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2014-2015 Proposed Annual Budget Oty of Atlantic Beach, Ron& Annual Budget 2014 m 2015 May©r Carolyn Woods City Commission onathan Daugherty , f- r , ;,. Maria Mark J' Jimmy Hill j` Mark Beckenbach Jr ) City Attorney Rich Komando 01119'r- City Manager Nelson Van Liere City Clerk Donna I . Bartle J \ 1 Jt,) :Th W Budget Message To: The Honorable Mayor and City Colinllnissionn From: Nelson Van Liere, City Manager Date: August 139 2914 In accordance with the City of Atlantic Beach's Budget Policy,the recommended budget for fiscal year 2015 is presented for your consideration. The document represents a balanced budget considering projected revenues, expenses and reserves not only for the upcoming year, but for the next ten years in all major funds. Budget in Summary The budget for fiscal year 2015 will begin and end the year with healthy reserve balances at or exceeding reserve requirements. The total revenues are estimated at levels close to the current year. Upon examination of the summary of the entire budget found on page one;you will see that the revenues are programmed to decrease by$557,131 from a total of$28,780,748 in the current year estimate to$28,223,617. The revenues include a small increase in taxes and state shared revenues while revenues from Water, Sewer, Storm Water and Sanitation are expected to stay about the same. There are no rate increases included in this proposal. The overall decrease in revenues is mostly because 2014 has included in it$558,250 in grant proceeds for Public Utility projects that do not reoccur in 2015. Of particular interest to citizens are always the property taxes. This year's proposal is based on keeping the millage rate the same as the current year's at 3.3285. This should generate a much needed increase in revenues to the General Fund of about$236,795. This is roughly a 5%increase over the current year estimate and includes$36,700 from new construction. The increase will help compensate for the slight decrease in transfers from the enterprise funds. The taxable values in Atlantic Beach are$1.276 billion, and are still$200 million below the 2007 values. The total expense budget for 2015 is$30,585,488 representing an increase of$2,000,413 over the current year. This increase is broken down in the summary as follows: I • Personnel Services expenses are proposed to increase $342,615 over the current year. This increase is made up of three things. It includes increases in wages, health insurance, and workers' compensation insurance. These increases are partially off-set by a reduction in pension costs. It also includes the differences in pay for various staffing changes and includes the difference between 2014 estimates reduced for vacant positions compared to a fully funded 2015 proposal. The increase in the budget for merit and COLA raises combined is $ 192,000. The total for all personnel services related expenses is $9,728 ,006 or 1 /3 of the budget. • Operating Expenses of $ 10,678,751 are $311 ,536 less than the current year estimate . The largest part of that decrease is due to a large decrease in the amount of benefits paid out of the pension funds. The rest is mostly lower estimates for professional services and point repairs in the Public Utilities divisions . One of the largest operating expenses in the City is the contract expense for Sanitation. This proposal includes an increase to cover the cost of tipping fees being paid beginning in June of this current year and also includes a decreased transfer to the General Fund to off-set that increase . If it is determined that Atlantic Beach must pay a settlement to Jacksonville for the disputed tipping fees, those funds would be appropriated at that time from the fund balance. ® Capital Outlay expenses total $6,682,986 . This is an increase of $2,414, 138 over the current year and is mostly made up of two major projects. These are the Seminole Road Streetscape and Waterline Replacement Project at 1 .6 million and the Public Safety Building at 2 . 6 million. Other budgeted projects include Saltair Subdivision drainage and sidewalk improvements, replacement of the effluent outfall line, progress on the Marsh Master Plan and Russell Park improvements. ® Debt Service expenses are reduced by $ 161 ,541 from $2,309,076 to $2, 147,535 citywide. This is due to the pay-off of one loan in the current year that was originally borrowed for water, sewer and street projects and the reduction in debt service for our SRF loan entered into last year for the sewer plant TMDL upgrades. Going forward, the remaining three loans are being refinanced at 2 . 33 % this year which will lead to future savings of $ 1 .6 million over the next ten years. ® Transfers Out is generally the movement of funds from the Public Utility Funds and the Sanitation Fund to the General Fund and the Half Cent Sales Tax Funds to a project fund. We also are transferring $ 160,000 from the Gas Tax Fund to the General Fund to help pay for the Streets Department budget. Although the summary above indicates an increase in the total budget of $2,000,413 , it should be noted that this increase in expenditures represents the spending down of funds accumulated over time specifically for the Police Building. Without this project, the budget would reflect a decrease over the current year. II I have encouraged the staff to find new ways to improve our service delivery while keeping costs down. The strategic goals established last year remain in our sight, and we have refocused our efforts in some areas as a result of new information and changing circumstances. I would like to introduce a few more long term goals with this proposal. Not every goal requires significant finding, but they do require considerable time. This proposal was created with the following priorities in mind. Previous Top Five Strategic Priorities : Landfill Fees - The City continues to work with Jacksonville to come to an agreement on the payment of previous year' s landfill fees. The City withheld payment of a portion of those fees while we waited for a validation that the amounts were owed. During this time of transition, a large past due balance accumulated that has been disputed by Atlantic Beach. A settlement offer has been provided to Jacksonville that represents a reasonable compromise. Atlantic Beach has also renegotiated its franchised hauler' s contract so that as of June 1 , 2014, all landfill fees are being paid. Atlantic Beach Country Club is currently under construction benefiting from the re-use water supplied by Atlantic Beach Public Utilities. This project was able to meet the contractor' s deadlines and utilize a grant to partially pay for the system. Rates for the re-use water have been established and the first homes are about to be started. Proposed legislation has been provided to the City of Jacksonville to annex the project property and the City expects to hear from Jacksonville soon on their position. Recruitment and Retention of City Staff - The City is finding it difficult to hire and retain qualified staff This budget proposal includes a 2% merit increase with a 1 % cost of living adjustment that we hope will help. There is also included an additional 1 % increase for police officer' s to off-set their additional 1 % employee contribution to the Police Retirement System. Nearly 20 individuals left the City so far this year and some of those were individuals that were hired and terminated within the year. Although the City benefited financially from the vacant positions, the service delivery suffers as we are continually training new staff Police Building - We are presently considering the efforts of a consultant that has studied the existing site to outline some of the possibilities of building an expansion in place. The report illustrates the footprint and budget estimates for various additions to the existing facility. This budget proposal includes 2 .6 million for facility improvements. With Commission support, this project may finally move forward after years of debate. Marsh Master Plan Improvements - This year, the Commission sought feedback from the residents on the Marsh Master Plan. Those that were against certain aspects of the project were very vocal. Responding to those concerns, the Commission then instructed the consulting firm to change the scope to remove the path from Tideviews to Dutton Island Road and focus entirely on Dutton Island Road itself. Representatives from the Florida Land Trust indicated that approval for a path through the marsh would not be in accordance with the restrictions that came with the property. Three items that have received grant consideration and are included in this proposal are a kayak launch and two marsh overlooks. These items would be built in 2015 while the Dutton Island Road improvements are being III studied currently and would likely be funded in the 2016 budget. The staff will continue to pursue grant opportunities wherever feasible. New Goals Improved Maintenance — This proposed budget places an emphasis on maintaining the City' s assets at a higher level. We have reorganized some staff to create a facility maintenance division within Public Works. This combines one maintenance worker, a painter and the contracted custodial services under one supervisor. This will provide much needed continuity of maintenance requests and monitoring of the condition of the various facilities. This budget also brings back the beautification division to give a specific budget to a landscaping maintenance worker to raise the level of maintenance on citywide landscaped areas . Russell Park is a major source of pride for those that live in Atlantic Beach. The park is used by thousands and as a result, the amenities within the park are showing their age. Included in this proposal are funds to start to refurbish a number of on-going problem areas. Drainage problems and overdue maintenance of the existing facilities need considerable attention. The strategic focus with regard to the parks is to adopt a philosophy of preserving what we have and maintaining it at a high level than spend funds on a Park Master Plan. Combining Public Works and Public Utilities — The proposed budget merges the two departments into one. The Public Works Director will now oversee the Utilities with the help of an assistant. With the consolidation of the Sewer Treatment facilities to one plant, reduced operating expenses and the major projects behind us, now is a good time to reorganize the staff to meet the needs of the utility more efficiently. Refinancing the debt for the next ten years will also help The Utilities Project Coordinator position is eliminated due to the reduction of major utility projects in the foreseeable future. Although the two programs will continue to be funded as before, the opportunities to save funds by sharing resources are many. This will be a more efficient utilization of our staff. This also allows the maintenance staff to cross train and provide options for workers to move up in their careers helping with the retention problem. Disaster Preparedness — Assisting the Public during and after a disaster should always be a priority in every City. Although the Public Safety Department has been plugged into the emergency management response team efforts of the county and the other two beaches and is well versed in how each agency will interact with each other, it is the City staff that I would like to see be better trained in the procedures of disaster mitigation and recovery. We are currently reviewing our communications capabilities and our needs for mobilization of City assets. I have assigned the duty of making sure all departments are adequately prepared to the Public Safety Department and they have begun to facilitate the interdepartmental meetings. Technology Improvements - Behind the scenes, the staff will continue to be working on upgrading the systems used to keep the operations going. We are spending funds on upgrading the city-wide software applications to a Windows driven system which will require considerable time for training. We are also proposing to install a modern phone system that will be digital and enable staff to more efficiently keep track of messages and IV direct calls from citizens. Limitations of our current system routinely cause problems. Included in the General Fund long term plan are funds for the Police Department to transition to a new police software program, replacing the existing system that is being phased out. In the current year, we implemented an IVR system that takes utility payments over a dedicated phone line. This improvement has reduced the call volume at city hall by about 1,500 calls per month and saved the City about $20,000 in merchant service fees. Summary With the change in administration came a flood of ideas from the staff on how we could better run the City. It has been a welcome challenge to incorporate as many of those good ideas into this proposal as I felt were achievable in the up-coming year. There were certainly more ideas than time or funding would allow. We have worked together to assemble a proposal that we think continues the high level of service our citizens are accustomed to and improves this service in some areas, as well as make progress on each of our long term strategic goals. It is an understatement to say that Fiscal Year 2014 has been a year of significant change. Along with a new City Commission, came a change in City Manager and City Attorney. Also we have a new HR Director, Planning Director, Building Official and Public Works Director. Year to date,we have experienced a roughly 20%turnover in staff and we are not done yet. This has created a fresh perspective for the immediate budgetary needs and for the long term strategic goals set one year ago. The upcoming year will bring two new challenges to work through as the City Commission should make decisions on the Public Safety Building and on the Seminole Road Streetscape and Waterline Replacement Project. Both of these will require a considerable amount of funding, community input and time to complete. I want to thank the Department heads and all of the staff who helped to prepare this proposal. The support from the staff,the commission and the citizens I have received this past year has been truly appreciated. We look forward to presenting this proposal at our workshops and working with you to finalize it for the new year. Respectfully Submitted Nelson Van Liere, CPA City Manager V City of Atlantic Beach Proposed Annual Budget Fiscal Year 2014-2015 Table of Contents Introduction Budget Message I-V Combined Summary of all Funds, Revenues and Expenditures 1 Combined Summary of Expenditures by Department 2 Combined Summary of Revenues and Expenditures General Fund 3 Summary of General Fund Revenues 4-5 Summary of General Fund Expenditures by Division 6 Summary of Special Revenue Funds 7 Summary of Enterprise Funds 8 Summary of Trust and Agency Funds 9 Governing Body Summary of Governing Body 10 City Commission 11 City Administration Summary of City Administration 13 City Clerk 14 City Manager 16 Finance 18 Information Technology 20 Human Resources 22 Legal Counsel 24 General Government Summary of General Government 26 General Government Non-Departmental 27 Building Maintenance 29 Convention Development Tax 31 Half Cent Discretionary Sales Tax 33 Debt Service 35 Energy Grant Fund 37 Capital Improvement Fund 39 Planning, Zoning and Building Summary of Planning, Zoning and Building 41 Planning and Zoning 42 Community Development Block Grant 44 Building 46 Tree Protection 50 Code Enforcement 52 Public Safety Summary of Public Safety 54 Police 55 Administration 57 Patrol 58 Crime Suppression Unit 59 Investigative 60 Dispatch 61 Animal Control 62 Police School Guards 64 Police Grant Funds 65 Police Special Revenue Fund 67 Fire Department Summary of Fire Department 69 Fire Control & Rescue 70 Lifeguards 72 Parks and Recreation Summary of Parks and Recreation 74 Recreation Programs and Special Events 75 Parks Maintenance and Beautification 77 Public Works Summary of Public Works 80 Public Works Administration 81 Street and Road Maintenance 83 Local Option Gas Tax 85 Sanitation 87 Storm Water Utility 90 Fleet Maintenance 93 Public Utilities Summary of Public Utilities 95 Combined Summary of Revenues and Expenditures 98 Non-Divisional and Administrative 99 Water Production 100 Water Distribution 101 Sewer Collection 102 Sewer Treatment 103 Pension Funds Summary of Pension Funds 104 General Employee Pension 106 Police Employee Pension 107 Supplemental Information Budget Policy Highlights 108 Schedule of Transfers 109 Schedule of Projected Cash Balances 110 Schedule of Proposed Millages — Duval County 111 Atlantic Beach Utility Rates 112 Long Term Financial Plan 113 - 125 City of Atlantic Beach Combined Summary of Revenues and Expenditures Summary of all Funds Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 32,307,612 37,492,961 39, 178,616 39,374,289 195,673 Revenues General Fund 10,897,298 11 , 109,664 11 , 144,461 11 , 311 ,092 166,631 Special Revenue Funds 1 ,806, 722 1 ,486,434 1 ,453,376 1 ,428, 149 (25,227) Debt Service Fund 73,548 69, 791 0 0 0 Capital Project Fund 602 ,658 (54,636) 427, 779 230,000 ( 197, 779) Enterprise Funds 16, 796,922 11 ,505, 531 12,210, 109 11 ,686,252 (523,857) Trust and Agency Funds 4,552 ,027 3, 177, 000 3, 545, 023 3, 568, 124 23, 101 Total Revenues 34,729, 175 27,293,784 28,780,748 28,223,617 (557, 131 ) Other Financing Sources 591 ,427 164,214 0 0 0 Total Resources 67,628,214 64,950,959 67,959,364 67,597,906 (361 ,458) Expenditures General Fund 10,430,632 10, 748, 328 11 ,378,443 11 ,269,427 ( 109, 016) Special Revenue Funds 2,047, 749 1 ,038,260 1 ,459, 145 1 ,809,207 350, 062 Debt Service Fund 70, 783 72,028 73, 113 0 (73, 113) Capital Project Fund 25, 116 0 215,658 2,925, 000 2, 709, 342 Enterprise Funds 15, 967,357 11 ,058,952 13,514,558 12, 870, 935 (643, 623) Trust and Agency Funds 1 ,428,381 1 ,638,006 1 ,944, 158 1 , 710, 919 (233,239) DIVISION TOTALS 29,970,018 24,555,574 28,585,075 30,585,488 2,000,413 Other Financing Uses 165,235 1 ,216,769 0 0 0 Cash Reserves 37,492,961 39, 178,616 39,374,289 37,012,418 (2,361 ,871 ) Total Expenses and Cash 67,628,214 64,950,959 67,959,364 67,597,906 (361 ,458) Resource Allocation Personnel Services 9,407,213 9, 313,425 9,385, 391 9,728, 006 342,615 Operating Expenses 10, 151 ,562 9, 710,684 10,990,287 10,678, 751 (311 ,536) Capital Outlay 6, 873, 101 1 , 751 ,996 4,268, 848 6,682, 986 2 ,414, 138 Debt Service 1 ,870, 160 2,450,015 2, 309,076 2, 147, 535 -161 ,541 Transfers 1 ,667,982 1 , 329,454 1 ,631 ,473 1 ,348,210 -283,263 Total 29,970,018 24,555,574 28,585,075 30,585,488 2,000,413 1 Summary of All Departments Combined Summary of Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Expenses: Governing Body 41 ,279 40,225 42 , 985 41 , 665 ( 1 ,320) City Administration 2 ,428,057 2 ,363, 786 2 , 566, 090 2 , 574 , 573 8,483 General Government 1 ,654,496 1 ,293, 814 1 ,533, 395 4 , 535 , 705 3,002 ,310 Planning and Building 822 , 825 522 , 770 606,438 658 , 534 52,096 Public Safety 4, 879, 973 4, 957,079 5, 113 , 391 5 ,478 , 650 365,259 Parks and Recreation 1 , 081 ,266 1 , 035 , 707 1 ,328 ,548 1 ,099 , 563 (228, 985) Public Works 4, 532 , 953 4 , 506 ,858 5, 364 ,042 5,624 , 801 260, 759 Public Utilities 13, 100, 788 8, 197,329 10, 086,028 8 ,861 ,077 ( 1 ,224, 951 ) Pension 1 ,428 ,381 1 ,638 ,006 1 , 944 , 158 1 ,710 ,919 (233,239) Total Expenses 29,970,018 24, 555, 574 28,585,075 30, 585,488 2,000,413 Resource Allocation : Personnel Services 9,407,213 9,313,425 9 ,385, 391 9, 728 , 006 342 ,615 Operating Expenses 10, 151 , 562 9, 710,684 10 ,990,287 10, 678 , 751 (311 ,536) Capital Outlay 6, 873 , 101 1 , 751 ,996 4,268 , 848 6, 682 , 986 2 ,414 , 138 Debt Service 1 , 870, 160 2 ,450 ,015 2,311 ,529 2 , 147 , 535 ( 163 ,994) Transfers 1 , 667,982 1 , 329 ,454 1 ,629 ,020 1 ,348 ,210 (280,810) Total Resource Allocation : 29,970,018 24,555,574 28,585,075 30, 585,488 2,000,413 Summary of Authorized Positions Proposed 2013-2014 2014-2015 Department Governing Body 5 . 00 5 . 00 City Administration 23. 00 21 . 00 General Government 2 . 56 2 . 55 Planning and Building 5 .44 6 . 75 Public Safety 61 .00 61 .00 Parks and Recreation 11 .00 11 .00 Public Works 17 . 30 16 .50 Public Utilities 22 . 70 24 . 70 Pension 0.00 0.00 148.00 148. 