2013 Conduct of Election Report v CONDUCT OF ELECTION REPORT
[Section 102.141(9)(a)and(b).,Florida Statutes]
Section 102.141 (9)(a), F.S. At the same time that the official results of an election are certified to the
Department of State, the county canvassing board shall file a report with the Division of Elections on the
conduct of the election.
Election: 2013 Year
(Check one
Primary
General
or other election: Atlantic Beach Municipal
Voting Devices:
Please fill-in with the number of voting devices in the appropriate table cells.
Precinct Count Marksense Scanners
Polling Locations Initial Total Deployment Removed Replaced or Added
Early Voting 0 0 0 0
Election Day 4 4 0 0
ADA Voting Devices (e.g., Marking device and/or DRE Touchscreen)
Polling Locations Initial Total Deployment Removed Replaced or Added
Early Voting 0 0 0 0
Election Day 4 4 0 0
Absentee (Central) Count Marksence Scanners
Initial Total AB Scanners Removed Replaced or Added
4 0 0
Election Definition:
(Check one)
County creates the election definition
Vendor creates the election definition
Consultant creates the election definition
Other and provide the description:
Ballot-on-Demand(BOD) Printing:
(Check one)
,/ No BOD
Yes BOD (Check any) EV ❑ ED ❑✓ AB
Ballot Printer Service (not using BOD):
(Check one or both)
❑ Vendor's printer service (Check any) EV ❑ ED AR
❑✓ Non-vendor's printer service (Check any) n EV 2 E ,/ AR
Note: "Vendor"refers to a vendor's voting system.
Form: BVSC-006 (Rev. 08/08) Page 1 of 5
CONDUCT OF ELECTION REPORT
Section 102.141 (9)(a)1., F.S. All equipment or software malfunctions at the precinct level, at a counting
location, or within computer and telecommunications networks supporting a county location, and the steps that
were taken to address the malfunctions;
1. Did you have any problems which occurred as a result of equipment or software malfunctions at the precinct level, at
a con ing loca ion or within computer and telecommunications networks supporting a county location?
Yes No/
If y y please fill-in the appropriate table cells with the summation of the number of problems or malfunctions by location(EV,ED, or
Central Location). Also,please indicate on the checklist the type of problems or malfunctions. In addition,please provide to this
report an explanation of the steps that were taken to address the problem or malfunction.
Number of problems or malfunctions
Early Voting Election Day Central Location
Equipment Marksense Scanner 0 0
ADA Marking Device 0
ADA DRE Touchscreen
Software Marksense Scan
ADA Marking Device
ADA DRE Touchscreen
Computer Election Management
Telecommunications Modems and Phone lines
Notes: Election day refers to the polling locations.
American Disability Act(ADA)Marking Device refers to the AutoMARK Voter Assist Terminal(VAT)
Media refers to a tabulator's memory cards, memory packs, USB flash memory,zip drive, PEBs, etc.
Checklist for type of problems or malfunctions
Early Voting and Election Day
Voting devices
❑ Voting devices–not connected to electrical power or power source failure
— Voting devices–battery backup failure–battery not charged
— Voting devices–battery backup failure–removed from service
ADA cevice failure–repaired–remained in service
ADA device media failure–media replaced
Marksense scanner failure–repaired–remained in service
—
Marksense scanner memory media failure–media replaced
Marksense scanner failure to reject a blank ballot
Marksense scanner failure to reject a ballot with an over voted contest
Marksense scanner failure to accept one or more under voted contests
_ Ballot box diverter failure–removed from service
Ballot box diverter failure–repaired–remained in service
Used the marksense scanner's ballot box emergency bin
_ Cannot complete a planned modem upload or problems with the phone lines
Other
❑ Provide the description: n/a
Central Location
Absentee tabulation
O Marksense scanner failure–repaired–remained in service
❑ Marksense scanner memory media failure–media replaced
Election Management
❑ Problem or malfunction with uploading results or creating reports.
Other
n Provide the description:
Form BVSC-006 (Rev. 08/08) Page 2 of 5
CONDUCT OF ELECTION REPORT
Section 102.141 (9)(a)2., F.S. All election definition errors that were discovered after the logic and accuracy
test, and the steps that were taken to address the errors;
2. Did mi have an election definition errors that were discovered after the logic and accuracy test?
Yes No
Ifyews please fill-in the appropriate table cells with the number of errors. Please attach an explanation to this report of the steps
that were taken to address the errors.
