Agenda Item 4FAGENDA ITEM # 4F
SEPTEMBER 9, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Reject all Bids for Concrete Repairs for the Public Works /Utilities
Department
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: August 16, 2013
STRATEGIC PLAN LINK: None — annual contract.
BACKGROUND: Bid number 1213 -08 was opened on July 17, 2013 at 3:00 PM. There
were five bidders. Bid award criteria was to be based on the lowest total of the
unit prices for Tear Out, Removal, Pour and Finish of concrete and curb, but the
Bid Form was organized in a confusing manner, resulting in some bidders
interpreting the award criteria incorrectly.
RECOMMENDATION: Staff recommends the Commission reject all bids. Staff proposes to
revise the Bid Specifications, advertise for Rebid and have recommendations for
award at the next Commission meeting. For necessary repairs until that time,
Staff will use normal City purchasing procedures.
BUDGET:
Concrete repair is budgeted as a discrete line item in the Streets,
Stormwater, Water and Sewer 3400 accounts. Total funds allocated in current
year budget are $74,000.
ATTACHMENTS: 1) Bid Tabulation Sheet
2) Bid Form
REVIEWED BY CITY MANAGER:
Bid Opening: July 17, 2013 BID 1213 -08 ANNUAL CONTRACT: CONCRETE REPAIRS
AWARD CRITERIA: The bid will be based on the lowest total of the unit prices for Tear Out, Removal, Pour and Finish of concrete and curb, as listed on the Concrete Repair Bid Summary Form
(pg. 7 of 8 of specifications) and positive references.
Chase Plumbing & Mechanical
Services, LLC
DP Contracting, Inc.
D.T. Services, Inc.
Gruhn May, Inc.
Taylor Concrete Services, Inc.
BASE BID BY DESCRIPTION
TOTAL FOR TEAR OUT, REMOVAL,
POUR AND FINISH
1) 4 " THICK CONCRETE, per SF
$7.60
$4.15
$7.00
$6.50
$4.40
2) 5 " thick concrete, per SF
$7.80
$4.51
$7.10
$6.90
$4.80
3) 6 " thick concrete, per SF
$7.95
$5.90
$7.15
$6.30
$5.10
4) 18 " curbing City Standard curb, per LF
$27.40
$19.40
$32.25
$30.00
$19.00
5) 18 " curbing Drop Curb curb, per LF
$28.10
$19.23
$30.25
$30.00
$17.95
6) 18 " curbing Median Curb, per LF
$27.00
$19.33
$30.75
$30.00
$19.10
7) 18 " curbing Miami Curb, per LF
$26.80
$19.05
$29.75
$30.00
$17.85
8) 18 " Ribbon Curb, per LF
$27.48
$19.00
$30.75
$19.00
$17.85
9) 5 "thick Brick Stamped Concretes per SF
$14.50
$10.05
$15:00
$9.00
$10.90
10) 5" thick Colored Concrete, per SF
$16.80
$8.40
$14.00
$8.50
$7.95
11) Install/Repair Brick Pavers, per SF
$14.20
$8.90
$7.85
$7.50
$2.10
12) Adjust manhole ring & covers per
attachment "B.,
$550.00
$400.00
$700.00
$415.00
$400.00
13) Adjust water valve jackets per
attachment "C"
$210.00
$170.00
$350.00
$120.00
$400.00
14) Replace concrete collar around
manhole per attachment "B"
$475:00
$425.00
$525.00
$400.00
$400.00
15) Replace concrete collar around water
valve jacket per attachment "C" '
$215.00
$155.00
$300.00
$100.00
$400.00
Grand Total of Items 1 thru 7 (bid
award based on this area)
$160.13
$110.57
$175.00
$158.70
$106.05
City of Atlantic Beach
Annual Contract Concrete Repairs for Public Works /Utilities Departments
July 17, 2013
BID 1213 -08
3:00 PM
Required Documents
Chase Plumbing &
Mechanical Services
DP Contracting, Inc.
DT Services, Inc.
Gruhn May, Inc.
Taylor Concrete Services,
Inc.
Submission in Triplicate - All Documents
X
X
X
X
X
Document Requirements Checklist
X
X
X
X
NO
Bid Form
X
X
X
X
X
Insurance Certificate
X
X
X
X
X
References - Three (3)
X
X
X
X
X
Buisness Tax Receipt
X
X
X
X
X
Proof of Experience - Five (5) Years
X
X
X
X
X
Drug Free Workplace
X
X
X
X
X
Public Entity Crimes Statement
X
X
X
X
X
Completed W -9 Form
X
X
X
X
X
New Vendor Information Form
X
X
X
X
X
Documentation of any Addenda
N/A
N/A
N/A
N/A
N/A
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Grand Total for all Tear Out, Removal,
Pour and Finish - Amounts of Items 1 -15
of Bid Form
$1,655.63
$1,413.48
$2,086.85
$1,218.70
$1,727.00
Award of Bid based on Department Analysis and City Commission Approval
AGENDA ITEM # 4F
SEPTEMBER 9, 20I 3
REQUEST FOR BID
CONCRETE REPAIRS FOR THE PUBLIC WORKS/UTILITIES DEPARTMENTS
Page 7 of 8
Colored Concrete 5" Thick Per SF
Install/Repair Brick Pavers Per SF
Expansion joint Per LF
Additional charge for fiber mesh if required Per SF
Sod Strip (16 "x24 "), as needed Per Ea
TOTAL FOR TEAR OUT, REMOVAL, POUR AND FINISH
1) 4 inch thick concrete Per SF
2) 5 inch thick concrete Per SF
3) 6 inch thick concrete Per SF
4) 18 inch curbing City Standard Curb Per LF
5) 18 inch curbing Drop Curb Per LF
6) 18 inch curbing Median Curb Per LF
7) 18 inch curbing Miami Curb Per LF
8) 18 inch Ribbon Curb Per LF
9) Brick Stamped Concrete 5" Thick Per SF
10) Colored Concrete 5" Thick Per SF
11) Install/Repair Brick Pavers Per SF
12) Adjust Manhole Ring & Covers per attachment "B" Each
13) Adjust Water Valve Jackets per attachment "C" Each
14) Replace concrete collar around manhole per attachment "B" Each
15) Replace concrete collar around water valve jacket per attachment "C" Each