50 2 City of Atlantic Beach Combined Summary of Revenues and Expenditures General Fund Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 5,234,895 5,999,741 6, 178,222 5,944,240 (233,982) Revenues Taxes 5, 085,545 5, 069, 752 4, 952 ,246 5, 189, 041 236, 795 Licenses and Permits 858,635 830,708 862,823 857, 743 -5, 080 Intergovernmental Revenues 1 ,492,847 1 , 567,423 1 , 594,074 1 ,704, 051 109, 977 Charges for Services 2,264,601 2, 160,863 2,214,609 2,307, 712 93, 103 Fines and Forfeitures 78, 865 224,758 203,700 82, 700 - 121 , 000 Miscellaneous 292, 757 280,706 246,035 166, 635 -79,400 Interfund Transfers 824, 048 975,454 1 , 070, 974 1 , 003,210 -67, 764 Total Revenues 10,897,298 11 , 109,664 11 , 144,461 11 ,311 ,092 166,631 Other Financing Sources 298, 180 Total Resources 16,430,373 17, 109,405 17,322,683 17,255,332 (67,351 ) Expenditures City Administration 2,469, 336 2,404,011 2, 609,075 2 , 616,238 7, 163 Community Development 153,509 151 , 766 143, 085 152,292 9,207 General Government 427, 370 782 ,697 452 , 198 435 , 705 ( 16,493) Public Safety 4, 809, 080 4, 916,804 5, 039,039 5,423, 105 384, 066 Public Works 1 ,490, 071 1 ,457,343 1 , 806,498 1 ,542,524 (263, 974) Parks, Recreation & Beautification 1 ,081 ,266 1 ,035, 707 1 , 328,548 1 ,099,563 (228,985) DIVISION TOTALS 10,430,632 10,748,328 11 ,378,443 11 ,269,427 (109,016) Other Financing Uses 182,855 Cash Reserves 5,999,741 6, 178,222 5,944,240 5,985,905 41 ,665 Total Expenses and Cash 16,430,373 17, 109,405 17,322,683 17,255,332 (67,351 ) Resource Allocation Personnel Services 7, 043, 936 7,002, 341 7,005, 850 7,224, 356 218, 506 Operating Expenses 3, 156,407 3, 168, 637 3,533,690 3,582 ,371 48,681 Capital Outlay 220, 355 546,350 838,903 462 , 700 (376,203) Debt Service Transfers 9,934 31 , 000 0 0 0 Total 10,430,632 10,748,328 11 ,378,443 11 ,269,427 (109,016) 3 City of Atlantic Beach Summary of Revenues General Fund Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Taxes Ad Valorem Tax 3,961 , 395 3,843, 755 3,815, 346 4,055,229 239, 883 Utility Service Tax Electricity 452, 183 459, 672 469, 970 472 , 000 2 ,030 Propane, Natural Gas & Fuel Oil 23,201 49, 527 24, 930 24, 930 0 Subtotal-Utility Service Tax 475,384 509, 199 494,900 496, 930 2 ,030 Communication Services Tax 567,909 576, 839 538,000 532, 882 (5, 118) Local Business Tax 80,857 139, 959 104,000 104, 000 0 Total Taxes 5,085,545 5,069,752 4,952,246 5,189,041 236,795 Permits, Fees, & Assessments Building Permits Franchise Fees Electricity 832 , 138 799,803 820,000 816,000 (4,000) Natural Gas 7,597 9,630 10,000 10,000 0 Subtotal-Franchise Fees 839, 735 809,433 830,000 826,000 (4, 000) Impact Fees-Transportation Other Permits and Fees Plan Review & Other Fees 18,900 21 ,275 32, 823 31 , 743 ( 1 , 080) Total Permits, Fees, & Assessments 858,635 830,708 862,823 857,743 (5,080) Intergovernmental Revenues Federal Grants Public Safety 2,039 1 , 583 2, 624 2, 624 0 Economic Environment ( FEMA) 0 Subtotal-Federal Grants 2, 039 1 ,583 2,624 2, 624 0 State Grants Economic Environment ( FEMA) State-Shared Revenues State Revenue Sharing Proceeds 382, 144 385, 715 382 ,650 411 , 600 28,950 Mobile Home License Tax 11 , 148 8, 722 8,500 8,500 0 Alcoholic Beverage License Tax 14, 605 10, 856 10,500 10,500 0 Local Govt Half-Cent Sales Tax 1 ,080, 006 1 , 156, 128 1 , 186,000 1 ,267 ,027 81 ,027 Motor Fuel Tax Rebate 2, 905 4, 369 3,800 3,800 0 Subtotal-State-Shared Revenues 1 ,490, 808 1 , 565, 790 1 , 591 ,450 1 ,701 ,427 109,977 Local Grants Public Safety Recreation 50 0 0 0 Subtotal-Local Grants 0 50 0 0 0 Total Intergovernmental Revenues 1 ,492,847 1 ,567,423 1 ,594,074 1 ,704,051 109,977 4 City of Atlantic Beach Summary of Revenues General Fund Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Charges for Services Internal Service Fund Charges 1 , 556,765 1 ,435,569 1 ,456, 544 1 ,533, 054 76,510 Other Gent Govt Charges & Fees 4,402 5,985 5,820 5, 910 90 Service Charges Public Safety 339, 790 335, 399 341 , 016 348, 677 7,661 Parking Facilities 6, 326 6, 013 6, 000 6, 000 0 Other Transportation 100,420 109,487 126,214 128, 945 2, 731 Animal Control 8,212 6,478 7, 750 7, 750 0 Lifeguard & Beach Maintenance 201 ,002 206, 762 212, 695 218, 806 6, 111 Recreation & Cultural Events 11 ,671 9,442 26, 570 26, 570 0 Recreation Facilities 36,013 45, 728 32,000 32,000 0 Total Charges for Services 2,264,601 2, 160,863 2,214,609 2,307,712 93, 103 Judgments, Fines, & Forfeits Fines Traffic 55, 876 61 , 197 60,000 60,000 0 Parking 21 , 775 31 , 100 20,000 20,000 0 Dog 583 464 700 700 0 Other 631 131 , 997 123, 000 2,000 (121 ,000) Subtotal-Fines 78, 865 224, 758 203, 700 82, 700 (121 ,000) Total Judgments, Fines & Forfeits 78,865 224,758 203,700 82,700 (121 ,000) Miscellaneous Revenues Interest 230,979 ( 128,430) 196, 010 117, 010 (79,000) Disposition of Fixed Assets 25,649 25, 125 25, 125 0 Donations from Private Sources 19,284 346,988 14,900 14, 500 (400) Settlements & Insurance Reimburse 14,287 45, 754 5,000 5,000 0 Other 2, 558 16,394 5,000 5,000 0 Total Miscellaneous Revenues 292,757 280,706 246,035 166,635 (79,400) Other Sources Transfer from Miscellaneous 72 ,000 77, 696 9,954 5, 000 (4, 954) Transfer from GasTax 155,225 160, 000 4, 775 Contribution from Water Fund 196, 766 205, 534 205, 534 196,230 (9, 304) Contribution from Sewer Fund 295, 187 424, 326 424, 326 418, 937 (5,389) Contribution from Sanitation Fund 260,095 267,898 275, 935 223, 043 (52 ,892) Total Other Sources 824,048 975,454 1 ,070,974 1 ,003,210 (67,764) Grand Total 10,897,298 11 , 109,664 11 , 144,461 11 ,311 ,092 166,631 5 City of Atlantic Beach Summary of Expenditures by Division General Fund Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) City Administration City Commission 41 ,279 40,225 42 ,985 41 ,665 -1 , 320 City Manager 319,682 263,366 332,689 230,244 - 102,445 City Clerk 228,822 271 , 100 244,267 288,265 43,998 Finance and Administration 1 ,058,457 1 , 022 , 788 894, 132 906, 827 12,695 Information Technology 452,333 467, 151 777,606 822 , 706 45, 100 Human Resources 248, 139 187,272 180,896 194,531 13,635 Legal Counsel 120, 624 152, 109 136,500 132 ,000 -4, 500 Total 2,469,336 2,404,011 2,609,075 2,616,238 7, 163 Planning and Zoning 153,509 151 ,766 143,085 152,292 9,207 General Government 427,370 782,697 452, 198 435,705 -16,493 Police Department Administration 603, 553 501 ,013 527, 760 606,471 78, 711 Patrol 2,065, 922 2, 314,986 2,372,413 2, 590, 387 217,974 Crime Suppression Unit 184,231 229,614 203,262 243,434 40, 172 Detective 275, 875 181 ,278 203,647 205,088 1 ,441 Dispatch 304, 138 284, 191 242,453 296,433 53,980 Animal Control 73,627 93,470 131 ,596 96, 506 -35,090 School Crossing Guards 11 , 367 10,717 9,995 9, 693 -302 Total 3,518,713 3,615,269 3,691 , 126 4,048,011 356,885 Fire Fire Control / Rescue 993, 757 1 ,020, 036 1 ,051 ,992 1 ,083,254 31 ,262 Lifeguards 210,007 194, 001 234,635 227, 385 -7,250 Total 1 ,203,764 1 ,214,037 1 ,286,627 1 ,310,639 24,012 Code Enforcement 86,603 87,498 61 ,286 64,455 3, 169 Public Works Administration 476,977 473, 932 641 ,032 501 ,828 -139,204 Fleet Maintenance 270,580 238,451 287 ,330 269,624 -17,706 Streets and Road Maintenance 742,514 744, 960 878, 136 771 ,071 -107,065 1 ,490,071 1 ,457,343 1 ,806,498 t,542,524 -263,974 Parks and Recreation Administration and Activities 392, 553 388, 147 396,863 364,353 -32,510 Beautification 0 0 0 56, 780 56, 780 Maintenance 688,713 647, 560 931 , 685 678, 430 -253,255 Total 1 ,081 ,266 1 ,035,707 1 ,328,548 1 ,099,563 -228,985 Grand Total 10,430,632 10,748,328 11 ,378,443 11 ,269,427 -109,016 6 City of Atlantic Beach Combined Summary of Revenues and Expenditures Special Revenue Funds Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 461 ,947 204,322 680,559 674,790 (5,769) Revenues Community Dev. Block Grant 320,814 22,291 132,856 91 , 386 (41 ,470) Convention Dev. Tax Fund 90,986 88, 899 86,800 88, 300 1 , 500 Better Jax Half Cent Sales Tax 651 ,516 677, 374 699,500 714, 864 15, 364 Local Option Gas Tax Fund 420, 121 417, 835 415, 500 435, 909 20,409 Police Grant Funds 109,396 81 ,225 83, 375 70, 000 ( 13, 375) Police Special Revenue Funds 43,247 27,214 29, 517 27, 190 (2, 327) Grant Funds - Miscellaneous 167,658 171 , 596 0 0 0 Tree Protection Fund 2,984 0 5,828 500 (5, 328) Total Revenues 1 ,806,722 1 ,486,434 1 ,453,376 1 ,428, 149 (25,227) Other Financing Sources 13,091 42,079 0 0 0 Total Resources 2,281 ,760 1 ,732,835 2, 133,935 2,102,939 (30,996) Expenditures Community Dev. Block Grant 320,705 22,291 132,856 91 ,386 (41 ,470) Convention Dev. Tax Fund 86, 906 32, 890 125,500 85,000 (40, 500) Better Jax Half Cent Sales Tax 730, 000 382 ,049 666,926 1 ,090,000 423, 074 Local Option Gas Tax Fund 438, 321 449, 107 398,225 410,000 11 , 775 Police Grant Funds 109, 396 81 ,225 83,375 70,000 ( 13, 375) Police Special Revenue Funds 48, 100 46,548 52,263 50,000 (2,263) Grant Funds - Miscellaneous 314, 321 24, 150 0 0 0 Tree Protection Fund 0 0 0 12 ,821 12, 821 DIVISION TOTALS 2,047,749 1 ,038,260 1 ,459, 145 1 ,809,207 350,062 Other Financing Uses 29,689 14,016 0 0 0 Cash Reserves 204,322 680,559 674,790 293,732 (381 ,058) Total Expenses and Cash 2,281 ,760 1 ,732,835 2,133,935 2, 102,939 (30,996) Resource Allocation Personnel Services 105, 574 78,440 81 ,205 70, 000 ( 11 ,205) Operating Expenses 426, 521 337,272 334, 500 387, 821 53,321 Capital Outlay 609, 654 221 , 852 320,215 841 , 386 521 , 171 Debt Service Transfers 906,000 400, 696 723,225 510,000 (213,225) Total 2,047,749 1 ,038,260 1 ,459, 145 1 ,809,207 350,062 7 City of Atlantic Beach Combined Summary of Revenues and Expenditures Enterprise Funds Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 7,507,099 8,514,927 8,050,445 6,745,996 (1 ,304,449) Revenues Water Utility 3,341 , 712 2 ,986, 924 3,200, 567 3, 128, 832 (71 , 735) Sewer Utility 10,388,262 5360, 937 5,601 ,067 5 , 174, 920 (426, 147) Sanitation 1 ,790,679 1 ,784, 531 1 ,798,000 1 ,801 , 000 3, 000 Storm Water Utility 991 ,477 1 ,074, 115 1 ,212,475 1 , 135, 500 (76,975) Building Code Enforcement 284,792 299,024 398,000 446,000 48,000 Total Revenues 16,796,922 11 ,505,531 12,210, 109 11 ,686,252 (523,857) Other Financing Sources 215,990 10,890 0 0 0 Total Resources 24,520,011 20,031 ,348 20,260,554 18,432,248 ( 1 ,828,306) Expenditures Water Utility 2 ,792,272 2,871 , 562 3,291 ,241 3, 570,294 279, 053 Sewer Utility 10,308,516 5,325, 767 6, 794, 787 5,290,783 ( 1 , 504, 004) Sanitation 1 ,796,910 1 , 765, 164 1 ,817, 765 1 ,801 , 000 ( 16, 765) Storm Water Utility 807, 651 835,244 1 ,341 , 554 1 ,871278 529, 724 Building Code Enforcement 262,008 261 ,215 269,211 337, 580 68, 369 DIVISION TOTALS 15,967,357 11 ,058,952 13,514,558 12,870,935 (643,623) Other Financing Uses 37,727 921 ,951 0 0 0 Cash Reserves 8,514,927 8,050,445 6,745,996 5,561 ,313 ( 1 , 184,683) Total Expenses and Cash 24,520,011 20,031 ,348 20,260,554 18,432,248 ( 1 ,828,306) Resource Allocation Personnel Services 2,257, 703 2,232,644 2 ,298, 336 2,433, 650 135, 314 Operating Expenses 5, 140,253 4, 566, 769 5, 177,939 4,997, 640 ( 180,299) Capital Outlay 6,017, 976 983,794 2 ,894,072 2,453, 900 (440, 172) Debt Service 1 , 799, 377 2, 377,987 2,238,416 2 , 147, 535 (90, 881 ) Transfers 752 ,048 897, 758 905, 795 838,210 (67, 585) Total 15,967,357 11 ,058,952 13,514,558 12,870,935 (643,623) 8 City of Atlantic Beach Combined Summary of Revenues and Expenditures Trust and Agency Funds Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 16,815,611 19,919,755 21 ,472,047 23,072,912 1 ,600,865 Revenues General Employee Pension 3, 004,666 2 ,046,752 2, 146,476 2, 127, 619 ( 18,857) Police Employee Pension 1 , 547,361 1 , 130,248 1 , 398, 547 1 ,440, 505 41 , 958 Total Revenues 4,552,027 3,177,000 3,545,023 3,568, 124 23, 101 Other Financing Sources 64, 166 111 ,245 0 0 0 Total Resources 21 ,431 ,804 23,208,000 25,017,070 26,641 ,036 1 ,623,966 Expenditures General Employee Pension 759,309 932, 396 1 , 181 , 530 957, 839 (223, 691 ) Police Employee Pension 669,072 705, 610 762,628 753, 080 (9, 548) DIVISION TOTALS 1 ,428,381 1 ,638,006 1 ,944, 158 1 ,710,919 (233,239) Other Financing Uses 83,668 97,947 0 0 0 Cash Reserves 19,919,755 21 ,472,047 23,072,912 24,930, 117 1 ,857,205 Total Expenses and Cash 21 ,431 ,804 23,208,000 25,017,070 26,641 ,036 1 ,623,966 Resource Allocation Personnel Services 0 0 0 0 0 Operating Expenses 1 ,428, 381 1 ,638,006 1 , 944, 158 1 , 710, 919 -233,239 Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 0 Total 1 ,428,381 1 ,638,006 1 ,944, 158 1 ,710,919 (233,239) 9 Governing Body Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues : General Fund Resources 41 ,279 40,225 42 , 985 41 , 665 ( 1 , 320) Total Revenues 41 ,279 40,225 42,985 41 ,665 (1 ,320) Expenses: City Commission 41 ,279 40,225 42 , 985 41 , 665 ( 1 ,320) Total Expenses 41 ,279 40,225 42,985 41 ,665 (1 ,320) Resource Allocation : Personnel Services 34,792 35, 146 34,853 35,635 782 Operating Expenses 6,487 5, 079 8, 132 6 ,030 (2 , 102) Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation : 41 ,279 40,225 42,985 41 ,665 (1 ,320) Summary of Authorized Positions 2013-2014 2014-2015 City Commission Mayor 1 1 City Commissioner 4 4 5 5 Appointed Boards Code Enforcement Board Community Development Board Pension Board of Trustees 10 City Commission Purpose : The City Commission is the legislative and policy making body of the City. The City Commission is comprised of an elected Mayor/Commissioner, who serves two-year terms, and four City Commissioners who serve four-year terms . The City Commission is responsible for appointing the City Manager, City Clerk and City Attorney; adopting an operating budget for the City; establishing boards and committees as necessary and appointing the members thereof; passing ordinances and laws for the preservation of the public peace and order; and adopting zoning standards for the City. Mission Statement: It is the intention of the City Commission to ensure that the City maintains and improves the residential quality of life now enjoyed by residents . Issues, Trends and Highlights : • In order to ensure that the mission of the City is carried out, the City Commission holds annual budget workshops and solicits input from city boards, city staff', and citizens for Commission consideration. • Four times a year, members of the City Commission hold Town Hall meetings to discuss matters of interest to the public. • Included in the FY15 budget is a 1 % raise for the Commission per the City code of ordinances to be based on the annual consumer price index . 11 Governing Body City Commission Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 32,257 32,580 32,261 32,969 708 Overtime Special Pay Sub-Total 32,257 32,580 32,261 32,969 708 Benefits FICA 2,468 2,492 2,471 2,526 55 Pension Health and Life Insurance Worker and Unemploy Comp 67 74 121 140 19 Sub-Total 2,535 2,566 2,592 2,666 74 Total Wages and Benefits 34,792 35,146 34,853 35,635 782 OPERATING EXPENSES Professional Services 25 52 (52) Contract Services 164 200 (200) Local Travel 631 758 800 750 (50) Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing 693 1 ,900 '100 ( 1 ,800) Advertising and Promotions Other Current Charges Office Supplies 30 30 30 0 Operating Supplies 249 7 250 250 0 Books, Training, Memberships 4,695 4,314 4,900 4,900 0 Internal Service Charges Total Operating Expenses 6,487 5,079 8,132 6,030 (2,102) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 41 ,279 40,225 42,985 41 ,665 (1 ,320) 12 ( . City Administration Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues: General Fund Resources 2 ,428,057 2 , 363, 786 2,566 , 090 2 , 574,573 8 ,483 Total Revenues 2,428,057 2,363,786 2,566,090 2, 574, 573 8,483 Expenses : City Clerk 228,822 271 , 100 244,267 288 ,265 43,998 City Manager 319,682 263, 366 332 , 689 230,244 ( 102 ,445) Finance and Accounting 1 , 058,457 1 , 022 , 788 894, 132 906,827 12 ,695 Information Technology 452 , 333 467, 151 777, 606 822,706 45, 100 Human Resources 248, 139 187,272 180, 896 194,531 13,635 Legal Counsel 120,624 152 , 109 136, 500 132,000 (4 ,500) Total Expenses 2,428,057 2,363,786 2, 566,090 2, 574, 573 8,483 Resource Allocation : Personal Services 1 ,906, 067 1 , 745, 029 1 ,719, 746 1 ,685,538 (34 ,208) Operating Expenses 465, 076 539, 632 639,419 659,585 20 , 166 Capital Outlay 56, 914 79, 125 206 , 925 229,450 22 ,525 Transfers 0 0 0 0 0 Total Resource Allocation : 2,428,057 2,363,786 2, 566,090 2, 574, 573 8,483 Summary of Authorized Positions Proposed 2013-2014 2014-2015 City Clerk City Clerk 1 . 00 1 .00 Administrative Assistant 1 . 00 1 .00 Records Clerk 1 . 00 1 .00 3.00 3.00 City Manager City Manager 1 . 00 1 . 00 Administrative Assistant 1 . 00 1 .00 2.00 2.00 Finance Finance Director 1 . 00 1 .00 Deputy Finance Director 1 . 00 1 .00 Accountant 1 .00 1 .00 Purchasing Agent 1 .00 1 .00 Utility Billing Supervisor 1 .00 1 .00 Utility Specialist 1 .00 1 .00 Accounts Payable Clerk 1 .00 1 .00 Customer Service Super. 1 .00 1 .00 Customer Service Rep. 2 .00 2 .00 Meter Reader 2 .00 0.00 12.00 10.00 Information Technology Computer Network Director 1 .00 1 .00 Computer Network and PC/Server Technician 2 .00 2.00 3.00 3.00 Human Resources Human Resources Director 1 .00 1 .00 Human Resources Assistant 1 .00 1 .00 2.00 2.00 Legal Counsel City Attorney 1 .00 1 .00 Total 23.00 21 .00 13 City Clerk Purpose: The City Clerk' s Department is responsible for a variety of duties including, but not limited to the following: • Performing administrative functions of the City Commission; preparing notices, agendas and minutes for Commission meetings ; recording and preserving the legislative actions of the Commission; advertising public hearing notices; receiving documents addressed to the Commission. • Custodian of the City Seal • Conducting municipal elections • Administering oaths • Custodian of official City records in accordance with State guidelines • Updating the City' s Code of Ordinances and providing code supplements to City staff • Notarizing City documents • Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts • Secretary to the Code Enforcement Board (CEB) which includes administrative duties such as preparing notices, agendas, minutes, and Board Orders • Processing and issuing local business tax receipts • Non-voting Member of the Board Member Review Committee (BMRC) providing administrative duties such as preparing notices and agendas, coordinating meeting schedules and interviews, attending meeting and preparing minutes . • Updating board and committee membership lists; monitoring terms and vacancies ; accepting board and committee applications; and preparing all required paperwork for appointments . • Coordinating with appropriate board members and City officials regarding Financial Disclosure requirements and submitting the names and addresses to the State. • Attending bid openings • City Website maintenance Key Objective : • Continue document imaging (in-house only) • Reduce the volume of obsolete records by purging/destroying documents that have met State retention requirements • Continue to upgrade and improve records filing, retrieval and research capabilities Issues, Trends and Highlights : • Conducted the City' s Primary Election (August 2013); no General Election was needed. • Began video-taping Commission Meetings and Workshops (September 2013) . • Administered Oath of Office to New Commission (November 2013 ) . • Transitioned into Paperless Agendas using iPads and ShareFile. (January-February 2014) . • Creation of the Charter Review Committee (April 14, 2014) which meets twice a month. • Transitioning into the new Enterprise Application Software, One Solution, for Business Taxes and Code Enforcement (from March 2014 until November 2014) . From June 1, 2013 through May 31 , 2014, the City Clerk staff: • Prepared notices and agendas, set-up room, attended and prepared minutes for 52 public meetings including 12 Regular Commission Meetings, 20 Commission Workshops, 12 Special Called Commission Meetings, 6 Code Enforcement Board Meetings, and 2 Board Member Review Committee Meetings . • Prepared notices, set-up room and attended 2 Charter Review Committee Meetings ; 1 Candidate Workshop and 1 Webinar. • Processed 959 Business Tax Receipts including 734 renewals, 201 new and 24 transferred. • Researched and prepared 526 lien letters . 14 City Administration City Clerk Proposed Actual Actual Estimate Budget Increase PERSONNEL SERVCES 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Wages Salaries and Wages 128,737 129,294 141 ,779 146,681 4,902 Overtime 2,436 1 ,849 3,200 4,537 1 ,337 Special Pay 1 ,454 12, 147 0 0 0 Sub-Total 132,627 143,290 144,979 151 ,218 6,239 Benefits FICA 9,789 10,677 11 ,093 11 ,570 477 Pension 32 ,260 38,302 34,698 35, 165 467 Health and Life Insurance 34,491 31 , 117 30,833 36,957 6, 124 Worker and Unemploy Comp 211 236 524 630 106 Sub-Total 76,751 80,332 77,148 84,322 7,174 Total Wages and Benefits 209,378 223,622 222,127 235,540 13,413 OPERATING EXPENSES Professional Services 25 Contract Services 630 15,856 980 19, 115 18, 135 Local Travel 61 123 75 100 25 Communications 734 1 ,464 800 800 0 Postage 400 500 640 140 Utilities Rentals and Leases 250 0 250 250 Insurance Repairs and Maintenance 1 ,799 1 ,799 200 200 0 Printing and Publishing 12,095 15,801 14,868 19,045 4, 177 Advertising and Promotions Other Current Charges 258 508 500 600 100 Office Supplies 899 1 ,245 1 ,300 1 ,400 100 Operating Supplies 970 264 1 ,035 950 (85) Books, Training, Memberships 1 ,573 3,685 1 ,882 3,675 1 ,793 Internal Service Charges Total Operating Expenses 19,444 40,995 22,140 46,775 24,635 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 6,483 5,950 5,950 Total Capital Outlay 0 6,483 0 5,950 5,950 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 228,822 271 ,100 244,267 288,265 43,998 15 City Manager Purpose : To administer and enforce the enactments of the City Commission; to assist the Commission in making policy and program decisions ; and, to otherwise administer the affairs of the City. The key component of administration of the city is the preparation and delivery of the Annual Operating Budget. Key Objectives : • Prepare a long-range financial plan • To assist the Commission annually to establish a Strategic Plan and then to supervise the accomplishment of established priorities • Continuously examine and monitor city departments to ensure that the City is operating in an effective and productive manner • Provide the Commission with adequate, pertinent and clear information to allow them to make prudent decisions • Ensure that the handling of citizen complaints is done in an efficient, timely and professional manner • Communicate with citizens and the press to maintain an open and responsive atmosphere necessary in a democratic government • Carry out the goals, objectives and policies established by the City Commission Areas of emphasis in this year ' s proposal: • Resolve the issue with the City of Jacksonville about payment of tipping fees for disposal of refuse from Atlantic Beach at Jacksonville ' s landfills . • Negotiate a successful annexation of the Atlantic Beach Country Club . • To resolve the public safety building dilemma regarding how to provide adequate physical facilities to support the needs of the Police Department. • To plan for, fund and construct improvements identified in the 2012 Marsh Master Plan after thoroughly publicly vetting the scope of the project proposals . • Reorganization of staff for more efficient service delivery. • A new focus on the maintenance of City owned facilities and equipment. • To improve the transparency and full disclosure in the administration of City Services . 