another 20 businesses and again no one sold alcohol to
minors. He stated the Police Department has done an excellent job in getting the word out to businesses.
He reported the third Budget Workshop is tomorrow night at 5:00 p.m. in the Chamber. He also reported
they have scheduled a Shade meeting at 5:45 before the workshop on August 26 to discuss union
negotiations. He stated they do not plan on serving food.
10. Reports and /or requests from City Commissioners and City Attorney
August 12, 2013 REGULAR COMMISSION MEETING Page 13
A. Discussion and Recommendations for the Process and Procedure of Commission Evaluation of City
Manager /City Clerk/City Attorney.
Commissioner Beckenbach thanked Karen Kempf for the work she has done. He stated he will bring this
back at the next workshop.
B. Discussion of City Code pertaining to parking restrictions for boats and trailers.
Commissioner Daugherty stated residents asked that the Commission consider this. He stated there were
three things the Commission came back to Jim Hanson with for the Community Development Board to look
at. Mr. Hanson stated the three items were: the boat parking in front yard; anything we can do from a zoning
standpoint to encourage businesses along Mayport Road like the ones approved tonight; and look at tree
ordinance to see if it should be changed anyway to further discourage the elimination of our tree canopy.
Motion: Direct Community Development Board to look at the three issues as well as ways to speed up
the use -by- exception process and report back to the Commission.
Moved by Daugherty, Seconded by Woods
Discussion ensued. Mayor Borno stated if they are looking for recommendations related to all the intricacies
of the scheduling for use -by- exceptions that isn't within the parameter of the Community Development
Board. He stated staff should give them that advice and that is a policy decision that falls under the
responsibility of the Commission. Commissioner Woods stated they would just be looking at what is in the
Ordinances that affects the schedule. Mayor Borno stated he doesn't believe that needs to go before the
Community Development Board; it is something that should be worked out between staff and the
Commission. Further discussion ensued.
Mr. Hanson stated there are deadlines for publication requirements for the public hearing notice and asked
Mr. Griffin if the Commission would always be able to move something like this forward to a special meeting
or would that violate some of those publication requirements the Commission put in the Code. Mr. Griffin
replied, as long as they get the 14 day publication requirement in they should be ok. He stated it was
discussed moving the Community Development Board meetings to the first of the month which would help in
that process and eliminate a couple of weeks in the three month time it takes to get someone to the
Commission. Mr. Hanson clarified that if the Commission were to ask this to be moved up for a special
meeting they would have to do it at least more than two weeks before that meeting in order to get it
publicized. Commissioner Daugherty stated in Atlantic Beach they have developed a reputation of not being
very business - friendly and these are two examples of that tonight. He stated he wants to take this back to the
Community Development Board to look at it to see how they can speed it up or do they want to speed it up.
Commissioner Woods stated she believes it is worth looking at the question. Commissioner Mark stated the
Commission is the policy maker and the Community Development Board implements policy, so if the
Commission is considering any kind of change to policy it would seem to her that it would come from the
Commission. Mr. Jensen stated that it correct. He stated the Community Development Board doesn't
necessarily implement policy; they used to be called the land planning agency of the City. He stated there is a
simple fix to the use -by- exception process. He stated they are less drastic in nature than a variance to the
Ordinance and the Community Development Board has final authority and final say so on a variance request.
He stated it would be very simple to amend the Ordinance to give them final decision on uses -by- exception.
He stated the decision would be the City's final decision. Commissioner Mark asked if the applicant would
have the opportunity to appeal to the Commission at that point or would they go directly to Circuit Court.
Mr. Jensen stated they have an opportunity to appeal to the Commission now. He stated it would come to the
August 12, 2013 REGULAR COMMISSION MEETING Page 14
Commission first. Mr. Griffin stated that is the way a lot of cities and counties do that. He stated, although
the Planning and Zoning Board or CD Board is the advisory board, they make that board the final
determination and if anyone has a problem with that, they appeal to the City Commission. Mayor Borno
stated he still believes strongly that it belongs with the Commission.
Roll Call Votes:
Aye: 3 — Daugherty, Mark, Woods
Nay: 2 - Beckenbach, Borno
MOTION CARRIED
Commissioner Beckenbach asked that Mr. Carper present the proposal to beautify Seminole Road. Mr.
Carper explained this was a proposal he made to the Commission in 2008 to beautify the section of Seminole
Road between Atlantic Blvd. and the five -way. He summarized his proposal and showed a slide of the
possible streetscape typical section, explaining a bioswale. Discussion ensued. Mr. Carper answered several
questions.
Commissioner Woods
• Apologized for her golf cart being parked. She explained her husband had parked it there and she had
no idea.
Mayor Borno
• Will be leaving on Wednesday for Florida League of Mayors and then to the FLC Convention
Thursday, Friday and Saturday. Commissioner Mark stated she was also going but not until
Thursday.
Adjournment
There being no further business to come before the Commission, the Mayor declared the meeting adjourned
at 8:51: p.m.
Mike Borno
ATTEST: Mayor/Presiding Officer
Donna L. Bartle, CMC
City Clerk
*A Workshop was held on July 22, 2013 for the purpose of discussing these items. Please refer to the
Workshop Minutes for the previous discussion.
MINUTES OF THE SPECIAL WORKSHOP OF ATLANTIC BEACH CITY COMMISSION
HELD IN THE COMMISSION CHAMBER ON JULY 22, 2013
City Commission Members present:
Mayor Mike Borno
Mayor Pro Tem Maria Mark
Commissioner Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Carolyn Woods
Staff present:
Jim Hanson, City Manager
Sue Danhauser, Human Resources Director
Donna Bartle, City Clerk
Nancy Bailey, Recording Secretary
The meeting, which was held for the purpose of a presentation on the results of the Pay and
Classification Study and a Budget 101 review, was called to order at 5:02 p.m. by Mayor Borno.
1. Results of the Pay and Classification Study.
Human Resources Director Sue Danhauser introduced Linda Bunting and Nick Pellegrino of Cody
& Associates.
Nick Pellegrino, President of Cody & Associates, Inc. explained his company's background and
gave a presentation on the objectives for the Pay and Classification Study, explaining their approach
to the study, the salary and benefit results and their recommendations for implementation of the
study. He answered questions from the Commission.
2. Budget 101.
Finance Director Nelson Van Liere gave an overview of the budget in preparation for the
upcoming budget meetings. He answered questions from the Commission.
There being no further discussion by the City Commission, Mayor Borno declared the meeting
adjourned at 6:25 p.m.
Mike Borno
Mayor
Donna L. Bartle, CMC
City Clerk
MINUTES OF SPECIAL CALLED MEETING OF
ATLANTIC BEACH CITY COMMISSION HELD ON JULY 22, 2013
PRESENT: Mayor Mike Borno
Mayor Pro Tem Maria Mark
Commissioner Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Carolyn Woods
ALSO: Jim Hanson, City Manager
Donna Bartle, City Clerk
Nancy Bailey, Recording Secretary
The Mayor called the meeting to order at 6:30 p.m. in the Commission Chamber.
1. ORDINANCE NO. 95-13-107, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
SALE OF CITY OWNED REAL PROPERTY LOCATED AT 765 SABALO DRIVE, ATLANTIC
BEACH, FLORIDA 32233, AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 95 -13 -107 by title.
Motion: Approve Ordinance No. 95 -13 -107.
Moved by Daugherty, Seconded by Mark
Mayor Borno explained the Ordinance is to authorize the sale of property on Sabalo Drive that the
City acquired because of City Code Enforcement actions.
Mayor Borno opened the Public Hearing.
Ralph Marcello, President of Beaches Habitat for Humanity, 797 Mayport Rd. stated they would
love to rehab the property and would promise to rehab it within the next 12 months during their
current fiscal year from July to June. He stated they would love to do neighborhood revitalization
work in the same neighborhood and, given the lack of new land, they believe this property will give
them an entree into the neighborhood. He stated whatever way the City decides to sell it they would
be willing to compete and bid on the home.
No one else from the audience spoke so he closed the Public Hearing.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
2. Direction from Commission on how to sell the property located at 765 Sabalo Drive.
Mayor Borno opened the Courtesy of the Floor to Visitors.
Ray Brown, 523 Clipper Ship Lane, requested that the Commission get the maximum return on the
investment paid to obtain the property. He stated he wants maximum return on his investment because
the City used his money, as a taxpayer, to acquire this property. He stated he doesn't care how they
sell the property, but he wants the maximum return. Mayor Borno asked Mr. Brown to clarify what he
meant by maximum return on money the City has invested to acquire the property. The Mayor stated
the money they used to acquire the property was to pay for what they had to do related to upkeep of it
and asked Mr. Brown if he was saying that he would be happy with anything over and above. Mr.
Brown stated the greater the better, over and above what the total cost was including legal fees,
maintenance fees, lien fees or whatever money the City had to pay. He stated however the City
disposes of that property he wants them to get more than that and hopefully five or ten times more.
Mayor Borno closed the Courtesy of the Floor to Visitors.
Mr. Hanson stated there were two options proposed, one is to sell it to Habitat for cost and have them
rehab it and the other is to sell it for as much as they can through some kind of auction process. He
stated it is appropriate for the Commission to say which direction they want to go, for the sake of
expediency, and authorize staff to sell it by whichever method they want, because the longer it sits
there with no one owning it other than the City, the more money the City has to invest to maintain it.
Motion: List the property for general sale to the open market for a period of 45 days and all
bids on the property be sealed in bid format and sell it to the highest bidder.
