Item 4B - Env Lab Svcs ContractAGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY C OMMISS ION MEETING
STAFF RE PORT
AGENDA ITEM# 48
SEPT EM IJ ER 22,2014
Extensio n of .Almual Co ntrac ts for Env ironmental Laborato ry
Se rvices
RFP No. 1 0-08
Donn a Kaluzniak, U tilit y D irecto ~ /
Sep temb er 5, 20 14
BACKGROUND: State and federal agenc ies require the City to pe rfo rm numerous laboratory
tes ts on dr inki ng water, wa stewate r an d storm water to ens ur e comp liance with regu lations.
This work req uir es speciali zed skill, expe ri ence, eq uipm ent , and labo ratory ce rti ficat ion throu g h
the Flor id a Department o f He a lth .
The City has contracts with Hli'ee loca l environmenta l labo rato ri es to conduct the various
ana lyses-Columbi a Analyti cal Serv ices (now called ALS Environmenta l), Environmental
Conse rvat ion Laboratories (ENCO) and Adva nced Enviro nm ental Labora tori es (AEL). Staff has
required th e la borato ries to provide a signed agreement to imm ediate ly notify the City of a ny test
result th a t exceeds a regul atory requirement.
The c utTent contract was iss ued based on re sult s of a Request for Propo sa l, and was a 3-yeat·
con trac t with an opt ion fo r a 2 add it ional yea rs. Staff is req uesting approva l to renew the existin g
contract fo r the fina l add itiona l year at th e current rates .
The laboratories have ag reed to honor their current pr icing if we ex tend the cont ract.
Staff is fairly ce ttain th at re-iss uin g a Request fo r Proposa l and awarding new con tracts wou ld
resu lt in a pri ce increase, as th e ex isting con tract was awa rd ed durin g th e eco nomic downturn .
Staff recom mend s renewal of the ex isting con trac ts for a nother year at th e c urren t price
struct ure s.
BUDGET: T hese services a re used on an as-needed basis, and fu nd ing is included in the
Water a nd Sewer Funds in the amount of app rox im ately $50,000 und er acco unt num bers 400-
5502-533 -3400 an c1 4 1 0-5508-535-3400.
RECOMMENDATION: Ex tend the an nua l co nt ract s for env ironme nt a l lab oratory serv ices for
one add iti ona l year to Co lum bia Analyt ical Services (now ALS Env ironme ntal), Enviro nm ental
Conse rvati on Laborator ies, and Adva nced Envi ronment a l Laborato l"i es, Inc . at the current
contrac t pri ces.
ATTACHMENTS: 1. Letters of Agreement to Exte nd Contracts from Co lumb ia Ana lyt ica l
Serv ices, In c., Advanced Enviro nme ntal Laboratories, and Env ironmental
Conse rv ation Laboratories .
September 5, 2014
Mr. Brian Weigel
Laboratory Director
ALS Group-Co l umbia Analytical Services, In c.
RE: Extension of Annual Contract
RFP 10-08
Dear Laboratory Director:
AGENDA ITEM # 48
SEPTEMBER 22,2014
As you are aware, t h e annual contract with the City of At lan tic Beach for environmental laboratory
services expire s on November 8, 2014 . We would like to extend the contract for one additional year at
the current prices. If this is acceptabl e, please sign be low and emai l back to me today, so I can
prepare a staff report for the City Commission .
We look forward to recommending that we continue our contract with your company.
Sincerely,
~~~
Utility Director
ALS GROUP -COLUMBIA ANALYTICAL SERVICES, IN C. AGREES TO EXTEND THE
CONTRACT WITH THE CITY OF ATLANTIC BEACH AT THE PR ICES SUBMITTED IN
PROPOSAL NO. 10-08 FOR ONE ADDITIONAL YEARS BEG I NNING NOVEMBER 9, 2014.
L~if(£~
Public Utilities Department
Date
1200 Sandpi per Lane
Atlantic Beach, FL 322.33
(904) 247-5834
Se ptember 5, 2014
Wa l ter l<r onz
Vi ce Pres id ent
Advanced Env i ronmen t al Laborator i es, In c.
RE: Extension of Ann ual Contract
RFP 10-08
Dear Mr. Kronz:
AGENDA lTEM 1148
SE PTEMBER 22,2014
As you are aware, th e annual con trac t with th e Ci ty of Atlantic Beach for environmental laboratory
services expires on November 8, 20 14. We would l ike to ex t end t h e contract for o n e ad ditional yea r at
th e current prices. If th is i s acceptab l e, p l ease sign below and e mail ba ck to me today, so I ca n
prepare a staff r e port f or th e City Co mmiss i on.
We look fo r wa rd t o recommend i ng that we cont inu e ou r con t ract w i t h you r co111pany .
Sincere ly,
~~
Donna l<a lu zniak
Util i t y Director
ADVANCED ENVIRO NM ENTAL LABORATOR IES, IN C. AGREES TO EXTEND THE
CO NTRACT W ITH TH E C ITY OF ATLA NTI C BEAC H AT THE C URRENT PRICES FOR ONE
ADD ITI O NAL YEAR BEGINNING NOVEMBER 9, 2014 .
Publ ic Utilities De partment, 1200 Sandpiper Lane, Atlantic Beach , FL 32233 (904} 247-5834
September 5, 2014
Mr. Paul LeBlanc
laboratory Director
Environmental Conservation Laboratories, Inc.
RE: Extension of Annual Contract
RFP 10-08
Dear Mr. LeBlanc:
AG END/\ ITEM I# 4 B
S EPTEMBER 22,2014
As you are aware, the annual contract with the City of Atlantic Beach for environmental laboratory
services expires on November 8, 2014. We would like to extend the contract for one additional year at
the current prices. If this is acceptable, please sign below and email back to me today, so I can
prepare a staff report for the City Commission .
We look forward to recommending that we continue our contract with your company.
Sincerely,
Donna l<aluzniak
Utility Director
ENVIRONMENTAL CONSERVATION LABORATORIES, INC. AGREES TO EXTEND THE
CONTRACT WITH THE CITY OF ATLANTIC BEACH AT THE PRICES SUBMITTED IN
PROPOSAL NO. 1 0·08 FOR AN ADDITIONAL YEAR BEGINNING NOVEMBER, 9, 2014.
f2tL~
Paul LeBlanc, laboratory Director
Public Utilities Department
Date
1200 Sandpiper Lane
Atlantic Beach, FL 32233
(904) 247·5834