16 City Administration City Manager Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 211 ,299 179, 144 170,000 175,210 5,210 Overtime 0 50 50 Special Pay 30, 165 17,046 99,909 3,600 (96,309) Sub-Total 241 ,464 196,190 269,909 178,860 (91 ,049) Benefits FICA 15, 122 12 ,652 19,000 12,977 (6,023) Pension 28,095 26,079 26,865 27,626 761 Health and Life Insurance 25,789 19, 168 5,230 196 (5,034) Worker and Unemploy Comp 390 337 695 745 50 Sub-Total 69,396 58,236 51 ,790 41 ,544 (10,246) Total Wages and Benefits 310,860 254,426 321 ,699 220,404 (101 ,295) OPERATING EXPENSES Professional Services 25 50 (50) Contract Services Local Travel 162 119 140 140 0 Communications 1 ,219 886 750 750 0 Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing 54 100 (100) Advertising and Promotions Other Current Charges 243 339 250 250 0 Office Supplies 10 100 100 0 Operating Supplies 1 ,055 1 , 147 1 ,200 1 ,200 0 Books, Training, Memberships 6,054 6,449 8,400 7,400 ( 1 ,000) Internal Service Charges Total Operating Expenses 8,822 8,940 10,990 9,840 (1 ,150) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 319,682 263,366 332,689 230,244 (102,445) 17 Finance and Administration Purpose : This department is responsible for the administration of all financial affairs of the City, including: investments, budget preparation, annual financial report generation, payroll tax reporting, regulatory and management reporting, grant and pension financial reporting, utility billing, purchasing, and vendor payables . Key Objectives : • To continue to provide citizens and management with unqualified audit opinions annually • To prepare and monitor the annual operating budget and long term financial plan • To provide customers of the utility system with excellent customer service • To provide timely and efficient procurement support for all departments • To assist management with financial and performance analysis to aid in decision making Issues, Trends and Highlights : • Received an unqualified audit opinion for FY 2013 , with no management comments . • Proposed and approved refunding three utility revenue loans with one at a lower rate saving the City over $ 140,000 per year totaling over $ 1 .4 million over the life of the loan. • Financial Administration of 15 grants. • Heavily involved with the software upgrades in the building, planning and zoning area with the One Solution implementation. Workload Data Measurement FY- 13 FY-12 FY- 11 FY- 10 Utility Bills Generated 96,421 96,094 95 ,937 95 ,628 Delinquent Notices Generated 20, 095 21 ,383 22,213 21 ,500 Accounts Payable Checks Processed 4, 810 4,998 5 , 191 5 ,307 Purchase Orders Processed 2,320 2, 538 2, 600 2,640 Grants Financially Administered 15 16 18 9 18 City Administration Finance and Administration Department Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 551 ,590 553,486 470,000 531 ,293 61 ,293 Overtime 3,975 6, 197 5,600 2,500 (3, 100) Special Pay 65,264 12, 106 6,877 0 (6,877) Sub-Total 620,829 571 ,789 482,477 533,793 51 ,316 Benefits FICA 45,615 41 ,902 36,909 40,840 3,931 Pension 126,772 142,305 120,826 109,924 (10,902) Health and Life Insurance 80, 124 65,253 73,470 71 ,046 (2,424) Worker and Unemploy Comp 2,516 2,921 3,300 2,224 ( 1 ,076) Sub-Total 255,027 252,381 234,505 224,034 (10,471 ) Total Wages and Benefits 875,856 824,170 716,982 757,827 40,845 OPERATING EXPENSES Professional Services 45,476 48,573 49,000 48,000 (1 ,000) Contract Services 1 ,261 286 27,000 2,000 (25,000) Local Travel 108 19 100 100 0 Communications 5,667 5,735 5,800 5,800 0 Postage 40,534 40,990 42,000 40,900 ( 1 , 100) Utilities Rentals and Leases 585 340 400 400 0 Insurance Repairs and Maintenance 39,316 38,750 6,400 5,400 ( 1 ,000) Printing and Publishing 24,425 23,638 24,300 24,300 0 Advertising and Promotions Other Current Charges 2, 145 0 0 0 0 Office Supplies 5,041 4,823 6,000 6,000 0 Operating Supplies 9,856 12 ,393 10,700 10,800 100 Books, Training, Memberships 4,396 4,455 5,450 5,300 ( 150) Total Operating Expenses 178,810 180,002 177,150 149,000 (28,150) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 18,616 0 Equipment 3,791 0 Total Capital Outlay 3,791 18,616 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund To Total Transfers 0 0 0 0 0 DIVISION TOTALS 1 ,058,457 1 ,022,788 894,132 906,827 12,695 19 Information Technology Purpose : The Information Technology Department relies on its own internal staff, plus the assistance of external partners, to provide all computer related services for the City. Over 150 City employees at 15 city locations are provided voice and data services. More than 160 desktop and laptop computers utilize the data network comprised of underground fiber and wireless bridges, giving access to business applications such as email, document management systems, police record management systems, City website, and data file storage. Most business applications are run on in-house servers, with the City' s enterprise applications (SunGard ' s HTE and One Solution), the City' s website, vehicle locator application, and the Police crime reporting application run on remote servers . Information Technology provides acquisition and support of all computers, printers, copiers, and telephone systems used throughout the City. Along with the day-to-day support, the Information Technology Department carries responsibility for long range information system planning and maintenance of services . Key Objectives for 2014 / 2015 : - Install a new City phone system - Upgrade the radio network between water plants - Install a new video management system for the Police Department - Upgrade the City Email server and software Highlights for 2013 / 2014 : - Installed a videotaping system in the Chambers and began broadcasting Commission meetings over the City' s website - Equipped the Commissioners with computer tablets to eliminate printing meeting agenda packets - Completed the first migration to SunGard' s One Solution enterprise application for Code Enforcement and Building Permits - Completed the transition from workstations running Microsoft Windows XP to Windows 7 20 City Administration Information Technology Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 172,598 173,868 180,881 185,887 5,006 Overtime 0 0 Special Pay 5,582 1 ,764 800 800 0 Sub-Total 178,180 175,632 181 ,681 186,687 5,006 Benefits FICA 12,972 '12,774 13,900 14,284 384 Pension 43,032 47,849 54,360 54,522 162 Health and Life Insurance 31 ,028 29,420 29,886 35,804 5,918 Worker and Unemploy Comp 279 314 655 779 124 Sub-Total 87,311 90,357 98,801 105,389 6,588 Total Wages and Benefits 265,491 265,989 280,482 292,076 11 ,594 OPERATING EXPENSES Professional Services 75 Contract Services 6,010 1 ,405 10,000 12,000 2 ,000 Local Travel 271 534 400 600 200 Communications 17,387 22,312 24,400 30,900 6,500 Postage 66 173 250 250 0 Utilities Rentals and Leases Insurance Repairs and Maintenance 78, 112 73,934 232,850 198, 130 (34,720) Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies 163 121 250 250 0 Operating Supplies 27,785 43,005 18,049 59,000 40,951 Books, Training, Memberships 3,850 5,652 4,000 6,000 2 ,000 Total Operating Expenses 133,719 147,136 290,199 307,130 16,931 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 53, 123 54,026 206,925 223,500 16,575 Total Capital Outlay 53,123 54,026 206,925 223,500 16,575 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS Total Transfers 0 0 0 0 0 DIVISION TOTALS 452,333 467,151 777,606 822,706 45,100 21 Human Resources Purpose : The Human Resource Department is responsible for providing programs and services designed to attract, retain and develop diverse employees committed to achieving City objectives and satisfying our customers . Human Resources administers all programs and activities related to recruitment and selection, equal employment opportunity, benefits administration, wellness initiatives, risk management, workers ' compensation insurance and claims, commercial insurance and claims (property, liability, automobile, etc. ), position classification, performance management, compensation, employee relations, training and development and personnel policies and procedures. Key Objectives : • Recruit and hire the best possible applicants for employment. • Maintain a positive working relationship with the City' s two unions . • Update and maintain the City's Personnel Policy and Procedures Manual . • Maintain the City's Employee and Retiree payroll systems and HR files . • Apply loss prevention and control methods through identification and analysis of loss exposure in the areas of liability, workers compensation and property loss . • Initiate and maintain a formal Employee Wellness Program. Issues, Trends, Highlights : • For the budget year 2013 -2014, the cost of health insurance benefits increased slightly, while generally maintaining the same level of benefits . Due to increased utilization rates, we anticipate another slight increase in rates for the upcoming year. • Planning has begun to ensure that the City is prepared for the upcoming mandates and tax consequences of the Affordable Care Act. As part of the planning process, a folinal Employee Wellness Program is being developed to ensure employees are prepared to embrace consumer-driven health care. • Employee files are being updated to ensure that all relevant information is current and all necessary beneficiary foniis are in place. • An RFP was issued for a new City Attorney, and one was selected and is currently providing services . • Another was issued for a City Manager search firm. The one selected ultimately resigned, at no cost to the City, and another was selected. The search process is ongoing at this time. • A third RFP was issued for Grant Writing services . Four responses were received and are currently being evaluated . Workload data (Calendar Year data for Full Time employees) 2013 2012 2011 2010 Employees 112 116 113 118 Hire actions 13 20 8 13 Resignations and Terminations 17 14 7 9 Retirement Changes (Additions/Deletions) 6/ 1 5/0 10/0 2/3 Survivor Pension 1 Retirees Total (Net) 78 67 63 54 22 City Administration Human Resources Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 122,915 115,802 124,306 134,504 10, 198 Overtime 0 0 0 Special Pay 42,369 3,068 0 0 0 Sub-Total 165,284 118,870 124,306 134,504 10,198 Benefits FICA 12,856 9,425 9,510 10,291 781 Pension 36,704 19,877 19,340 20, 151 811 Health and Life Insurance 12,591 12, 117 11 ,852 14, 184 2,332 Worker and Unemploy Comp 268 223 448 561 113 Sub-Total 62,419 41 ,642 41 ,150 45,187 4,037 Total Wages and Benefits 227,703 160,512 165,456 179,691 14,235 OPERATING EXPENSES Professional Services 148 150 ( 150) Contract Services 8,455 15,003 8,500 8,500 0 Local Travel Communications 729 735 800 800 0 Postage 110 110 150 40 Utilities Rentals and Leases Insurance Repairs and Maintenance 5,008 5,007 0 Printing and Publishing 978 888 100 100 0 Advertising and Promotions Other Current Charges 51 ( 1 ,500) 0 Office Supplies 1 ,093 1 ,555 1 ,200 1 ,200 0 Operating Supplies 2,549 3,733 3,000 3,000 0 Books, Training, Memberships 1 ,425 1 ,229 1 ,580 1 ,090 (490) Total Operating Expenses 20,436 26,760 15,440 14,840 (600) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund To Total Transfers 0 0 0 0 0 DIVISION TOTALS 248,139 187,272 180,896 194,531 13,635 23 Legal Counsel Purpose : The purpose of this program is to provide legal services, including ordinance interpretation, legal opinion, negotiation, litigation, etc. , requested by the City Commission, City Manager or City staff Key Objectives : • The City Attorney is appointed by the City Commission and acts as the legal advisor for the municipality and all of its officers in matters relating to their official duties . The attorney prepares contracts, bonds, and other instruments in which the City is concerned and endorses on each his approval of the form and correctness thereof When required to do so by the City Commission, prosecutes and defends, for and on behalf of the City, complaints, suits and proceedings in which the City is a party. The attorney furnishes the City Commissioners, City Manager or department heads of the City an opinion on any question of law relating to their respective powers and duties . Issues, Trends and Highlights : • New Legal counsel was obtained in December of 2013 and the city chose to hire a firm on one point of contact to handle the legal matters of the City. Legal counsel for pension issues is funded and included in the pension program expenses . The Pension board retains its own counsel . 24 City Administration Legal Counsel Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total 0 0 0 0 0 Benefits FICA Pension Health and Life Insurance 16,779 16,310 13,000 0 ( 13,000) Worker and Unemploy Comp Sub-Total 16,779 16,310 13,000 0 (13,000) Total Wages and Benefits 16,779 16,310 13,000 0 (13,000) OPERATING EXPENSES Professional Services 103,451 135,799 123,500 132,000 8,500 Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships 394 0 Internal Service Charges Total Operating Expenses 103,845 135,799 123,500 132,000 8,500 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 120,624 152,109 136,500 132,000 (4,500) 25 General Government Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues : General Fund Resources 427,370 782 , 697 452 , 198 435, 705 ( 16,493) Convention Development 90 ,986 88,899 86 ,800 88, 300 1 , 500 Half Cent Sales Tax 651 ,516 677, 374 699,500 714, 864 15 , 364 Debt Service 73,548 69, 791 0 0 0 Grant Funds - Miscellaneous 167,658 171 , 596 0 0 0 Capital Project Fund 602 ,658 (54, 636) 427, 779 230,000 ( 197, 779) Total Revenues 2,013,736 1 ,735,721 1 ,666,277 1 ,468,869 (197,408) Expenses: General Government 348,396 692 , 918 378 ,457 229, 181 ( 149,276) Building Maintenance 78,974 89, 779 73 ,741 206,525 132 , 784 Convention Development 86,906 32 , 890 125,500 85, 000 (40, 500) Half Cent Sales Tax 730, 000 382 , 049 666 ,926 1 , 090,000 423 , 074 Debt Service 70,783 72 , 028 73 , 113 0 ( 73, 113) Grant Funds - Miscellaneous 314, 321 24, 150 0 0 0 Capital Project Fund 25, 116 0 215,658 2 ,925, 000 2 , 709, 342 Total Expenses 1 ,654,496 1 ,293,814 1 , 533,395 4, 535,705 3,002,310 Resource Allocation : Personnel Services 173 ,222 171 ,502 178,362 162 , 086 ( 16,276) Operating Expenses 254, 028 229 , 703 340 ,336 353,619 13,283 Capital Outlay 344, 529 532 , 385 381 ,084 3, 675, 000 3 ,293 , 916 Debt Service 70, 783 72 , 028 73, 113 0 ( 73, 113) Transfers 811 , 934 288 , 196 560 ,500 345, 000 (215 , 500) Total Resource Allocation : 1 ,654,496 1 ,293,814 1 , 533,395 4, 535,705 3,002,310 Summary of Authorized Positions Proposed 2013-2014 2014-2015 General Government Building Official 0.36 0.00 Administrative Asst. - Building & Zoning 0.00 0.05 Building Permits Technician / Clerk II 0. 60 0.00 Building Permit Clerk / Receptionist 0. 60 0. 20 Painter II 1 .00 0.00 2. 56 0.25 Building Maintenance Maint. / Streets Division Director 0.00 0.30 Painter II 0.00 1 .00 Building Maintenance Technician 0.00 1 .00 0.00 2.30 Total 2. 56 2.55 26 General Government Purpose : This program is responsible for the non-departmental expenses of operating City Hall . These include the building maintenance expenses of the City Hall complex, such as carpentry, painting, plumbing, heating and air conditioning, and window cleaning. Expenditures that are not attributable to any one distinct area, such as liability insurance, and transfers from the General Fund to other programs to supplement operations are also accounted for in this program area. Issues, Trends and Highlights : • This budget now contains the salary for a supervisor, a general maintenance worker, a painter and a contract for custodial services brought together to folin a maintenance division supervised by Public Works. • Some of the salary expenditures previously charged here were more appropriately moved to the Building Code Enforcement fund based on how much time they spend in each area. • The current year budget was amended midyear to include funds to replace and upgrade the audio system in the Commission Chambers in the amount of $ 15 , 500 . 27 General Fund General Government Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 67,763 71 ,652 76,856 9,257 (67,599) Overtime 0 0 Special Pay 505 588 3, 185 0 (3, 185) Sub-Total 68,268 72,240 80,041 9,257 (70,784) Benefits FICA 5,254 5,403 4,800 709 (4,091 ) Pension 17,064 21 ,579 17,880 2,289 (15 ,591 ) Health and Life Insurance 10,093 8,520 8,050 1 ,768 (6,282) Worker and Unemploy Comp 602 691 950 39 (911 ) Sub-Total 33,013 36,193 31 ,680 4,805 (26,875) Total Wages and Benefits 101 ,281 108,433 111 ,721 14,062 (97,659) OPERATING EXPENSES Professional Services 14,802 23,530 23,500 5,000 (18,500) Contract Services 14,292 14,658 18,000 6,000 (12 ,000) Local Travel Communications 2 ,300 2,328 2,400 2,400 0 Postage 11 ,287 10, 130 12,700 12,000 (700) Utilities 28,309 24, 105 24,000 24,400 400 Rentals and Leases 2 ,337 2,337 2,400 2,400 0 Insurance 107,783 116, 179 127,436 132,419 4,983 Repairs and Maintenance 43,360 16,488 30,000 20,000 (10,000) Printing and Publishing 1 ,023 571 2,300 2 ,000 (300) Other Current Charges 6,822 7,392 2,000 2 ,000 0 Office Supplies 2 ,425 2,478 2,500 2 ,500 0 Operating Supplies 2 ,231 4,624 4,000 4,000 0 Books, Training, Memberships Aid to other Gov Agency Total Operating Expenses 236,971 224,820 251 ,236 215,119 (36,117) CAPITAL OUTLAY Land 210 328,665 Buildings Infrastructure Improvements Vehicles Equipment 15,500 (15,500) Total Capital Outlay 210 328,665 15,500 0 (15,500) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To Debt Service To Storm Water Utility To Sewer Utility Fund To Water Utility Fund To Police Grant Funds To Other Misc. 9,934 31 ,000 Total Transfers 9,934 31 ,000 0 0 0 DIVISION TOTALS 348,396 692,918 378,457 229,181 (149,276) 28 Building aintenance Purpose: The Building Maintenance Division of the Public Works Department is responsible for maintaining and improving the City' s buildings and associated infrastructure . Key Objectives : • Planning, manage, and participate in building • Contact contractors and vendors for quotes and grounds repair, painting and or estimates for work to be completed, maintenance, including development of a ten costing and ordering of materials, and year plan for inspections, maintenance and maintaining materials needed for routine repair for major systems (air conditioning, operations in stock. For work beyond City plumbing, etc .). Forces capabilities, assist in writing specifications and providing cost estimates for • Conduct routine inspections to ensure maintenance, repairs, and installations . maintenance problems are discovered before becoming significant issues. • Administer Janitorial Contract for City Buildings. Issues, Trends and Highlights : • Building maintenance functions to be further consolidated by moving the City Painter into this division and adding responsibility for administering the Janitorial Contract . Activity Est. FY- 11/12 FY-13/14 FY-12/13 City Buildings Maintained 54 54 55 29 General Fund Building Maintenance Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 37,849 37,450 38,875 91 ,042 52 , 167 Overtime 1 ,000 1 ,000 Special Pay 0 0 0 0 0 Sub-Total 37,849 37,450 38,875 92,042 53,167 Benefits FICA 2,617 2,515 2,974 7,043 4,069 Pension 18,458 10,374 11 ,683 19,407 7,724 Health and Life Insurance 12, 166 11 ,711 11 ,882 25,707 13,825 Worker and Unemploy Comp 851 1 ,019 1 ,227 3,826 2 ,599 Sub-Total 34,092 25,619 27,766 55,983 28,217 Total Wages and Benefits 71 ,941 63,069 66,641 148,025 81 ,384 OPERATING EXPENSES Professional Services Contract Services 50,000 50,000 Local Travel Communications 652 670 800 800 0 Postage Utilities Rentals and Leases 120 300 300 0 Insurance Repairs and Maintenance 100 100 0 Printing and Publishing Other Current Charges Office Supplies Operating Supplies 6,261 4, 176 5,900 7,300 1 ,400 Books, Training , Memberships 37 Aid to other Gov Agency Total Operating Expenses 7,033 4,883 7,100 58,500 51 ,400 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 20,498 0 Equipment 1 ,329 0 Total Capital Outlay 0 21 ,827 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To Debt Service 0 To Storm Water Utility 0 To Sewer Utility Fund 0 To Pension Funds 0 To Internal Service Funds 0 To Other Misc. 0 Total Transfers 0 0 0 0 0 DIVISION TOTALS 78,974 89,779 73,741 206,525 132,784 30 Convention Development Tax Fund Purpose : This program is funded through the levy of the local tourist development tax. The City receives 2% of the collections on the rental of living quarters, net of a 1 % administrative fee charged by the County, plus interest earnings on the funds received and invested. These funds are restricted by Florida Statute 212 . 0305 for the extension, enlargement, improvement, or construction of a multipurpose convention center, coliseum, or exhibit center, or to acquire, construct, remodel, repair or maintain one or more convention centers, stadiums, exhibit halls, arenas, coliseums . In addition to the uses described above, the City of Atlantic Beach, through Resolution 91 -5 , has authorized these finds to be used to acquire and develop municipal parks, lifeguard stations, and/ or athletic fields . Contributions to promote tourism in the beaches communities is also an approved use of these funds . Issues, Trends and Highlights : In FY2014, FY2015 and into future years, the budget plan is to include the use of these funds as a match for grants dedicated to Marsh Master Plan projects . This will be accomplished by transferring those funds to a Capital Project Fund so that multiple funding sources can be combined to fund the projects and used as the projects are approved. 31 Convention Development Tax Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011-2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 50,225 29,501 85,148 46,448 (38,700) Revenues Convention Development Tax 90,588 90,381 85,000 87,500 2,500 Interest Earnings 398 ( 1 ,482) 1 ,800 800 ( 1 ,000) Donations & Grants Transfer General or Half Cent Tax Total Revenues 90,986 88,899 86,800 88,300 1 ,500 Other Financing Sources Total Resources 141 ,211 118,400 171 ,948 134,748 (37,200) Expenditures Promotions Veteran's Memorial Park River Branch Preserve 14,906 Marsh Overlook / Kayak Launch 32,890 Transfer to Capital Improvement Fund 72,000 125,500 85,000 (40,500) DIVISION TOTALS 86,906 32,890 125,500 85,000 (40,500) Other Financing Uses 24,804 362 Ending Cash 29,501 85,148 46,448 49,748 3,300 Total Expenses and Cash 141 ,211 118,400 171 ,948 134,748 (37,200) Resource Allocation Operating Expenses 0 0 0 0 0 Capital Outlay 14,906 32,890 0 0 0 Transfers 72,000 0 125,500 85,000 (40,500) Total 86,906 32,890 125,500 85,000 (40,500) 32 Half Cent Discretionary Sales Tax Fund Purpose : This fund provides for the collection and spending of the additional half cent sales tax. These finds are to be restricted for use for capital projects that are similar in nature to those of the Better Jacksonville Plan. These projects will typically include General Government projects such as streets, public facilities, parks or land acquisition . Issues, Trends and Highlights : Revenues are expected to increase only 3 % per State estimates . • The FY2014 and FY2015 Budgets include $285 ,000 and $260,000 respectively to accumulate resources for future capital projects associated with the Storm Water Master Plan. • The FY2014 Budget also includes a $ 150,000 transfer to a Capital Project Fund for the Marsh Master Plan project. • The FY2015 Budget included S130,000 for sidewalk improvements . • The FY2014 and 2015 Budgets include funds for Street resurfacing in the amount of $ 82 ,000 and 80,000 respectively. • The FY2015 budget includes $25 ,000 to fund parking improvements to Howell Park. • The FY2015 Budget includes $75 ,000 for playground equipment at Bull Park. • The FY2015 Budget includes $250,000 for the Seminole Streetscape project. Funds from the Storm Water Utility and the Public Utility Fund will also be used. • The FY2015 Budget proposal includes $250, 000 for Russell Park renovations including drainage and parking improvements . 33 Half Cent Discretionary Sales Tax Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Restricted 167,095 83,835 420,413 452,987 32,574 Restricted/Designated Cash Forward 167,095 83,835 420,413 452,987 32,574 Revenues Local Discretionary Sales Surtax 648,258 684, 187 690,000 712 ,864 22,864 Interest Earnings 3,258 (7, 123) 9,500 2,000 (7,500) Charges for Service - Permit 310 Total Revenues 651 ,516 677,374 699,500 714,864 15,364 Other Financing Sources 41 ,253 Total Resources 818,611 802,462 1 ,119,913 1 ,167,851 47,938 Expenditures Operating Expenses 82,000 80,000 (2,000) Capital Outlay Rose Park 68, 172 149,300 (149,300) City Hall Parking Lot Lighting 24,990 10,000 10,000 Irregation Improvements on Atlantic Blvd 4,600 0 Marsh Master Plan Signs 6,618 626 (626) Sidewalk - w.9th. Then Sturdivant 25,669 130,000 130,000 Seminole Road Streetscape Project 250,000 250,000 Russell Park Renovation 250,000 250,000 Howell Park Parking Lot 25,000 25,000 Donner Park Playground Lights 10,000 10,000 Bull Park Playground equipment 75,000 75,000 Transfers To Storm Water Utility Fund 230,000 252,000 285,000 260,000 (25,000) To Capital Project Funds 500,000 150,000 (150,000) DIVISION TOTALS 730,000 382,049 666,926 1 ,090,000 423,074 Other Financing Uses 4,776 Restricted 83,835 420,413 452,987 77,851 (375, 136) Restricted/Designated Ending Cash 83,835 420,413 452,987 77,851 (375,136) Total Expenses and Cash 818,611 802,462 1 ,119,913 1 , 167,851 47,938 Resource Allocation Operating 0 o 82,000 80,000 (2,000) Capital Outlay 0 130,049 149,926 750,000 600,074 Transfers 730,000 252,000 435,000 260,000 ( 175,000) Total Resources 730,000 382,049 666,926 1 ,090,000 423,074 34 Debt Service Fund Purpose : This fund accumulates the resources necessary to service all general long-term debt, which is recorded in the City' s General Long-Term Debt Account Group . The interest and principal of the following governmental debt obligation is accounted for in this fund : • SunTrust Revenue Refunding Bonds Status : Matures December 1 , 2013 Rate: 4. 