Moved by Daugherty, Seconded by Woods
Commissioner Woods asked for the City Attorney's input related to whether anyone can bid, how they
set the price, etc. Mr. Jensen stated he believes that is one fair way to do this. Discussion ensued.
Mr. Jensen stated they have a title policy on the house and the title is clear, and the taxes are current.
Commissioner Mark stated she will not support this motion because she believes Habitat is the best
option and is a sure thing and there are too many unknowns for this process. Discussion ensued.
Mayor Borno called the question. He asked for a vote on calling the question.
Votes:
Aye: 3 — Borno, Mark, Daugherty
Nay: 2 — Beckenbach, Woods
MOTION CARRIED
Mayor Borno called for a vote on the motion.
Votes:
Aye: 3 — Beckenbach, Daugherty, Woods
Nay: 2 — Mark, Borno
MOTION CARRIED
-2-
Commissioner Woods stated in the future, on houses like this with a lot of liens, she believes the City
should adopt a policy to negotiate the monies that are due at the time of closing so these properties can
move on the open market. She stated we could recoup our actual expenses, but not the added on fines
that we don't have money out -of- pocket for. Mayor Borno stated if she would like to have this as a
policy then it needs to be put in the form for an Ordinance. Mr. Hanson clarified the City Code does
not give anyone the authority to change a code enforcement fine except the Code Enforcement Board.
He stated he has had people come to him to reduce a fine but he does not have the authority to do that.
Mr. Jensen stated this is through State Statute.
The meeting was adjourned at 6:55 p.m.
Mike Borno
Mayor/Presiding Officer
ATTEST
Donna L. Bartle, CMC
City Clerk
MINUTES OF THE WORKSHOP OF ATLANTIC BEACH CITY COMMISSION
HELD IN THE COMMISSION CHAMBER ON JULY 22, 2013
City Commission Members present:
Mayor Mike Borno
Mayor Pro Tem Maria Mark
Commissioner Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Carolyn Woods
Staff present:
Jim Hanson, City Manager
Alan Jensen, City Attorney
Donna Bartle, City Clerk
Nancy Bailey, Recording Secretary
The meeting, which was held for the purpose of discussing the agenda items for the Commission
Meeting of August 12, 2013, was called to order at 6:55 p.m. by Mayor Borno.
Item 7E was taken out of sequence and acted on at this time.
7E. ORDINANCE NUMBER 90 -13 -219, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE
OF FLORIDA, AMENDING A PREVIOUSLY APPROVED SPECIAL PLANNED AREA
(SPA) KNOWN AS THE ATLANTIC BEACH COUNTRY CLUB SPA, TO INCREASE THE
TOTAL NUMBER OF RESIDENTIAL DWELLING UNITS PERMITTED FROM ONE
HUNDRED EIGHTY (180) TO TWO HUNDRED (200), WITH A MAXIMUM OF TWENTY -
SIX (26) TO BE ALLOCATED TO LANDS WITHIN THE CITY OF ATLANTIC BEACH,
AND THE REMAINING ONE HUNDRED SEVENTY -FOUR (174) TO BE LOCATED ON
ADJACENT LANDS WITHIN THE CITY OF JACKSONVILLE; PROVIDING FOR
SPECIAL CONDITIONS; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR A
SAVINGS CLAUSE; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Borno read the Ordinance by title.
Principal Planner Erika Hall explained this is an amendment of the SPA that was approved for
the Atlantic Beach Country Club. She stated this is to add 20 additional units.
Commissioner Woods asked about the signage. Ms. Hall explained the sign.
Commissioner Beckenbach stated it was his understanding that the 20 homes might not be built
and the reason they might not be built is that this is land collateral just in case something goes
awry with the project. He stated he heard the clubhouse needs to be renovated and expanded and
they will use this as collateral. He asked if after the loan for the clubhouse is paid off can they
see if we can have a conservation easement, as it was originally planned, for that particular piece
of property. Mr. Hanson stated there were representatives from the Country Club in the audience
who could address that.
Gary Silverfield, 1175 Fortune Parkway, Jacksonville, representing Atlantic Beach Partners
explained this was a plan to get the clubhouse expanded from 5,000 s.f. to 11,000 s.f. He stated
Minutes — City Commission Workshop July 22, 2013
Page 2
this was a way for the developers to loan the club an additional $3,000,000. He stated to request
to get that financed and raise equity they needed some additional collateral because the club
itself didn't have any additional collateral other than what they were already using for the golf
course, swimming pool and tennis courts. He stated the club hopes this is never used. He stated
they have approximately three years to refinance the $3,000,000 and if that does not happen they
have the right to develop it into additional lots. Mr. Hanson stated he was told by one of the
country club representatives that while their intent may be to pay them off in three years that
may mean they have another loan and this property would continue to be pledged as collateral
for another loan, presumably at a lower interest rate. Mr. Silverfield stated they have several
alternatives but the plan is to sell enough memberships to use initiation fees to reduce this loan.
He further stated if they need to refinance it they will have the whole collateral, the whole club,
and at that point they could use that as well. They could use this collateral if they need to go to a
bank to refinance this repayment loan. Mayor Borno asked if once it is paid off then is it still
property of the country club. Mr. Silverfield explained that once they build everything it will
then in lump sum be given to the club, including this piece. Mr. Hanson asked, at some point in
the future when it is no longer needed as collateral, can we get the conservation easement that is
to be applied over the rest of the golf course property applied to that additional 20 acres as well.
Mr. Silverfield stated he believes it is already in the agreement; that once that is paid off it
automatically goes with the conservation easement as well.
Rick Wood, 414 Old Hard Road, Fleming Island, further explained when they first started
loaning money to the club they told them they needed collateral. He stated as he discussed with
the City Manager, once that loan was paid off they would be prepared to grant a conservation
easement over it. He stated after discussing this with the country club, the Selva Marina Country
Club Board came back and said they didn't want a conservation easement over this seven acres
because they want to use it for future collateral even once they pay the loan off. He stated his
answer would be, long -term, that there would not be a conservation easement, allowing the club
to have flexibility with lenders. Commissioner Beckenbach stated the clubhouse area does not
have a conservation easement either. Mr. Woods stated no, it does not. Commissioner
Beckenbach asked if the clubhouse, being zoned a SPA, would have to come back to the
Commission for any change from being a clubhouse. Ms. Hall stated that was correct.
Commissioner Daugherty asked how this benefits the City. Mr. Hanson explained their deal
with the developer was a 5,000 s.f. clubhouse and they don't believe that is enough to attract the
membership they want to get. He stated they want an 11,000 s.f. clubhouse and the only way for
them to get the money to do it is to take this loan and they need collateral to do it. Commissioner
Daugherty stated he is hearing from a lot of citizens that Atlantic Beach is going from being a
community with a lot of character to being kind of an elitist group in some areas. He stated he
believes Selva Marina is turning into something that the average person in Atlantic Beach can't
afford. He stated his concern is that we are turning into Ponte Vedra and asked if that is what we
really want as a community. Mayor Borno stated he takes that as a perception that people may
not be cognizant of what the Board for Selva Marina is doing under their fiduciary
responsibilities. Mr. Hanson agreed stating they are taking their best shot to try and make it
survive. Commissioner Mark stated they have indicated the homes, the clubhouse and all the
architecture is going to be compatible with the Atlantic Beach character. Commissioner
Daugherty asked how going from 180 to 200 homes affects traffic. Mr. Hanson stated the traffic
numbers were presented in Ms. Hall's report. Commissioner Daugherty stated he didn't look at
Minutes — City Commission Workshop July 22, 2013
Page 3
that report. Discussion ensued. Mr. Hanson stated they are working on getting a master
agreement prepared related to the conservation easement, the annexation and the reuse. He
stated it is their hope to get it ready for Commission approval by the time they have the second
reading of this ordinance. He stated they plan to have a special meeting before the August
workshop for the second reading.
Workshop -only Items:
1. Appointment of Special Magistrate for dog cases.
This item was discussed later in the agenda under City Manager Follow -up Report.
*Discussion of Agenda Items on August 12, 2013 Commission Meeting:
1. Minutes of the Regular Commission Meeting of July 8, 2013, the Special Called
Commission Meeting of June 24, 2013, the Commission Workshop of June 24, 2013 and
the Town Hall Meeting of July 13, 2013.
There was no discussion on this item.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's Follow -up Report.
Appointment of Special Magistrate for dog cases.
Mr. Hanson stated they need to discuss appointing a Special Magistrate because right now they
don't have anyone to hear a dangerous dog case. He explained that when Jacksonville Beach
appointed their Special Magistrate in 2007, the City Manager, Chief of Police and City Attorney
interviewed candidates. He stated he would propose to use the same process to do that. He
stated selection criteria would be relative experience, availability and cost to the City. He stated
he would propose they work on an hourly basis because we don't know how many dangerous
dog hearings we will have. He stated State law will not let us appoint the same magistrate that
Jacksonville Beach has because that violates the policy of holding two separate offices.
Discussion ensued.
City Manager Hanson reported the City has received notice that the St. Johns Water
Management District has approved a grant in the amount of $442,000 for the reuse construction
project which will cost us about $1.1 million. He stated this is a 40% grant. He congratulated
Director of Utilities Donna Kaluzniak and John Collins who worked hard to get this grant
approved.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY
ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM
Minutes — City Commission Workshop July 22, 2013
Page 4
WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Financial Report, Building Department Monthly
Activity Report, List of New Business Taxes and Utility Sales Report for June.
B. Declare the list of property as surplus so that the items on it may be disposed of in
the most beneficial way to the City.
