Amended Agenda October 14, 2013CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
October 14, 2013 - 6:30 PM
AMENDED AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Regular
Commission Meeting of September 9, 2013.
B. Approve the minutes of the Budget Workshop for August 6, 2013.
C. Approve the minutes of the Budget Workshop for August 13, 2013.
D. Approve
the minutes of the Special Called (Shade) Meeting of August 26, 2013.
E. Approve the minutes of the Special Called Commission Meeting of August 26, 2013.
F. Approve the minutes of the
Commission Workshop of August 26, 2013.
G Approve the minutes of the Special Workshop of September 10, 2013.
2. Courtesy of Floor to Visitors
A. Proclamation Declaring November 2013
Pancreatic Cancer Awareness Month in the City of Atlantic Beach.
3. Unfinished Business from Previous Meetings
A. City Manager’s Follow-up Report.
4. Consent Agenda
ALL MATTERS LISTED
UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Financial Report, Building Department Monthly Activity Report, List of New Business Taxes and Utility
Sales Report for August.
B. Authorize the City Manager to sign the contract with Atlantic Beach Experimental Theater (ABET).
C. Award the contract for Concrete Repairs for the Public
Works/Utilities Department to DP Contracting Inc. for one year with two 1-year renewals starting October 15, 2013.
*D Award a contract to Sawcross, Inc. in the amount of $1,217,000 for
construction of the Reclaimed Water Facilities, Bid No. 1213-11. In addition, authorize staff to encumber $42,000 as a contingency. The final Agreement for contract award and Notice
to Proceed for construction of Reclaimed Water Facilities, Bid No. 1213-11 shall become effective on the date that Atlantic Beach Partners and Atlantic Beach Country Club achieve final
closing on the property sale between the two parties. (REVISED)
E. Acknowledge receipt of the FY 2012-13 - Summary of Utility Accounts Written Off.
5. Committee Reports
None.
6. Action
on Resolutions
** A. RESOLUTION NO. 13-14
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA INITIATING
THE PROCESS PURSUANT TO SECTION 171.203, FLORIDA STATUTES FOR NEGOTIATING AN INTERLOCAL SERVICE BOUNDARY AGREEMENT WITH THE CITY OF JACKSONVILLE, FLORIDA; IDENTIFYING AN INCORPORATED
AREA OF THE CITY OF JACKSONVILLE TO BE DISCUSSED FOR POSSIBLE ANNEXATION; IDENTIFYING ISSUES FOR NEGOTIATION; PROVIDING DIRECTIONS TO THE CITY CLERK; AND PROVIDING AN EFFECTIVE DATE.
7. Action
on Ordinances
A. ORDINANCE NO. 75-13-19, Introduction and First Reading (REVISED)
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES
ARTICLE II STOPPING, STANDING AND PARKING TO RENAME PARKING MORE THAN SEVENTY-TWO HOURS PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH REVISED REQUIREMENTS AND TO PROVIDE A FINE STRUCTURE
FOR VIOLATING THAT SECTION AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Public Hearing on UBEX-13-00100065, Tier One Construction, request for use-by-exception as permitted
by Section 24-111(c)(6), to allow a contractor, not requiring outside storage, to be located on a property within the Commercial General (CG) zoning district at 33 West 6th Street. (City
Manager)
*B. Approval of Master Agreement/Recreation & Greenspace Easement with The Atlantic Beach Country Club, Inc. and Atlantic Beach Partners LLC. (REVISED/ADDITION TO EXISTING DOCUMENTS)
(City Manager)
C. Proposed Rates for Sale of Reuse Water to Customers. (City Manager)
D. Professional Engineering Services for Power Systems and Arc Flash Studies for Water Treatment
Plant Nos. 1 – 4, RFP #13-03. (City Manager)
E. Report on Interactive Voice Response (IVR) Option. (City Manager)
**F. Pay increase for the City Clerk. (Mayor Borno)
9. City Manager
**A. City Manager’s Report.
10. Reports and/or requests from City Commissioners and City Attorney
A. Report on Boil Water Notice (Commissioner Mark)
B. Discussion and Recommendations
for the Process and Procedure of Commission Evaluation of City Manager/City Clerk/City Attorney. (Commissioner Beckenbach)
**C. RCBS Corporation vs. The Estates of Atlantic Beach, LLC,
et al. (City Attorney)
* These items have been revised since the workshop meeting of September 23, 2013.
** These items have been added to the agenda since the workshop meeting of
September 23, 2013.
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the
proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal
is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,
forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and
Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 11,
2013.