20% Payments : Principal annually, interest semiannually Security: Utilities Service Tax Funding: Gas Tax and Water and Sewer Operating revenues Purpose : Refund City of Gulf Breeze Note #2 to reduce interest rate on debt Issues, Trends and Highlights : • After FY2014, this fund will be eliminated unless new Governmental Debt is issued. 35 Debt Service Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 72,585 75,350 73,113 0 (73,113) Revenues Transfer from Gas Tax Fund 71 ,000 71 ,000 0 Interest Earnings 2,548 ( 1 ,209) 0 Total Revenues 73,548 69,791 0 0 0 Other Financing Sources Total Resources 146,133 145,141 73,113 0 (73,113) DEBT SERVICE Sun Trust - 1999 Refunding Revenue Bonds Principal 63,684 67,712 69,203 (69,203) Interest 7,099 4,316 1 ,457 (1 ,457) TRANSFER OUT To General Fund 2,453 (2,453) DIVISION TOTALS 70,783 72,028 73,113 0 (73,113) Other Financing Uses Ending Cash 75,350 73,113 0 0 0 Total Expenses and Cash 146,133 145,141 73,113 0 (73,113) Resource Allocation Debt Service 70,783 72,028 70,660 0 (70,660) Transfers 0 0 2 ,453 0 (2,453) Total 70,783 72,028 73,113 0 (73,113) 36 Miscellaneous Grants Purpose: The Miscellaneous Grant Fund is used to present the budgets for a variety of mixed use grants. The presentation represents the sum total of small grants not included in other sections of the budget. The grants included are as follows : In FY2012, the Energy Grant special revenue funds are used to account for monies received and spent from the United States Department of Energy through the Florida Energy and Climate Commission and an Energy Efficiency and Conservation Block Grant (EECBG) through the City of Jacksonville as a subgrant recipient. Both grants are part of the American Recovery and Reinvestment Act (ARRA) stimulus funding. The grants will be used to provide financial assistance for the Atlantic Beach Energy Reduction Program. In FY2013 , this fund also included a grant to retro fit and install wind protection for some of the windows at City Hall. Issues, Trends and Highlights : • In FY 2011 , the City secured $234,789 from the Florida Energy and Climate Commission and $ 103 ,400 from the City of Jacksonville EECBG. These grants will be used for a variety of projects, including funding energy audits at eleven City facilities, replacing 23 HVAC (heating and cooling) systems at the eleven City facilities, retrofitting lights at two baseball/softball fields with more energy efficient lighting technology, procuring low emission vehicles — one fully electric vehicle The grants also provide finding for energy efficient lighting at ten City buildings and occupancy sensors at six City buildings. • The Wind Retro-fit Grant total is $39,736 including a required match of $9,934 transferred from the General Fund in FY 2012 was re-budgeted for FY2013 . • There are no expenses proposed for FY2015 for this fund. I 37 Miscellaneous Grants Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Restricted 0 ( 146 ,663) 0 0 0 Restricted/Designated Cash Forward 0 (146,663) 0 0 0 Revenues Grant Proceeds - Energy 157,724 157 ,380 0 0 0 Grant Proceeds - Wind 0 14,216 0 0 0 Transfer In Matching Funds 9,934 0 0 0 0 Total Revenues 167,658 171 ,596 0 0 0 Other Financing Sources 0 0 0 0 0 Total Resources 167,658 24,933 0 0 0 Expenditures Operating Expenses 10 ,024 0 Capital Outlay Energy Grant 304,297 0 0 0 0 Wind Retrofit Grant 0 18,954 0 0 0 Transfers 5 , 196 0 0 DIVISION TOTALS 314,321 24, 150 0 0 0 Other Financing Uses 0 783 0 0 0 Restricted ( 146,663) 0 0 0 0 Restricted/Designated Ending Cash (146,663) 0 0 0 0 Total Expenses and Cash 167,658 24,933 0 0 0 Resource Allocation Operating 10 ,024 0 0 0 0 Capital Outlay 304,297 18,954 0 0 0 Transfers 0 5 , 196 0 0 0 Total Resources 314,321 24, 150 0 0 0 38 Governmental Capital Project Fund Purpose : • To build up cash reserve balances for future capital expenditures, including major purchases of equipment and vehicles, other than those recorded in the Enterprise (Proprietary) Funds • To account for the spending of capital expenditure reserves, which include items that are not recurring or that will take more than one year to complete • To account for the costs of projects in a separate fund from the associated activity, in order to separate the capital outlay expenditure from the operating budget • To track funding sources specifically designated for capital projects Issues, Trends and Highlights : • The Public Safety Building project is currently being re-evaluated. The budget for the construction of a Public Safety Building has been included for $2 ,600,000 in FY2015 . • The FY2015 Budget includes funds for Marsh Master Plan improvements to be constructed. The project includes marsh overlooks and kayak launches. This is to be the fund that will track the Marsh Master Plan project over multiple years assisted by additional funds from Grants, Convention Development Taxes, Donations and other transfers . • The FY2015 Budget includes a Florida Inland Navigation Grant of $ 125 , 000 to partially fund the Marsh Overlooks and Kayak Launches . 39 Governmental Capital Project Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Restricted 2,215,475 2,778,866 2,724,230 2,936,351 212, 121 Restricted/Designated 0 0 0 0 0 Cash Forward 2,215,475 2,778,866 2,724,230 2,936,351 212, 121 Revenues Grant Proceeds - F. I .N. D. 0 0 0 125,000 125,000 Grant Proceeds - D. E. P. 0 0 12,279 0 (12 ,279) City of Jacksonville 0 0 50,000 0 (50,000) Donations 6,970 0 0 0 0 Transfers - In Half Cent Sales Tax 500,000 0 150,000 0 ( 150,000) Convention Development Tax 0 0 125,500 85,000 (40,500) Interest Earnings 95,688 (54,636) 90,000 20,000 (70,000) Total Revenues 602,658 (54,636) 427,779 230,000 (197,779) Other Financing Sources 0 0 0 0 0 Total Resources 2,818,133 2,724,230 3,152,009 3,166,351 14,342 Capital Outlay Public Safety Public Safety Building - Design 14,539 0 24,000 0 (24,000) Public Safety Building - Construction 0 0 0 2,600,000 2,600,000 Park Improvements 0 0 0 0 0 Veteran's Memorial Park 10,577 0 0 0 0 Marsh Preserve Path Phase 1 0 0 41 ,658 0 (41 ,658) Marsh Overlook and Kayak Launch 0 0 0 300,000 300,000 Dutton Rd. Imp. Design-Permit 0 0 150,000 25,000 ( 125,000) DIVISION TOTALS 25,116 0 215,658 2,925,000 2,709,342 Other Financing Uses 14,151 0 0 0 0 Restricted 2,778,866 2,724,230 2,936,351 241 ,351 (2,695,000) Restricted/Designated Ending Cash 2,778,866 2,724,230 2,936,351 241 ,351 (2,695,000) Total Expenses and Cash 2,818,133 2,724,230 3,152,009 3,166,351 14,342 Resource Allocation Capital Outlay 25, 116 0 215,658 2,925,000 2,709,342 Transfers Total Resources 25,116 0 215,658 2,925,000 2,709,342 40 Planning , Zoning and Building Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues : General Fund Resources 240, 112 239,264 204 ,371 216 , 747 12 ,376 Building Code Enforcement 284, 792 299,024 398,000 446 ,000 (28 ,649) C. D . B . G . 320,814 22,291 132 ,856 91 ,386 (41 ,470) Tree Protection 2 ,984 0 5,828 500 (5 , 328) Total Revenues 848,702 560, 579 741 ,055 754,633 (63,071 ) Expenses : Planning and Zoning 153,509 151 ,766 143 ,085 152 ,292 9 ,207 C. D. B. G . 320, 705 22,291 132,856 91 ,386 (41 ,470) Building Code Enforcement 262 ,008 261 ,215 269,211 337 ,580 68 , 369 Tree Protection 0 0 0 12 ,821 12 ,821 Code Enforcement 86 ,603 87,498 61 ,286 64 ,455 3 , 169 Total Expenses 822,825 522,770 606,438 658, 534 52,096 Resource Allocation : Personnel Services 405,471 434, 534 406, 100 455 ,261 49 , 161 Operating Expenses 123,060 65, 945 67,482 111 ,887 44,405 Capital Outlay 294,294 22 ,291 132,856 91 ,386 (41 ,470) Transfers Total Resource Allocation : 822,825 522,770 606,438 658,534 52,096 Summary of Authorized Positions Proposed 2013-2014 2014-2015 Planning and Zoning Director of Planning and Zoning 0 .00 0 . 80 Redevelopment and Zoning Coordinator 1 .00 0 . 00 Administrative Assistant - Building and Zoning 0 .00 0 . 10 Principal Planner 1 .00 1 . 00 2.00 1 .90 Building Code Enforcement Building and Zoning Director 0 .00 0 .20 Building Official 0 .64 1 . 00 Deputy Building Official 1 .00 1 .00 Administrative Assistant - Building and Zoning 0.40 0 .85 Building Permit Clerk / Receptionist 0.40 0 .80 2.44 3.85 Code Enforcement Code Enforcement Officer 1 .00 1 .00 Total 5.44 6.75 41 Planning and Zoning Purpose : The Planning and Zoning Department administers zoning and land use related functions of the City including: implementation and amendment of the Comprehensive Plan; review of applications for Development Permits to verify consistency with land development regulations and the Comprehensive Plan; compliance with requirements of State Growth Management laws ; proposes amendments to city land use regulations as appropriate; and implements studies, programs, and special projects as directed . The Department also serves as City liaison with Northeast Florida Regional Council and Department of Community Affairs and other State and Federal regulatory agencies as appropriate, and provides staff support to the Community Development Board. Performs all administrative functions associated with department activities and objectives . Key Objectives : • Mayport Road Corridor Revitalization efforts — Activities that support this Strategic Plan priority continue. • Work with the City Commission and city staff to maintain and improve the quality of life of Atlantic Beach in terms of aesthetics of the built environment, bicycle and pedestrian planning, economic development, redevelopment, long range planning, marsh master planning, and public works projects . Issues, Trends and Highlights : • Staff will be formulating economic development strategies, with particular emphasis on the Mayport Road Corridor in the coming year. Creating a Community Redevelopment Agency (CRA) will be explored, as will the creation of a fomial Mayport Redevelopment Committee. • Atlantic Beach is currently in the midst of a growth cycle, both residentially and commercially. Permit fees are up 40. 5% thus far in FY 2013 -2014 compared to the same period in FY 2012- 2013 . In the middle of such strong growth and development, Planning Department staff expends a significant amount of time with local property owners, real estate agents, architects, builders, and homeowners to assist them with their projects in growth cycles. Workload Data : The Community Development Department is responsible for planning functions and land use and zoning administration, including review of all Building applications and new business tax receipts to verify consistency with the Zoning and Land Development Regulations and Comprehensive Plan. The Department also administers the City' s tree ordinance, assists with the CDBG grant, provides staff support to the Community Development Board. 42 General Fund Planning and Zoning Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 78,525 85,373 85,000 100,857 15,857 Overtime 0 0 Special Pay 5,645 3,395 4,000 0 (4,000) Sub-Total 84,170 88,768 89,000 100,857 11 ,857 Benefits FICA 6,002 6,694 6,850 7,717 867 Pension 32,584 31 ,791 21 ,315 15,481 (5,834) Health and Life Insurance 6,653 9,076 11 ,852 16,655 4,803 Worker and Unemploy Comp 487 5, 183 734 732 (2) Sub-Total 45,726 52,744 40,751 40,585 (166) Total Wages and Benefits 129,896 141 ,512 129,751 141 ,442 11 ,691 OPERATING EXPENSES Professional Services 16,386 92 3,000 3,000 0 Contract Services 171 182 84 (84) Local Travel 50 (50) Communications 734 822 900 900 0 Postage Utilities Rentals and Leases 120 Insurance Repairs and Maintenance 2,371 2,375 Printing and Publishing 1 ,257 3,481 5,250 4,000 ( 1 ,250) Advertising and Promotions Other Current Charges 589 0 Office Supplies 494 791 500 500 0 Operating Supplies 945 1 ,482 1 ,050 1 ,050 0 Books, Training, Memberships 1 , 135 440 2,500 1 ,400 ( 1 , 100) Total Operating Expenses 23,613 10,254 13,334 10,850 (2,484) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 153,509 151 ,766 143,085 152,292 9,207 43 Community Development Block Grant Fund Purpose : To provide funding for eligible Community Development Block Grant (CDBG) projects and activities that serve low and moderate-income persons and neighborhoods within that area of the City designated as the CDBG Project Area. Key Objectives : Continue to fund infrastructure and neighborhood improvements within the City' s CDBG Project Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that improve the physical character of neighborhoods and the quality of life within the overall CDBG project area. Issues, Trends and Highlights : FY 2011 CDBG funds were approved to be used for continuing improvements to Donner Park, including lights at the basketball court, a security camera in the park, security lighting at the community center, sod for the baseball and soccer fields, and additional paved parking. Funding levels to the CDBG program at the Federal level have been reduced. As a sub-grant recipient, our allocation for FY 2012 was also reduced. With our $92,690 allotment, the City assisted low-income and otherwise eligible residents with the costs of septic tank abandonment or removal, hook-up to central sewer and payment of permit and impact fees, in compliance with the City' s mandatory conversion policy. The funding allocation for FY 2013 in the amount of $ 79,064 was to be used for sidewalks and drainage along Dutton Island Road. This project was not completed by year end and the remaining money was carried over into FY 2014 . The leftover money from FY 2013 was carried over into FY 2014 . This has resulted in a greater amount of CDBG project money for FY 2014 . $ 58 ,206 has gone towards the sidewalk and drainage project along Dutton Island Road. $ 74,000 will be spent on Donner Park baseball field improvements . There is $ 9, 192 of FY 2014 money that will be carried over to FY 2015 . CDBG funds for FY 2015 will be spent on Francis Avenue drainage and paving projects . Atlantic Beach has been granted $ 82 , 194 for FY 2015 , and will carry over an additional $ 9, 192 from FY 2014 . 44 Community Development Block Grant Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 0 0 0 0 0 Revenues Grant Proceeds 320,814 22,291 132,856 91 ,386 (41 ,470) Total Revenues 320,814 22,291 132,856 91 ,386 (41 ,470) Other Financing Sources Total Resources 320,814 22,291 132,856 91 ,386 (41 ,470) Expenditures Salaries and Benefits Operating Expenses Contract Services Operating Supplies Aid to Private Citizens 43,631 Capital Outlay Infrastructure Improvements 277,074 22,291 132,856 91 ,386 (41 ,470) Buildings Equipment Land DIVISION TOTALS 320,705 22,291 132,856 91 ,386 (41 ,470) Other Financing Uses 109 Ending Cash 0 0 0 0 Total Expenses and Cash 320,814 22,291 132,856 91 ,386 (41 ,470) Resource Allocation Personnel Services 0 0 0 0 0 Operating Expenses 43,631 0 0 0 0 Capital Outlay 277,074 22,291 132,856 91 ,386 (41 ,470) 320,705 22,291 132,856 91 ,386 (41 ,470) 45 Building Code Enforcement Fund Purpose : The Building Department provides efficient and effective professionally certified services for the enforcement of the adopted Florida Building Code related to building, mechanical, plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The department strives to ensure a safe built environment for Atlantic Beach. The department coordinates development activities with Planning, Utilities, Public Works, City of Jacksonville Fire Department and several State of Florida Agencies including the Federal Emergency Management Agency (FEMA) . Our mission is to help homeowners, licensed contractors, architects and engineers properly navigate through the development permitting process . The Building Department is also responsible for actively enforcing the City adopted International Property Maintenance Code relating to dangerous and substandard buildings and property conditions . The department provides administrative support to other City departments and is responsible for supervising maintenance and repair of City Hall and the Commission Chambers buildings and equipment. Key Objectives : • Offer exceptional customer service assisting applicants through the City of Atlantic Beach development permitting process . A staff of four employees manages the required submittals for plan review and inspection for all vertical construction within the City, coordinating the approval process for several other City departments. • Monitor activities of City programs related to the Federal Emergency Management Agency' s Community Rating System to reduce rising flood insurance costs to property owners promulgated by the National Flood Insurance Program. Continue enforcement of the City Flood Control ordinance for development within FEMA ' s designated floodplains. • Monitor activities related to the Insurance Service Organization ratings for the Building Code Effectiveness Rating Program in an effort to reduce wind insurance rates . Maintain standards for building plan review and inspection paying special attention to hurricane force reactions on buildings . • Improve homeowner and contractor awareness of building codes via our department website and various printed brochures . • Provide administrative support to the Personnel, Planning, and Finance department ' s office at City Hall receptionist counter. Issue, Trends and Highlights : • Due to local growth and an uptick in the economy, Building Department fees are up 40. 5 % thus far in FY 2013 -2014 compared to the same period in FY 2012- 2013 . 46 • Building Department will be transitioning to One Solution online permitting system in fall of 2014. This will streamline the permitting process and enable staff to use their time more efficiently. • Building Department Inspectors will have laptops in their cars starting in FY 2014-2015 , which will enable them to conduct more work in the field. This will save staff time and reduce city car usage, as staff will not have to visit city hall as frequently. • Continuing the scanning process for large plans and permits currently being stored in City Hall vault. Scanning will reduce storage costs to properly retain records as required by State law. O Continuing to improve communication of development review process related to coordination of comments and plan requirements for the Public Works and Utilities Departments . The development review process has greatly improved resulting in less time spent by applicants waiting for approval. The Building Department has created a process to clear all expired permits requiring property owners to obtain a final inspection. • Maintain activities related to the Insurance Service Organization (ISO) rating for the Community Rating System (CRS) program and the Building Effectiveness Rating (BER) program. Our ratings for both programs, which help reduce insurance rates, are well above the national average. • The Building Department continues to assist with enforcement of the International Property Maintenance Code and other City ordinances . 47 Building Code Enforcement Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Restricted 74,083 65,502 65,304 67,303 1 ,999 Operating Cash (19,092) 12,065 50,289 177,079 126,790 Cash Forward 54,991 77,567 115,593 244,382 128,789 Revenues Building Permit Fees 235,263 229,073 319,000 340,000 21 ,000 Plan Check Fees 42,971 32,714 65,000 90,000 25,000 Re-inspection Fees 770 715 3,500 4,000 500 Radon Gas Fee 473 482 500 500 0 Construction Surcharge 471 482 500 500 0 Interest Earnings 1 ,619 (2, 142) 5,000 5,000 0 Transfer from General Fund 0 31 ,000 0 0 0 Miscellaneous Revenues 3,225 6,700 4,500 6,000 1 ,500 Total Revenues 284,792 299,024 398,000 446,000 48,000 Other Financing Sources 217 Total Resources 339,783 376,808 513,593 690,382 176,789 Expenditures Building Code Enforcement 262,008 261 ,215 269,211 337,580 68,369 DIVISION TOTALS 262,008 261 ,215 269,211 337,580 68,369 Other Financing Uses 208 Restricted 65,502 65,304 67,303 84,395 17,092 Operating Cash 12,065 50,289 177,079 268,407 91 ,328 Ending Cash 77,567 115,593 244,382 352,802 108,420 Total Expenses and Cash 339,783 376,808 513,593 690,382 176,789 Resource Allocation Personnel Services 210, 126 220,859 219,213 253,589 34,376 Operating Expenses 51 ,743 40,356 49, 998 83,991 33,993 Capital Outlay 139 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resources 262,008 261 ,215 269,211 337,580 68,369 AUTHORIZED PERSONNEL Position 2013-2014 2014-2015 Building and Zoning Director 0.00 0.20 Building Official 0.64 1 .00 Deputy Building Official 1 .00 1 .00 Building Permits Technician / Clerk II 0.40 0.85 Receptionist / Permits Clerk 0.40 0.80 2.44 3.85 48 Building Code Enforcement Fund Building Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 138,562 144,409 140,000 177,915 37,915 Overtime 0 1 ,000 1 ,000 Special Pay 2,727 2,626 5,700 0 (5,700) Sub-Total 141 ,289 147,035 145,700 178,915 33,215 Benefits FICA 10,694 10,736 11 , 146 13,689 2,543 Pension 34,341 41 ,344 41 ,615 30,309 ( 11 ,306) Health and Life Insurance 21 ,718 19,444 17,752 27,508 9,756 Worker and Unemploy Comp 2,084 2,300 3,000 3, 168 168 Sub-Total 68,837 73,824 73,513 74,674 1 ,161 Total Wages and Benefits 210,126 220,859 219,213 253,589 34,376 OPERATING EXPENSES Professional Services 17 42 50 (50) Contract Services 262 1 ,219 8,500 35,000 26,500 Local Travel 0 Communications 2,276 2,407 2,320 2,320 0 Postage 26 50 50 0 Utilities Rentals and Leases 240 Insurance 888 909 948 990 42 Repairs and Maintenance 6,794 7,014 4,750 4, 175 (575) Printing and Publishing 420 476 800 800 0 Advertising and Promotions Other Current Charges 2 0 Office Supplies 75 40 150 150 0 Operating Supplies 3,487 3,750 4,475 3,400 ( 1 ,075) Books, Training, Memberships 1 ,933 1 , 128 1 ,350 2,850 1 ,500 Internal Service Charges 35,325 23,369 26,605 34,256 7,651 Total Operating Expenses 51 ,743 40,356 49,998 83,991 33,993 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 139 Total Capital Outlay 139 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 262,008 261 ,215 269,211 337,580 68,369 49 Tree Protection Fund Purpose : To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing protected trees and landscaping requirements . Funding sources will include contributions, donations, and mitigation proceeds for tree removal and site clearings . The funds generated are to be used for planting of trees within the City of Atlantic Beach. Key Objectives : • To promote the health, safety, welfare and general well-being of the citizens of Atlantic Beach, through the preservation of natural plant communities, the installation of landscaping, and the protection of trees on public and private property • To promote the conservation of energy and limited fresh water resources by encouraging the planting of natural or cultivated areas and planting trees • To promote and improve the aesthetic integration of natural and man-made environments in order to reduce the harmful effects of development and use on vegetation; and, thereby, improve the quality of life through the abatement of noise, glare, dust, and air pollution Issues, Trends and Highlights : • Use available funds for projects that plant or replace trees along public right-of- ways or on properties or lands in public use to provide needed shade, aesthetic enhancement or the re-establishment of tree canopy in neighborhoods and along public roadways . • Planning department staff will be meeting with Duval County Agricultural Extension office for tree preservation training. Additionally, staff will work with Agricultural Extension office to do an analysis of Atlantic Beach ' s tree canopy and its longevity. Workload Data : • These funds are requested through the City Commission as projects arise and meet the requirements of the ordinance. They are primarily expended under the recommendations of City staff and the City Manager. 