Mayor Borno read the Consent Agenda.
Commissioner Woods expressed her concerns about our pension numbers and water assumption
numbers. Discussion ensued.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NUMBER 90 -13 -218, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE
OF FLORIDA, MODIFYING A PREVIOUSLY APPROVED PLANNED UNIT
DEVELOPMENT (PUD) KNOWN AS THE FLEET LANDING PUD, TO PROVIDE FOR
THE INCLUSION OF AN ADDITIONAL 2.06 ACRES IN THE SITE PLAN, TO CHANGE
THE ZONING DISTRICT CLASSIFICATION OF SAID ADDITIONAL 2.06 ACRES FROM
COMMERCIAL GENERAL (CG) TO PLANNED UNIT DEVELOPMENT (PUD), AND TO
MODIFY THE APPROVED SITE DEVELOPMENT PLAN FOR RELOCATION OF
CERTAIN FACILITIES THEREIN; PROVIDING FOR SPECIAL CONDITIONS;
PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR A SAVINGS CLAUSE;
REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read the Ordinance by title. There was no discussion on this Ordinance.
B. ORDINANCE NO. 65-13-38, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, FOR PARTIAL
ROAD CLOSURE OF ORCHID STREET, A PLATTED STREET WITHIN THE CITY OF
ATLANTIC BEACH AS RECORDED IN PLAT BOOK 18, PAGE 34, AND PROVIDING AN
EFFECTIVE DATE.
Mayor Borno read the Ordinance by title. There was no discussion on this Ordinance.
C. ORDINANCE NO. 80-13-83, Public Hearing and Final Reading
Minutes — City Commission Workshop July 22, 2013
Page 5
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 22 UTILITIES, TO ADD ARTICLE V, RECLAIMED WATER SYSTEM, TO
INCLUDE DEFINITIONS, PURPOSE, PUBLIC POLICY, AND BENEFITS, RELATIONSHIP
TO OTHER LAWS, CONNECTION REQUIRED, DESIGN, CONSTRUCTION AND
OWNERSHIP OF NEW RECLAIMED WATER FACILITIES, USE OF RECLAIMED
WATER, CROSS CONNECTION CONTROL, UNAUTHORIZED WORK ON RECLAIMED
WATER FACILITIES, INSPECTIONS, RESTRICTIONS ON USE OF WELLS,
DISCONTINUANCE OF SERVICE, CITY'S RIGHT TO REFUSE SERVICE, CITY NOT
LIABLE FOR INTERRUPTIONS IN SERVICE, BILLING AND COLLECTION OF FEES,
AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read the Ordinance by title. Commissioner Woods clarified that this is based on
other communities' experience and is pretty thorough. Mr. Hanson agreed they mostly went by
Jacksonville's ordinance. Commissioner Daugherty asked at what point do they set the fees.
Mr. Hanson stated they will need to start to look at that in a couple of months but it is not urgent
that they do that right now. Discussion ensued.
D. ORDINANCE NO. 20-13-124, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND
ENDING SEPTEMBER 30, 2013, AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read the Ordinance by title. Commissioner Beckenbach pointed out a scrivener's
error changing "will provided" to "will provide" in the third Whereas. There was no other
discussion.
E. ORDINANCE NUMBER 90 -13 -219, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE
OF FLORIDA, AMENDING A PREVIOUSLY APPROVED SPECIAL PLANNED AREA
(SPA) KNOWN AS THE ATLANTIC BEACH COUNTRY CLUB SPA, TO INCREASE THE
TOTAL NUMBER OF RESIDENTIAL DWELLING UNITS PERMITTED FROM ONE
HUNDRED EIGHTY (180) TO TWO HUNDRED (200), WITH A MAXIMUM OF TWENTY -
SIX (26) TO BE ALLOCATED TO LANDS WITHIN THE CITY OF ATLANTIC BEACH,
AND THE REMAINING ONE HUNDRED SEVENTY -FOUR (174) TO BE LOCATED ON
ADJACENT LANDS WITHIN THE CITY OF JACKSONVILLE; PROVIDING FOR
SPECIAL CONDITIONS; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR A
SAVINGS CLAUSE; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE
DATE.
This item was taken out of sequence and discussed earlier in the meeting.
8. Miscellaneous Business
A. Public Hearing for UBEX -13- 00100056. Request for a use -by- exception to allow on-
premises consumption of alcoholic beverages including beer, wine and liquor by Javier U. Perez
on behalf of Cantina Maya Sports Bar & Grille, located at 1021 Atlantic Boulevard within a
Commercial General (CG) zoning district.
Minutes — City Commission Workshop July 22, 2013
Page 6
Erika Hall explained the request for a use -by- exception, stating the applicant currently operates
with a 2 -COP which allows beer and wine sales and he wishes to expand to also serve liquor.
She explained the applicant meets the criteria from the State for a 4 -COP and the Community
Development Board reviewed this and recommended unanimously that the Commission approve.
Commissioner Daugherty stated he sees no reason not to approve this as there is another
restaurant in the same shopping center that serves liquor. He further pointed out that the
applicant applied for this use -by- exception on May 23, 2013 and this is the end of July and it will
still be a while before he gets this. He stated this is just one of the items they need to consider
when determining how they are conducting meetings. He stated he doesn't believe this is being
very business friendly. He stated this is a good example of how their new schedule really affects
new businesses trying to open and might be a wakeup call for the Commission to look at
changing the way they do things a little bit, especially for use -by- exceptions. Ms. Hall stated it
previously took 6 -8 weeks to get a use -by- exception; it has to go to the Community
Development Board for a recommendation and then to the Commission for approval. She stated
what they are realizing now it that it is taking 11 -13 weeks because of the change in the
Commission's meeting schedule and the new extended notice requirements. Discussion ensued.
B. Public Hearing for UBEX -13- 00100059. Request for use -by- exception to allow for the
sale of electric vehicles in a new building within the Commercial General (CG) Zoning District
(58 10th Street West).
Redevelopment and Zoning Coordinator Jeremy Hubsch explained the request for the use -by-
exception showing slides of the site, development standards and site plans He stated this request
is unique in that the applicants claim to do 90% of their sales on the internet and will not be
displaying their products outside. He stated the applicants were here and could explain their
operations. He further stated the Community Development Board also approved the zoning
variance to reduce the required parking from 19 spaces to 11 spaces; however, if this use -by-
exception is denied the zoning variance will be null and void. Mr. Hubsch answered several
questions from the Commission.
Commissioner Woods stated the Commission was contacted by some people concerned about the
traffic on the street so she did a traffic study for 1 hour and 22 minutes and counted 160 cars,
which came out to approximately 1.95 cars /minute. She stated it seemed to be local traffic and
there was only 1 car going toward Mayport Road during that time. She expressed concern about
the parking condition. Mr. Hubsch stated one of the conditions they are mentioning is to prevent
them from doing test drives so there won't be people driving electric vehicles and adding more
traffic into the area. Discussion ensued.
Mr. Hubsch stated the recommended conditions would be no outside sales or placement of
merchandise; the applicant shall construct a building similar to what is presented as site plan 2,
with parking on the side of the building and building closer to the street; no test driving electric
cars in the neighboring residential streets; and all development standards listed in the
development regulations shall be adhered to.
Ted Jackrel, Moto Electric Vehicles, answered several questions from the Commission. He
stated they could not agree to the test drive clause explaining they have to drive the cars on
Minutes — City Commission Workshop July 22, 2013
Page 7
occasion to local business people, such as body shops. He stated they also test them out before
they ship them to make sure everything is working.
Jason Canning, 1713 Furman Rd., Jacksonville, architect on project, explained the site plan for
the building and the location of the roll -up door for delivery of vehicles. He answered questions
from the Commission.
Commissioner Daugherty stated he didn't want them to use his neighborhood for a test track.
Debra Jackrel explained the trucks that come to their property are the flatbed type that hold two
cars. She stated the trucks back up to their door and are in and out in about 15 minutes. She
stated they have owned the property and had all the vans and buses there for 19 years, with big
trucks bringing all those vehicles in. She stated, if anything, she would think someone would
have complained about that in the last 19 years. She stated they have been good neighbors,
courteous, and she spends half her life picking up the beer bottles, etc. from the neighborhood.
She stated she has landscaped her other properties well beyond what probably 99% of Atlantic
Beach businesses have done. She reiterated they are courteous neighbors and are not going to go
test driving all throughout the whole neighborhood and driving people crazy. She stated they
will go down the block to make sure the thing is working properly because they don't want their
clients to be upset when it gets to them and doesn't drive properly. She stated they will not be
meandering through all the developments for an hour test drive. She stated they are respectful of
the neighborhood and, if anything, they are more respectful than three quarters of the people.
She stated she believes everyone would welcome getting rid of the vans and buses from the
neighborhood and adding an electric car. She further stated test driving of the vehicle will not be
clients doing it but rather a licensed employee who will test the vehicle and get it right back to
the facility. Discussion ensued.
Commissioner Daugherty asked if they can approve this without the variance for the parking.
Mr. Hanson stated the Community Development Board already granted the variance. Mr.
Hubsch stated the variance for parking would be null and void if they turned down the use -by-
exception. Mr. Jensen stated the final action for a variance is by the Community Development
Board. Mr. Griffin stated the Commission can look at the parking as a part of the criteria of the
use -by- exception. Discussion ensued.
C. Public Hearing for ZVAR -13- 00100058. Request for variance from Section 24- 161(h),
to allow a reduction in required parking from 19 spaces to 11 spaces (58 10th Street West).
