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Agenda Item 4CAGENDA ITEM # 1 4C SEPTEMBER 9, CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Pine St. and Wonderwood Rd. Water Main Replacement and Mayport Rd. Valve Addition, Bid No. 1213 -02 SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director DATE: August 14, 2013 STRATEGIC PLAN LINK: None BACKGROUND: The project is to replace an old, undersized water main on Pine St. from Atlantic Blvd. to Sturdivant Ave. and to replace an old, undersized water main on Wonderwood Rd. from Sherry Dr. to Finnegan Elementary School. Bids were advertised and six contractors were prequalified. All six contractors submitted bids on August 14, 2013, and all bidders submitted the required documents. Gruhn May, Inc. was the responsive low bidder. Item Gruhn May, Inc. J.B. Coxwell John Woody, Inc. Miranda Contracting Petticoat- Schmitt TB Landmark 1. Pine St. 53,199.00 111,475.00 68,989.00 83,500.00 94,270.00 88,978.66 2. Wonderwood Dr. 61,471.70 132,481.00 83,887.65 87,384.50 91,894.00 82,542.16 3. Mayport Rd. Valve 8,095.00 6,817.00 9,117.00 10,255.00 11,646.50 12,069.18 Total Bid 122,765.70 250,773.00 161,993.65 181,139.50 197,810.50 183,590.00 BUDGET: A total of $245,529 is in the budget for construction of the project in the Water Fund under account number 400 - 5502 -533 -6300. RECOMMENDATION: Award a contract to Gruhn May, Inc. for Pine St. and Wonderwood Rd. Water Main Replacement and Mayport Rd. Valve Addition, Bid No. 1213 -02, in the amount of $122,765.70 and authorize the City Manager to sign the contract. In addition, authorize staff to encumber funds in the amount of $13,000 for contingency. ATTACHMENTS: 1. Bid tabulation form 2. Bid analysis REVIEWED BY CITY MANAGER: 1 City of Atlantic Beach Pine St. and Wonderwood Rd. Water Main Replacement 8/14/2013 BID 1213 -02 3:00 PM Required Documents Gruhn May J.B. Coxwell Contracting, Inc John Woody, Inc. Miranda Contracting Petticoat- Schmitt Civil Contractors T B Landmark Construction, Inc. Submission in Triplicate X X X X X X Document Requirements Checklist X X X X X X Bid Form X X X X X X Insurance X X X X X X Business Tax Receipt X X X X X X Drug Free Workplace x x x x x x Public Entity Crimes Statement X X X X X X W -9 X X X X X X Documentation of Receipt of Any Addenda X (1, Aug. 9, 2013) X (1, Aug. 9, 2013) X (1, Aug. 9, 2013) X (1, Aug. 9, 2013) X (1, Aug. 9, 2013) X (1, Aug. 9, 2013) Item 1: Pine St. from Atlantic Blvd. to Sturdivant St. Total Bid of Items 1- 24 553,199.00 5111,475.00 568,989.00 583,500_00 $94,270.00 $88,978.66 Item 2: Wonderwood Dr from Sherry Dr. to Finegan Elementary School Total Bid of items 1 -19 561,471.70 