50 Tree Protection Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 3,509 6,493 6,493 12,321 5,828 Revenues Tree Mitigation Proceeds 2, 106 4,456 500 (3,956) Contributions/Donations 878 1 ,372 ( 1 ,372) Total Revenues 2,984 0 5,828 500 (5,328) Other Financing Sources Total Resources 6,493 6,493 12,321 12,821 500 Expenditures Contract Services 12,821 12,821 Operating supplies DIVISION TOTALS 0 0 0 12,821 12,821 Other Financing Uses Ending Cash 6,493 6,493 12,321 0 (12,321 ) Total Expenses and Cash 6,493 6,493 12,321 12,821 500 Resource Allocation Personnel Services 0 0 0 0 0 Operating Expenses 0 0 0 12,821 12,821 Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 0 12,821 12,821 51 Code Enforcement Purpose : The Code Enforcement Division provides the City of Atlantic Beach with certified professional services for the enforcement of adopted Ordinances and State of Florida regulations relating to the health, safety and welfare of its citizens . The department is created to enhance community revitalization through the enforcement of minimum property standards . The program also effectively protects the socio-economic and physical environment within well established neighborhoods through consistent enforcement. Key Objectives : • Continue participation in the Mayport Road corridor project. The division is working with the Community Oriented Policing (COPS) Unit in an effort to revitalize the Royal Palms area as a part of the City strategic planning goals. • To continue educating the public via the City website and brochures with information related to the code enforcement process . • To implement technology improvements and updates, including code enforcement tracking software for complaint cases which will allow for more effective and efficient code enforcement. • To provide enforcement process training for other City departments to allow expansion of code enforcement throughout the City workforce . This is in an effort to improve the ability of other departments to assist with the enforcement process . Issues, Trends and Highlights : • Code Enforcement will be transitioning to One Solution online system in fall of 2014. This will streamline the code complaint system and enable more efficient use of staff time. • Code Enforcement Officer will have laptop in car starting in FY 2014-2015 , which will enable more work to be conducted in the field. This will save staff time and reduce city car usage, as staff will not have to visit city hall as frequently. • Emphasis will continue to be placed on improving the conditions and maintenance of properties in the Royal Palms, Fairway Villas and Aquatic Gardens neighborhoods . 52 General Fund Code Enforcement Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 43, 107 43,204 44,365 45,668 1 ,303 Overtime 61 0 Special Pay 628 625 0 0 Sub-Total 43,796 43,829 44,365 45,668 1 ,303 Benefits FICA 3,307 3,256 3,394 3,494 100 Pension 10,793 18,931 2,662 2,740 78 Health and Life Insurance 6,930 6,069 5,915 7,083 1 , 168 Worker and Unemploy Comp 623 78 800 1 ,245 445 Sub-Total 21 ,653 28,334 12,771 14,562 1 ,791 Total Wages and Benefits 65,449 72,163 57,136 60,230 3,094 OPERATING EXPENSES Professional Services 0 Contract Services Local Travel Communications 699 786 900 900 0 Postage 75 75 Utilities Rentals and Leases 120 0 Insurance Repairs and Maintenance 2,475 0 Printing and Publishing 51 783 100 100 0 Advertising and Promotions Other Current Charges Office Supplies 132 96 100 100 0 Operating Supplies 1 ,654 1 ,065 1 ,700 1 ,700 0 Books, Training, Memberships 1 ,417 10, 130 1 ,350 1 ,350 0 Total Operating Expenses 4,073 15,335 4, 150 4,225 75 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 17,081 0 Equipment 0 Total Capital Outlay 17,081 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 86,603 87,498 61 ,286 64,455 3,169 53 Public Safety Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues : General Fund Resources 4, 722 ,477 4,829, 306 4, 977 , 753 5 ,358 ,650 380,897 Police Grants 109,396 81 ,225 83 ,375 70,000 ( 13,375) Police Trust 43 ,247 27,214 29 ,517 27 , 190 (2, 327) Total Revenues 4,875, 120 4,937,745 5,090,645 5,455,840 365, 195 Expenses: Police Services 3, 518,713 3, 615,269 3,691 , 126 4,048,011 356,885 Police Grants 109, 396 81 ,225 83, 375 70,000 ( 13,375) Police Trust 48, 100 46 ,548 52,263 50, 000 (2,263) Rescue Services 1 ,203, 764 1 ,214 ,037 1 , 286, 627 1 ,310, 639 24,012 Total Expenses 4,879,973 4,957,079 5, 113,391 5,478,650 365,259 Resource Allocation : Personnel Services 3,420, 773 3,475,855 3,455, 977 3, 785, 796 329, 819 Operating Expenses 1 , 344 , 320 1 ,374,330 1 ,467, 031 1 , 510, 854 43, 823 Capital Outlay 114 ,880 106,894 182 , 883 177 , 000 (5, 883) Debt Service 0 0 0 0 0 Transfers 0 0 7, 500 5, 000 (2 , 500) Total Resource Allocation : 4,879,973 4,957,079 5, 113,391 5,478,650 365,259 Summary of Authorized Positions Proposed 2013-2014 2014-2015 Police Public Safety Director 1 . 00 1 .00 Commander 3. 00 2 .00 Office Manager 0. 00 1 . 00 Lieutenant 0.00 2 . 00 Sergeant 6.00 6. 00 Detective 3 .00 3. 00 Patrol Officer 15 .00 14. 00 Administrative Assistant 1 .00 1 . 00 Communications Supervisor 1 .00 1 . 00 Emergency Communications Officer 5 .00 5 . 00 Police Records Specialist 1 .00 1 . 00 Police Records Clerk 1 .00 1 . 00 Police Records Clerk - (Part Time) 1 . 00 0 .00 Property Evidence Records Clerk 1 . 00 1 .00 Animal Control Officer 2 . 00 2.00 School Crossing Guard - ( Part Time) 2. 00 2 .00 43.00 43.00 Fire, Rescue and Lifeguard Operations Life Guard Captain - ( Part Time) 2 . 00 2 . 00 Lifeguard Lieutenant - ( Part Time) 4.00 4. 00 Lifeguards - ( Part Time) 12 .00 12 . 00 18.00 18.00 Total Public Safety 61 .00 61 .00 54 Police Department Purpose : The Mission of the Atlantic Beach Police Department is to provide for the safety and protection of lives and property through courteous and professional public service, timely response to problems and relentless pursuit of criminals, while always respecting each person ' s Constitutional Rights and personal dignity. Our focus is to improve the quality of life in the City of Atlantic Beach by maintaining community partnerships that promote safe streets and neighborhoods . The police department operates eight (8 ) divisions which include : Administration, Patrol, Investigations, Crime Suppression, Communications , Animal Control , Crossing Guards , and Life Guards . Each of these divisions actively engages in pro -active activities relative to community service, law enforcement and safety. The Police Department members engage in criminal investigations , preventive patrol , traffic enforcement, crime prevention, traffic crash investigations , SWAT functions , DUI enforcement, record keeping, animal control , and support for the Police Explorer Program . The Communications Division answers all 911 calls for police, fire, and emergency medical responses within the city of Atlantic Beach. Key Objectives 2014- 15 : One major initiative for the Atlantic Beach Police Department for the 2014- 15 year is to continue and expand the educational component of the Pedestrian and Bicycle Safety program. The goal is to continue to educate the public, enforce the laws , and add safety enhancements where needed; all in an effort to reduce accidents and injuries while raising awareness . Other key objectives for the Police Department in 2014- 15 include : • To continue placing an emphasis on Community Oriented Policing . One officer will continue to be assigned to the Community Oriented Policing Unit full time, which will focus primarily in the Mayport Corridor area. This officer ' s salary is mostly funded through a JAG grant . Other selected patrol officers will receive training and certification for police bicycle operations so that they can conduct bicycle patrols as a tool to better reach out to and connect with the community. All officers will continue to get in service training on the community oriented policing philosophies , which our department has adopted as a whole . 55 • To continue with the Citizens Police Academy as a way to build relationships with citizens and educate them on the work their Police Department does . • To continue focused traffic enforcement throughout the city, with an emphasis on speed and DUI enforcement . • To seek and utilize all available grant funding for all police operations and emergency preparedness initiatives . 2013 Highlights : The Community Oriented Policing (COPS ) program and the Crime Suppression Unit continued to operate city wide with a strong focus on the Mayport Corridor area throughout the year. The dramatic improvement in the drug, transient and prostitution problems since the Mayport Corridor Redevelopment initiative began. Numerous educational and mentoring programs and events have been held at local community centers for children within the neighborhoods . In 2013 , members of the Atlantic Beach Police Department made 726 arrests , which include 237 DUI arrests . Atlantic Beach had the lowest per capita (crimes per 1 ,000 residents) crime rate in Duval County for 2013 and was lower than the state average. City wide, there was a 12% increase as compared to 2012 (from 368 to 414) ; however our crime rate is still below what it was in 2011 . Workload Data Activity 2010 2011 2012 2013 Average Emergency Response lmin 47sec 2min 1 sec 2min 29sec 2min 55sec Time in minutes Total Crime Rate Per 1 ,000 35 . 73 37 . 33 28 . 86 32 . 22 Population Arrests 838 912 903 726 * Calls 29, 889 26,200 21 , 831 21 ,906 Traffic citations 4,734 4,664 4,209 4,364 Index Crimes 488 473 367 414 *Note — The method of calculating calls for service with the Computer Aided Dispatch (CAD) system was revised during 2011 which resulted the in significant reductions in this statistic. 56 General Fund Police Administration Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 306,257 234,967 249,772 285,526 35,754 Overtime 288 47 150 200 50 Special Pay 11 ,064 3,256 1 ,325 960 (365) Sub-Total 317,609 238,270 251 ,247 286,686 35,439 Benefits FICA 23,379 17,717 19, 196 21 ,935 2,739 Pension 88,804 83,534 63,373 65,061 1 ,688 Health and Life Insurance 35,953 18,455 17,843 34,491 16,648 Worker and Unemploy Comp 4,398 3,009 3,951 4,992 1 ,041 Sub-Total 152,534 122,715 104,363 126,479 22,116 Total Wages and Benefits 470,143 360,985 355,610 413,165 57,555 OPERATING EXPENSES Professional Services 3,426 16,314 9,000 5,500 (3,500) Contract Services 14,724 17, 144 24, 150 10,500 (13,650) Local Travel 0 Communications 27,921 37,347 68,000 71 ,756 3,756 Postage 236 544 500 500 0 Utilities 17,723 15,614 15,500 15,500 0 Rentals and Leases 240 500 1 ,000 500 Insurance Repairs and Maintenance 25,331 24,084 24,800 25,800 1 ,000 Printing and Publishing 7,592 9,289 8,500 8,500 0 Advertising and Promotions Other Current Charges 2,642 2,338 1 ,000 1 ,000 0 Office Supplies 7,279 7,961 7,700 8,000 300 Operating Supplies 6,054 6,742 8,500 8,500 0 Books, Training, Memberships 2,268 2,581 4,000 3,750 (250) Total Operating Expenses 115,436 139,958 172,150 160,306 (11 ,844) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 70 Equipment 17,974 33,000 33,000 Total Capital Outlay 17,974 70 0 33,000 33,000 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 603,553 501 ,013 527,760 606,471 78,711 57 General Fund Police Patrol Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 1 ,006, 127 1 , 145,252 1 , 155,000 1 ,304,047 149,047 Overtime 72,664 70,505 78,500 73,500 (5,000) Special Pay 92,254 118,509 46,230 46,890 660 Sub-Total 1 ,171 ,045 1 ,334,266 1 ,279,730 1 ,424,437 144,707 Benefits FICA 90,096 99,250 105,275 111 , 122 5,847 Pension 379, 178 400,806 452, 134 444,671 (7,463) Health and Life Insurance 189,313 217,451 232,373 248,908 16,535 Worker and Unemploy Comp 28,434 35,730 44,660 54,249 9,589 Sub-Total 687,021 753,237 834,442 858,950 24,508 Total Wages and Benefits 1 ,858,066 2,087,503 2,114,172 2,283,387 169,215 OPERATING EXPENSES Professional Services 474 75 941 0 (941 ) Contract Services 8, 194 4,826 9,650 5,500 (4, 150) Local Travel 425 595 500 500 0 Communications 4,410 5,880 5,900 0 (5,900) Postage Utilities Rentals and Leases 3, 168 408 500 12,000 11 ,500 Insurance Repairs and Maintenance 8,686 19,376 16,000 13,500 (2,500) Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 128,030 107, 167 125,000 131 ,500 6,500 Books, Training, Memberships Internal Service Charges Total Operating Expenses 153,387 138,327 158,491 163,000 4,509 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 52,032 73,407 73,000 137,000 64,000 Equipment 2,437 15,749 26,750 7,000 (19,750) Total Capital Outlay 54,469 89,156 99,750 144,000 44,250 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 2,065,922 2,314,986 2,372,413 2,590,387 217,974 58 General Fund Police Crime Suppression Unit Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 79,374 105,248 88,000 118,697 30,697 Overtime 6,356 7,932 4,000 6,000 2,000 Special Pay 16,378 19,930 9,847 10, 194 347 Sub-Total 102,108 133,110 101 ,847 134,891 33,044 Benefits RCA 10,526 12,924 11 ,000 13,534 2,534 Pension 36,326 49,560 54,067 53,644 (423) Health and Life Insurance 22,017 18,439 20,298 21 ,604 1 ,306 Worker and Unemploy Comp 3,408 4,702 5,000 6,711 1 ,711 Sub-Total 72,277 85,625 90,365 95,493 5,128 Total Wages and Benefits 174,385 218,735 192,212 230,384 38,172 OPERATING EXPENSES Professional Services Contract Services Local Travel 50 0 (50) Communications 441 882 900 0 (900) Postage Utilities Rentals and Leases 7,465 5,932 7,000 9,050 2,050 Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 940 1 ,065 1 , 100 1 ,000 (100) Books, Training, Memberships Investigations 1 ,000 3,000 2,000 3,000 1 ,000 Total Operating Expenses 9,846 10,879 11 ,050 13,050 2,000 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 184,231 229,614 203,262 243,434 40,172 59 General Fund Police Investigations Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 139,438 100,006 109,552 115,261 5,709 Overtime 815 2, 183 7,500 5,000 (2,500) Special Pay 17,480 17,744 17,000 10,615 (6,385) Sub-Total 157,733 119,933 134,052 130,876 (3,176) Benefits FICA 11 ,568 8,894 9,342 10,014 672 Pension 66,858 34,735 39,396 38,476 (920) Health and Life Insurance 20,712 13,494 15,096 18,606 3,510 Worker and Unemploy Comp 3,782 3,298 4,011 4,966 955 Sub-Total 102,920 60,421 67,845 72,062 4,217 Total Wages and Benefits 260,653 180,354 201 ,897 202,938 1 ,041 OPERATING EXPENSES Professional Services Contract Services 37 Local Travel 32 32 150 100 (50) Communications 662 588 600 0 (600) Postage Utilities Rentals and Leases 240 0 1 ,050 1 ,050 Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges / Investigations Office Supplies Operating Supplies 1 , 119 304 1 ,000 1 ,000 0 Books, Training, Memberships Total Operating Expenses 2,090 924 1 ,750 2,150 400 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 13, 132 Equipment Total Capital Outlay 13,132 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 275,875 181 ,278 203,647 205,088 1 ,441 60 General Fund Police Dispatch Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 166,528 158,792 163,000 197,897 34,897 Overtime 7,325 13,482 11 ,000 9,000 (2,000) Special Pay 31 ,050 7,888 7,000 5,240 ( 1 ,760) Sub-Total 204,903 180,162 181 ,000 212,137 31 ,137 Benefits FICA 15,315 13,349 15,005 16,232 1 ,227 Pension 51 ,617 61 ,027 16,063 20,331 4,268 Health and Life Insurance 30,291 28,912 28,760 45,870 17, 110 Worker and Unemploy Comp 318 308 600 863 263 Sub-Total 97,541 103,596 60,428 83,296 22,868 Total Wages and Benefits 302,444 283,758 241 ,428 295,433 54,005 OPERATING EXPENSES Professional Services Contract Services Local Travel 25 (25) Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 1 ,694 433 1 ,000 1 ,000 0 Books, Training, Memberships Internal Service Charges Total Operating Expenses 1 ,694 433 1 ,025 1 ,000 (25) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 304,138 284,191 242,453 296,433 53,980 61 Animal Control Purpose : The Mission of the Atlantic Beach Animal Control is to provide service to the public by enforcing local animal ordinances, capture and impound animals running at large, investigate reports of animal attacks or animal cruelty or neglect, issue citations for animal control violations, prepare reports when necessary and investigate animal bites and coordinate handling and care of animals in the city kennel . Employees The Animal Control Officers operate under the Police Department. There are two full time Animal Control Officers to provide coverage seven days per week. Training/Certifications Atlantic Beach Animal Control Officers receive state certification through FACA (Florida Animal Control Association) . After the initial 40 hours of training is received, each Officer must pass a state certification test. Annual continuing education is required to maintain certification. Education/Community Outreach The Atlantic Beach Animal Control Officers put an emphasis on educating the residents within the city and providing community outreach. Each year, several informative articles are written for the local Tideview newsletter and the Beaches Leader to provide readers with useful information on pet care, and reminders about local ordinances . Additionally, Animal Control attends different venues throughout the community such as the local Wednesday market at Bull Park and summer camp programs at the community center to provide education to citizens . 62 General Fund Police Animal Control Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 41 ,349 52, 186 58,000 59,502 1 ,502 Overtime 1 ,416 1 ,553 1 ,300 1 ,400 100 Special Pay 2,560 3,288 2,200 400 ( 1 ,800) Sub-Total 45,325 57,027 61 ,500 61 ,302 (198) Benefits FICA 3,461 4,345 4,547 4,691 144 Pension 14,015 16,677 9,351 11 ,065 1 ,714 Health and Life Insurance 2,400 5,094 5, 115 7, 110 1 ,995 Worker and Unemploy Comp 588 796 960 1 , 144 184 Sub-Total 20,464 26,912 19,973 24,010 4,037 Total Wages and Benefits 65,789 83,939 81 ,473 85,312 3,839 OPERATING EXPENSES Professional Services 622 550 400 500 100 Contract Services 1 ,784 973 2,000 750 ( 1 ,250) Local Travel Communications 441 588 1 ,908 1 ,344 (564) Postage Utilities 192 208 200 200 0 Rentals and Leases 240 1 ,050 1 ,050 Insurance Repairs and Maintenance 428 535 800 800 0 Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 4, 131 6,677 6,815 6,550 (265) Books, Training, Memberships Total Operating Expenses 7,838 9,531 12,123 11 ,194 (929) CAPITAL OUTLAY Land Buildings 38,000 (38,000) Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 38,000 0 (38,000) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 73,627 93,470 131 ,596 96,506 (35,090) 63 General Fund Police School Guards Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 9,437 9, 157 8,964 8,651 (313) Overtime Special Pay Sub-Total 9,437 9,157 8,964 8,651 (313) Benefits FICA 722 700 687 663 (24) Pension Health and Life Insurance Worker and Unemploy Comp 1 ,208 860 294 329 35 Sub-Total 1 ,930 1 ,560 981 992 11 Total Wages and Benefits 11 ,367 10,717 9,945 9,643 (302) OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 50 50 0 Books, Training, Memberships Internal Service Charges Total Operating Expenses 0 0 50 50 0 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 11 ,367 10,717 9,995 9,693 (302) 64 Police Grants Purpose: The Police Grants are used to enhance Public Safety operations and utilize available grants to provide the funding for public safety initiatives. Issues, Trends and Highlights : • For FY 2012, the Department received $ 105 ,574 in Justice Assistance Grant (JAG) funds to be used to pay the salaries of one ( 1 ) C .O.P .s officer and ( 1 ) Crime Suppression Unit (CSU) detective, and a portion of the Redevelopment Coordinator' s salary. • For FY 2013 , the Department received $82,000 in Justice Assistance Grant (JAG) funds to be used to pay the salaries of one ( 1 ) C .O.P. s officer and one ( 1 ) Crime Suppression Unit (CSU) detective. • For FY 2014, the Depaitment received $76,249 in Justice Assistance Grant (JAG) funds to be used towards the salaries of one ( 1 ) Community Oriented Policing (COPs) officer and one ( 1 ) Crime Suppression Unit detective. • For FY 2015, the Department anticipates receiving Justice Assistance Grant (JAG) funding to be used towards the salaries of one ( 1 ) Community Oriented Policing Officer (COPs) and one ( 1 ) Crime Suppression Unit detective, however the exact amount is unknown but is expected to be about $70,000. 