Agenda Item #4D - Annual Contract Landscape Maint.AGENDA ITEM:
SUBMITTED BY :
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAF F REPORT
AGENI>A ITEM II 4D
MAY 12.2014
Annua l Contra ct -La nd scape Maint ena nce at Atlantic Bl vd.
Med ians, Mayport Road Median~ & Flyove r areas , and Town
Ce nter, Hopkin s Creek Pond s, City Park s & Com mon Areas
Ri ck Carper, P.E., Publi c Works Di rec to r /~
Marc h 28 , 20 14
BACKGROUND: The annu al co nt ract for Land scape Mai nte nan ce of Atlantic Bl vd.
Medians , Mayport Road Medians & Flyovcr ar eas, and Town Ce nter, Hopkin s Creek
Pond s, City Parks & Comm on Areas wi ll exp ir e on September 30, 201 4. Staff ha s
contacted Tom Row lan d Jr., Pr es id ent of R&D Landscape & Irri gatio n, Inc . abo ut
renewing the contract for anoth er year at the same rate. Mr. Row land has agreed to
ex tendin g the co nt ract.
The City has the opti o n of extending th e current contract for two (2) one (I) yea r
peri ods . T his proposed ex tension would be the first. R&D's perfonnance and
responsiveness in th e city 's needs of this co ntra ct has bee n excepti ona l.
The Ci ty of Jacksonville wi ll mos t likel y to extend th e contra ct so th at they could
continue pi ggyback for R & D Landscape to maintain th e 11 medians on Mayport Ro ad
th at are within CO J limits to ensure the entire con·idor is maint ain ed to the same stan dard .
BUDGET: For FY 13-14 , fund s are budgeted as follows:
00 1-5002-54 J -3400 --$26,896 .00
00 1-5002-54 1-3402--$14,100.00
001-500 1-54 1-3403 --$17,195.00
001-6020-572-3400--$66.000.00
$124,19 1.00
REC OMME NDATION: Ex tend the contract with R & D La ndsca pe & Irr igation for o ne
yea r at th e rate of$55,620.00 for Streets and $63,489.00 for Parks for a total cos t of
$11 9 1 09.00.
ATTACHMENTS: Letter sign by Tom Row land , Jr. Pres ident of R&D Landscape &
Irri gat ion , Lnc.
REVIEWED BY CITY MANAGER: ....:::}Z)~:...__-+.~,c....0_z_/7.,_L4t_,.i;__ __
AGENDA ITEM# 40
MAY 12,2014
CITY OF ATLANTIC BEACH
DEPARTMENT OF PUBLIC WORKS
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4318
TELEPHONE: (904) 247-5834
March 27,2014
Tom Rowand Jr.
President
R & D Landscape & Irrigation, Inc.
8850 Corporate Square Ct.
Jacksonville, Florida 32216
Dear Mr. Rowland:
FAX: (904) 247-5843
SUNCOM: 852-5834
www.coab.us
As you are aware, the contract with the City of Atlantic Beach for annual contract for landscape
maintenance expires on September 30,2014. We would like to extend the contract for another
year at the current prices, if this is acceptable to your company. If acceptable, please sign below
and return to me, so I can prepare a staff report for the City Commission to accept the extension.
We look forward to recommending that we continue our contract with your company.
s~·~
Phil Nodine
Streets and Maintenance
Division Director
R & D LANDSCAPE & IRRIGATION~ INC. AGREES TO EXTEND THE CONTRACT
FOR ~OR THE SAME PRICE.
• 1-27-lY
Tom Roland lr_, President Date