Agenda Item 8DAGENDA ITEM # 8D
OCTOBER 14, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Professional Engineering Services for Power Systems and Arc Flash Studies
for Water Treatment Plant Nos. 1 — 4, RFP #13 -03
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director
DATE: September 5, 2013
STRATEGIC PLAN LINK: None
BACKGROUND: New National Fire Protection Agency (NFPA) and Occupational Safety &
Health Administration (OSHA) rules require employers to protect workers from injuries and fatalities
due to arc flash hazards. An arc flash happens when electrical arcs create an explosion that can
vaporize metals, plastics and flesh. Most electrical injuries are caused by arc flash rather than shock.
An arc flash can be caused by many things, including corrosion, condensation, even dropping tools
and creating a spark.
An arc flash hazard analysis per NFPA standards must be conducted on all of the large electrical
equipment in order to determine approach boundaries for both qualified and non - qualified personnel,
and recommended personal protective gear at specific distances. The analysis includes a short circuit
study, fault current analysis, preparation of up -to -date single line diagrams and computer modeling of
the electrical equipment. Labeling of equipment and staff training will be provided as well.
A Request for Proposals was advertised and invitations sent for the project. Eight firms provided
proposals. The review team evaluated the proposals for Staff Competence and Availability; Past
Similar Project Experience; References; Project Approach; Current Workload; Financial
Responsibility and Insurance; and Proximity. After staff evaluation, the top three firms were ranked
in the following order:
1St — J. Collins Engineering Associates, LLC
2nd — Martin Technical
3rd — Current Solutions Professional Engineering
J. Collins Engineering Associates, LLC was the top - ranked firm for several reasons. They were
ranked at the top in all three major grading criteria (project team, past similar experience and project
approach). Their Project Team includes engineers who have much experience in performing arc flash
studies specifically for water and wastewater treatment facilities, providing multiple examples of
recent project experience similar to this project. Also, their submittal was the only local firm with
industrial water /wastewater arc flash study experience.
BUDGET: A total of $60,000 was included in the FY14 budget request.
1
AGENDA ITEM # 8D
OCTOBER 14, 2013
RECOMMENDATION: Authorize staff to begin negotiations with the top ranked firm, J. Collins
Engineering Associates, LLC for completing the Professional Engineering Services for Power
Systems and Arc Flash Studies for Water Treatment Plant Nos. 1 — 4, RFP #13 -03.
ATTACHMENTS: 1. Evaluation of Proposals Rating Sheet
(Proposals are on file in the City Clerk's office)
REVIEWED BY CITY MANAGER:
2
EVALUATION OF PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES FOR POWER SYSTEMS AND ARC FLASH
STUDIES FOR WATER TREATMENT PLANTS NOS. 1-4
RFP #13-03
RFP's REVIEWED AND EVALUATED BY DONNA KALUZNIAK, RICK CARPER AND PATTY DRAKE
Firm
Staff Competence
and Availability
Past Similar
Project
Experience
References
Project
Approach
Current
Workload
Financial
Responsibility
and insurance
Proximity
SCORE/
RANK
(average of 3
reviewers)
[25%1
[25%]
[10%1
)25%]
(5%1
[5%J
[5%J
J. Collins Engineering
Associates, LLC
24.17
24.17
10.00
25.00
5.00
4.84
5.00
98.18
/ st
Current Solutions
Professional
Engineering
21.67
23.34
10.00
21.67
2.00
1.50
.34
80.52
3rd
Leedy Electric East
19,17
15.00
10.00
20.84
2.84
5.40
2.50
75.35
6th
Lewellyn Technology,
LLC
17.50
20.84
10.00
21.67
.34
4.50
1.17
76.02
5th
Martin Technical
20.00
20,84
10.00
22.50
3.84
4.50
1.50
83.18
2nd
nne pharrnaplan
5
4.17 1
1.00
6.67
0.00
0.00
1.84
19.52
Bth
Schneider Electric
Engineering Services
15.00
1867
4.67
19.17
0.00
1.67
3.34
60.52
7th
TLC Engineering for
Architecture
20.00
14.17
6.67
20.00
4A7
10.00
4.17
79.18
4th
CI OZ. -171 IJ80.1.30
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