AgendaCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
October 14, 2013 - 6:30 PM
AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Regular Commission Meeting of September 9, 2013.
B. Approve the minutes of the Budget Workshop for August 6, 2013.
C. Approve the minutes of the Budget Workshop for August 13, 2013.
D. Approve the minutes of the Special Called (Shade) Meeting of August 26, 2013.
E. Approve the minutes of the Special Called Commission Meeting of August 26, 2013.
F. Approve the minutes of the Commission Workshop of August 26, 2013.
G Approve the minutes of the Special Workshop of September 10, 2013.
2. Courtesy of Floor to Visitors
A. Proclamation Declaring November 2013 Pancreatic Cancer Awareness Month in the
City of Atlantic Beach.
3. Unfinished Business from Previous Meetings
A. City Manager's Follow -up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Financial Report, Building Department Monthly Activity
Report, List of New Business Taxes and Utility Sales Report for August.
B. Authorize the City Manager to sign the contract with Atlantic Beach Experimental
Theater (ABET).
C. Award the contract for Concrete Repairs for the Public Works/Utilities Department to
DP Contracting Inc. for one year with a two 1 year renewals starting October 15, 2013.
D Award a contract to in the amount of $ for construction of the
Reclaimed Water Facilities, Bid No. 1213 -11. In addition, authorize staff to encumber
$ as a contingency. The Notice to Proceed for construction of Reclaimed
Water Facilities, Bid No. 1213 -11 shall become effective on the date that Atlantic
Beach Partners and Atlantic Beach Country Club achieve final closing on the property
sale between the two parties. However, in order to meet the deadline to provide water to
the golf course, the reuse pump must be purchased immediately due to delivery time for
the pump. Staff recommends that the Commission award the contract and allow
immediate purchase of the pump only, with no further construction until the date of the
final closing noted above. (Note: Will be amended by Monday, 9/23/13.)
E. Acknowledge receipt of the FY 2012 -13 - Summary of Utility Accounts Written Off.
5. Committee Reports
None.
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6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 75- 13 -19, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 21 TRAFFIC AND MOTOR VEHICLES ARTICLE II STOPPING, STANDING
AND PARKING TO RENAME PARKING MORE THAN SEVENTY -TWO HOURS
PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH REVISED
REQUIREMENTS AND TO PROVIDE A FINE STRUCTURE FOR VIOLATING THAT
SECTION AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Public Hearing on UBEX -13- 00100065, Tier One Construction, request for use -by-
exception as permitted by Section 24- 111(c)(6), to allow a contractor, not requiring
outside storage, to be located on a property within the Commercial General (CG)
zoning district at 33 West 6111 Street. (City Manager)
B. Approval of Master Agreement/Recreation & Greenspace Easement with The Atlantic
Beach Country Club, Inc. and Atlantic Beach Partners LLC. (City Manager)
C. Proposed Rates for Sale of Reuse Water to Customers. (City Manager)
D. Professional Engineering Services for Power Systems and Arc Flash Studies for Water
Treatment Plant Nos. 1 — 4, RFP #13 -03. (City Manager)
E. Report on Interactive Voice Response (IVR) Option. (City Manager)
9. City Manager
A. City Manager's Report.
10. Reports and /or requests from City Commissioners and City Attorney
A. Report on Boil Water Notice (Commissioner Mark)
B. Discussion and Recommendations for the Process and Procedure of Commission
Evaluation of City Manager /City Clerk/City Attorney. (Commissioner Beckenbach)
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need
to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and
evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance
to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the
agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday, October 11, 2013.
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WELCOME
To the Atlantic Beach City Commission Meeting
We will conduct meetings of the City Commission with a level of civility and respect that
the democratic process deserves. This allows for better public input and supports
making the best decisions for the citizens who we are here to serve.
We ask that everyone in the meeting practice the following principles of Respect for
each other.
RESPECT
Refrain from putdowns, criticism and personal attacks
Encourage others to state their views
Support each other, even if you don't agree
Practice active listening
Express yourself assertively, not aggressively, not submissively
Collaborate, do not compete or collude
Trust each other, unless and until such trust is violated
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