Mr. Hanson explained Mr. Hubsch pointed out that this was mistakenly put on the agenda. He
stated the Community Development Board gave them the final variance and this should have
never been put on the agenda.
D. Request for a Waiver from City Code Section 19 -7 Driveway Limitations to Allow a
Circular Driveway on a Lot with Less Than 100 Foot Frontage at 149 Oceanwalk Dr. S.
Public Works Director Rick Carper showed a site plan of the existing driveway stating the
owners are proposing to install a circular driveway. He explained the reason they need to come
before the Commission was the lot frontage was 90' and our Code requires 100' unless waived
Minutes — City Commission Workshop July 22, 2013
Page 8
by the Commission. He stated this is a special case in that the Architectural Review Committee
and the Homeowners' Association have both denied the application from the homeowner due to
the number of trees in the proposed plan and the homeowner went back to the Homeowners'
Association and his appeal was denied. Mr. Carper stated there is nothing in our Code that says
the Commission can't give him the waiver anyway but they have traditionally never approved a
waiver that had not been approved by the appropriate homeowners' association. Mr. Hanson
agreed it is not up to the City Commission to enforce homeowners' association covenants and
restrictions and if they give him permission to do this he still couldn't do it without the
homeowners' association approval or they could take him to court. Mr. Carper explained the
issue is that his plan effectively produces a parking lot in the front of his house and they don't
want to see that. He stated he meets the City's tree requirement. Discussion ensued.
E. Staff recommendations on addition to Chapter 21 parking on Right -Of -Way.
Chief Mike Classey summarized his staff report explaining, if the Commission desires the City
to have an enforcement mechanism, he recommends changing the wording to state "parking in
the right -of -way on a very occasional or infrequent basis for periods generally short in duration
is permissible. Parking in the right -of -way is not intended to be a solution for a limited driveway
and/or garage parking. No persons shall routinely park in the right -of -way, where routinely is
defined as three or more occasions within any seven day period." He stated he believes that is
much more clearly defined than saying "72 continuous hours ". Chief Classey answered
questions from the Commission. Discussion ensued. Mr. Hanson stated there are individuals all
across the City parking on the right -of -way and the problem they have on the South end of
Seminole has been brought up several times over the years where they have just a few houses
that often have four cars and it looks like a used car lot. He stated we don't have the manpower
to enforce this Citywide, but the real question is, does the Commission want them to enforce it at
all or should we ignore the complaints. He stated he believes the complaints are valid; it looks
terrible; and it is a public safety hazard. He stated he believes the policy should be to respond to
the most serious problems, i.e. south Seminole Road. Chief Classey stated this change would
cover us and our officers would be able to exercise discretion. He stated their top priority is not
going to be going out looking for that single car parked on a right -of -way that they might be able
to write a ticket for. Commissioner Woods asked if they have to use the police to solve this
problem; Code Enforcement deals with everything else in the Code, can they not deal with this
as well. Chief Classes stated, legally, yes, according to Alan Jensen's opinion on it; however it
comes down to more of a manpower issue. He stated we have a single Code Enforcement
Officer that has plenty to do in the City otherwise. Further discussion ensued.
F. Construction Services for Rose Park Improvements.
Rick Carper summarized his staff report showing a slide of the site plan. He explained the bids
came in substantially higher than was budgeted. He stated staff suggested down- phasing the
project for a budget of $187,000, which he explained; or rejecting all bids and placing this
project on hold until completion of the Parks System Master Plan. He stated, alternatively, the
Commission may choose to award the contract to C.C. Borden pending successful negotiations
by staff to bring cost within budget as discussed in the staff report. Discussion ensued. Mayor
Borno suggested Mr. Carper prepare an amended agenda item outlining the changes in the down -
phasing project for action on August 12. Mr. Carper answered questions from the Commission.
Minutes — City Commission Workshop July 22, 2013
Page 9
9. City Manager
A. City Manager's Report.
City Manager Hanson reported the tentative schedule for presentations in the Budget Workshops
was attached, stating the actual presentation of items may vary based upon how quickly each
subject can be covered and the number of questions asked.
He also reported on the latest Alcohol Deployment on June 28, stating out of 17 restaurants and
stores that were checked, the underage informant was unable to purchase alcohol at any of those
locations.
He reported on the fuel efficiency of Police Vehicles stating with the more efficient gas powered
vehicles as well as the hybrids and one all - electric vehicle, the fuel efficiency of the fleet has
improved dramatically, going from 13.37 mpg in 2007 to 18.64 mpg through June in 2013 .
He also explained a Revised Mutual Aid Agreement has been prepared and signed by the various
jurisdictions due to a recent judicial ruling arising out of a DUI case that indicated this mutual
aid agreement was invalid because it was too broadly based due to Atlantic Beach police officers
and other jurisdictions having authority to exercise police powers anywhere in Duval County at
any time. He stated this revised agreement more narrowly defines the areas in which the officers
have extra jurisdictional authority as well as the conditions under which they would use that
authority. He stated this is to report to the Commission that he has signed this as City Manager
under the authority granted in 2011 because it amounts to a clarification of a previously
approved contract and because our police officers need the ability to exercise their police powers
in areas adjacent to our City. This new agreement has a five -year term and will extend until
2018.
He stated the Strategic Plan for this month is completed and he distributed copies to the
Commission.
10. Reports and /or requests from City Commissioners and City Attorney
A. Discussion and Recommendations for the Process and Procedure of Commission
Evaluation of City Manager /City Clerk/City Attorney.
Commissioner Beckenbach stated he spoke to a number of people pertaining to this and thanked
Bill Mayhew and Karen Kempf in particular for helping him out with this. He stated he is
requesting an evaluation for the City Manager, the City Clerk and the City Attorney. He stated
he does not want individual evaluations because that is not a real evaluation as far as the entire
City Commission. He stated the Commission is the body that is responsible and he and a number
of the citizens believe that the Commission in total should review and have it out in the open so
the citizens could find out how they actually feel about each of the individuals. He stated Karen
Kempf did a lot of the writing for the evaluations. He further summarized his recommendations,
including explaining a 360 performance assessment, which he stated is the individuals who work
below them would also be involved in the evaluations. He stated this would involve a number of
Minutes — City Commission Workshop July 22, 2013
Page 10
individuals who, as a group, would anonymously make recommendations from the bottom up.
He stated he would like feedback on his recommendations.
Mr. Hanson expressed his comments related to this recommendation. He stated he supports
performance reviews. He stated he agrees with many of the articles submitted by Commissioner
Beckenbach, reading excerpts from the articles. He pointed out that reviews have to be done in a
relaxed, open and private atmosphere. He stated all of the reviews he has done with employees
over the years have always been on a one -on -one basis, with no one looking on and he believes
employees would consider it horribly demeaning if there was such a thing. He stated he has
never heard of such a thing done in corporate life. He stated performance reviews of managers
in most other states are done in executive session, which is equivalent to Shade Meetings in
Florida. He pointed out that there were notations in both of the articles about that, reading those
notations. He stated he believes meeting with the full Commission would be the best way to
have a performance review of the City Manager. He stated, however, Florida is different from
other states in that there is no exemption to doing that out of the Shade Meeting and any written
document that you come up with is a public document. He stated, in his opinion, you cannot
have an open and honest discussion in front of a crowd in a meeting. He stated the comments
from the elected officials will inevitably be slanted; some will not want to embarrass anyone and
are careful what they say and others will do exactly the opposite. He stated, second, the manager
cannot respond in a public performance review because it would be perceived as a public dispute
with the elected body which would be detrimental to the City. He stated there is a certain debt of
loyalty that a manager owes to their elected body and you don't create a lot of negative stories in
public. He stated, third, both articles talked about elected officials being able to have a good
conversation about their own effectiveness and he seriously doubts they would have that
discussion in public nor would it be helpful to the City to do that. He stated the process here has
been that the elected officials have met with him on a one -on -one basis. He stated after all of the
elected officials have met with him, if there is an issue of salary to be brought up, it is brought up
by the Mayor in a public meeting with an agenda item and the Commission will decide whether a
raise is to be given or not. He stated he believes the current process is designed with all the
issues considered and is as good as it can be in Florida, given the Florida law, and he would
recommend that they keep it the same.
Commissioner Beckenbach stated he believes the evaluations should be on paper so there is
some historical record of what has transpired. He stated currently there is nothing on paper.
Commissioner Daugherty stated he believes it would be a lot more productive if it was done
privately.
Commissioner Mark stated she liked a lot of the suggestions and could use them one -on -one, but
is not convinced that to do this as a collective body, the way it has to be done under Florida law,
would be the most effective way because it opens it up to becoming a popularity contest,
personality conflict and a lot of other undercurrents that have nothing to do with the actual job
performance of these three officials. She stated she agrees that the Commission needs to have a
more structured way to do these evaluations so they do give feedback to them and vice versa so
they can work and be effective together. She stated they work at the pleasure of the Commission
and the Commission makes the decision about who is in those positions. She reiterated she
Minutes — City Commission Workshop July 22, 2013
Page 11
strongly disagrees that the evaluations should be done in a public forum such as Commissioner
Beckenbach is suggesting.
Mayor Borno asked the Commission how many of them have ever been in any organization
where they had to have an evaluation in public. He stated none of them are in public; it's always
one -on -one. He stated that is basic Management 101. He stated when you have a responsibility
to someone below you, you always do it one -on -one; it's never done by committee. He stated he
has always given each of them a one -on -one evaluation and believes that is a responsibility he
has as an elected official.