5132,481.00 583,887.65 587,384.50 591,894.00 582,542.16 Item 3: Mayport Rd. near Assisi Lane. Total Bid of items 1 -6 58,095.00 $6,817.00 59,117.00 510,255.00 511,646.50 512,069.18 Total Bid - Sum of Items 1 -3 (all areas combined) 5122,765.70 5250,773.00 5161,993.65 5181,139.50 5197,810.50 5183,590.00 Award of Bid based on Department Analysis and Commission Approval Bid 1213.02: Ptne St. Wartde moo 0 Rd. Water Main Replacement Bid late: August 14, 213 Description tern 1: PineSt A Blvd. taStiardi General: 1] Mobilization/ Dermobiilzation 2) Demolition - Fence, Pipe, etc. 3) Maintenance of Traffic 4} Turbidity Garners /sediment & Erosion Control Roadways, Parking & Srdwealks: 51 MIlling of Existing tpheit Non -FOOT ROW 41" thk. avg.) 61 Asphaltic Concrete Overlay Non -FOOT ROW 113" thin. Avg.) SF 51.9.3 4250 55,415,00 SF 5154 4254 56,375.00 5F 51.95 4250 58,28750 F 51.65 4250 57,0125 SF 7) Romans-duct/Overlay P {avt F'POT ROW F 51,98 900 51,752.00 5F $15S0 900 513„950.00 5F 54.30 900 53,570.00 SF 53.50 904 57,650.00 SF 4) New Concrete Driveway 5" thk 5F 57.00 450 .53,150.00 55 54.85 450 52,182.50 SF $6.45 450 52,902.50 5F 56.00 450 52,700_ }Remove & Repladce Concrete Sidewalk per DOT 525,00 SD $%250.04' 5F 525.00 50 51,250.00 5F $7.20 50 5360.00 5f 56.00 5D 5300. 10] Case )(Type II Temporary Pavement Repair IF 59.00 141 $1,269.00 LF 557.00 141 $8,037: r r LF 524.00 141 53,384.00 1.5 560.00 141 58,464. 11) Sodding SF $0.54 2700 $1,4912.00 SF 50.80 2700 $2,160.. r 55 51.25 2700 53.375.00 F 50.50 2700 51,350. Gruhn May, Inc. Unit Unit Cast Qty Total Cost 1 51,200.00 J.B. C4xweil John Woody, Inc. Unit Unit Cost City Total Cost U nit Lime Cast city Total Cost L5 LS x 1 5406.00 LS 100= 1 52,560.00 L5 1 55011 . L5 1 55,000.00 L5 1 $1,2D0.D6 LS 7000r©r 1 $5,500. +1 LS « 1 $2,875.'' L4 5.1 1 53,500.00 LE 1 535,131.rI LS "" " 1 51,500. Miranda Contracting Petticoat - Schmitt F.E. Landmark Unit UnitCost Qty Total Cost Unit Unit Cost Qty Total Cast Unit Unit Cost Qty Total Cost LS E 54,000.00 LS JCICKU MOM LS 1 5508.00•L5 1 5900.001.5 1 5500.00 1.5 1 $1,000.00 05 SF 5130 4250 55,525.00 SF 51.35 4250 55.73750 SF 51.40 47.50 55,950.00 SF $1.15 4250 54287.50 SF Potable Water rtistributian System: 121 8"' Tee iamu hramci Sam_ 13) a- x 6" - Reducer 141 8' 4S Oegree aerie EA $2,170.o0 2 $4,340.00 EA 52.45020 1 $2,450.00 EA 5720.04 4 52,880.00 =Cu 1 $2 %000.* r 1.5 ""^"^ 1 58,897.00 1 53,875.`• LS 1 54A36.00 :naxx 1 53,750.