1 65 Police Grant Funds Police Department Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 0 0 0 0 0 Revenues Grant Proceeds 109,396 81 ,225 83,375 70,000 ( 13,375) Interest Transfer from General Fund 0 0 0 0 0 Total Revenues 109,396 81 ,225 83,375 70,000 (13,375) Other Financing Sources 0 0 0 0 0 Total Resources 109,396 81 ,225 83,375 70,000 (13,375) Expenditures Salaries and Wages 105,574 78,440 81 ,205 70,000 (11 ,205) Operating Expenses Professional Services 0 0 0 0 0 Contract Services 0 0 0 0 0 Communications 0 0 0 0 0 Rentals and Leases 0 0 0 0 0 Other Current Charges 0 0 0 0 0 Operating Supplies 0 0 0 0 0 Training 0 0 0 0 0 Total Operating Expenses 0 0 0 0 0 Capital Outlay Vehicles 0 0 0 0 0 Equipment 3,822 2,785 2, 170 0 (2, 170) Total Capital Outlay 3,822 2,785 2,170 0 (2,170) Transfers To Police Trust fund 0 0 0 0 0 To General Fund 0 0 0 0 0 To Various Grant Funds 0 0 0 0 0 Total Transfers 0 0 0 0 0 DIVISION TOTALS 109,396 81 ,225 83,375 70,000 (13,375) Other Financing Uses 0 0 0 0 0 Ending Cash 0 0 0 0 0 Total Expenses and Cash 109,396 81 ,225 83,375 70,000 (13,375) Resource Allocation Personnel Services 105,574 78,440 81 ,205 70,000 ( 11 ,205) Operating Expenses 0 0 0 0 0 Capital Outlay 3,822 2,785 2, 170 0 (2, 170) Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resources 109,396 81 ,225 83,375 70,000 (13,375) 66 Police Special Revenue Funds The Police Special Revenue Funds receive revenue from several distinct sources . The funding derived from those revenue sources is restricted to very specific purposes . Police Training Funds Purpose : Restricted funding from a surcharge on Unifoiui Traffic Citations is dedicated to police training. Historically, when available, the City has funded police training from this account. For the past 4 years, no General Fund resources have been required to fund any police training. There is a sufficient reserve in the account to continue to fund all police training for several more years. Radio Communications Special Revenue Fund Purpose : The purpose of this restricted funding is to purchase radios, related equipment and to pay for monthly airtime for the Police Department to participate in countywide emergency communications systems, which provides immediate communications with the area law enforcement, fire, and rescue, and other emergency services organizations . In FY 2014- 15 , these funds will be used to cover part of the monthly radio airtime charges paid to the City of Jacksonville. Contraband/Forfeiture Funds : Purpose : Revenue in this account is received from court dispositions including, but not limited to, the seizure and forfeiture of property that has been used in felony crimes . Federal and state forfeiture funds are tracked separately because each has its own set of limitations . The key objectives of these funds are to provide a funding source for Police to use as matching funds for grants, to procure equipment, and to finance investigative expenses for protracted operations . The revenue generated from this source is very difficult to predict. The funding is dependent on the investigations that are being conducted at any given time, and the resulting seizures are often a result of chance. 67 Police Special Revenue Funds Public Safety Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 166,106 165,171 145,951 123,205 (22,746) Revenues State Forfeitures 5,888 4,515 0 0 0 Federal Forfeitures 0 0 0 0 Clerk-Court Costs 5,682 6,329 5,500 6,000 500 Radio Communications Fees 18,087 19,512 18,000 19,000 1 ,000 Interest 6,243 (3, 142) 2,297 2, 190 ( 107) Miscellaneous 7,347 0 3,720 0 (3,720) Total Revenues 43,247 27,214 29,517 27,190 (2,327) Other Financing Sources 3,918 826 0 0 0 Total Resources 213,271 193,211 175,468 150,395 (25,073) OPERATING EXPENSES Contract Services Investigations Communications 30,001 16,742 19,000 19,000 0 Training Printing and Publishing Operating Supplies 0 0 0 0 0 Other Current Charges Books, Training, Memberships 12,099 14,923 15,500 26,000 10,500 Total Operating Expenses 42,100 31 ,665 34,500 45,000 10,500 CAPITAL OUTLAY Vehicles 0 0 263 0 (263) Equipment 6,000 14,883 . 10,000 0 ( 10,000) Total Capital Outlay 6,000 14,883 10,263 0 (10,263) TRANSFERS To General Fund 0 0 7,500 5,000 (2,500) Total Transfers 0 0 7,500 5,000 (2,500) DIVISION TOTALS 48,100 46,548 52,263 50,000 (2,263) Other Financing Uses 0 712 0 0 0 Ending Cash 165,171 145,951 123,205 100,395 (22,810) Total Expenses and Cash 213,271 193,211 175,468 150,395 (25,073) 68 Fire Division Divisional Summary Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Resource Allocation Personnel Services 172,352 171 ,424 178,035 195,535 17,500 Operating Expenses 1 ,011 ,929 1 ,042,613 1 ,075,892 1 , 115, 104 39,212 Capital Outlay 19,483 0 32,700 0 (32,700) Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resources 1 ,203,764 1 ,214,037 1 ,286,627 1 ,310,639 24,012 Expenses: Fire Control / Rescue 993,757 1 ,020,036 1 ,051 $92 1 ,083,254 31 ,262 Lifeguards 210,007 194,001 234,635 227,385 (7,250) Total Expenses 1 ,203,764 1 ,214,037 1 ,286,627 1 ,310,639 24,012 Summary of Authorized Positions 2013-2014 2014-2015 Fire Department Public Safety Director 0.0 0.0 Lifeguards Lieutenant 2.0 2.0 Captain 4.0 4.0 Lifeguard 12.0 12.0 18.0 18.0 69 Fire Control and Rescue Services Purpose : The Fire and Emergency Medical Services in Atlantic Beach are provided through a contract between the City of Atlantic Beach and the City of Jacksonville. Atlantic Beach provides facilities and funding to Jacksonville, and Jacksonville staffs the Atlantic Beach Fire Station. The agreement provides for an Advance Life Support (ALS ) level of emergency medical care for citizens, and the department members continue to provide tours, blood pressure checks, and community services as requested. Key Objectives : O Maintain ALS level of service O Maintain a quick response time to all incidents • Utilize staff expertise to assure fire prevention and accident prevention programs • Utilize staff expertise to assure adequate maintenance and testing of hydrant and water systems Workload Data : Alarms Response Times Year Fire Rescue Fire Rescue 2000 177 805 4 . 86 4 .41 2001 187 772 4 . 91 4 .47 2002 173 820 4 . 50 4.36 2003 189 788 4. 67 4.36 2004 230 820 4. 19 4. 16 2005 170 810 4.21 4. 09 2006 163 833 4 . 11 4 . 04 2007 191 918 3 . 82 4 .03 2008 218 810 3 . 50 4 .28 2009 161 754 4.20 4 .29 2010 181 833 4. 83 4 .38 2011 201 943 4 .55 4.47 2012 178 969 4 . 85 4 .97 2013 132 863 4 .42 4. 80 70 General Fund Fire Control / Rescue Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total 0 0 0 0 0 Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 0 0 0 0 0 Total Wages and Benefits 0 0 0 0 0 OPERATING EXPENSES Professional Services Contract Services 976,050 1 ,005,332 1 ,035,492 1 ,066,254 30,762 Local Travel Communications Postage Utilities 17,680 14,704 15,500 15,000 (500) Rentals and Leases Insurance Repairs and Maintenance 27 1 ,000 2,000 1 ,000 Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges Total Operating Expenses 993,757 1 ,020,036 1 ,051 ,992 1 ,083,254 31 ,262 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DIVISION TOTALS 993,757 1 ,020,036 1 ,051 ,992 1 ,083,254 31 ,262 71 Lifeguards Purpose : The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection of lives . An emphasis is placed on education and promoting awareness of the marine environment and identifying potential dangers associated with recreating in an open water environment. Ocean Lifeguards promote beach and ocean safety and provide efficient, effective water rescues and Basic Life Support (BLS) prior to ambulance arrival . Employees The lifeguards are a division of the Public Safety Department and report to the Chief of Police. Five lifeguards remain part time employees year round to provide seamless maintenance of the program, including applicant processing, training, equipment and supply inventory. An additional 35 lifeguards are hired annually to provide seasonal (6 months), part time service. Training/Certifications Each year lifeguards begin practicing in January with foiinal testing and training in March. All lifeguards have current First Responder training and certification. All guards attend either new guard or returning guard training as well . Each guard has a minimum of 100 hours of training before working a tower alone. All mid-level supervisors and above have current EMT/Paramedic certifications . The Atlantic Beach Lifeguard Program has received USLA Advanced Certification, which means all lifeguards are certified First Responders or above. The two lifeguard vehicles (truck and mule) are BLS vehicles . Beach Staffing From Memorial Day through Labor Day, the beach is staffed 7 days per week. Monday — Friday it is staffed with 8 towers from 10am — 5pm. Saturdays and Sundays are staffed with 9 towers from loam — 5 : 30pm . The only exceptions are in inclement weather. Weekend staffing begins the last weekend of April through Memorial Day and picks up after Labor Day though the end of September. Additional Services for 2015 This year the city is budgeting for additional lifeguard coverage on the beach. This will add weekends in beginning in March and continuing into October which will be an added level of service. The coverage during the extended months will be at a reduced staffing level, but will include truck patrols, station coverage and incident response. A Junior Lifeguard Program is also being implemented in 2015 . This program will familiarize youth with different aspects of lifeguarding, to include: first aid, lifesaving techniques, competition training, lifeguard training, marine life and safety, and physical fitness . The program is designed to run for one week, 4 hours per day, with 10 participants attending per week. There will be 4 different sessions that the program will be offered. This is done both as a community outreach program and also as a way to promote education with local youth who may have an interest in becoming an Atlantic Beach Lifeguard in the future. 72 General Fund Lifeguards Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 156, 191 154,938 160,602 175,603 15,001 Overtime Special Pay Sub-Total 156,191 154,938 160,602 175,603 15,001 Benefits FICA 11 ,955 11 ,853 12,290 13,437 1 , 147 Pension Health and Life Insurance Worker and Unemploy Comp 4,206 4,633 5, 143 6,495 1 ,352 Sub-Total 16,161 16,486 17,433 19,932 2,499 Total Wages and Benefits 172,352 171 ,424 178,035 195,535 17,500 OPERATING EXPENSES Professional Services 1 ,514 2,916 2,500 2,500 0 Contract Services 772 1 ,755 1 ,600 1 ,600 0 Local Travel Communications 1 ,438 1 ,364 6,600 8,000 1 ,400 Postage Utilities 2,031 2,380 2,200 2,200 0 Rentals and Leases 120 550 550 Insurance Repairs and Maintenance 4, 157 3,493 2,200 2,700 500 Printing and Publishing 441 63 100 650 550 Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 7,471 9,796 8,200 13,000 4,800 Books, Training, Memberships 228 810 500 650 150 Total Operating Expenses 18,172 22,577 23,900 31 ,850 7,950 CAPITAL OUTLAY Land Buildings 4,750 3,700 (3,700) Infrastructure Improvements Vehicles 13, 123 29,000 (29,000) Equipment 1 ,610 0 Total Capital Outlay 19,483 0 32,700 0 (32,700) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 210,007 194,001 234,635 227,385 (7,250) 73 Parks and Recreation Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues: General Fund Resources 1 , 081 ,266 1 , 035, 707 1 ,328 ,548 1 ,099 , 563 (228, 985) Total Revenues 1 ,081 ,266 1 ,035,707 1 ,328, 548 1 ,099, 563 (228,985) Expenses : Programs & Special Events 392, 553 388, 147 396,863 364, 353 (32,510) Beautification 0 0 0 56, 780 56,780 Maintenance & Improvements 688, 713 647, 560 931 ,685 678 ,430 (253,255) Total Expenses 1 ,081 ,266 1 ,035,707 1 ,328, 548 1 ,099, 563 (228,985) Resource Allocation : Personnel Services 615 ,944 607 ,695 639,679 646 ,405 6, 726 Operating Expenses 453 ,066 423,729 467,895 429 ,908 (37, 987) Capital Outlay 12 ,256 4 ,283 220,974 23 ,250 ( 197, 724) Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation : 1 ,081 ,266 1 ,035,707 1 ,328, 548 1 ,099, 563 (228,985) Summary of Authorized Positions Proposed 2013-2014 2014-2015 Recreation Programs and Special Events Parks and Recreation Director 1 .00 1 . 00 Administrative Assistant 1 .00 1 . 00 Recreation Coordinator 1 .00 1 . 00 Recreation Leader (2 part-timers with hours equal to 1 full-time position . ) 1 .00 1 . 00 4.00 4.00 Beautification Landscape and Park Maintenance Worker 1 . 00 Maintenance and Improvements Park Maintenance Division Chief 1 . 00 1 . 00 Gardener 1 . 00 0. 00 Park Ranger 5. 00 5 .00 7.00 6.00 Total Parks and Recreation 11 .00 11 .00 74 Recreation Programs & Special Events Purpose : The Recreation Programs and Special Events Department is responsible for the recreational activities and special events throughout the City. This department sponsors such programs as basketball, flag football, summer camps, festivals, and senior and after- school programs through the community centers and parks . The department sponsors city-wide events such as the Bowl Bash, Family Fun Day and Campout, the Holiday Tree Lighting and Movies in the Park. In addition, the department director works with the Cultural Arts and Recreation Advisory Committee (CARAC) to offer cultural and recreation events such as the Tennis Tournament, Acoustic and Songwriters ' Concerts, and the Arts in the Park. Key Objectives : • To maintain and enhance current program and events • Promote programs and events through social media • To promote the health, safety, welfare and general well-being through recreation. • Increase the number of events coordinated by the Recreation Committee Issues, Trends and Highlights : • Coordinated a fitness program at Jordan Park • Coordinated a Fun Run @ the Marshfest event • Increased the usage @ Adele Grage • Coordinated a Building Dedication Workload Data FY-2013 Number of Events & Programs Coordinated 70 Number of Volunteers 80 Number of Meetings 188 Number of Rentals & Special Events 352 Number of press releases & posters for Events 68 Registration Programs & Revenue 7 registration programs and events $40,460 in deposits City Staff 3 full time; 1 part-time; 1 seasonal 75 General Fund Recreation Programs and Special Events Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 187,973 177,728 190,478 183, 113 (7,365) Overtime 1 ,018 408 1 ,200 1 ,200 0 Special Pay 7,685 10,471 220 3,600 3,380 Sub-Total 196,676 188,607 191 ,898 187,913 (3,985) Benefits FICA 14,314 13,703 14,666 14,378 (288) Pension 38,745 43,945 39,710 36,334 (3,376) Health and Life Insurance 20,623 17,358 21 ,411 14,214 (7, 197) Worker and Unemploy Comp 4,370 4,759 5,227 5,924 697 Sub-Total 78,052 79,765 81 ,014 70,850 (10,164) Total Wages and Benefits 274,728 268,372 272,912 258,763 (14,149) OPERATING EXPENSES Professional Services 127 142 (142) Contract Services 23,759 25,992 25,000 10,520 (14,480) Local Travel 701 559 500 600 100 Communications 4,979 4,791 5,000 5,300 300 Postage 137 15 200 250 50 Utilities 17,098 16,069 14,500 15,000 500 Rentals and Leases 3,599 1 ,938 3,200 3,000 (200) Insurance Repairs and Maintenance 449 948 500 500 0 Printing and Publishing 105 835 0 0 0 Advertising and Promotions Other Current Charges 17,921 19,001 22,400 22,400 0 Office Supplies 491 804 700 500 (200) Operating Supplies 8,516 10,844 13,789 10,500 (3,289) Books, Training, Memberships 250 32 1 ,200 200 ( 1 ,000) Grants & Aid to Other Organizations 39,820 37,820 36,820 36,820 0 Total Operating Expenses 117,825 119,775 123,951 105,590 (18,361 ) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 392,553 388,147 396,863 364,353 (32,510) 76 Parks Maintenance and Beautification Purpose : The Parks Maintenance and Beautification Division within the Public Works Department manages the day to day maintenance and long term improvements of the parks, beach, and beach accesses throughout the city and maintains and upgrades city owned landscaped properties . The division responsibilities include, but are not limited providing functional and safe recreational areas for the citizens of Atlantic Beach and visitors who use the parks, keeping the plants and vegetation in landscaped areas throughout the City aesthetically pleasing using native species when available, as well as controlling invasive plant species . Specific duties include implementation of the Marsh Preserves Master Plan, parks planning and parks building maintenance, irrigation systems maintenance, landscape bed installation and maintenance, and administering the beach access and other adoption programs . Key Objectives : • Continue to maintain and improve the quality of the parks and the beach. • Make City parks and the beach great places for residents and visitors to recreate. • Participate in development of the AB Parks Master Plan. • Replace and/or repair playground equipment, tennis courts, sport fields, park amenities, as needed . • Continue maintenance and repair of the community centers and structures in the parks. • Provide manpower and support for recreation events in City parks throughout the year. Issues, Trends, Highlights : • Continue implementation of the Marsh Preserves Master Plan. • Plan and implement multiphase Capital Improvement Project for Russell Park facilities . • Continue working on grants and grant applications . Workload Data : Activity Estimated FY13- 14 FY12- 13 FY11 - 12 FY14- 15 Acres of Park Land 513 513 513 493 Parks and Areas Maintained 18 18 18 18 Irrigation Systems 42 42 42 42 77 General Fund Park Maintenance Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 208,347 202,849 228,713 206, 117 (22,596) Overtime 3,877 4,791 5,300 5,300 0 Special Pay 3,925 2,289 0 0 0 Sub-Total 216,149 209,929 234,013 211 ,417 (22,596) Benefits FICA 15,981 15,356 17,905 16, 177 ( 1 ,728) Pension 51 ,930 61 ,666 62,535 60,456 (2,079) Health and Life Insurance 51 ,527 45,773 44,925 53,524 8,599 Worker and Unemploy Comp 5,629 6,599 7,389 7,710 321 Sub 4otal 125,067 129,394 132,754 137,867 5,113 Total Wages and Benefits 341 ,216 339,323 366,767 349,284 (17,483) OPERATING EXPENSES Professional Services 4,475 18,249 25,520 19,000 (6,520) Contract Services 165, 130 139,561 166,455 161 , 100 (5,355) Local Travel 97 100 500 400 Communications 3,816 6,720 6,315 7,876 1 ,561 Postage 24 20 20 0 Utilities 55,012 54,366 54,000 54,000 0 Rentals and Leases 2,787 3,013 3,000 3,000 0 Insurance Repairs and Maintenance 36,311 7,545 5,200 5,000 (200) Printing and Publishing 164 134 250 250 0 Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 67,378 73,979 80,984 53,800 (27, 184) Books, Training, Memberships 144 290 2, 100 1 ,350 (750) Total Operating Expenses 335,241 303,954 343,944 305,896 (38,048) CAPITAL OUTLAY Land Buildings 0 Infrastructure Improvements 12,256 196, 140 ( 196, 140) Vehicles 4,283 24,834 19,000 (5,834) Equipment 4,250 4,250 Total Capital Outlay 12,256 4,283 220,974 23,250 (197,724) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 688,713 647,560 931 ,685 678,430 (253,255) 78 General Fund Beautification Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 26,694 26,694 Overtime 0 0 Special Pay 0 0 Sub-Total 0 0 0 26,694 26,694 Benefits FICA 2,043 2,043 Pension 1 ,602 1 ,602 Health and Life Insurance 7,046 7,046 Worker and Unemploy Comp 973 973 Sub-Total 0 0 0 11 ,664 11 ,664 Total Wages and Benefits 0 0 0 38,358 38,358 OPERATING EXPENSES Professional Services 1 ,000 1 ,000 Contract Services 7,000 7,000 Local Travel 0 Communications 672 672 Postage 0 Utilities 0 Rentals and Leases 0 Insurance 0 Repairs and Maintenance 0 Printing and Publishing 0 Advertising and Promotions 0 Other Current Charges 0 Office Supplies 0 Operating Supplies 9,000 9,000 Books, Training , Memberships 750 750 Total Operating Expenses 0 0 0 18,422 18,422 CAPITAL OUTLAY Land Buildings 0 Infrastructure Improvements 0 Vehicles 0 Equipment 0 Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 0 0 0 56,780 56,780 79 Public Works Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues: General Fund Resources 1 ,490,071 1 ,457 ,343 1 ,806 ,498 1 , 542,524 (263,974) Local Option Gas Taxes 420, 121 417 ,835 415 ,500 435,909 20,409 Sanitation Utility 1 ,790,679 1 ,784, 531 1 ,798 ,000 1 , 801 ,000 3,000 Storm Water Utility 991 ,477 1 ,074, 115 1 ,212,475 1 , 135,500 (76,975) Total Revenues 4,692,348 4,733,824 5,232,473 4,914,933 (317, 540) Expenses : Public Works Admin. 476, 977 473,932 641 ,032 501 ,828 ( 139,204) Street and Road Maint. 742 , 514 744,960 878, 136 771 ,071 ( 107,065) Local Option Gas Tax 438, 321 449, 107 398,225 410,000 11 ,775 Sanitation Utility 1 , 796,910 1 , 765, 164 1 , 817,765 1 ,801 ,000 ( 16, 765) Storm Water Utility 807,651 835,244 1 , 341 , 554 1 ,871 ,278 529, 724 Fleet Maintenance 270 ,580 238,451 287, 330 269, 624 ( 17, 706) Total Expenses 4, 532,953 4,506,858 5,364,042 5,624,801 260,759 Resource Allocation: Personnel Services 1 ,040,898 1 ,055 ,066 1 , 102,396 1 ,009, 883 (92 , 513) Operating Expenses 2 ,880,010 2,755 , 134 2 ,938, 374 2,993, 149 54, 775 Capital Outlay 36, 891 74,578 680, 774 1 , 027, 900 347, 126 Debt Service 211 , 059 210,682 211 ,338 210 , 826 (512) Transfers 364, 095 411 ,398 431 , 160 383 ,043 (48 , 117) Total Resource Allocation : 4,532,953 4, 506,858 5,364,042 5,624,801 260,759 Summary of Authorized Positions Proposed 2013-2014 2014-2015 Public Works Administration Public Works Director 1 . 00 0 .50 Deputy Public Works Director 1 . 00 1 .00 Public Works Inspector 1 . 00 1 .00 Administrative Assistant 1 . 00 1 .00 Dispatcher 1 . 00 1 .00 Clerk - ( Part Time ) 1 . 00 1 .00 6.00 5. 50 Street and Road Maintenance Streets and Maintenance Division Director 0 .60 0.40 Crew Chief 0 .50 0. 50 Building Maintenance Technician 1 .00 1 . 00 Building / Sign Maintenance Worker 1 .00 1 . 00 General Maintenance Worker 3.75 3 . 75 6.85 6.65 Storm Water Maintenance Streets and Maintenance Division Director 0.40 0 . 30 Crew Chief 0. 50 0 . 50 Heavy Equipment Operator 1 . 90 1 .90 General Maintenance Worker 1 .25 1 .25 4.05 3.95 Sanitation Heavy Equipment Operator 0.40 0.40 Total Public Works 17.30 16. 50 80 Public Works Administration Purpose : The Public Works Administration Division is responsible for administrative & engineering support for the Public Works divisions (Administration, Streets, Storrnwater Maintenance, Building Maintenance, Parks Maintenance and Beautification, Sanitation, Equipment Maintenance, etc), Public Utilities Distribution and Collection and Treatment Plans Divisions, Public Works and Public Utilities Capital Improvement Programs and construction projects, annual contracts, and customer requests related to Public Works and Utilities functions . Key Objectives : • Continue to complete new projects in submittal requirements for permit synchronization with the City applications . Commission' s strategic planning priorities. • Continue to administer the Capital Improvement Program by • Complete the merge with Public completing projects at minimum cost Utilities without interruption in while assuring quality services . Identify and implement construction. Continue master efficiencies of joint operations. planning and mapping of city Combine and coordinate efforts facilities using Geographic between all staff and equipment. Information System. • Streamline plan reviews and ensure building contractors understand Issues, Trends, Highlights : • Continue to provide construction engineering and inspection services on various concrete projects, including water/sewer/stormwater upgrades and resurfacing. • Provide engineering and administrative support for regulatory permits and permit renewals . • Continue training of supervisory staff via professional seminars. • Continue contract administration for annual contracts, including asphalt, beach cleaning, concrete, ditch spraying, general engineering consulting, fleet maintenance, hurricane debris removal, landscape maintenance of City parks, Atlantic Blvd ./Town Center and Mayport Road medians and the Mayport Flyover, mosquito control, palm tree trimming, point repairs, sanitation, stormwater jetting, street sweeping, surveying, and unifouns. • Take over administration of the City Janitorial Contract. 