Commissioner Woods asked if the Florida Law prohibits the entire Commission having a review
with the City Manager, City Attorney or City Clerk. Mr. Jensen stated that is not prohibited, but
it has to be done in public. Mr. Jensen stated it is in 286.011 of the Florida Statutes.
Commissioner Woods stated they should come up with some guidelines for these reviews. She
suggested that Commissioner Beckenbach come up with something and bring it back to the
Commission.
B. Discussion of City Code pertaining to parking restrictions for boats and trailers.
Commissioner Daugherty explained there is an issue related to the parking restrictions for boats
and trailers in his neighborhood due to the lot sizes and stated he believes it is time to revisit this
Code. Discussion ensued. Commissioner Woods stated she doesn't have a problem with having
these things in the front yard. She asked why were all these citations issued all of a sudden. Mr.
Hanson explained they have one Code Enforcement officer and do not have the manpower to
enforce all of the Codes, especially with the emphasis the Commission asked staff to put on the
Royal Palms neighborhood several years ago. He stated the City employees want to be fair to
everybody and when they receive a complaint and go out, they find others. He stated because
they don't keep a consistent enforcement that creates a wave of complaints to the Commission.
He stated when you give several citations for the same thing and you have not enforced it for a
while then people start fussing about it, whereas if it had been a consistent level of enforcement
over the years the complaints go away. Commissioner Woods asked if there was a complaint or
did we just go out there and decide to start issuing citations. Mr. Hanson stated he did not know,
he would have to ask the Code Officer. Commissioner Woods stated she went out and looked at
a lot of these citations and one man mowed down a whole half a forest to get his truck moved
and she believes that was a pretty bad solution. She stated we have these codes in the book and
we have to decide whether to take them all off or enforce them everywhere and hire more people
to do this enforcement everywhere. She stated it seems like we are going back to the same
conversation about parking in the right -of -way. She asked if it is on the books so they can solve
it when it becomes a problem or is it on the books because you really want it to be a "Stepford
Wives" community. She stated she does not believe that is where they really want to go. She
asked should the policy be that you respond to complaints or that we are just going to clean up
the whole town. (Commissioner Beckenbach left the meeting at 9:53 and returned at 9:55.)
Mayor Borno stated the Commission has stated they want good uniform Code enforcement. He
stated we have one person and she is more professional than some that we have had and she is
very thorough and experienced. He stated she gets a lot of things done without citations but
some things she can't solve without citations. He asked, are we willing to turn around and tell
her not to do her job to the best of her ability. He stated that is a question for them to think
Minutes — City Commission Workshop July 22, 2013
Page 12
about. He stated he believes she does a good job with the restraint Code Enforcement has and it
takes a special person to be able to function in that job; not everybody is cut out for it. He stated
he is willing to go through a review of the ordinance and listen to anyone who wants to make a
proposal to change it. Discussion ensued. Commissioner Mark stated she will put an item on the
next agenda to have the Community Development Board look at this and make a
recommendation. (Alan Jensen left the meeting at 10:04 and returned at 10:07.) Commissioner
Daugherty suggested that the Commissioners come up with some things they would like the
Community Development Board to review. Mr. Hanson asked that they send their suggestions to
him.
11. Courtesy of Floor to Visitors
Commissioner Mark suggested having Public Comments at beginning of the workshop.
Mayor Borno opened the Courtesy of the Floor to Visitors.
Mark Tomaski, 448 Snapping Turtle Court West, spoke in favor of the business with the
electric vehicles stating it is a very nice business. He stated their website shows Atlantic Beach
in a good light and this is the kind of business we want here. He also discussed the COPS
program stating they are quite helpful when out in the community. He further discussed the
review for non - elected officials stating it was in a negative context but he was looking at it from
both sides. He stated our City Clerk would have nothing but gold stars on her review, so he
doesn't believe it is always a negative thing to have these reviews and constructive criticism is a
good thing He stated if there is some way they can work this out so they can have yearly
reviews, he believes it is so positive to do so. He understands what the Mayor says when he says
do it privately and in the corporate world it is done privately, not publicly. He stated, however,
he believes there has to be some public input and some input also from the people who work
underneath these managers. Lastly, he stated he believes some people would like to make
comments at the end of the meeting as well as at the beginning of the meeting so perhaps it
should be both.
Bill Mayhew, 1870 N. Sherry Dr., commented on the salary review stating they only said we
were competitive regarding benefits. He stated he would like to know what the other cities are
paying in benefits. He further commented on compression stating management needs some
flexibility in this area. He also stated they should be careful about endorsing a pay for
performance plan and should consider going to some type of bonus arrangement. He stated until
they get the pension plan under control they are not going to have a satisfactory compensation
system because they will be spending too much money. Regarding evaluating people publicly,
he stated their basic assumption is that they, as individuals, and the person being evaluated are
not mature enough to do it in a respectable way, which is a very negative assumption. He stated
he would urge them to reconsider this, stating they can evaluate people publicly and be kind
about it, even if it is negative.
Paul Gonzales, 780 Begonia, stated he was surprised there was such a restrictive ordinance
regarding boats here. He stated they don't live in a covenanted neighborhood with a
homeowners' association so they believe they should be able to work something out where they
can park those boats. He stated if they had room on their lots they would be happy to pull them
Minutes — City Commission Workshop July 22, 2013
Page 13
to the side, but they don't. He stated if the Commission would ask Code Enforcement to back
off while they are looking into this it would be appreciated.
No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to
Visitors.
Commissioner Daugherty pointed out that they have two vacancies coming up for Code
Enforcement Board and they only have two applicants. City Clerk Bartle stated only one has
confirmed. Commissioner Daugherty stated if they know anyone they believe would be a good
applicant and would be interested in volunteering, please ask them to apply. He also stated the
City's trash contract is coming up in July 2014 and he believes they should put it out to bid soon
rather than waiting.
There being no further discussion by the City Commission, Mayor Borno declared the meeting
adjourned at 10:24 p.m.
Mike Borno
Mayor
Donna L. Bartle, CMC
City Clerk
*Formal action (if needed) will be taken at the Commission Meeting of August 12, 2013.
MINUTES OF THE BUDGET WORKSHOP OF ATLANTIC BEACH CITY COMMISSION
HELD IN COMMISSION CHAMBERS ON THURSDAY, AUGUST 1, 2013 AT 5:00 PM.
City Commission Members present:
Mike Borno, Mayor
Maria Mark, Mayor Pro Tem
Mark Beckenbach, Commissioner
Jonathan Daugherty, Commissioner
Carolyn Woods, Commissioner
Staff present:
Jim Hanson, City Manager
Nelson Van Liere, Finance Director
Donna Kaluzniak, Public Utilities Director
Rick Carper, Public Works Director
Timmy Johnson, Recreation and Special Events Director
Donna L. Bartle, City Clerk
The meeting was called to order at 5:03 p.m. by Mayor Borno.
Budget Overview (Handout: Budget Overview, which is attached and made part of this Official
Record as Attachment A)
City Manager Jim Hanson explained the workshop schedule and the items to be discussed at each
meeting. He also explained the need for a shade meeting and suggested having it prior to the August
workshop. He gave an overview of the budget, explaining the need to understand the long -term
economic downturn that has occurred since FY08; property taxes and Intergovernmental revenues in
General Fund are down; pension and health insurance costs have increased; and transfers into the
General Fund have increased in order to help offset some of the changes.
Mr. Hanson reported the personnel count has dropped by 5 people since 2008, but we will keep the
same number of employees as we have in the current year's budget.
Mr. Hanson explained the shift in funding from Capital to Operations explaining the General Fund
Capital was $569k in FY08 to $464k in FY14; General Fund transfers to Stormwater Fund $460k in
FY08 to $0 in FY14 and Gas Tax Contribution to General Fund $0 in FY08 to $73k in FY14.
Mr. Hanson reported the Pension and Benefit Reform Savings in FY14 on Pension Defined Benefit
Plan, Pension Defined Contribution Plan, Annual Leave Sell Back, Terminal Leave Sell Back,
Reduction in Leave Accrual and Longevity Pay Elimination. He explained the FY14 budget is
$240,000 less than it would have been.
Mr. Hanson explained the philosophy and benefits of conservative, long -term budgeting. He explained
the conservative points such as use of fund balances, no fast economic recovery, and operating fund
reserves minimum of 25% and the long term points such as 10 -year plans for all operating funds,
capital planning for water, sewer, storm water, parks projects and maintenance projects each year.
Mr. Hanson explained the Strategic Priorities that are included in the budget such as Reuse
Construction, Marsh Master Plan Projects (multiple years), Parks Master Plan, New Sidewalk for
Sturdivant Ave., Storm Water Master Plan Projects (multiple year projects), Going Paperless and
Videotaping of Meetings (done in FY13 budget).
Minutes — City Commission Budget Workshop August 1, 2013
Page 2
Mr. Hanson pointed out items that are not in the proposed budget such as raises or pay plan
adjustments, additional tipping fees, Police Building, Mayport Corridor business crosswalks, city limit
signs, and business incentives. He added that no rate increases are being proposed in the budget.
Mr. Hanson explained the total revenues and expenses are down from the current year, reporting
revenues for FY12 at $34.7 million, FY13 at $27.7 million and FY14 estimated at $27.5 million; and
expenses for FY12 at $30.0 million, FY13 at $26.3 million and FY14 estimated at $27.8 million.
Public Works (Handout: Public Works Budget FY 2013 -2014, which is attached and made part of
this Official Record as Attachment B)
Public Works Director Rick Carper stated that Public Works Administration, Streets, Fleet
Maintenance, Parks Maintenance and Beautification, Sanitation and Stormwater make up his budget.