•', L5 m:x:a 2 51,702.00 1 $775.. r L5 1 5355.00 51.25 4250 $5,312.50 '.F 51,52 4250 56,460.00 51.85 4250 57,862,50' -F 51.68 4250 57,140.00 51110 900 59,990,00 5E 51154 900 510,386.00 53.65 450 5.1,64230 SF 55.31 453 52,389.50 528.15 50 51,407.50 F 514.90 50 5745.00 530.00 143 54,230.00 LF 543.11 141 56,783.51 51.10 2700 52,970.00 55 $0.32 2700 $1016.00 EA 5535.00 2 51,070.00 EA 5400,00 2 5800.00 EA 5500.00 2 51,000,00 EA 51,500.40 2 53,000.00 EA 5962.00 2 51,774.00 EA 5465.00 1 5465.00 EA 5215.00 1 5215.00 EA 5400.00 1 5400.00 EA 5175.00 1 5115.114 EA 5457.07 1 $457.00' EA 5335.00 4 51,340.00 EA 5255.00 4 51,020.00 EA 5009.00 4 51,600.+, EA 5295.00 4 $1,140.00 EA 5807 .00 4 53,228..00 EE 0'c `6 ?I3EIVOldaS # NE31J VE N19y Bid 12134)2: Pine St Wonderwood Ind. Water Main Replacement Bid Opening: August 14, 2013 EA $256.00 2 5510.00 EA 5400.00 2 5809.40 EA $275.00 2 $550:00 EA 5985.00 2 51,970.00 £4 51,500,00 2 53,000.00 EA 51,220.00 2 52,440.40 EA 6745.011 1 5745.00 EA 51,200.00 1 $1,200.001 EA 62,190.00 1 62,190.00 14 53,540.00 i 53,540.00 EA 52,400.00 1 $2,400.00 EA $3,300.60 1 53,300.00 EA 5500.00 3 52,400.00 EA 6200..04 3 5600.00 EA 5700.00 3 52,100.00 • $61,50 260 516,250.00 LF SB7'S0 260 522,750.04 LF 538.25 260 59,9.15.00 15) 8" 11 -114 Degree Bend EA 5340.00 2 5680.00 EA 5325.00 2 5650.09 16) 8" Gate Valve, Box & Cover EA S1,480.00 2 62,960.00 EA $1,217.00 2 $2,434.00 17) 6" Gate Valve, Box & Cover 1E4 51,10000 1 61,100.00 EA 5900.00 1 $900.00 18) 6" Tapping Sleeve & Valve EA 61,210.00 1 51,210.40 EA 52,300.04 1 52,340.00 19) PipeCap - efl sizes/materials EA 5200.00 3 6600.00 EA 6140.00 3 $420.00 20) 8" PVC Water One M0R- Lc $22 DO 260 55,720.00 LF $40.04 181 260 510,400.00 23) Relocate lutist. FN Service, Complete EA 51,200.00 1 51,200.00 EA 61,920.00 1 51,910.00 22) Remove Exit. 6" GV & Box & furnish & install new 6 sleeve EA 51,220.04 1 51,220,00 EA 51,390,00 1 $1,390.94 23) MewWi1er5ervlce(all sixes), Complete EA 6650,00 4 52,600.00 EA $1,085,00 4 $4,340.00 24) Mrsc Valets and Fittings jjS% of item 19) L5 )corxxx 1 590.00 LS warxxx 1 563.00 TOTAL 810 (Stun of items 1 through 24) $59,199.011 111,475.00 £4 52,295.00 1 52,295.00 EA 5700.00 1 5700.00 EA 52,400.00 1 52,400,00 EA 51,36100 EA 51,005.00 LS xxxxxx 1 51,360.00 E4 5500.00 1. 5500.00 EA 51,300:00 1. 51,300.00 4 54,020.04 EA 5650.04 4 62,500.00 EA 5900.00 4 $3,600.00 1 $3691X0' L5 568,939.00 1 600.09 LS xxx xx 1 5315.00 $83,500.00 594,270.00 EA 5494.00 2 $958.1.. EA 51,916.00 2 53,832 -� £A $1,298.00 1 $1 ,29E. , EA $4,206.00 1 54,206.00 EA 5273.00 3 $319.00 LF 545.83 260 512,695.30 64 $2,510.00 1 52410.00 EA 51, 702.00 1 51,7 02.00, EA 51,274.00 4 55,096.00 L 5 xxxxxx 1 5122.05 588,974.66 Description 21 from Ela 'General: 11 Mobilization) Demobillxatlon 2] Demolition - Fence, Plpe, etc 3) Maintenance of Trffic 4) Turbidity Banners/Sediment & Erosion Control Roadways, Parking & Sidewalks Unit Unit