Election definition errors Precinct count media errors Central count media errors
County created definition or
media
Vendor created definition or
media with correct county
information
Vendor created definition or
media with incorrect
information from the county
Section 102.141 (9)(a)3., F.S. All ballot printing errors or ballot supply problems, and the steps that were
taken to address the errors or problems;
3. Did you have any ballot printing errors or ballot supply problems?
Yes❑ No®
Ifyes,please fill-in the appropriate table cells with the summation of the number of errors. Also,please indicate on the checklist
the type of problems or errors. In addition,please provide to this report an explanation of the steps that were taken to address
the errors.
Electronic ballot layout Paper ballot layout Paper ballot printer Paper ballot supply
errors errors errors problems
County created the ballot
Vendor created with
correct county information
Vendor created with
incorrect information from
the county
Checklist for type of ballot or printer problems
Early Voting and Election Day
Pollin location(please idents the location)
Incorrect ballots to the voter–poll worker error
Ballot moisture(humidity)cannot scan
Abs e(please idents the location)
Incorrect ballots to the voter–election staff error
Ballgn-demand(BOD)
Printed incorrect ballots–printer error such as duplex
— Printed incorrect ballots–software error
_ Printer failure
Incorrect ballots given to the voter–poll worker error
Othe►
0 Provide the description:
Form: BVSC-006 (Rev. 08/08) Page 3 of 5
CONDUCT OF ELECTION REPORT
Section 102.141 (9)(a)4., F.S. All staffing shortages or procedural violations by employees or precinct workers
which were addressed by the supervisor of elections or the county canvassing board during the conduct of the
election, and the steps that were taken to correct such issues;
4. Did you have any staffing shortages or procedural violations by employees or precinct workers which were addressed
by the supervisor of elections or the county canvassing board during the conduct of the election?
Yes® Non
Ifyj please fill-in the appropriate table cells with the number of issues. Please attach an explanation to this report of the steps
that were taken to address these issues.
Number of instances where
Number of shortages Number of instances of procedures were used
insufficient training incorrectly or with
violations
Poll workers
Election staff
Security
Temporary support
Section 102.141 (9)(a)5., F.S. All instances where needs for staffing or equipment were insufficient to meet the
needs of the voters;
5. Did you have any instances where needs for staffing or equipment were insufficient to meet the needs of the voters?
Yes® No®
Um,please fill-in the appropriate table cells with the number of insufficient staffing or equipment for meeting the needs of the
voters. Please attach an explanation to this report of the steps that were taken to address these issues.
Number of planned Number of resources Number of insufficient
resources for the expected available for election day resources to meet the
number of voters for demand for voters
election day
Poll workers
Election staff
Voting devices
Other equipment and
supplies
Note: The number of "planned" items is based on the election day estimates, and "available" is the
actual items at the start of the election day. Note that the number of voting devices available is
based on the actual initial total deployment including ADA devices as provided on page 1 for
election day. Other equipment and supplies,for example, refers to summation of the number of
electronic pollbook devices,provisional ballot supplies, ballot boxes, transfer bags, etc.
Form: BVSC-006 (Rev. 08/08) Page 4 of 5
CONDUCT OF ELECTION REPORT
Section 102.141 (9)(a)6., F.S. Any additional information regarding material issues or problems associated
with the conduct of the election.
6. Do you have any additional information regarding material issues or problems associated with the conduct of
election?
Yes❑ No 0
Ifs,please indicate on the checklist the type of issues or problems. In addition,provide to this report an explanation of the
steps that were taken to address the issue or problem.
Checklist
Early Voting and Election Day
Polling location
0 Incorrect setup
— Solicitation area violated
Incompatible for ADA accessibility
r– Incompatible for use as a polling location
Voter check-in
Electronic poll book/precinct register error
Paper poll book/precinct register error
Process error
Voters
❑ Fleeing voter
8 Disruptive behavior
Disruptive photography
Observers
❑ Not approved
❑ Disruptive behavior
❑ Disruptive photography
Media and/or citizen polling
❑ Disruptive behavior
Other
❑ Provide the description:
§102.141(9)(b),F.S., If a supervisor discovers new or additional information on any of the items required to be included in the
report pursuant to paragraph (a) after the report is filed, the supervisor shall notify the division that new
information has been discovered no later than the next business day after the discovery,and the supervisor
shall file an amended report signed by the supervisor of elections on the conduct of the election within 10
days after the discovery.
County Canvassing Board
Signature Title Date
C- City Manager 8/27/2013
iii, it2 City Clerk 8/27/2013
.weft. :- City Attorney 8/27/2013
NOTE: This conduct of election report must be filed at the same time that the returns for the election are certified to the Division of
Elections. (No later than 5 p.m. on the 76 day following the primary election or by 5 p.m. on the 11th day following the
general election,section 102.112(2),F.S.)
Form: BVSC-006 (Rev. 08/08) Page 5 of 5