He explained the main items in his budget, broken down by Funds: General Fund includes Streets
and Maintenance — City buildings, ROW & Town Center maintenance; and Parks includes
maintenance of green space, parks, playgrounds, color spots, beach cleaning, reconstruct Russell Park
tennis courts 1 & 2 and Parks Master Plan.
Commissioner Woods asked staff to consider using the same surfacing materials that the City of
Jacksonville Beach recently used in the reconstruction of their tennis courts. She said it was a more
desirable surface by the tennis players. Mr. Carper stated he suspects the cost would be greater, but
did not have a figure available.
Mr. Carper reported and answered questions on the following Parks projects: ICW Parks Master Plan -
Design and Permitting for Dutton Island kayak launch and overlook and W. 6th Street overlook and
Design and Permitting of Preserves Multi - Purpose Path; Veterans Memorial Park- Phase 1 complete;
fundraising for Phase 2 (Chaplains Memorial Garden) underway; no City funds in proposed budget;
Rose Park- Construction bid is substantially over project budget — project downscoped to meet funds
available. Additional funding to be discussed: Add ADA compatible Playground - $40,000; Add
paved parking - $20,000; Add Water Feature (Splash Park) with restroom - $160,000 - $210,000; and
Add pervious parking at Dog Park $10,000. Bull Park Gazebo- (supplemental project list)- $40,000,
proposed modification to existing Memorial Circle to provide a covered area for ceremonial
(weddings, etc.) and event use (Songwriter's Night), and would include relocating Medjool Palm to
elsewhere in park (or replacing). He showed photo examples of gazebos as he explained the idea for
Bull Park.
Mr. Hanson pointed out that the Convention Development Fund (Bed Tax) is designated as the
primary source for City matching funds for Marsh Master Plan Projects.
Convention Development Fund (Bed Tax)
Mr. Carper referred to his tables titled Marsh Master Plan Long -Range Capital Plan as he reported
information on the Fiscal Year, Project Name, Cost, Grant Funds and City Funds for each of the
following projects: Construction Phase 1A of Marsh Ped Path; Construct Kayak Launch and
Overlooks; Design and Permitting of Marsh Ped Path; P1 Trail - Tideviews to W. 6th St.; P2 Trail -
Levy to Dutton Island Rd.; Overlook/Kayak Access; 14th St. Overlook/Access; P3 Trail - W 6th to
Plaza; Tideviews Pond - Trail; Dutton - Overlook Extension; P4 Trail - W. Plaza to Levy; W. 9th St.
Overlook; W. 3rd. St. Overlook; Dutton Overlook; Pavilion Begonia Pond; Dutton
Concession/Bathroom - South Launch; and Fishing Platform and Access improvements. He indicated
Minutes — City Commission Budget Workshop August 1, 2013
Page 3
that the numbers should be 50/50, so he believes there are errors on the figures shown in his handout.
Mr. Carper and Mr. Hanson answered questions regarding these projects and the funding. Mr. Carper
outlined the proposal to build the Marsh Master Plan Trail over the next five years in four different
phases. Commissioner Daugherty expressed a desire to get it built much sooner if grant funding were
available.
Stormwater Utility Fund
Mr. Carper explained and reported the costs for Planned Capital Improvements including East Coast
Drive Drainage Improvement - $360.00, Drainage Upgrades - Salt Air Neighborhood -swale
reconstruction - $250,000, Drainage Upgrades - Seminole Road South End - $240,000. During the
report on Drainage Upgrades to the Salt Air Neighborhood, there was a discussion about the need to
survey the residents that would be affected to find whether or not they support the swale
reconstruction which would cause for major construction in the front yards of many of them.
Discussion followed about the desirability of upgrading the project to a curb and gutter system with
piping and construction of a new drainage pond. Discussion followed about total cost, and possible
assessments to the property owners for their share of the cost. Commissioner Daugherty was asked to
prepare cost comparisons in that same neighborhood with and without curb and gutter. Staff is to
follow up on this discussion with the previously obtained cost estimates on a per resident basis and
report back to the Commission. Mr. Carper also reported on his request for a drainage design for
Francis Street from Donner Road north to Dutton Island Road, noting that he expects the cost to be
around $300,000 to $400,000.
Mr. Carper explained that the following Stormwater Utility projects are on the Supplemental Project
List and are not included in the proposed budget. East Coast Drive Streetscape additions — to expand
Town Center appearance to East Coast Drive and Ahern - $65,000 noting there is a potential for
financial participation by Town Center Agency /Businesses; Seminole Road Streetscape Additions -
$250,000; and Robert Street Ditch - $180,000. Discussion ensued regarding the Robert Street Ditch.
Mr. Carper indicated that DOT said if the City wishes to go forward with the project, they will
research and consider cost sharing. Commissioner Daugherty inquired into passing a Resolution
asking our representative on the state level to consider this for action. Mayor Borno suggested
developing a good description of what the real problem is, what the resolutions are, and who the
parties involved are and talk to them then, and if they need a resolution, that would be the time to
support their actions when they are doing legislation, if they are willing to put it on the legislative list.
Commissioner Daugherty reiterated that the Commission should send something officially asking our
State representatives to consider it for action. Commissioner Woods suggested doing what the Mayor
said, get the proposals done, have Mr. Carper approach D.O.T. for cost sharing and think about it for
the next budget. A question was raised about a previous estimate of $100,000 for this same project.
Staff was asked to follow -up on the question of the two different budget figures. They agreed to work
on the details this year and put the money for it in the next budget.
Mr. Hanson referred to the chart on page 114, titled Storm Water Utility, and the table on page 115,
titled Long -Term Financial Plan Financial Projection Summary, as he explained details and answered
questions on the Storm Water Utility Fund including amounts for Personnel Services, Operating
Expenses, Debt Services, Capital Outlay, Transfers and Revenues. Commissioner Beckenbach
requested that staff put text boxes on the drawing to show the various capital projects as well as where
the revenue sources come from and how much we are spending.
Minutes — City Commission Budget Workshop August 1, 2013
Page 4
Sanitation Fund
Mr. Hanson referred to the table titled Tipping Fees Claimed by COJ and reported the amounts the
City of Jacksonville claims we owe regarding tipping fees on Garbage, Commercial, Yard Waste and
Sludge. Discussion ensued and he answered questions regarding the tipping fee issue. There was also
a discussion about the timing for taking RFPs for a waste hauler beginning in the summer of 2014
when the current one is due to expire. Commissioner Woods asked that the City consider getting a
price for curbside hazardous waste pickup. Mr. Hanson referred to and explained the chart titled
Sanitation Fund (also page 112 in the proposed budget) which shows amounts for Personnel Services,
Operating Expenses, Capital Outlay, Transfers and Revenues.
Gas Tax Fund
Mr. Carper explained the Resurfacing Program and noted the proposed budget includes $300,000,
which is the same as last year. He reported last year's Overall Condition Index (OCI) score of 73.6
since inspections are still in progress for the current year, but suspects the score to be right there or
slightly better once it's completed. He explained that each year he drives every street in the city and
gives them a grade. Commissioner Daugherty explained the advantages of having a third party score
the roads and suggested that staff look into what the cost would be.
Mr. Carper referred to and explained the map showing the City Street Resurfacing History since 2005
and the table titled Pavement Management Rougue's Gallery. He indicated it has taken 11 years to do
about half our streets. He explained a newly constructed street should last 30 years, but if you do a
good resurfacing job you should get 15 to 20 years out of it. He answered questions from the
Commission.
(Mayor Borno left at 7:48 p.m. and returned at 7:50 p.m.)
Mr. Hanson referred to the Gas Tax Fund chart (also on page 110 in the proposed budget) as he
explained the Operating Expenses, Capital Outlay, Transfers and Revenues and answered questions.
He explained the options for using the funds. He explained that the pay plan as recommended will
take about $200,000 in the General Fund which is where 75% of the salaries are so you have to come
up with that from somewhere. He recommended not trying to come up with it in fund balance because
you don't want to spend one -time money on a recurring expense. He explained that the city employees
need a raise and offered a way to free up some of the money from this fund and transfer it to the
General Fund to be used to pay for it.
Community Development Block Grant History
Mr. Carper explained the Community Development Block Grant (CDBG) and reported the typical
projects have included sidewalks; park improvements including restrooms, playing fields, parking and
shelters; septic to sewer conversions; minor drainage projects and water and sewer main installations.
Mr. Carper reported on the status of current and further CDBG projects.
Half Cent Sales Tax
Mr. Hanson reported there was an error on page 116 in the budget book so he requested that they
replace that page with the one he distributed tonight. Mr. Hanson referred to the chart titled Half Cent
Sales Tax as he explained the Transfers, Operating Expenses, Capital Outlay, and Revenues. He
answered questions and explained what the money in the Half Cent Sales Tax Fund can be used for.
Minutes — City Commission Budget Workshop August 1, 2013
Page 5
(Commissioner Daugherty left at 8:09 p.m. and returned at 8:13 p.m.)
Supplemental Project List - Mayport Corridor Improvements
Mr. Carper explained and reported the costs for the items on the Supplemental Project List relating to
the Mayport Corridor which are decorative crosswalks, welcome signs, FRA fountain project, art for
Atlantic Boulevard overpass and landscape matching program. He showed photos of where welcome
signs could be put at the flyover median and in the first median north of Atlantic Boulevard.