Cast Qty Total Cost L5 Unit Unit Cost Qty Total Cost U nit Unit Cost qty Total Cost Unit UnItCOSt ON Total Cast Unit Unit Cost Ctly. Total COST Unit 'Unit C991 Qty Total Cost 1 51,500.00 15 xxxxx 1 543,886.05 LS xxxxx 1 5550.00 LS wxx 1 54,000.00 LS xxxxx 1 54,504.40 L5 xxxxx 1 S8,254.09 I 5500.00 15 xxxxx 1 6725.00 L5 xxxxx 1 5950.00 L5 xoxx 1 52,000.00 L5 xxxxx 1 65,000.00 L5 xxxxx 1 $4,567.06 1 6500.00 LE mom 1 513,800.00 LS xxatcr 1 5440.00 LS =coo 1 51,000.04 L5 roam 1 $44,390.00 LS xxxmo 1 51,280.00 L 5500.00 L5 xxxxst 1 51,475.00 l5 xwaa L 6120.00 LS xxxxx 1 51,000:00 L5 ratxsx 1 61,120.00 LS xxxei 1 5709.00 Bid 1213 -02: Pine St. Wonderwood Rd. Water Main Replacement Bid Opening: August 14, 2013 5) Milling of Existing Asphalt (1" thk. Avg.) SF $1.40 1870 $2,618.00 SF $3.30 1870 $6,171.00 SF $2.65 1870 $4,95530 SF $2.30 1870 $4,301.00 SF $3.25 1870 $6,07730 SF $3.41 1870 $6,376.70 6) Asphaltic Concrete Overlay (1 -1/2" thk. Avg.) SF $1.90 1870 $3,553.00 SF $1.70 1870 $3,179.00 SF $2.65 1870 $4,955.50 SF $2.30 1870 $4,301.00 SF $2.60 1870 $4,862.00 SF $2.76 1870 $5,161.20 7) Case X Type 11 Temporary Pavement Repair LF $25.00 50 $1,250.00 LF $57.00 50 $2,850.00 LF $24.00 50 $1,200.00 LF $60.00 50 $3,000.00 LF 530.00 50 $1,500.00 LF 534.41 50 $1,720.50 8) Tree Protection L5 xxx,o:x 1 $600.00 LS xxxxxx 1 51,390.00 LS xxxxxx 1 $1,400.00 LS xxxxxx 1 $300.00 LS xxxxxx 1 $50.00 LS xxxxxx 1 $338.00 9) Sodding SF $0.54 4805 $2,594.70 SF $0.80 4805 $3,844.00 SF 51.25 4805 $6,006.25 SF 50.50 4805 $2,402.50 SF $1.15 4805 $5,525.75 SF $0.38 4805 $1,825.90 Potable Water Distribution System: 10) 8" - 45 Degree Bend EA $920.00 4 $3,680.00 EA $335.00 4 $1,340.00 EA $255.00 4 $1,020.00 EA 5400.00 4 $1,600.00 EA $260.00 4 $1,040.00 EA $493.00 4 $1,972.00 11) 8" - Tee, any branch size EA 55,800.00 1 55,800.00 EA 5535.00 1 5535.00 EA $400.00 1 $400.00 EA $500.00 1 5500.00 EA 51,650.00 1 $1,650.00 EA 51,446.00 1 $1,446.00 12) 8" Gate Valve, Box & Cover EA 52,900.00 2 $5,800.00 EA $1,217.00 2 $2,434.00 EA $985.00 2 $1,970.00 EA 51,500.00 2 53,000.00 EA 51,350.00 2 $2,700.00 EA 51,587.00 2 53,174.00 13) 8"x4" Reducer EA $1,600.00 2 $3,200.00 EA $465.00 2 $930.00 EA $215.00 2 $430.00 EA $380,00 2 5760.00 EA 51,675.00 2 $3,350.00 EA $530.00 2 $1,060.00 14) Pipe cap - all sizes /materials EA $900.00 2 51,800.00 EA 5170.00 2 5340.00 EA $500.00 2 51,000.00 EA $200.00 2 $400.00 EA $690.00 2 51,380.00 EA $254.00 2 $508.00 15) New FH Assy, Complete EA $3,900.00 2 57,800.00 EA 53,400.00 2 $6,800.00 EA $3,400.00 2 $6,800.00 EA 53,000.00 2 56,000.00 EA 53,850.00 2 $7,700.00 EA $4,359.00 2 $8,718.00 16) 8" PVC Water Line (DR- 18) - Open -Cut Installation LF $16.00 