Agenda October 14, 2013CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
October 14, 2013 - 6:30 PM
AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Regular Commission
Meeting of September 9, 2013.
B. Approve the minutes of the Budget Workshop for August 6, 2013.
C. Approve the minutes of the Budget Workshop for August 13, 2013.
D. Approve the
minutes of the Special Called (Shade) Meeting of August 26, 2013.
E. Approve the minutes of the Special Called Commission Meeting of August 26, 2013.
F. Approve the minutes of the Commission
Workshop of August 26, 2013.
G Approve the minutes of the Special Workshop of September 10, 2013.
2. Courtesy of Floor to Visitors
A. Proclamation Declaring November 2013 Pancreatic
Cancer Awareness Month in the City of Atlantic Beach.
3. Unfinished Business from Previous Meetings
A. City Manager’s Follow-up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER
THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Financial Report, Building Department Monthly Activity Report, List of New Business Taxes and Utility
Sales Report for August.
B. Authorize the City Manager to sign the contract with Atlantic Beach Experimental Theater (ABET).
C. Award the contract for Concrete Repairs for the Public
Works/Utilities Department to DP Contracting Inc. for one year with a two 1 year renewals starting October 15, 2013.
D Award a contract to __________ in the amount of $_______ for construction
of the Reclaimed Water Facilities, Bid No. 1213-11. In addition, authorize staff to encumber $_________ as a contingency. The Notice to Proceed for construction of Reclaimed Water Facilities,
Bid No. 1213-11 shall become effective on the date that Atlantic Beach Partners and Atlantic Beach Country Club achieve final closing on the property sale between the two parties. However,
in order to meet the deadline to provide water to the golf course, the reuse pump must be purchased immediately due to delivery time for the pump. Staff recommends that the Commission
award the contract and allow immediate purchase of the pump only, with no further construction until the date of the final closing noted above. (Note: Will be amended by Monday, 9/23/13.)
E. Acknowle
dge receipt of the FY 2012-13 - Summary of Utility Accounts Written Off.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 75-13-19, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER
21 TRAFFIC AND MOTOR VEHICLES ARTICLE II STOPPING, STANDING AND PARKING TO RENAME PARKING MORE THAN SEVENTY-TWO HOURS PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH REVISED REQUIREMENTS
AND TO PROVIDE A FINE STRUCTURE FOR VIOLATING THAT SECTION AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Public Hearing on UBEX-13-00100065, Tier One Construction, request
for use-by-exception as permitted by Section 24-111(c)(6), to allow a contractor, not requiring outside storage, to be located on a property within the Commercial General (CG) zoning
district at 33 West 6th Street. (City Manager)
B. Approval of Master Agreement/Recreation & Greenspace Easement with The Atlantic Beach Country Club, Inc. and Atlantic Beach Partners
LLC. (City Manager)
C. Proposed Rates for Sale of Reuse Water to Customers. (City Manager)
D. Professional Engineering Services for Power Systems and Arc Flash Studies for Water Treatment
Plant Nos. 1 – 4, RFP #13-03. (City Manager)
E. Report on Interactive Voice Response (IVR) Option. (City Manager)
9. City Manager
A. City Manager’s Report.
10. Reports and/or requests
from City Commissioners and City Attorney
A. Report on Boil Water Notice (Commissioner Mark)
B. Discussion and Recommendations for the Process and Procedure of Commission Evaluation
of City Manager/City Clerk/City Attorney. (Commissioner Beckenbach)
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at
any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include
the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City
Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the
City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance
with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the
City Clerk by 5:00 PM, Friday, October 11, 2013.