Workshop Agenda Packet 3-24-14 1
CITY OF ATLANTIC BEACH
CITY COMMISSION AGENDA
MARCH 24, 2014
WORKSHOP
(IMMEDIATELY FOLLOWING 6:30 PM SPECIAL CALLED MEETING)
for
DISCUSSION OF AGENDA ITEMS ON APRIL 14, 2014 COMMISSION
MEETING
Call to order.
WORKSHOP-ONLY ITEMS:
1. Presentations by Search Firms for City Manager.
2. Presentations by candidates for City Attorney.
DISCUSSION OF AGENDA ITEMS ON APRIL 14, 2014 COMMISSION MEETING:
1. A. Approve the minutes of the Regular Commission Meeting of March 10, 2014.
B. Approve the minutes of the Special Called Meeting of February 24, 2014.
C. Approve the minutes of the Commission Workshop of February 24, 2014.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager’s Follow-up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION
ON THESE ITEMS.
A. Acknowledge receipt of the Building Department Monthly Activity Report, Code
Enforcement Monthly Activity Report, and Financial Report for February 2014.
B. Award the contract for Concrete Repairs, Bid No.1314-08, for the Public Works/Utilities
Department to Taylor Concrete Services & C.A.P. Contracting Inc., for one year.
C. Award the contract for the Dutton Island Road Sidewalk and Drainage Project: CDBG
2014 (PW1301) Bid No. 1314-07 to Core Construction and authorize the City Manager to
execute the contract documents on the City’s behalf.
D. Authorize Insituform Technologies, LLC to install cured-in-place pipe (CIPP) for the
FY14 Sewer Rehabilitation Project in the amount of $145,200, using specifications and
pricing in JEA Contract No. 116616. Authorize the City Manager to sign the contract
with Insituform Technologies, LLC.
E. Award a contract for Bid No. 1314-06 for the Repair and Fiberglass Lining of Manholes
on Saturiba Drive in the amount of $54,450.00 to J & H Waterstop Utilities, Inc. and
authorize the City Manager to sign the contract.
F. Declare the list of pr operty as surplus so that the items on it may be disposed of in the
2
most beneficial way to the City.
G. Award a contract for Bid No. 1314-05 for the Interior Repair and Painting of Ground
Storage Tank at Water Plant #2 in the amount of $75,504.00 to E & D Contracting
Services, Inc. and authorize the City Manager to sign the contract.
H. Approve the Amendment to the Verizon Wireless Site Lease and authorize the City
Manager to sign the lease documents.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 90-14-222, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF
ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO REPEAL CONDITIONS OF
LOTS EXTENDING BETWEEN BEACH AVENUE AND OCEAN BOULEVARD;
PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE.
8. Miscellaneous Business
A. Engineering Design of Stormwater Improvements for Saltair Subdivision and
Sturdivant Road Sidewalk (PW1406) (Note: A revised staff report and
attachments will be provided to the City Commission prior to the Workshop on
March 24, 2014.)
B. City Attorney Selection
C. City Manager Search Firm Selection
D. Evaluation of Police Building Expansion and Remodeling Feasibility Study (RFP No. 14-
04)
9. City Manager
A. City Manager’s Report.
10. Reports and/or requests from City Commissioners and City Attorney
A. Charter Review Committee (Mayor)
B. Recruitment of Grant Writing Services (Mayor)
C. Theatre in the Park (Mayor)
D. Appointments to the Board Member Review Committee (Mayor)
Adjourn
Formal action (if needed) will be taken at the Commission Meeting of April 14, 2014.
Any person wishing to speak to the City C ommission on any matter at this meeting should submit a request to the
City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the
Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday, March 21, 2014.
AGENDA ITEM:
SUBMITTED BY:
DATE :
STRATEGIC PLAN:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
City Manager Recruitment
Catherine Berry, J.D., Director of Human Resources
March 18, 2014
None
The City issued RFP #14-06 for an Executive Search Firm to aid In
the recruitment and selection of a permanent City Manager. We received seven proposals and
are hearing short oral presentations from the top three at the March 24, 2014 Workshop, with
questions and answers from the Commission following each presentation:
1. Colin Baenziger & Assoc. from Daytona Beach, Florida;
2. Strategic Government Resources from Keller, Texas; and
3. Spri ngsted, Inc. from Richmond, Virgin ia.
RECOMMENDATION: Interview the top three candidates at the March 24, 2014
Workshop and sel ect the finalist at the April14, 2014 Commission Meeting.
AlTACHMENTS: Proposals from the top three candidates were previously
distributed electronically and in hard copy and are avai lable at the City Clerk's Office.
BUDGET: Costs for the search firm are not included in the current budget.
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AGENDA ITEM:
SUBMIITED BY:
DATE:
STRATEGIC PlAN:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Recruitment of City Attorney
Catherine Berry, J.D., Director of Human Resources
March 18, 2014
None
The City issued RFP #14-05 for a City Attorney-F irm and rece ived
two proposals. We are hearing from those two candidates at the March 24, 2014 Workshop,
with questions and answers from the Commission following each presentation :
• Chris White from GrayRobinson, P.A.
• Rich Komando from Kopelousos, Bradley & Garrison, P.A.
RECOMMENDATION: Interview both candidates at the March 24, 2014 Workshop and se lect
the finalist at the April14, 2014 Commission Meeting.
ATIACHMENTS: Proposals from both candidates were previously distributed
electronically and in hard copy and are available at the City Clerk's Office.
BUDGET: None.
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