81 General Fund Public Works Administration Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 306,502 307,985 324, 109 323,057 ( 1 ,052) Overtime 1 ,060 271 200 200 0 Special Pay 5, 167 738 15,741 4,800 ( 10,941 ) Sub-Total 312,729 308,994 340,050 328,057 (11 ,993) Benefits FICA 23,087 22,775 26,356 25, 101 (1 ,255) Pension 74,842 82,411 93,637 68,534 (25, 103) Health and Life Insurance 27,390 28,957 32, 142 28,528 (3,614) Worker and Unemploy Comp 7, 174 6,269 7,945 9,253 1 ,308 Sub-Total 132,493 140,412 160,080 131 ,416 (28,664) Total Wages and Benefits 445,222 449,406 500,130 459,473 (40,657) OPERATING EXPENSES Professional Services 5,203 8,492 9,000 508 Contract Services 6,670 5,388 6,900 5, 100 ( 1 ,800) Local Travel 865 780 800 800 0 Communications 6,900 7,682 10,000 11 ,205 1 ,205 Postage 100 163 100 100 0 Utilities Rentals and Leases 120 Insurance Repairs and Maintenance 967 997 1 ,775 3,500 1 ,725 Printing and Publishing 135 55 356 300 (56) Advertising and Promotions Other Current Charges Office Supplies 775 1 ,205 1 ,800 1 ,800 0 Operating Supplies 7,380 5,925 6,325 7,000 675 Books, Training, Memberships 2,640 2,331 2,800 3,550 750 Total Operating Expenses 31 ,755 24,526 39,348 42,355 3,007 CAPITAL OUTLAY Land Buildings 75,000 (75,000) Infrastructure Improvements Vehicles 25,496 (25,496) Equipment 1 ,058 ( 1 ,058) Total Capital Outlay 0 0 101 ,554 0 (101 ,554) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 476,977 473,932 641 ,032 501 ,828 (139,204) 82 Streets and Maintenance Purpose: The Streets and Maintenance Division of the Public Works Department is responsible for maintaining and improving the City ' s streets, rights-of-way, signs, and storm water conveyance and treatment systems . Key Objectives : • Continue improvement of signs, sidewalks • Continue maintenance and replacement of and rights-of way. street signs and inventory. • Document roadway status in the City' s GIS • Continue maintenance of Town Center, database. Atlantic Blvd. and Mayport Road medians and Mayport Flyover area. • Continue ten year plan for street maintenance utilizing Pavement • Continue City Building Maintenance . Management System to update roadway inventory and maintenance plan. Issues, Trends and Highlights : • This year' s resurfacing project using Gas Tax and Half Cent Sales Tax funds will include Dutton Island Rd, Beach Avenue, Selva Lakes Circle, Sturdivant Avenue, W . Plaza Drive, Oceanwalk Drive N . and portions of Francis Avenue, Jasmine Street, W . 14th Street and 4th Street. • Continue extending or creating new annual contract at the best possible cost while getting satisfactory work. Workload Data Activity Estimated FY- 12/13 FY-11/12 FY- 10/11 FY-13/14 City Street Overall Condition Index 73 . 6 75 . 8 73 . 6 74.4 (OCI) Tons of Asphalt Patching 80 85 80 95 Tons of Limerock 50 50 50 0 Miles of Paved Roadway (incl . FDOT) 57 .2 57 .2 57 .2 57 .2 Litter and Trash picked up on right of 137,295 102,330 121 ,485 115 ,030 ways and ditches (lbs) City Buildings Maintained 54 54 55 83 General Fund Public Works Streets Division Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 216,299 219,355 234,951 191 ,848 (43, 103) Overtime 446 964 1 ,000 1 ,000 0 Special Pay 11 ,896 2,544 2,600 2,600 0 Sub-Total 228,641 222,863 238,551 195,448 (43,103) Benefits FICA 16,769 15,952 18,362 14,959 (3,403) Pension 60,685 76,442 53,695 45,215 (8,480) Health and Life Insurance 40,301 53,894 46,035 49,403 3,368 Worker and Unemploy Comp 11 ,749 13,322 14,778 12,725 (2,053) Sub-Total 129,504 159,610 132,870 122,302 (10,568) Total Wages and Benefits 358,145 382,473 371 ,421 317,750 (53,671 ) OPERATING EXPENSES Professional Services 194 5,288 500 500 0 Contract Services 102, 129 102,032 115,491 122 ,637 7, 146 Town Center Maintenance 39,467 35,874 60,624 59,649 (975) Transportation, Postage 24 51 Communications 4,648 8,398 5,928 10,678 4,750 Utilities 152,390 140,375 148,000 154,000 6,000 Rentals and Leases 3,025 2,798 2,750 22,972 20,222 Insurance Repairs and Maintenance 10,247 2,822 1 ,000 1 ,000 0 Printing and Publishing 626 561 1 ,000 1 ,000 0 Advertising and Promotions Other Current Charges Office Supplies 125 55 150 150 0 Operating Supplies 33,855 38, 173 44,212 45, 175 963 Books, Training, Memberships 743 216 700 1 ,700 1 ,000 Mosquito Control 8,060 2,620 8,860 8,860 0 Total Operating Expenses 355,533 339,263 389,215 428,321 39,106 CAPITAL OUTLAY Land Buildings Infrastructure Improvements 72 ,500 (72,500) Vehicles 14,909 23,224 45,000 (45,000) Equipment 13,927 25,000 25,000 Total Capital Outlay 28,836 23,224 117,500 25,000 (92,500) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 742,514 744,960 878,136 771 ,071 (107,065) 84 Local Option Gas Tax Fund Purpose : This fund consists of the City' s share of County Gas Tax revenues and related interest earnings, to be used in support of capital outlay and maintenance for local roads and drainage systems . This includes public transportation, maintenance of roadways, rights-of-way, and drainage systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings, equipment and structures for storage of equipment, and to support personnel costs for maintenance of City streets and rights of way and debt service on projects related to the above programs . Key Objectives : • To fund the Public Works Department ' s top prioritized street paving and resurfacing projects as well as curb and gutter repair projects . 0 To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds . Fund proceeds are pledged for debt service on these bonds and will be transferred to the Debt Service Fund for such purpose (original loan proceeds were used to fund streets and drainage improvements in Marsh Oaks) . Issues, Trends and Highlights : Selection of streets for milling and paving of streets is prioritized by the ongoing pavement management program. The FY 14/ 15 resurfacing project includes Dutton Island Rd from the Park Gate to the parking area, W. 14th Street from Main Street to Begonia Street, Francis Avenue from Donner Road to Jackson Road, Beach Avenue from Ahern St to 7th Street, Jasmine Street from W. 6th Street north to the cul-de-sac, 4th Street from East Coast Drive to Ocean Blvd, Selva Lakes Circle from Parkside Drive to Parkside Drive, Sturdivant Avenue from Sherry Drive to Seminole Road, W. Plaza Drive from Tulip Street to Lily Street, and Oceanwalk Drive N . from Oceanwalk Dr W. to Oceanforest Dr N. Sidewalk and curb and gutter repairs are budgeted at $25 ,000 . A portion of the gas tax funds are transferred to the General Fund to partially pay for street and road maintenance crews. 85 Local Option Gas Tax Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Restricted 75,012 65,985 22,554 39,829 17,275 Restricted/Designated 0 0 0 0 0 Cash Forward 75,012 65,985 22,554 39,829 17,275 Revenues Local Option Gas Taxes 414,225 423, 141 413,000 434,909 21 ,909 Interest Earnings 5,896 (5,306) 2,500 1 ,000 (1 ,500) Total Revenues 420,121 417,835 415,500 435,909 20,409 Other Financing Sources 9,173 Total Resources 504,306 483,820 438,054 475,738 37,684 Expenditures Operating Expenses Professional Services Contract Services 330,766 305,607 218,000 250,000 32,000 Operating Supplies Repair and Maintenance Capital Outlay Street and Sidewalk Improvements 3,555 25,000 0 (25,000) Core City Project Paving Transfers Out To Debt Service 71 ,000 71 ,000 To General Fund 72 ,500 155,225 160,000 4,775 To Storm Water Utility Fund 33,000 DIVISION TOTALS 438,321 449,107 398,225 410,000 11 ,775 Other Financing Uses 12,159 Restricted 65,985 22,554 39,829 65,738 25,909 Ending Cash 65,985 22,554 39,829 65,738 25,909 Total Expenses and Cash 504,306 483,820 438,054 475,738 37,684 Resource Allocation Personnel Services 0 0 0 0 0 Operating Expenses 330,766 305,607 218,000 250,000 32 ,000 Capital Outlay 3,555 0 25,000 0 (25,000) Debt Service 0 0 0 0 0 Transfers 104,000 143,500 155,225 160,000 4,775 Total Resources 438,321 449,107 398,225 410,000 11 ,775 86 Sanitation Fund Purpose : The Sanitation Department is responsible for overseeing the franchise refuse contractor' s compliance with their contractual obligations to the City, including removal of garbage, yard waste, construction debris and recycling. Key Objectives : • Continue to monitor the contractor ' s efforts by ensuring contracts are in perfonnance for strict contractual place and vendors are prepared . compliance, including use of liquidated damages, as necessary. ® Continue monthly meetings with contractor. • Continue efforts to increase recycling volumes in the City. * Continue efforts to resolve Solid Waste Tippage Fee issue with City • Prepare for stoim debris cleanup of Jacksonville Issues, Trends, Highlights : • City' s franchise hauler is Advanced Disposal . • Sanitation contract includes white goods, tire pickup and pickup of City facilities . • All commercial accounts are serviced by franchise hauler. • In the process of implementing the renewed contract with Advanced Disposal, with the hauler paying residential and commercial tippage fees at the Trail Ridge Landfill and beginning single stream recycling using wheeled carts . Activity Estimated FY- 13/14 Number of Residential Accounts 4966 Number of Commercial Accounts 609 87 Sanitation Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Restricted 365,399 383,079 373, 192 453,316 80, 125 Operating Cash 296,244 267,258 306,269 206,379 (99,890) Cash Forward 661 ,643 650,337 679,460 659,695 (19,765) Revenues Garbage Services 1 ,732,590 1 ,746,085 1 ,741 ,000 1 ,745,000 4,000 Interest Earnings 24,908 (13,981 ) 22,000 11 ,000 ( 11 ,000) Commercial Franchise Fees 33, 181 52 ,427 35,000 35,000 0 Recycled Goods Rebate 10,000 10,000 Disaster Relief Grants Total Revenues 1 ,790,679 1 ,784,531 1 ,798,000 1 ,801 ,000 3,000 Other Financing Sources 9,756 0 Total Resources 2,452,322 2,444,624 2,477,460 2,460,695 (16,765) Expenditures Sanitation 1 ,796,910 1 ,765, 164 1 ,817,765 1 ,801 ,000 ( 16,765) DIVISION TOTALS 1 ,796,910 1 ,765,164 1 ,817,765 1 ,801 ,000 (16,765) Other Financing Uses 5,075 0 Restricted 383,079 373, 192 453,316 449,025 (4,291 ) Operating Cash 267,258 306,269 206,379 210,670 4,291 Ending Cash 650,337 679,460 659,695 659,695 (0) Total Expenses and Cash 2,452,322 2,444,624 2,477,460 2,460,695 (16,765) Resource Allocation Personnel Services 19,762 18, 185 24, 157 25,329 1 , 172 Operating Expenses 1 ,512,553 1 ,474,581 1 ,513, 173 1 ,547,728 34,555 Capital Outlay 4,500 4,500 4,500 4,900 400 Debt Service 0 0 0 0 0 Transfers 260,095 267,898 275,935 223,043 (52 ,892) Total Resources 1 ,796,910 1 ,765,164 1 ,817,765 1 ,801 ,000 (16,765) AUTHORIZED PERSONNEL Position 2013-2014 2014-2015 Heavy Equipment Operator 0.40 0.40 88 Sanitation Fund Public Works Sanitation Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 11 ,889 10,681 16, 185 16,669 484 Overtime 0 0 0 0 Special Pay 66 0 0 0 Sub-Total 11 ,955 10,681 16,185 16,669 484 Benefits FICA 907 800 1 ,239 1 ,277 38 Pension 3,886 4,276 4, 152 4, 166 14 Health and Life Insurance 2,358 1 ,849 '1 ,781 2, 131 350 Worker and Unemploy Comp 656 579 800 1 ,086 286 Sub-Total 7,807 7,504 7,972 8,660 688 Total Wages and Benefits 19,762 18,185 24,157 25,329 1 ,172 OPERATING EXPENSES Professional Services 11 4,775 50 (4,725) Contract Services 1 ,328,892 1 ,304,328 1 ,341 ,275 1 ,405,000 63,725 Local Travel Communications Postage Utilities Rentals and Leases Insurance 1 ,921 1 , 189 1 , 175 1 ,224 49 Repairs and Maintenance 6,856 6,435 7,000 6,471 (529) Printing and Publishing 54 0 0 0 Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges 174,830 162,618 158,948 134,983 (23,965) Total Operating Expenses 1 ,512,553 1 ,474,581 1 ,513, 173 1 ,547,728 34,555 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 4,500 4,500 4,500 4,900 400 Total Capital Outlay 4,500 4,500 4,500 4,900 400 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund 260,095 267,898 275,935 223,043 (52,892) To To Total Transfers 260,095 267,898 275,935 223,043 (52,892) DIVISION TOTALS 1 ,796,910 1 ,765,164 1 ,817,765 1 ,801 ,000 (16,765) 89 Storm Water Drainage Fund Purpose: The Storm Water Utility is responsible for funding improvements and maintenance to reduce the impact of severe weather by providing effective treatment and conveyance of the City' s stoma water and for maintenance of City' s existing stormwater facilities. Key Objectives : • Continue storm water collection, • Continue storm water system inspections, conveyance and treatment system preventive monitoring, and reporting required by the maintenance. National Pollutant Discharge Elimination System (NPDES) and Municipal Separate • Continue implementation of the updated Storm Sewer System (MS4) permits . 2012 Storm Water Master Plan Update . Issues, Trends, Highlights : • Monitored compliance with the City' s NPDES storm water permit requirements and submitted Annual MS4 Report to the Florida Department of Environmental Protection (FDEP) issuance date June 1 , 2011 expiration date May 31 , 2016 . • MS4 Audit for 2013 was very successful with no significant issues presented. • Performed preventive maintenance on storm drain lines and catch basins, including vacuuming and water jetting using city personnel and equipment and contracted support for large pipe systems . • Reshaped over 1 ,745 linear feet of ditches, cleaned out approximately 50 catch basins, jetted and cleaned 7, 100 linear feet of storm sewer pipe lines, removing over 22 cubic yards of debris . • Continued ditch spraying for invasive aquatic weeds, holding prices from 2006 . • Continued public education programs . Workload Data Activity Estimated FY-11/12 FY-10/11 FY- 13/14 FY- 12/13 Miles of Drainage Ditches 14 .4 14.4 14 .4 14 .4 Miles of Storm Sewer 22 22 22 22 Number of Catch Basins 1 ,059 1 ,059 1 ,058 1044 Feet of Ditch Maintained 34,500 34,500 34,500 34,500 90 Storm Water Utility Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Restricted 386,677 360,207 355, 109 387,337 32 ,228 Operating Cash 806,548 1 ,016,452 1 ,261 ,338 1 , 100,031 ( 161 ,307) Cash Forward 1 ,193,225 1 ,376,659 1 ,616,447 1 ,487,368 (129,079) Revenues Storm Water Fees 683,430 854,612 854,000 853,500 (500) Interest Earnings 45,047 (32,697) 50,000 22,000 (28,000) Fl. D. E. P. Other 200 23,475 (23,475) Transfers From Half Cent Sales Tax Fund 230,000 252,000 285,000 260,000 (25,000) From Gas Tax Fund 33,000 Total Revenues 991 ,477 1 ,074,115 1 ,212,475 1 ,135,500 (76,975) Other Financing Sources 917 Total Resources 2,184,702 2,451 ,691 2,828,922 2,622,868 (206,054) Expenditures Storm Water Utility 807,651 835,244 1 ,341 ,554 1 ,871 ,278 529,724 DIVISION TOTALS 807,651 835,244 1 ,341 ,554 1 ,871 ,278 529,724 Other Financing Uses 392 0 Restricted 360,207 355, 109 387,337 378,439 (8,898) Operating Cash 1 ,016,452 1 ,261 ,338 1 , 100,031 373, 151 (726,880) Ending Cash 1 ,376,659 1 ,616,447 1 ,487,368 751 ,590 (735,778) Total Expenses and Cash 2,184,702 2,451 ,691 2,828,922 2,622,868 (206,054) Resource Allocation Personnel Services 217,769 205,002 206,688 207,331 643 Operating Expenses 378,823 372,706 497,308 463, 121 (34, 187) Capital Outlay 0 46,854 426,220 990,000 563,780 Debt Service 211 ,059 210,682 211 ,338 210,826 (512) Transfers 0 0 0 0 0 Total Resources 807,651 835,244 1 ,341 ,554 1 ,871 ,278 529,724 91 Storm Water Utility Public Works Storm Water Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 126,412 119,497 142,747 136,567 (6, 180) Overtime 840 560 600 600 0 Special Pay 11 ,208 _ 2,318 2,600 2,600 0 Sub-Total 138,460 122,375 145,947 139,767 (6,180) Benefits FICA 10,281 8,871 10,970 10,697 (273) Pension 37,338 44, 194 21 ,412 19,368 (2,044) Health and Life Insurance 24, 106 21 ,730 20,277 28,399 8, 122 Worker and Unemploy Comp 7,584 7,832 8,082 9, 100 1 ,018 Sub-Total 79,309 82,627 60,741 67,564 6,823 Total Wages and Benefits 217,769 205,002 206,688 207,331 643 OPERATING EXPENSES Professional Services 56,868 4,921 18,500 44,000 25,500 Contract Services 71 ,922 129, 154 205,522 167, 100 (38,422) Local Travel Communications 1 ,213 1 ,857 1 ,589 2,554 965 Postage 23 21 0 0 0 Utilities Rentals and Leases 290 94 1 ,416 1 ,416 0 Insurance 17,330 22,007 14,693 16, 130 1 ,437 Repairs and Maintenance 20,717 18,402 26,924 19,602 (7,322) Printing and Publishing 769 871 800 650 (150) Advertising and Promotions Other Current Charges 570 570 570 600 30 Office Supplies 106 49 50 50 0 Operating Supplies 21 ,781 25,361 51 ,442 49, 100 (2,342) Books, Training , Memberships 3, 121 2 ,804 2,678 2,700 22 Internal Service Charges 184, 113 166,595 173, 124 159,219 ( 13,905) Total Operating Expenses 378,823 372,706 497,308 463,121 (34,187) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 46,854 405,000 930,000 525,000 Vehicles Equipment 21 ,220 60,000 38,780 Total Capital Outlay 0 46,854 426,220 990,000 563,780 DEBT SERVICE Principal 119,448 123,035 127,878 132,007 4, 129 Interest 91 ,555 87,591 83,404 78,763 (4,641 ) Other 56 56 56 56 0 Total Debt Service 211 ,059 210,682 211 ,338 210,826 (512) TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 807,651 835,244 1 ,341 ,554 1 ,871 ,278 529,724 92 Fleet Maintenance Purpose : The Fleet Maintenance Division is responsible for overseeing the fleet maintenance contractor' s compliance with their contractual obligation to the City, including services and repairs on all City vehicles, heavy and small equipment. The contract includes routine lubrication, oil change, mechanical repairs and other vehicle modifications as needed . Key Objectives : • Ensure covered City vehicles and are properly inspected and maintained equipment are properly maintained for safety and efficiency to reduce the for safety and efficiency. amount of non-contract work by performing routine preventive • Continue to monitor contractor' s maintenance. perfolinance, to ensure an efficient and effective service facility capable • Continue to review corrective action in of handling a high volume of cases of vehicle or equipment abuse as maintenance and repairs . reported by contractor. • Continue a strict policy for • Continue efforts to improve fleet fuel Department Head approval of non- efficiency by providing mileage reports contract work. to Department Heads and researching alternative operating procedures and • Ensure City vehicles and equipment vehicles. Issues, Trends, Highlights : The City continues to experience a downward trend in vehicle repair costs and the contractor received a bonus for keeping expenses below target level . The Fleet Maintenance contract was rebid this year, saving the City $ 30,737 . 69 over last year' s target price. New contract started 2/ 1 / 14 expires on 1 /31 / 19 . Workload Data : Under the contract, the average number of work orders completed annually is about 868 . Workload Data Activity Estimated FY- 12/13 FY- 11/12 FY- 10/11 FY-13/14 Number of Vehicle & Equipment 888 831 890 845 Repairs 93 Fleet Maintenance Public Works Fleet Maintenance Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total 0 0 0 0 0 Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total 0 0 0 0 0 Total Wages and Benefits 0 0 0 0 0 OPERATING EXPENSES Professional Services Contract Services 268,014 234,528 279,000 258,650 (20,350) Local Travel Communications 1 ,225 1 ,821 1 ,030 1 ,674 644 Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 1 ,341 2, 102 1 ,300 1 ,300 0 Books, Training, Memberships Total Operating Expenses 270,580 238,451 281 ,330 261 ,624 (19,706) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 6,000 8,000 2,000 Total Capital Outlay 0 0 6,000 8,000 2,000 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund To Total Transfers 0 0 0 0 0 DIVISION TOTALS 270,580 238,451 287,330 269,624 (17,706) 94 Public Utilities Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues : Water Utility 3 ,341 , 712 2, 986 ,924 3 ,200, 567 3 , 128 , 832 (71 ,735) Sewer Utility 10,388,262 5, 360,937 5 ,601 ,067 5 , 174 , 920 (426 , 147) Total Revenues 13,729,974 8,347,861 8,801 ,634 8,303,752 (497,882) Expenses: Water Utility Water Plant 681 , 392 746 ,853 1 , 103 ,287 745,907 ( 357,380) Water Distribution 814,892 851 ,067 917 , 741 1 ,551 ,090 633,349 Administrative / Non Div. 1 ,295 ,988 1 ,273,642 1 ,270 ,213 1 ,273,297 3,084 Total 2,792,272 2,871 , 562 3,291 ,241 3, 570,294 279,053 Sewer Utility Sewer Collection 1 ,282, 174 927, 158 1 ,260 ,998 1 , 119, 768 ( 141 ,230) Sewer Treatment 7,034 , 167 1 ,724, 301 3, 003,844 1 ,638 ,322 ( 1 ,365,522) Administrative / Non Div . 1 ,992, 175 2,674, 308 2 , 529,945 2 ,532,693 2 , 748 Total 10,308, 516 5,325,767 6,794,787 5,290,783 ( 1 , 504,004) Total Expenses 13, 100,788 8, 197,329 10,086,028 8,861 ,077 (1 ,224,951 ) Resource Allocation : Personnel Services 1 ,810, 046 1 ,788, 598 1 , 848,278 1 , 947,401 99, 123 Operating Expenses 3, 197, 134 2,679, 126 3, 117,460 2 , 902, 800 (214, 660) Capital Outlay 6,013, 337 932 ,440 2 ,463, 352 1 ,459, 000 ( 1 , 004, 352) Debt Service 1 ,588, 318 2, 167, 305 2 , 027, 078 1 , 936, 709 (90, 369) Transfers 491 , 953 629,860 629, 860 615, 167 ( 14, 693) Total Resource Allocation : 13, 100,788 8, 197,329 10, 086,028 8,861 ,077 (1 ,224,951 ) Summary of Authorized Positions Proposed 2013-2014 2014-2015 Administraton Public Works Director 0 .00 0. 50 Public Utilities Director - ( 1 /2 year funded ) 1 .00 0.50 Deputy Public Works Director 0 . 00 1 .00 Special Projects Manager 1 . 00 0 .00 Cross Connection Administrator / GIS Technician 1 . 00 1 .00 Water Utility Utility Plant Division Director 0.50 0 .50 Water Plant Superintendent 1 . 00 1 .00 Conveyance Division Director 0. 50 0.50 Utilities Collection / Distribution Operators 2 . 00 2. 00 Meter Readers 0. 00 2 . 00 Sewer Utility Utility Plant Division Director 0. 50 0. 50 Wastewater Plant Superintendent 1 . 00 1 . 00 Conveyance Division Director 0. 50 0. 50 Wastewater / Water Operators 6 . 00 6. 00 Lift Station Technician 1 . 00 1 . 00 Utilities Collection / Distribution Operators 2 .00 2 . 00 Heavy Equipment Operator 0. 70 0. 70 Heavy Equipment Operator ( Part Time) 0 .00 0. 