Supplemental Project List - Public Works
Mr. Carper referred to various slides /photos as he explained and reported the costs for the items on the
Supplemental Project List relating to the Public Works which are welcome sign on Atlantic Boulevard,
emergency generator for Public Works, pave Stewart Street, East Coast Drive streetscape and
Seminole Road streetscape. He explained the welcome sign was designed by Tat Chan eight years ago
and the cost was estimated at $100,000 back then. A proposed project to install street side parking and
bioswales was discussed. The outcome of this was that Commissioner Woods and others asked that, if
this was to be funded, it should be redesigned to eliminate the on- street parking and bioswales and use
the remaining right -of -way instead for a street- widening project which would allow for the installation
of bike lanes on either side (in addition to the ped path).
(Commissioner Beckenbach left at 8:37 p.m. and returned at 8:41 p.m.)
Recreation (Handout: Department of Recreation and Special Events, which is attached and made
part of this Official Record as Attachment C)
Recreation and Special Events Director Timmy Johnson explained staffing in his department consists
of three full -time employees which includes a director, administrative assistant, and recreation leader;
one part -time employee which is a recreation leader; and one seasonal employee who helps out in the
summer with a food program. He indicated that since there is a small staff, they rely on volunteers to
assist them with programs.
Community Centers
Mr. Johnson reported the various community centers and the uses for each. Adele Grage: Department
of Recreation and Special Events Offices, wedding permits, parties, receptions, memorials, meetings,
art exhibits /Art Walk Reception, public computers and Atlantic Beach Experimental Theatre (ABET);
Donner Community Center: after school program, tutoring/homework assistance, art projects, summer
camp /lunch program, field trips, tennis, flag football, Octoberfest, Angel Toy Party, parties, facility
rental for receptions, showers, special events, etc.; Jordan Community Center: tutoring, homework
assistance, afterschool program, parties, games, Habitat for Education program, rentals for receptions,
meetings, showers, etc., and park rentals for special events.
Cultural Arts and Recreation Advisory Committee
Mr. Johnson referred to the list of events that the Cultural Arts & Recreation Advisory Committee
(CARAC) coordinates which includes Acoustic Nights, Songwriters' Concert, Arts in the Park, Tennis
Tournament, 5k Fun Run, Fitness Program, Artisan Faire. They are also responsible for disbursing
funds to outside agencies.
Minutes — City Commission Budget Workshop August 1, 2013
Page 6
Funding to Outside Organizations
Mr. Johnson explained the funding to outside agencies totals $40,320 and includes Atlantic Beach
Elementary School - $15,000; $5,820 (grass cutting); Mayport Middle School - $13,000; Beaches
Resource Center - $2,000; Dial -A -Ride - $1,500; and Beaches Fine Arts - $3,000. Commissioner
Daugherty reported a request from AB Elementary School for the City of Atlantic Beach to fund the
installation of a new bike rack for $800. This was in addition to the $15,000 already put in the budget
for their after school program subsidy and the $5,820 to subsidize landscaping and grass maintenance
activities. Discussion was held about the possibility of having their PTA group fund that instead of the
City.
City Sponsored Events
Mr. Johnson referred to and explained the list of City - sponsored events which included Shakespeare in
the Park, Wild Wonders, Bowl Bash, Mid -Week Market, Movies in the Park, Family Fun
Day /Campout, Angel Tree and Tree Lighting.
2012 -2013 Events in Review
Mr. Johnson showed a chart showing the rentals and usage of Adele Grage Cultural Center, Donner
Community Center, Jordan Community Center, Bull Park, Donner Park, Dutton Pavilion, Howell
Park, Johansen Park, Jordan Park, Russell Park and Veterans Memorial Park. He also explained the
chart showing the number of beach permits, Dutton Camp, weddings, and others and answered
questions.
Other Items
Commissioner Woods asked that the City consider the use of the funds received from the sale of 765
Sabalo Road to be put towards a pocket park that would be located in the new Beaches Habitat
development that is being planned for the old Palms Apartments property at the intersection of
Mayport Road and Atlantic Boulevard.
There being no further discussion by the City Commission, the Mayor declared the meeting adjourned
at 9:04 p.m.
Mike Borno
Mayor
Donna L. Bartle, CMC
City Clerk
ATTACHMENT A
Budget Overview
August 1, 2013
Workshop Schedule
Workshop 1; August 1, 2013
• Budget Overview
• Public Works
• Other Subjects as Time Available
Workshop 2; August 6, 2013
• Utilities
• General Fund Revenues
• IT /Enterprise Software Upgrade
• Other Subjects as Time Available
2
Workshop 3; August 13, 2013
• Police Department
• Half Cent Sales Tax Fund
• Employee Pay and Benefits
• Final Subjects Not Covered
• Commission Discussion
Workshop 4; August 2292013
• Commission Discussion
• Final Amendments to Proposed Budget
Long Term Economic Downturn
• Property taxes $5.4 million in FY08 to $5.0 million in FY14
• Intergovernmental revenues in General Fund $t8 million in FY08
to $1.6 million in FY14
• Pension costs increased from $767k FY08 to $1.579 million FY14
• Health Insurance Costs $633k in FY 08, $854k in FY14
• Transfers into General Fund $400k in FY08 to $1.0 million in FY14
Personnel Count
FYO8 154
FY 13 149
FY 14 149
Shift in Funding from Capital to Operations
• General Fund Capital $569k FY08 to $464k FY14
• General Fund transfers to Stormwater Fund $460k FY08 to $9 FY14
• Gas Tax Contribution to General Fund $Q FY08 to $73k FY14
Pension & Benefit Reform Savings in FY 14
FY14 w/o FY14
changes w /changes
Pension DB Plan $1,700,539 $1,533,680 $166,859
Pension DC Plan $0 $55,230 - $55,230
Annual Leave Sell Back $129,180 $0 $129,180
Terminal Leave Sell Back NA NA
Reduction in LeaveAccrual NA NA
Longevity Pay Elimination NA NA
$240,809
Conservative, Long Terra Budgeting
• Conservative
► Use of fond balances
► No fast economic recovery
► Operating fund reserves minimum 25%
• Long Term
11.- 10-year plans for all operating funds
Capital planning for water, sewer, storm water, parks projects
! Maintenance projects each year
Strategic Priorities Included in Budget
• Reuse construction
• Marsh Master Plan Projects (multiple years)
• Parks Master Plan
• New sidewalk; SturdivantAve
• Storm Water Master Plan Projects (multiple year projects)
• Going paperless
• Video taping of meetings (done in FY 13 budget)
6
What's Not in Budget
• Raises or pay plan adjustments
• Tipping fees (additional fees)
• Police Building
• Mayport Corridor business crosswalks, city limit signs, business
incentives
Total Revenues and Expenses: All Funds
Revenues Expenses
FY 12 $34.7 million $30.0 million
FY 13 $27.7 million $26.3 million
FY 14 $27.5 million $27.8 million
ATTACHMENT B
PUBLIC WORKS BUDGET
FY 2013 -2014
PW ADMIN
STREETS
FLEET MAINTENANCE
PARKS MAINTENANCE
and BEAUTIFICATION
SANITATION
STORMWATER
GENERAL FUND
*Streets and Maintenance — City Building,
ROW & Town Center maintenance.
*Parks — Maintenance of green space,
parks - playgrounds, color spots, beach
cleaning.
• Reconstruct Russell Park tennis courts 1 & 2.
• Parks Master Plan.
1
PARKS
• Parks Master Plan
• Develop inventory of existing parks facilities and /
equipment
• Public input regarding additional parks services and
amenities
• How to pay for these added amenities.
Parks Projects
ICW Parks Master Plan
Design / Permitting for Dutton Island kayak launch
and overlook and W. 69" Street overlook
Design and permitting of Preserves Multi- Purpose
Path
Veteran's Memorial Park
Phase 1 complete; fundraising for Phase 2
(Chaplains Memorial Garden) underway; no city
funds in proposed budget
2
Parks Projects (cont)
*> Rose Park - Construction bid substantially over project
budget - project downscoped to meet funds available.
• Additional funding to be discussed:
Add ADA compatible Playground - -$40,000
Add paved parking - -$20,000
Add Water Feature (Splash Park) with restroom - $160,000 -
$210,000
Add Pervious parking at Dog Park $10,000
Bull Park Gazebo (supplemental project list) - $40000
• Proposed modification to existing Memorial Circle to provide a
covered area for ceremonial (weddings, etc.) and event use
(Songwriter's Night).
• Would include relocating Medjool Palm to elsewhere in park (or
replacing).
Supplemental Project List
Bull Park Gazebo (examples)
3
Convention Development Fund
(Bed Tax)
Resolution 91-5 authorizes use of funds to
acquire and develop municipal parks,
lifeguard stations and / or athletic fields or
to promote tourism at the beaches.
Designated as Primary source for City
matching funds for Marsh Master Plan
Projects
MARSH MASTER PLAN LONG
RANGE CAPITAL PLAN
FY 12 -13 Construct PH 1A $34,000 $17,000 $17,000
of Marsh Ped
Path
FY13 -14 Construct Kayak
Launch $223,000 $128,500 $94,500
and Overlooks
Design and $150,000 $75,000 $75,000
Permitting of (COJ)
Marsh Ped Path
4
MARSH MASTER PLAN LONG
RANGE CAPITAL PLAN (continued)
FY 14 -15 P1 Trail;
Tideviews to $315,000 $157,500 $157.500
W 6th St.
FY 15 -16 P2 Trail; Levy
to Dutton $200,000 $130,000 $130.000
Island Rd.
Overlook /
Kayak $30,000
Access
14th St.
