Agenda Item 2C - Ordinance 20-14-127CITY OF ATLANTIC BEACH
CITY C OMMISSION MEETING
STAFF REPORT
AG EN DA ITEM: Bud get Ord inance# 20·14-1 27
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND
E NDING SEPTE MBER 30, 2014, AND PROVIDING AN
EFFECTIVE DATE.
SUBMITTED BY: Nelson Va n Lierc, City Manager -€__
DATE: Jun e 10 , 2014
A GENDA ITEM I# 2C
J ULY 28,2014
BACKGROUND: T hi s propo se d ordin ance will acco mp li sh a numb er of bud ge t
adju stm ents to address pr ev iously di sc usse d ex penditu res and grant award s th a t were no t
includ ed in th e ori gi na l bud ge t:
• Debt Se rvice Fund clos ure and transfer unu se d fund s of -$2,5 00 to the Genera l
Fund , upon payoff of the 1999 Sun Tru st Re ve nue Refu nd ing Bond ;
• Increase d net exp enses of $52,5 00 in th e admin is trati ve divisions of th e Ge nera l F un d
for severance pay ments relate d to th e termin atio n of th e prior City Manage r and C ity
Atto rn ey and hirin g a search firm to ass ist with a perm a nent replace ments, offse t by
th e sav in gs assoc ia ted with th e vacanc y created in th e Fi nanc e Departm ent res ult in g
from assigrun e nt of th e Finance Director as the interim City Manager ;
• Aid to the Fr iend s of Atlanti c Beac h Elementary (F ABE) of $14 ,65 0 to ass ist with th e
res urfac ing o f th e trac k a t the elementary sc hoo l;
• Grant award/contrac t adjus tm ents of in crease d net reve nu es for th e CDB G grant of
$65,263, red uced reve nues of $5,22 0 fr om the FDEP ADA ped/bike pat h grant award
be ca use e ligibl e expenses were less tha n ant icip ated; and , in crease d grant rev enu es of
$1 16,25 0 from a FEMA Hazard Mit igati on awar d fo r the Donn er Sub div ision sewer
up grad es;
• Appro val of a $24 ,000 contrac t for CRA to perform a site feas ibi li ty stud y for a new
Po li ce buildin g;
• Co ntrac t ex tension approva l with Ad va nced Dis posa l Se rv ices for san it at ion se rvices,
e ffec tiv e Ju ne 1, with increased comm ercial tippage charges for the rema ind er of
fi sca l year 2014 of $50,000 ; and ,
• Genera l Employee's Ret irement Pl a n expense increase of $25 0,000 for six employees
exe rcisin g their Deferred Retirement Opt ion Pl an (DROP ) benefit opti on a nd a lump -
sum dea th bene fit paya bl e to th e empl oyee's es tate.
BUDGET : The bud get items above increase revenu es and ex penses $ 179,8 83 and
$394,7 45 respect ively, w ith an o vera ll reducti on in fund balances of$214,862.
REC OMMENDATION: Approve Ordin ance #2 0-14-127
ATTACHMENTS: Ordi n an ce# 2 0-14 -127
REVIEWED BY CITY MANAGER: -J1 ~ ~ _,7~
ORDINANCE NO. 20-14-127
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2014, AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM # 2C
JULY 28,2014
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City paid off the 1999 SunTrust Revenue Refunding Bond and is
returning unused funds from the closed out Debt Service Fund to the General Fund, and
WHEREAS, the City is amending the Operating Budget to add net funds totaling
$52,500 for the increase in expenses in the administrative divisions of the General Fund for the
termination and severance payments of the prior City Manager and City Attorney and a search
fi1m to assist with replacing the City Manager, offset by a salary reduction associated with a
vacancy in the Finance Department as a result of the assignment of the Finance Director as
interim City Manager, and
WHEREAS, the City has agreed to assist the Friends of Atlantic Beach Elementary
(F ABE) with their request for $14,650 of funding to resurface the running track at Atlantic
Beach Elementary School, and
WHEREAS, various grants were awarded or agreements executed subsequent to
adoption of the Original budget, CDBG grant adjustments result in a net increase of revenues of
$65,263; the FDEP ADA pedestrian/bike path grant revenues are being reduced $5,220 to reflect
a reduction in eligible expense reimbursement; and, Utilities Fund revenues are being increased
$116,250 for the Hazard Mitigation grant award from FEMA for the Donner Subdivision sewer
upgrades, and
WHEREAS, the City has agreed to enter into a contract with CRA to perf01m a site
feasibility study for a new Police building, resulting in increased expenses of $24,000, and
WHEREAS, the City awarded a contract extension with Advanced Disposal Services
(ADS) for sanitation services, effective June 2014, additional funds of $50,000 for four months
of commercial tippage are being added to the Sanitation Fund, and
WHEREAS, the number of eligible employees that enter the Deferred Retirement Option
Program (DROP) or receive retirement benefits each year is unpredictable, six employees
exercising the DROP option and a lump-sum death benefit payable to the employee's estate
represent an additional $42,000 and $208,000, respectively, needed in the General Employees'
Retirement Plan to fund these payments.
AGENDA ITEM# 2C
JULY 28,2014
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2013/2014 Budget to be amended as follows:
Revenues:
Transfer from Debt Service Fund
Expenses:
Administration
City Manager
Salary -Special Pay
Finance
Salary
Legal
Professional Services
General Government
Professional Services
Recreation
Administration
GENERAL FUND
Aid to Government Agencies/Schools
Total Expenses:
Fund Balance
$2,454
$100,000
(80,000)
22,000
10,500
14 650
$67,150
($64,696)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
Revenues:
Federal Grant-CDBG FY 2013-14
Expenses:
Parks and Recreation
Improvements
Donner Ball Field
Fund Balance
Expenses:
Non-Departmental
Principal-SunTrust 99
Transfer to General Fund
Total Expenses:
Fund Balance
DEBT SERVICE FUND
$66,399
$1,136
$65,263
$5
2 454
$2,459
($2,459)
CAPITAL PROJECTS FUND
Expenses:
Police
Professional Services
Fund Balance
CAP IMPRV -MARSH MASTER PLAN FUND
Revenues:
Federal Grant-DEP CM-245-ADA Ped/Bike Trail at Tideviews Preserve
Fund Balance
AGENDA ITEM # 2C
JULY 28, 2014
$24,000
($24,000)
($5,220)
($5,220)
PUBLIC UTILITIES-WATER AND SEWER UTILITY FUNDS COMBINED
Revenues:
Federal Grant-FEMA(HMGP)-4068-Donner Sub Sewer Upgrades
Fund Balance:
SANITATION FUND
Expenses:
Sanitation
Other Contract Services -ADS
Fund Balance:
GENERAL EMPLOYEES' RETIREMENT SYSTEM FUND
Expenses:
DROP Benefits
Lump-Sum Distribution
Total Expenses:
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of 2014.
$116,250
$116,250
$50,000
($50,000)
$42,000
$208,000
$250,000
($250,000)
Passed by the City Commission on second and final reading this __ day of 2014.
Carolyn Woods
Mayor I Presiding Officer
Approved as to form and correctness:
Richard Komando, Esquire
City Attorney
ATTEST:
Donna L. Bartle, CMC
City Clerk