00 Wastewater / Water Operator - ( Part Time) 4.00 4.00 22.70 24.70 95 Water Utility Fund Purpose : The Water Production and Water Distribution Divisions operate and maintain four water treatment plants, nine potable water wells, and the distribution system to supply potable water and fire protection. Key Objectives : • To protect the public health through compliance with local, state and federal regulatory requirements for drinking water standards • To maintain water supply and facilities to provide fire protection • To insure adequate quantity and quality of future water supplies throughout the service area through proper maintenance and planning • To protect existing water facilities through accurate system mapping and data entry into the GIS system • To operate and maintain the system as efficiently as possible to ensure the rates paid by our customers remain some of the lowest in the region. Issues, Trends and Highlights : • Over the last several years, water consumption dropped off fairly dramatically. A combination of factors, including conservation, the economic downturn, vacant apartments and mobile home parks, installation of private wells and retrofitting homes with water conserving plumbing fixtures may have accounted for the decreased water use. With the new planned subdivisions, consumption should begin to increase. • The St. Johns River Water Management District (SJRWMD) continues to work on the Water Supply Plan and Minimum Flows and Levels (MFLs) . The plan may show Northeast Florida area as a potential Priority Water Caution Area with possible limits on withdrawals from the Floridan Aquifer. In addition, the SJRWMD may require cost participation from all utilities to pay for regional projects that will meet the MFL requirements . The City will continue working with other utilities and the District to determine potential effects on water supply allocations and costs and protect the City' s interests . Workload Data Activity FY- 12 FY- 13 FY- 14 (est. ) FY- 15 (est.) Million Gallons Treated 830 726 750 800 Miles of distribution system 102 102 102 104 maintained Number of Active Accounts 8050 8050 8150 8330 96 Sewer Utility Fund Purpose : The Sewer Collection and Sewer Treatment Divisions operate and maintain wastewater collection, transmission and treatment facilities . These facilities include the treatment plant, reclaimed water facilities, lift stations, force mains, gravity mains, services, and the effluent pumping system and outfall force mains which discharge to the St. Johns River. Biosolids, the treated product of wastewater treatment, are disposed of at Trail Ridge Landfill . Key Objectives : • To protect the environment and the public health by maintaining compliance with local, state and federal regulatory requirements • To maintain and improve facilities and equipment to extend the life of the system • To rehabilitate the sewer collection system as recommended in the Capital Improvement Program outlined in the Sewer Master Plan Update • To protect the system by continually updating sewer maps and data using the GIS system • To operate and maintain the system as efficiently as possible to ensure the rates paid by our customers remain some of the lowest in the region. • To beneficially reuse treated effluent by providing reclaimed water for irrigation. Issues, Trends and Highlights : • Reclaimed water facilities are under construction. The City will be providing reclaimed water for golf course and residential irrigation • New DEP Permit conditions include a phosphorus limit which may require some plant modifications Workload Data Activity FY12 FY13 FY14 (est. ) FY15 (est. ) Millions of Gallons Treated 750 660 700 770 Miles of Sewer Lines Maintained 88 89 93 95 Miles of Reclaimed Water Main 0 0 0 3 *Number of Lift Stations 31 * 31 * 31 * 32 * Maintained Sewer Services Maintained 7463 7545 7568 7748 * Includes stormwater pump station. 97 Public Utilities Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Restricted 3,420,246 3,363, 139 3,614,742 3,647,915 33, 173 Operating Cash 2 , 176,994 3,047,225 2,024,203 706,636 ( 1 ,317,567) Cash Forward 5,597,240 6,410,364 5,638,945 4,354,551 (1 ,284,394) Revenues Grants 0 0 558,250 0 (558,250) Inside City Charges 4,814,847 4,713,088 4,620,000 4,610,500 (9,500) Outside City Charges 3,056,971 2,985,283 3,014,660 3,015,000 340 Cut-in-Fees 7,064 8,530 7,600 8,000 400 Service Charges 95,715 92,885 80,000 85,300 5,300 Delinquent Charges 110,758 160,620 170,000 159,300 ( 10,700) Water / Sewer Connection Charges 0 15,011 3,000 12,000 9,000 Water Cross Connection 1 ,050 800 1 ,500 1 ,000 (500) Water Impact Fees 0 0 0 0 0 Interest Earnings 173, 135 (94,603) 137,000 70,000 (67,000) Miscellaneous 51 ,032 196,715 54,206 51 ,000 (3,206) Assessments 3, 163 0 8,901 87,520 78,619 System Development Charges 128,955 221 ,744 114,850 183,000 68, 150 Financed Charges 28,527 47,788 31 ,667 21 , 132 ( 10,535) Loan Proceeds 5,258,757 0 0 0 0 Total Revenues 13,729,974 8,347,861 8,801 ,634 8,303,752 (497,882) Other Financing Sources 215,990 0 0 0 0 Total Resources 19,543,204 14,758,225 14,440,579 12,658,303 (1 ,782,276) Expenditures Water Production 681 ,392 746,853 1 , 103,287 745,907 (357,380) Sewer Treatment 7,034, 167 1 ,724,301 3,003,844 1 ,638,322 ( 1 ,365,522) Distribution and Collection 2,097,066 1 ,778,225 2, 178,739 2,670,858 492, 119 Non-Divisional 3,288, 163 3,947,950 3,800, 158 3,805,990 5,832 DIVISION TOTALS 13, 100,788 8,197,329 10,086,028 8,861 ,077 (1 ,224,951 ) Other Financing Uses 32,052 921 ,951 0 0 0 Restricted 3,363, 139 3,614,742 3,647,915 3,235,340 (412,575) Operating Cash 3,047,225 2,024,203 706,636 561 ,885 (144,750) Ending Cash 6,410,364 5,638,945 4,354,551 3,797,226 (557,325) Total Expenses and Cash 19,543,204 14,758,225 14,440,579 12,658,303 (1 ,782,276) Resource Allocation Personnel Services 1 ,810,046 1 ,788,598 1 ,848,278 1 ,947,401 99, 123 Operating Expenses 3, 197, 134 2 ,679, 126 3, 117,460 2,902 ,800 (214,660) Capital Outlay 6,013,337 932 ,440 2,463,352 1 ,459,000 ( 1 ,004,352) Debt Service 1 ,588,318 2, 167,305 2,027,078 1 ,936,709 (90,369) Transfers 491 ,953 629,860 629,860 615, 167 ( 14,693) Totals 13,100,788 8,197,329 10,086,028 8,861 ,077 (1 ,224,951 ) 98 Public Utilities Fund Administrative and Non- Divisional Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) OPERATING EXPENSES Professional Services 0 0 0 0 0 Contract Services 771 817 400 500 100 Insurance 159,212 167,676 156,273 151 , 157 (5, 116) Other Current Charges 0 0 0 0 0 Internal Service Charges 1 ,047,909 982,292 986,547 1 , 102,457 115,910 Total Operating Expenses 1 ,207,892 1 ,150,785 1 ,143,220 1 ,254,114 110,894 DEBT SERVICE Utility Revenue Bonds - 1996/2010 Principal 29,607 30, 174 34, 166 33,769 (397) Interest 20,752 19,642 19,042 17,764 ( 1 ,278) Other Utility Revenue Bonds - 2004 Principal 705,364 726,870 752,676 778,482 25,806 Interest 542,591 519,312 494, 148 466,867 (27,281 ) Other 344 344 344 126 (218) State Revolving Fund Loan Principal 456,224 168,369 326,698 158,329 Interest 247,598 242,587 235, 136 (7,451 ) 75 149,561 0 ( 149,561 ) Utility Revenue 2010 new issues Principal 49,815 51 ,603 1 ,788 Interest 30,712 28,979 28,085 26,264 ( 1 ,821 ) Suntrust - 1999 Revenue Refunding Principal 79,587 84,607 86,464 0 (86,464) Interest 8,874 5,392 1 ,821 0 ( 1 ,821 ) Total Debt Service 1 ,417,831 2,119,217 2,027,078 1 ,936,709 (90,369) TRANSFERS To General Fund 491 ,953 629,860 629,860 615, 167 ( 14,693) Total Transfers 491 ,953 629,860 629,860 615,167 (14,693) DIVISION TOTALS 3,117,676 3,899,862 3,800,158 3,805,990 5,832 99 Water Utility Fund Water Production Division Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 212, 190 215,081 219,758 212, 154 (7,604) Overtime 2 ,081 1 ,070 1 , 000 1 ,000 0 Special Pay 12,638 8,462 9, 125 9, 125 0 Sub-Total 226,909 224,613 229,883 222,279 (7,604) Benefits FICA 16,626 16,462 17,589 17,008 (581 ) Pension 52,691 58, 144 66,044 62,226 (3,818) Health and Life Insurance 28,244 25,871 25,775 29,054 3,279 Worker and Unemploy Comp 5, 163 6,057 6,619 7,308 689 Sub-Total 102,724 106,534 116,027 115,596 (431 ) Total Wages and Benefits 329,633 331 ,147 345,910 337,875 (8,035) OPERATING EXPENSES Professional Services 9,730 10,644 86,852 16,500 (70,352) Contract Services 154,985 150,324 193,403 145,000 (48,403) Local Travel 629 509 700 700 0 Communications 2,612 3,549 3,700 3,720 20 Postage 235 35 200 200 0 Utilities 119,526 106,398 106,000 106,000 0 Rentals and Leases 579 340 400 400 0 Insurance Repairs and Maintenance 18,057 10, 174 21 ,719 14,662 (7,057) Printing and Publishing 541 177 550 550 0 Advertising and Promotions Other Current Charges 4,600 5,405 4,900 4,900 0 Office Supplies 1 ,742 1 ,482 1 ,300 1 ,300 0 Operating Supplies 31 ,016 29,675 51 ,285 38,600 ( 12 ,685) Books, Training, Memberships 3,297 5, 199 5,483 5,500 17 Total Operating Expenses 347,549 323,911 476,492 338,032 (138,460) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 89, 180 244,068 60,000 ( 184,068) Vehicles 20,559 (20,559) Equipment 4,210 2,615 16,258 10,000 (6,258) Total Capital Outlay 4,210 91 ,795 280,885 70,000 (210,885) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 681 ,392 746,853 1 ,103,287 745,907 (357,380) 100 Water Utility Fund Water Distribution Division Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 171 ,090 158,272 161 ,959 222 ,887 60,928 Overtime 11 ,663 9,992 14,000 14,000 0 Special Pay 10,761 6,960 10,875 10,875 0 Sub-Total 193,514 175,224 186,834 247,762 60,928 Benefits FICA 14,499 12,784 14,296 18,959 4,663 Pension 43,051 48,650 35,522 52 ,013 16,491 Health and Life Insurance 22,635 22,641 26,410 41 , 147 14,737 Worker and Unemploy Comp 6,565 5,411 5,857 9, 194 3,337 Sub-Total 86,750 89,486 82,085 121 ,313 39,228 Total Wages and Benefits 280,264 264,710 268,919 369,075 100,156 OPERATING EXPENSES Professional Services 452 1 ,716 11 ,716 1 ,500 (10,216) Contract Services 126,428 122, 110 135, 188 119,800 ( 15,388) Local Travel 766 392 500 500 0 Communications 6,410 5,418 5,538 5,538 0 Postage 7 20 20 0 Utilities 2 ,037 1 ,945 2,000 2, 100 100 Rentals and Leases 1 ,572 1 ,091 900 900 0 Insurance Repairs and Maintenance 30,790 30,307 30, 100 35,357 5,257 Printing and Publishing 2,831 337 567 600 33 Advertising and Promotions Other Current Charges Office Supplies 120 381 600 600 0 Operating Supplies 173,648 163,802 173,000 173,000 0 Books, Training, Memberships 1 ,761 2,452 2, 100 2, 100 0 Total Operating Expenses 346,822 329,951 362,229 342,015 (20,214) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 183,816 249,211 198,635 820,000 621 ,365 Vehicles 82,225 20,000 (62,225) Equipment 3,990 7, 195 5,733 (5,733) Total Capital Outlay 187,806 256,406 286,593 840,000 553,407 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 814,892 851 ,067 917,741 1 ,551 ,090 633,349 101 Sewer Utility Fund Sewer Collection Division Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 210,934 213, 127 223,585 216,556 (7,029) Overtime 7,300 4,288 6,000 6,000 0 Special Pay 19,059 30,722 6, 125 6, 125 0 Sub-Total 237,293 248,137 235,710 228,681 (7,029) Benefits FICA 17,823 18,469 18,035 17,499 (536) Pension 52 ,548 58,829 67, 194 63,518 (3,676) Health and Life Insurance 20,978 27,950 32,360 34, 141 1 ,781 Worker and Unemploy Comp 7,544 7,876 8,210 9,213 1 ,003 Sub-Total 98,893 113,124 125,799 124,371 (1 ,428) Total Wages and Benefits 336,186 361 ,261 361 ,509 353,052 (8,457) OPERATING EXPENSES Professional Services 0 400 400 0 Contract Services 358,411 210,431 262,644 212,000 (50,644) Local Travel 1 ,481 2, 125 1 ,499 1 ,500 1 Communications 2 ,746 3,303 5,000 4,480 (520) Postage Utilities 60,439 71 ,246 71 , 100 71 ,500 400 Rentals and Leases 531 170 300 300 0 Insurance Repairs and Maintenance 28, 170 20,694 30,956 25,786 (5, 170) Printing and Publishing 74 200 200 0 Advertising and Promotions Other Current Charges 0 0 Office Supplies Operating Supplies 27,837 30,879 37,200 39,200 2,000 Books, Training, Memberships 1 ,014 1 ,346 1 ,350 1 ,350 0 Total Operating Expenses 480,629 340,268 410,649 356,716 (53,933) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 465,359 203, 199 457,215 365,000 (92,215) Vehicles 22,430 22,210 45,000 22,790 Equipment 9,415 (9,415) Total Capital Outlay 465,359 225,629 488,840 410,000 (78,840) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 1 ,282,174 927,158 1 ,260,998 1 ,119,768 (141 ,230) 102 Sewer Utility Fund Sewer Treatment Division Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 545,696 530,990 564,398 563,093 ( 1 ,305) Overtime 5,544 4,290 4,000 4,000 0 Special Pay 51 ,364 30,085 12 ,944 12,944 0 Sub-Total 602,604 565,365 581 ,342 580,037 (1 ,305) Benefits FICA 44,386 41 ,822 44,482 44,382 ( 100) Pension 137,730 145,994 165, 189 160,936 (4,253) Health and Life Insurance 65,653 63,965 65, 178 83,999 18,821 Worker and Unemploy Comp 13,590 14,334 15,749 18,045 2,296 Sub-Total 261 ,359 266,115 290,598 307,362 16,764 Total Wages and Benefits 863,963 831 ,480 871 ,940 887,399 15,459 OPERATING EXPENSES Professional Services 3,986 42 ,480 50,666 20,000 (30,666) Contract Services 186,946 116,078 238,797 180,000 (58,797) Local Travel 345 379 300 300 0 Communications 6,272 5, 133 6,490 6,490 0 Postage 3,518 1 ,064 2,000 2,000 0 Utilities 447, 182 203, 105 228,000 225,000 (3,000) Rentals and Leases 2,057 1 ,579 1 ,500 1 ,500 0 Insurance Repairs and Maintenance 46,293 40,753 53,822 50,493 (3,329) Printing and Publishing 694 295 1 ,450 1 ,450 0 Advertising and Promotions Other Current Charges 19,350 13,513 11 ,478 7, 150 (4,328) Office Supplies 1 ,228 904 1 ,200 1 ,300 100 Operating Supplies 92,012 102,890 123,067 109,500 ( 13,567) Books, Training, Memberships 4,359 6,038 6, 100 6,740 640 Total Operating Expenses 814,242 534,211 724,870 611 ,923 (112,947) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 5,355,962 213,452 1 ,402 ,856 100,000 ( 1 ,302,856) Vehicles 136, 158 25,000 25,000 Equipment 9,000 4, 178 14,000 9,822 Total Capital Outlay 5,355,962 358,610 1 ,407,034 139,000 (1 ,268,034) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 7,034,167 1 ,724,301 3,003,844 1 ,638,322 (1 ,365,522) 103 Pension Funds Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Revenues: General Pension 3,004,666 2 , 046 ,752 2 , 146,476 2 , 127, 619 ( 18 ,857) Police Pension 1 ,547,361 1 , 130,248 1 , 398,547 1 ,440, 505 41 ,958 Total Revenues 4, 552,027 3, 177,000 3, 545,023 3,568, 124 23, 101 Expenses : General Pension 759,309 932 ,396 1 , 181 ,530 957 ,839 (223 , 691 ) Police Pension 669,072 705,610 762 ,628 753 ,080 (9, 548) Total Expenses 1 ,428,381 1 ,638,006 1 ,944, 158 1 ,710,919 (233,239) Resource Allocation : Personnel Services 0 0 0 0 0 Operating Expenses 1 ,428,381 1 , 638 ,006 1 ,944, 158 1 , 710 ,919 (233,239) Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation : 1 ,428,381 1 ,638,006 1 ,944, 158 1 ,710,919 (233,239) Summary of Authorized Positions Proposed 2013-2014 2014-2015 Pension * Plan Administrator - Duties currently under Finance Department 104 Pension Funds Purpose : The General Employee and Police Employee Pension Funds are funded by contributions from both the City and the employees . Some funding is also provided from Police supplemental benefits . These benefits are a result of casualty insurance premium tax monies collected by and received from the sate of Florida, in accordance with Florida State Statute, Chapter 185 . Interest from investment earnings on Plan assets also assists in funding the Plan. The assets within these funds are held in trust for the future benefits of the employees and are directed by two separate pension boards . Key Objectives : • The funding objective for both plans is to establish and receive contributions, expressed as a percent of active member payroll, which will remain approximately level from year to year and will not have to be increased for future generations of citizens in the absence of benefit improvements. • To monitor the Plan' s fund manager for compliance with the Plan ' s investment policy and recommend changes to the policy, if necessary, to assure the plan' s participants and recipients that the benefits specified in the Plan will be available. • To keep the plan current as to compliance with IRS code requirements and any State or Federal changes. • To provide employees with an annual individual retirement benefit statement. Issues, Trends and Highlights : • Total Net Assets as of September 30, 2013 for the General Pension fund were $ 13 ,770,711 . This represents an increase of $ 1 ,076, 884 over 2012 . • Total Net Assets as of September 30, 2013 for the Police Pension fund were $ 7,331 ,629 . This represents an increase of $ 396,936 over 2012 . • The City contributions to the General Pension Fund are projected to decrease $ 87 ,367 in FY 2015 to $ 863 ,613 . • The City contributions to the Police Pension Fund are projected to increase $ 10, 811 in FY 2015 to $ 574,014. • The City closed the General Pension Plan as of September 2008 and established a defined contribution plan for new employees with a match of up to 6% of pay. 105 General Employee Pension Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 10,652,015 12,813,704 13,830,113 14,795,059 964,946 Revenues Earnings on Investments 1 ,819,825 789,991 1 ,000,000 1 , 100,000 100,000 Employer Contributions 998,516 1 ,044,392 950,980 863,613 (87,367) Employee Contributions 186,325 180,750 195,496 164,006 (31 ,490) Other 31 ,619 0 Total Revenues 3,004,666 2,046,752 2,146,476 2,127,619 (18,857) Other Financing Sources Total Resources 13,656,681 14,860,456 15,976,589 16,922,678 946,089 Expenditures Benefits Paid Retirement Benefits 655,424 729,446 1 ,061 ,530 844,400 (217, 130) Contribution Refunds 7,273 118, 126 12,000 12,000 0 Subtotal 662,697 847,572 1 ,073,530 856,400 (217,130) Operating Expenses Professional Services 81 ,860 71 ,877 91 ,000 85,000 (6,000) Contract Services 0 Insurance 3,254 2,782 3,376 3,529 153 Printing 46 0 83 50 (33) Office Supplies 0 Books, Training 1 ,467 1 ,080 5,000 5,000 0 Internal Service Charges 9,985 9,085 8,541 7,860 (681 ) Subtotal 96,612 84,824 108,000 101 ,439 (6,561 ) DIVISION TOTALS 759,309 932,396 1 ,181 ,530 957,839 (223,691 ) Other Financing Uses 83,668 97,947 Ending Cash 12,813,704 13,830,113 14,795,059 15,964,839 1 ,169,780 Total Expenses and Cash 13,656,681 14,860,456 15,976,589 16,922,678 946,089 Resource Allocation Personnel Services Operating Expenses 759,309 932,396 1 , 181 ,530 957,839 (223,691 ) Capital Outlay Debt Service Transfers Total Resources 759,309 932,396 1 ,181 ,530 957,839 (223,691 ) 106 Police Employee Pension Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2011 -2012 2012-2013 2013-2014 2014-2015 (Decrease) Cash Forward 6,163,596 7,106,051 7,641 ,934 8,277,853 635,919 Revenues Insurance Premium Tax Sec 185 88,795 91 ,077 88,806 91 ,077 2,271 Earnings on Investments 842,796 417,243 632,000 660,000 28,000 Employer Contributions 540, 103 517,935 563,203 574,014 10,811 Employee Contributions 75,667 77,406 114,538 115,414 876 Other 26,587 0 0 0 Total Revenues 1 ,547,361 1 ,130,248 1 ,398,547 1 ,440,505 41 ,958 Other Financing Sources 64,166 111 ,245 Total Resources 7,775,123 8,347,544 9,040,481 9,718,358 677,877 Expenditures Benefits Paid Retirement Benefits 599,459 651 ,941 672,000 666,501 (5,499) Contribution Refunds 5,478 0 17,000 15,000 (2,000) Subtotal 604,937 651 ,941 689,000 681 ,501 (7,499) Operating Expenses Professional Services 54,877 45,361 61 ,000 60,000 ( 1 ,000) Contractual Services 0 Insurance 3,254 2,782 3,376 3,529 153 Printing 15 31 20 (11 ) Office Supplies 0 Books, Training 857 1 ,080 5,000 4,200 (800) Internal Service Charges 5, 132 4,446 4,221 3,830 (391 ) Subtotal 64,135 53,669 73,628 71 ,579 (2,049) Transfers DIVISION TOTALS 669,072 705,610 762,628 753,080 (9,548) Other Financing Uses Ending Cash 7,106,051 7,641 ,934 8,277,853 8,965,278 687,425 Total Expenses and Cash 7,775,123 8,347,544 9,040,481 9,718,358 677,877 Resource Allocation Personnel Services Operating Expenses 669,072 705,610 762,628 753,080 (9,548) Capital Outlay Debt Service Transfers Total Resources 669,072 705,610 762,628 753,080 (9,548) 107 Budget Policy Highlights The City Manager will propose to the City Commission a budget that is in accordance with the following guidelines . • The City Manager will hold strategic planning sessions at the beginning of each budget preparation cycle. • The proposed budget will include appropriations sufficient to deliver at least the current level of service for all programs. • Proposed changes to levels of service will be addressed as separate issues in the budget workshops for consideration. • The proposed budget will be presented using the current ad valorem tax rate. • The proposed budget will be balanced, meaning that available resources plus projected revenues will equal the budgeted expenses plus projected ending cash. • The projected ending cash balance will exceed all legal required restrictions plus meet or exceed the City Commission designated 25 % operating reserve for all major funds . • The reserve balance is calculated as 25 % of the sum of payroll expenses and operating expenses of the budget being proposed. Debt service has its own reserve requirement. • The proposed budget will include funding for all authorized positions . • The proposed budget will include the 3 % across the board merit increase per City Commission adopted resolution. • The proposed budget document will include a ten-year financial projection of the major operating finds . • The proposed budget will fully fund the pension benefit using the dollar amount designated by the respective pension plan ' s actuaries for both police and general employees . • All future changes to the pension plan benefits will be evaluated for the long-term impact on the City before that change is implemented. • Capital items will be included in the proposed budget if either previously designated by the City Commission or if identified in an adopted plan. Basic items necessary to deliver the service level proposed will also be included. Discretionary capital items will be included in workshop discussions for prioritization and funding. 108 City of Atlantic Beach Schedule of Interfund Transfers Operating Budget Fiscal Year 2015 Transfer Transfer In Out General Fund From Water Utility 196 ,230 From Sewer Utility 418 , 937 From Sanitation Fund 223 ,043 From Gas Tax Fund 160 , 000 From Police Forfeiture Fund 5 ,000 Police Forfeiture Fund To General Fund 5 ,000 Local Option Gas Tax Fund To General Fund 160 , 000 Convention Development Tax Fund To Capital Project Fund 85 ,000 Half Cent Sales Tax Fund To Storm Water Utility Fund 260 ,000 Capital Project Fund Convention Development Tax Fund 85 , 000 Water Utility Fund To General Fund 196 , 230 Sewer Utility Fund To General Fund 418, 937 Sanitation Fund To General Fund 223, 043 Storm Water Utility From Half Cent Sales Tax Fund 260 , 000 Total Transfers 1 ,348,210 1 ,348,210 Sanitation Water Utility / Police Sewer Utility General Fund ® \ Forfeitures Capital Storm Water Project Fund Convention Half Cent Dev. 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Codes ii,Ordinances online Newsletter The rate structure indicates that you will be billed in advance monthly for base charges on water,sewer, garbage and storm water. Volume charges on water and sewer used per month per thousand gallons is as RajeetUpdaws follows: - Water Rates Base Charge: $8.97 per month Volume Charges: $1.02/1,000 gallons 1 to 3,000 gallons $2.44/1,000 gallons 4 to 8,000 gallons $2.88/1,000 gallons 9 to 13,000 gallons $4.31/1,000 gallons 14 to 18,000 gallons $6.50/1,000 gallons Over 18,000 gallons Sewer Rates Base Charge: $20.46 per month Volume Charges: $1.62/1,000 gallons 1 to 3,000 gallons $5.67/1,000 gallons 4 to 13,000 gallons $0.00/1,000 gallons Over 13,000 gallons Storm Water Base Charge: $8.39 per month Residential Pick-up(including garbage,lawn and recycling) Base Charge: $17.78 per month Sample Atlantic Beach Utility Bill (Calculation for an average household using 7,000 gallons of water in a month) Water Base $8.97 Water Volume ($1.02/1,000 X 3) + ($2.44/1,000 X 4) = $12.82 Sewer Base $20.46 Sewer Volume ($1.62/1,000 X 3) + ($5.67/1,000 X 4) = $27.54 Garbage $17.78 Storm Water $8.39 Total $95.96 *This is only an example.Water consumption may vary significantly from one person to another depending on personal habits,outside watering,or other activities that consume water. 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N N t6 w 65 c N U c 3 a Cp co 6 E = •O I- U w m O ° E _ @ oO E �Q ` ( Q N E N „,> U 0 Q U C j s0 O r O) Ot " «• N to w 0 W w > O T O E N a a .... E c.3 •O d d R■C L. N U 6 1 t d a� CO c m a�i °� 0 a N U U 3 n 0 °U) 3 6 2 o w t m H •0 2 2 4 O E > 00 ° U >. L a 0 £ U f 8 Z 7 N 0) U Q co a AI d c o c0i o 3 0 c 5. `0 a E E :c a CO a43 . oii 0 L) I- - av = IX2a z ¢ w � t CL > tYCLCL ►- Cuty of Man& Beach Total Rovenues and apenses Pitac WHKims 16 b 12 10 - 8 6 4 2 t\l3 tb <1/4 t\°) 4, fp 9" 17) et A9, AP AP AP AP AP A95) AP AP =Personnel Services Operating Expenses =Debt Service =Transfers =Capital Outlay Revenues 125