Agenda Item 4AGENDA ITEM 4
SEPTEMBER 23, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Playground Services for the Rose Park
SUBMITTED BY: Rick Carper, P E , Public Works Director
DATE: September 16, 2013
STRATEGIC PLAN LINK: No link (was added to the FY 2011/12 Strategic Plan, not
specifically included in 12/13 or 13/14 plans.
BACKGROUND: As previously briefed to the Commission, in order to get expert
opinions from the professionals in the playground industry about the best type of
playground to be installed, Public Works decided to remove the playground from the
project bid and solicit this part of the project directly with four major playground
suppliers in NE Florida. The rational was to save money by working directly with the
playground companies and allow the suppliers the opportunity to present to Public
Works their expert opinions on what type of playground system would be best for the
project and location. This would maximize the monies being spent on the playground
portion by eliminating any markup that a construction company would impose and
enable the City to get the best product for the least cost with strong input from the
playground services professionals.
Public Works requested 15 -20 minute presentations for playground designs from four
(4) major playground companies. The four playground companies solicited for
presentations were Kompan, Advanced Recreational Concepts, Playmore
Recreational Services, and Dominica Recreational Products These providers were
instructed to prepare proposed designs for a 5 -12 year old playground for
presentation to Staff with all of them designing a playground with a maximum budget
of $35,000. The companies were also requested to submit an existing approved
contract that the City could use to enable the company to be used as a contractor
based on purchasing policy. All were determined applicable in meeting our
purchasing requirements by the City's Purchasing Agent
The presentations were rated on representative's presentation and professionalism,
product materials including warranty, and the playground design and style. It was
determined that all the companies were well represented, product quality solid, and
brought their own unique perspectives and positives to the project. However, Public
Works was most impressed with Playmore Recreational Services presentation,
product and particularly the playground design. The Playmore playground design
incorporated numerous climbing opportunities with a traditional central sliding area to
provide what Public Works feels as the best product for the area. The playground will
be a good compliment to our existing playground facilities. Playmore also has
excellent warranty policies and a professional sales agent who is an AB resident.
AGENDA ITEM 4
SEPTEMBER 23, 2013
BUDGET: All presentations were based on a $35 000 budget. However, Staff requested
$40,000 be added to the draft Budget to include shade cover over part of the
playground equipment.
RECOMMENDATION: Because cost for the proposed structure exceeds the City Manager's
purchasing limit, recommend the Commission authorize the City Manager to approve
the Rose Park playground purchase from Playmore Recreational Services.
ATTACHMENTS: 1. Proposal Design and cost quote
REVIEWED BY CITY MANAGER:
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Rose Park Playground
PIAYMORE
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PLAYWORLDTM
38 USERS
20' x 353" x 10'5" 8 Ft 2335 SqFt. 48'2" X 59'4"
ROSE PARK PLAYGROUND
ATLANTIC BEACH, FL
PROJECT NO: REV: DATE:
OPT 3 A 17- JUL -13
SYSTEM: SCALE:
CHALLENGERS 3/32" = 1' -0"
DRAWN SY:
SITE PLAN STARR MEJIA
Playmore Recreational Products
10271 Deer Run Farms Rd Ste #1
Fort Myers, FL 33966
888- 886 -3757
PIIAYMO RE
Recreational
Products & Services
Contact:Tim Gilboy
10271 Deer Run Farms Road, Suite 1
Fort Myers, FL 33966
(239) 791-2400 (239) 791-2401 fax
(888) 886 -3757 toll free
www.playmoreonline.com
Client: City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach FL 32233
Phone: 904 - 247 -5834
Fax:
AGENDA ITEM 4
SEPTEMBER 23, 2013
QUOTAIO
07/17/13
Job Number: 7279
Phase: Opt 3
Revision:
Job: Rose Park
1 Orchid Street
Atlantic Beach FL 32233
Email: tgilboy@coab.us
N
Sales Rep: Adam King
Terms: Net 30
Item
Description
Quanti
Cost Subtotal
1 Equipment
Challenger
Discount
ZZXX 1020
ZZXX1422
ZZXX9430
FRI
FRI
2 Freight
Freight
Freight
3 Installation
PSI Installation
Installation
SUN -1333
Summer Sale, Expires 8/30/13
Curved Balance Beam
6Ft Backless Coated Bench (And Frame)
4Ft Border Timbers W /Stake
117 CY of Playsafe Plus Mulch
1800 SF Weed Mat
Playworld Freight
FRI Freight
Installation of Playworld Equipment
Installation of Playsafe Plus Mulch, priced per CF
Notes: Please review terms page for installation information.
Page 1
1 $20,362.00 $20,362.00
-1 $3,364.00 - $3,364.00
1 $422.00 $422.00
2 $289.00 $578.00
46 $43.00 $1,978.00
117 $22.52 $2,634.84
2 $160.00 $320.00
Subtotal:
Subtotal:
2335
Subtotal:
Grand Totals:
$22,930.84
$1,689.00
$1,624.00
$1,689.00
$1,624.00
$3,313.00
$7,002.00
$0.75
$7,002.00
$1,751.25
$8,753.25
$34,997.09