Agenda Item #2 - Resolution No. 14-05AGENDA ITEM # 2
MAY 27, 2014
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Maintenance Agreement with the Florida Department of
Transportation (FDOT)
SUBMITTED BY: Rick Carper, P.E., Public Works Director,
DATE: May 15, 2014
BACKGROUND: The FDOT has asked the City to indicate if we wish to extend the
Agreement for Maintenance to authorize and reimburse Atlantic Beach for maintaining
the following areas:
a) State Road 10 (Atlantic Boulevard) — both sides, from Third Street to Mayport Road,
and the north side only from Mayport Road to the Intracoastal Waterway Bridge, with
the exception of the FDOT detention pond,
b) State Road 101/A1A (Mayport Road) —from Atlantic Boulevard to Assisi Lane (both
sides),
c) Mayport Flyover — areas within Atlantic Beach, including FDOT retention pond "B" on
Mayport Road between West 4th & West 5th Street, and FDOT retention pond "C" at the
end of Begonia Street off West 1St Street,
d) Drainage Ditch between Saratoga Circle North and Forrestal Circle South —from
Mayport Road to Atlantic Boulevard through Aquatic Drive,
e) Drainage Ditch from Fleet Landing — running north - northwest along Mayport Road
and SR A1A, terminating at the salt marsh,
f) FDOT Pond #3 on Mayport Road at the former Hess Station
Maintenance work involves litter removal, mowing, street sweeping, tree trimming, aquatic
vegetation control and edging.
Note: Costs for maintaining the landscaped medians along Atlantic Blvd. and Mayport Rd. are
not included in this Agreement. These medians were installed at the City's request and are
maintained at our expense.
This Agreement is for (3) three years beginning October 1, 2014 through September 30, 2017.
The annual amount the City of Atlantic Beach will receive from FDOT for performance of this
maintenance will be $53,315.76 per year.
In addition, FDOT requires Maintenance Agreements for the two Mayport Corridor Projects
budget for this year: Welcome Signs on Atlantic Blvd at the Flyover ramp and at the southern
end of Mayport Road and the decorative fountain to be installed in the FDOT pond between W.
4th and W. 5th Streets.
AGENDA I "['EM 12
MAY 27, 2014
RECOMMENDATION: Staff recommends approval of these Agreements, and that the
Commission pass a Resolution approving the new contract as required by the
FDOT, and authorizing the City Manager to sign the Maintenance Agreements,
ATTACHMENTS: Resolution No. 14 -05
Maintenance Locations and Activities (Attachment "A ")
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 2
MAY 27, 2014
RESOLUTION NO. 14 -05
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE CITY MANAGER TO SIGN MAINTENANCE AGREEMENTS
BETWEEN THE CITY OF ATLANTIC BEACH AND THE FLORIDA
DEPARTMENT OF TRANSPORTATION, AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, on May 16, 2001, the City executed an agreement with the Florida
Department of Transportation to provide maintenance on certain streets and other areas
throughout the city; and
WHEREAS, the City desires to maintain landscaped areas on Atlantic Boulevard and
portions of Mayport Road; and
WHEREAS, the additional areas to be maintained are identified in Attachment "A" of
the base agreement; and
WHEREAS, the City desires to make additional improvements located in the Florida
Department of Transportation's rights of way, specifically to add "Welcome to Atlantic Beach"
signs on the Atlantic Boulevard and Mayport Road rights of way and install a decorative
fountain in the Mayport Road stormwater treatment pond located between W. 4th and W. 5th
Street;
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows:
SECTION 1. The City Manager is hereby authorized to extend the existing Agreement
for Maintenance for three years (October 1, 2014 through September 30, 2017) and to sign new
Agreements for Maintenance for the above noted improvements with the Florida Department of
Transportation on behalf of the City of Atlantic Beach.
SECTION 2. This Resolution shall take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 27th day of May, 2014.
Carolyn Woods
Mayor
Approved as to form and correctness:
Richard Komando, ESQUIRE
City Attorney
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
City of Atlantic Beach Maintenance Agreement
AGENDA ITEM # 2
MAY 27, 2014
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