560 $8,960.00 LF 540.00 560 522,400.00 LF $52.80 560 $29,568.00 LF 564.00 560 $35,840.00 LF $38.75 560 521,700.00 LF $38.19 560 $21,386.40 17) 8" Fusible PVC Water Line (DR -18) - Directional Drill Installation LF $52.00 140 $7,280.00 LF $89.95 140 $12,593.00 LF $95.20 140 $13,328.00 LF $64.00 140 58,960.00 LF $83.75 140 $11,725.00 LF 553.50 140 $7,490.00 18) New Water Service (al sizes), Complete EA $550.00 2 51,100.00 EA $1,020.00 2 $2,040.00 EA $930.00 2 51,860.00 EA $650.00 2 $1,300.00 EA $850.00 2 $1,700.00 EA 51,112.00 2 $2,224.00 19) Misc. Valves & Fittings (15% of items 16 + 17) LS :co= 1 $2,436.00 LS xxxxx 1 $5,248.95 LS xxxxx 1 $6,434.40 LS xxxxx 1 56,720.00 LS xxxxxx 1 $5,013.75 LS xxxxx 1 $4,331.46 ITEM 2: TOTAL BID (Sum of Items 1 - 19) 561,471.70 $132,481.00 583,887.65 587,384.50 $91,894.00 582,542.16 Description Gruhn May, Inc J.B. Coxwell John Woody, Inc. Miranda Contracting Petticoat - Schmitt TB Landmark Unit Unit Cost Qty Total Cost Unit Unit Cost qty Total Cost Unit Unit Cost Qty Total Cost Unit Unit Cost Qty Total Cost Unit Unit Cost qty Total Cost Unit Unit Cost Qty Total Cost General: 1) Mobilization/Demobilization L5 xxxxx 1 $250.00 L5 xxxxx 1 5715.00 LS xxxxx 1 5225.00 LS xxxxx 1 51,500.00 LS xxxxx 1 $1,000.00 LS xxxxx 1 51,206.00 2) Demolition - Fence, Pipe, etc. LS xxxxx 1 5200.00 LS xxxxx 1 $245.00 LS xxxxx 1 5100.00 LS xxxxx 1 $250.00 LS xxxxx 1 $1,625.00 LS xxxxx 1 $1,383.00 £I0Z `6 2I3flIAId.LddS DD # WHIT VQN3i0V Bid 1213 -02: Pine St. Wonderwood Rd. Water Main Replacement Bid Opening: August 14, 2013 3) Maintenance of Traffic L5 xxxxx 1 $100.00 LS xxxxx 1 $495.00 LS xxxxx 1 $65.00 LS xxxxx 1 $100.00 LS xxxxx 1 $510.00 LS xxxxx 1 $100.00 4) Turbidity Barriers /Sediment & Erosion Control Roadways, Parking & Sidewalks 5) Sodding Sankry Sewer Collection System: 6) 8" Lind Stop Valve (Insta- Valve or equal), Complete IUTAL LOU OF ITEM 3 (sum of Items 1- 6) LS xxxxx 1 $100.00 SF $0.50 90 $45.00 EA $7,400.00 1 $7,400.00 $8,095.00 LS %MU SF 1 $160.00 $0.80 90 $72.00 EA $5,130.00 1 $5,130.00 $6,817.00 LS xxxxx 1 $110.00 SF $1.30 90 $117.00 EA $8,500.00 1 $8,500.00 $9,117.00 LS xxxxx 1 $100.00 SF $0.50 90 $45.00 EA $8,260.00 1 $8,260.00 $10,255.00 LS xxxxx 1 $200.00 SF $2.35 90 $211.50 EA $8,100.00 1 $8,100.00 $11,646.50 L5 xxxxx 1 $35.00 SF $0.38 90 $34.20 EA $9,310.98 1 $9,310.98 $12,069.18 TOTAL BID OF ITEM 1 TOTAL BID OF REM 2 $53,199.00 $61,471.70 TOTAL BID OF ITEM 3 $8,095.00 $111,475.00 $132,481.00 $6,817.00 $68,989.00 $83,887.00 $83,500.00 $87,38430 $94,270.00 $91,894.00 $88,978.66 $82,542.16 $9,117.00 $10,255.00 $122,765.70 $250,773.00 $161,993.00 $181,139.50 $11,646.50 $197,810.50 $12,069.18 $183,590.00