Agenda Item 4CAGENDA ITEM # 4C
OCTOBER 14, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Concrete Repairs for the Public Works /Utilities Department
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: Sept. 13, 2013
STRATEGIC PLAN LINK: None — annual contract.
BACKGROUND: Bid number 1213 -08R was opened on Sept.11, 2013 at 3:00 PM.
There were five bidders. Bid award criteria based on the lowest total of
items 1 thru 17.
Bidders
Chase
Service
Concrete
Express
DP
Contracting
D.T.
Services
Gaulden
Construction
Total
$275.93
$212.25
$169.47
$274.60
$183.38
RECOMMENDATION: Award the contract for Concrete Repairs for the Public
Works /Utilities Department to DP Contracting Inc. for one year with a two
1 year renewals starting October 15, 2013.
BUDGET: Concrete repair is budgeted as a discrete line item in the Streets,
Stormwater, Water and Sewer 3400 accounts. Total funds allocated in
current year budget are $74,000.
ATTACHMENTS: Bid Tabulation Sheet
REVIEWED BY CITY MANAGER:
City of Atlantic Beach
RE -BID ANNUAL CONTRACT FOR CONCRETE REPAIRS
September 11, 2013
BID 1213 -08R
3:00 PM
Required Documents
Chase Plumbing &
Mechanical Services
Concrete Xpress Services,
Inc
DP Contracting, Inc.
DT Services, Inc.
Gaulden Construction, Inc
Submission in Triplicate - All Documents
X
X
X
X
NO
Document Requirements Checklist
X
X
X
X
X
Bid Form
X
X
X
X
X
Insurance Certificate
X
X
X
X
X
References - Three (3)
X
X
X
X
X
Buisness Tax Receipt
X
X
X
X
X
Proof of Experience - Five (5) Years
X
X
X
X
NO
Drug Free Workplace
X
X
X
X
X
Public Entity Crimes Statement
X
X
X
X
X
Completed W -9 Form
X
X
X
X
X
New Vendor Information Form
X
X
X
X
On file with City
Documentation of any Addenda
N/A
N/A
N/A
N/A
N/A
Grand Total for all Tear Out, Removal,
Pour and Finish - Amounts of Items 1 -17 of
Bid Form, as Item per the Award Criteria noted
in Section II, 5 of Bid Specifications
$275.93
$212.25
$169.47
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$183.38
***UPON VERIFICATION OF BIDS, THE FOLLOWING ERRORS WERE FOUND:
Sfi t i 4T"J`t ` 1 Oil EMS 1 2955.60.
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GAULDEN CONSTRUCTION - ACTUAL TOTAL FOR ITEMS 1 -17 IS $196.63. WRITTEN TOTAL FROM SUBMITTED BIS WAS $183.38 FOR A DIFFERENCE OF $13.25 (TOTAL OF ITEMS 1 -16)
Award of Bid based on Department Analysis and City Commission Approval