Agenda Item 4DAGENDA ITEM 114D
OCTOBER 14, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT DRAFT
AGENDA ITEM: Reclaimed Water Facilities, Bid. No. 1213 -11.
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director
DATE: September 18, 2013
STRATEGIC PLAN LINK: Golf Course
BACKGROUND: The City Commission has been working with Selva Marina Country Club (now
Atlantic Beach Country Club) and Atlantic Beach Partners on a Master Agreement that includes
providing reclaimed water facilities in exchange for a recreation and conservation easement on the
property.
In order to meet the deadline for providing reclaimed water for the golf course grow -in period, design.
permitting and bidding were expedited. Bids were advertised and five contractors prequalified for the
project. Four contractors attended the Mandatory Pre -Bid Meeting. Four bids were received on
September 18, 2013:
Contractor:
Gruhn May, Inc.
Hager
Construction Co.
Sawcross, Inc.
WPC Industrial
Contractors, LLC
Total Bid:
After a bid analysis and review by the engineer, the lowest responsive bidder is in the
amount of $ . Staff recommends encumbering funds in the amount of $ as a
10% contingency for the project as well, bringing the total to $
BUDGET: A total o €$1,100,000 is included in the FY14 Budget in the Sewer Fund under account
number 410 -5508- 535 -6300. An Agreement with the St. Johns River Water Management District
(SJRWMD) for a 40% cost -share grant for the project was approved at the September 9, 2013
Commission meeting. The low bid with contingency is $ , which brings the City's cost to
$ with the SJRWMD funding $
RECOMMENDATION: Award a contract to in the amount of$ for construction
of the Reclaimed Water Facilities, Bid No. 1213 -11. In addition, authorize staff to encumber
as a contingency.
The Notice to Proceed for construction of Reclaimed Water Facilities, Bid No. 1213 -11 shall become
effective on the date that Atlantic Beach Partners and Atlantic Beach Country Club achieve final closing
on the property sale between the two parties. However, in order to meet the deadline to provide water to
the golf course, the reuse pump must be purchased immediately due to delivery time for the pump. Staff
recommends that the Commission award the contract and allow immediate purchase of the pump only,
with no fu rther construction until the date of the final closing noted above.
AGENDA ITEM # 4D
OCTOBER 14, 2013
ATTACHMENTS: 1. Bid recommendation from J. Collins Engineering Associates, LLC
2. Bid tabulation form
3. Bid analysis
REVIEWED BY CITY MANAGER:
2