Overlook / $30,000
Access
MARSH MASTER PLAN LONG
RANGE CAPITAL PLAN (continued)
FY 16 -17 P3 Trail; W.
6th to Plaza $170,000 $130,000 $130,000
Tideviews
Pond, Trail $90,000
FY 17 -18 Dutton;
Overlook $75.000 $130,000 $130,000
Extension
P4 Trail;
W. Plaza to $150,000
Levy
W. 9th Si.
Overlook $35,000
MARSH MASTER PLAN LONG
RANGE CAPITAL PLAN (continued)
FY 18 -19 W. 3rd St.
Overlook $28,000 $14,000 $14,000
Dutton
Overlook $75,000
Pavilion $105,000
Begonia Pond
FY 19 -20 Dutton
Concession / $175,000 $1 02,500 $102.500
Bathroom; S.
Launch
Fishing
Platform and $30,000
Access
Improvements
Stormwater Utility
Planned Capital Improvements
1 Stormwater Long Range Plan
❑ FY 12 -13 - East Cost Drive Drainage
Improvement - $360,000
a FY 13 -14 — Drainage Upgrades -- Salt Air
Neighborhood - -swale re- construction -
$250,000
LI FY 13 -14 — Drainage Upgrades -- Seminole
Road South End — $240,000
FY 13 -14 Request — Francis Street
Drainage Design
Stormwater Utility
u Supplemental Project List
East Coast Drive Streetscape additions — to expand
Town Center appearance to ECD and Ahern - $65,000
u Potential for Financial participation by Town Center Agency / Businesses
Seminole Road Streetscape Additions - $250,000
Roberts Street Ditch - $180,000 (not on list)
2
G
0
Storm Water Utility Fund
\P\ < IS`DF 0 hl D1< $ 4? U Q I � 4f`
( y� 4 `• 4cA 4cA �'L ‹k < � A (441" 44414
riPersonnel Services ImOperatln p opebt Capital 1Transfers -+- Revenues
7
Tipping Fees Claimed by COJ
Garbage
Commercial
Yard Waste
Sludge
Payments
Made
Total
$145,257
$125,585
$36,223
$90,740
- $44,873
$352,932
$143,375
$116,701
$28,812
$57,987
- $50,907
$288,632
$242, 286
$65,035
$148,727
- $95,780
$295,968 $648,900
NN Nr/449 h$ �
3,000
2,500
2,000
t500
1,000
500
0
Sanitation Fund
,,,
= Personnel Services
OperatIng
(=Capital =Transfers —r—Revenues
8
Gas Tax Fund
Resurfacing Program
• FY 13/14 - $300,000 budget proposed:
M Overall Condition Index (OCI) — 73.6 (Very Good
(2012 score — inspections still in progress for current year)
Score has been maintained in 71 -74 range since
completion of Core City Project related resurfacing.
• Current year paving completed.
City Street
Resurfacing
History
Since 2005
9
PAVEMENT MANAGEMENT
ROUGUE'S GALLERY
Street Name
Pine Street
3rd Street
Oceanforest Drive W.
Saturlba Drive
Seiva Marina Drive NB
David Street
Oceanwalk Drive 8.
Violet Street
Magnolia Street
Mary Street
W. Plaza Drive
Beach Avenue
Orchid Street
Stocks Street
W. 6th Street
W. 9th Street
Mealy Street S.
Dutton Island Road W.
Jasmine Street
'Streets in Red paved this year
Starting Point
Atlantic Blvd.
Ocean Blvd
Oceanforest Drive
Seminole Road
Seminole Road
Seminole Road
Seminole Road
Levy Road
David Street
Stewart Street
Orchid Street
16th Street
Levy Road
Levy Road
Begonia Street
Camelia Street
Stewart Street
Park Gate
W. 6th Street
Ending Point OCI
Dead End
Beach Ave
N. Oceanwalk Drive S.
Park Terrace West
Saturlba Drive
Past Sylvan Drive
Oceanwalk Drive W.
Cul -De -Sac
Sturdivent Avenue
Dead End
Mayport Road
18th Street
W. Plaza Drive
Cul -De -Sac
Main Street
Begonia Street
Cul•De•Sac
End of Asphalt
Cul -De -Sac
38.33
40.83
42.08
42.00
42.08
42.50
42.50
42.92
43.33
43.33
46.25
46.67
46.67
46.67
46.67
46.67
47.08
47.92
48.33
w 600
ry6
F 500
400
300
200
100
0
Gas Tax Fund
NN Kb �Kb � � 1-
9 4 r~ 'S '` '` `� q, O 4r o
y� rb 9
=Operating =Capital =Transfers -0- Revenues
10
Community Development
Block Grant History
11)."But for..." Criteria used in past.
*Typical projects have included:
m Sidewalks
• Park improvements, including
restrooms, playing fields, parking and
shelters
• Septic to Sewer Conversions
• Minor Drainage Projects
• Water and Sewer Main Installations
CDBG Projects
.. Current year project to add sidewalk on
Dutton Island Road delayed because of
stormwater issues.
• Next year's project — final phase of
Donner Park improvements — baseball
field upgrades.
• Possible future years — Francis Street
Drainage and Projects from Parks
Master Plan Study
11
Thousands
900
800
700
600
500
400
300
200
100
0
Half Cent Sales Tax
Transfers Operating miCapital -4-Revenues
Supplemental Project List
Mayport Corridor Improvements
Decorative $100,000 / $20 FDOT Maintenance requirement
Crosswalks — 33K / Yr
Welcome Signs $11,000 Dutton Island Rd (513), Flyover
Ramp (FIN B), Southern Island
under Flyover (NB)
FRA Fountain $7,500 / $1,500 Add decorative, lighted fountain
Project to pond at W.4th f 5th Street. FRA
$2,500 donation.
Art for Atlantic $8,000 (est.) Details in Planning Discussion
Blvd Overpass
Landscape $01 $10,000 Details in Planning Discussion
Matching
Program
12
Supplemental Project List
Public Works
Welcome Sign
Atlantic Blvd
Emergency
Generator for
Public Works
Pave Stewart
Street
East Coast Drive
Streetscape
$100,000
$50,000
$35,000
$65,000
Seminole Road $250,000
Streetscape
Tat Chan Design
Portable generator to provide
power for long term outage.
West of Main St. - only platted,
residential street not paved.
Planning level estimate— paver
walks, streetlights, etc. to match
Town Center decor.
Planning level estimate — paver
parking, streetlights, bioswales,
etc.
13
1
W E L 40 CO 1l1 E
C O N C C P T U A L
T V V T
R ¢ R T H
H A n r w 0
e 6 C 4 M
4
Cry
EAST COAST DRIVE / AHERN STREETSCAPE
® �T.
p14.1 Let) ..
•
jivlrni�wl .
lrnd6r s
Aetlh9 WI Pal""y
. e
ni. PA6R1,4
An
Y f f�i Pr AT 4 I
i.a OW Te
`3f X44.3'
Bel
� GYOSS;o �4ZS
-3w
Pow l
L4 ' IPr{r.}
,Ailk j RA6711,4
•
14
1111,
IL „•,
Il' TWIT L LANE
Seminole Road Possible Streetscape
`typical Section
Platt
(Overhead)
View
Possible addition
of on- street
parking
15
crosswalks
BIOSWALE W/ SOD
16
In Portland, Oregon, rain
gardens are a part of the
streetscape. They treat
starnnwater where It falls
and beautify neighbor-
hoods.
Photo: ANIM
17
t t!i' .unonRU.I1.wul
4.44 ■ .I JwS'IYna,L.t
Nfi0,1 87.J 4a1'F..,a
1 i•
ATTACHMENT C:
Department of Recreation
& Special Events
Timmy Johnson, Director
Della Giovanni, Administrative Assistant
Gail Baker, Recreation Leader
Dee Davis, Recreation Leader (part time)
"Social and Cultural Capital: Investing in our Families anti cur r ulna,.
COMMUNITY CENTE 9
•
Adele Grage:
-Department of ecreat an & Special Events Offices
•Wedding Permits
*Parties
*Receptions
',Memorials
•Meetings
-Art Exhibits /ArtWalk Reception
•Public Computers
•ABET
1
Act. Pro:.
Summer Camp; Lunch Program
Field Trips
Tennis
Flag Football
OctoberFest
Angel j'oy Party
Parties
Facility Rental for Receptions, Showers, Special Events, etc.
ordan
'iuI:oring
Homework Assistance
Aft:erschoul Program
Parties
Canes
Habitat for Education Program
Rentals for Receptions, Meetings, Showers, etc.
Park Rentals for Special Events
A Iles; Program
Voiyan 'raise ti��ns
t )versee funds to private ar ,.ttiita
— ND +N(;
TO
OLTI'SII)E ORGANIZATIONS
P lantic Beach Elementary School - $15,c�oo
$5820 (grass cutting)
yport Middle School - $13,000
caches Resource Center - $2,000
al -A -Ride - $1,5oo
eaches Fine Arts - s3,000
Total: $0,32o
3
Shakespeare in the Park
o Wild Wonders
0 Bawl Bash
Mid -Week Market
Movies at the Park
Allimily
0 Family Fun Day /Carnpaut
0 Angel Tree
0 Tree Lighting
l3
4
3
2012 -2013 EVENTS IN REVIEW
iu
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OCT NOV DEC JAN FEB MAR APR MAY IUN JUf, AUG SEPT
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to I NO\ DEC JAN FEB MAR APR MAi JUN JUl. AUG SEPT
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DONNE 11 CC
1•JOHISAN CC
4
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AI'R MAY JUN
1U1 ALISi