Agenda Item 4DAGENDA ITEM # 4D
SEPTEMBER 9, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Electrical Troubleshooting, Repair and Installation Annual Contract
Bid No. 0910 -16
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: August 8, 2013
STRATEGIC PLAN LINK: None
BACKGROUND: The City's annual contract with Limbaugh Electrical Contracting, Inc. for
Electrical Troubleshooting, Repair and Installation will expire on October 31, 2013.
Limbaugh Electrical has performed electrical troubleshooting, repair and installation for the City since
1983. This work requires specialized skill, experience and equipment. Limbaugh Electrical's
personnel have the required background, knowledge, experience and equipment. The fees charged by
Brooks & Limbaugh for labor and materials have been very reasonable and competitive.
Specifications allow the City to renew the contract for two additional 1 -year periods as long as the
contractor agrees and the City is satisfied with the service. The vendor has agreed to renew his
contract, and staff has been pleased with the performance of this contractor.
BUDGET: These services are used on an as- needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $85,000 under account numbers 400 - 5502 -533 -3400,
410 - 5506 -535 -3400, and 410 - 5508 -535 -3400.
RECOMMENDATION: Extend the Electrical Troubleshooting and Repair contract for one
additional year to Limbaugh Electrical Contracting, Inc. at the contract prices effective November 1,
2013.
ATTACHMENTS: 1. Letter of agreement to extend contract from Limbaugh Electrical
Contracting, Inc.
August 13, 2013
Mr. Alex Limbaugh
Limbaugh Electrical Contracting, Inc.
RE: Extension of Bid No, 0910 -16
Dear Mr. Limbaugh:
AGENDA rrEM 4 4D
SEPTEMBER 9, 2013
As you are aware, the annual contract with the City of Atlantic Beach for Electrical Troubleshooting,
Repair and Installation expires October 31, 2013. We would like to extend the contract for another
year at the current prices, if this is acceptable to your company.
If acceptable, please sign below and return to me by August 15, 2013 so I can prepare a staff report for
the City Commission.
We look forward to recommending that we continue our contract with your company,
Sincerely,
Donna Kaluzniak
Utility Director
LIMDAUGH ELECTRICAL CONTRACTING, INC. AGREES TO EXTEND THE CONTRACT
WITH THE CITY OF ATLANTIC LEACFI AT THE PRICES SUBMITTED IN BID NO. 0010 -16
(FOR A A DITNAL YEAR EFFECTIVE NOVEMBER 1, 2013.
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Alex Limb' ugh % Da #e
Public Utilities Department
1200 Sandpiper Lane
Atlantic Beach, FL 32233
(904) 247 -5834