10-13-14 Agenda Packet with link_Part4AGENDA ITEM:
SUBMITIED BY:
DATE:
CITY OF ATlANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Selection of Architect/Engineer Services for
Police Building Expansion and Remodeling
Douglas E.~ayton, P.E . -Public W-orks Director ~~ r f~L--
september 2l 2014 ../
A GENDA ITEM #3A
O CTOBER 13,2 014
STRATEGIC PIAN LINK: Police Building
BACKGROUND: On August 11, 2014 the City Commission approved a feasibility study prepared
and presented by Clemons Rutherford Associates (CRA) for proposed
improvements to the Police Facility. The Commission also authorized the
solicitation of proposals for Architectural and Engineering Services for the
building under a construction management process.
BUDGET:
RFP # 14-09 was advertised and 3 proposals were received on September 19,
2014 for these services. Staff eva luated the proposals and all were found to be
responsive. The firms were ranked based on their qualifications in the following
order.
1 st -Clements Rutherford & Associates
2nd -PQH Group
3'd -Akel Logan Shafer
CRA was the top-ranked firm in nearly every evaluation factor except proximity
to the project.
The City's FY 15 budget contains $2,600,000 for d esign and construction of these
facilities. The feasibility study estimated a cost for the fee associated with this
service to be $177,804 .
ATIACHMENT: Evaluation of Proposals Ranking Sheet
AGENI>A ITEM #JA
O CTOB ER 13,2014
(The three proposa ls are available in electronic form by clicking here.)
RECOMMENDATION: To authorize staff to negoti ate with the firms in order of their ran kings for
Architectural and Engineering Services for design of the expansion and
remodeling of the Po lice Facility and to authorize the City Manager to sign
an agreement with the selected vendor to perform these services in an
amou nt not to exceed $200,000.
REVIEWED BV CITY MANAGER: --:n Ya-. /a</
City of Atlantic Beach
Architectural/Engine e ring Services-RFP NO. 14-09
Public Safety Building A/E
Professional Past Project Understanding Combined
Quais Accomplishments Approach & Familiarity References Financial Proximity Grade
Weight 25 20 20 15 10 5 5 100
8 .00 7.00 8.00 8.00 10.00 8.00 10.00
Akei-Logan-8 .00 7.00 8 .00 8.00 10.00 8.00 10.00
Shafer 6.00 7.50 5.00 6.70 10.00 4.00 10.00
Weighted 18.33 14.33 14.00 11.35 10.00 3.33 5.00 76
9.00 10.00 10.00 10.00 10.00 10.00 8.00
9.00 10.00 9.00 10.00 10.00 10.00 8.00
CRA 9.00 5.00 8.70 10.00 8.00 10.00 6.00
W eighted 21.67 19.33 16.00 14.35 10.00 5.00 3.67 90
9.00 8.00 8.00 9.00 10.00 8.00 10.00
9.00 8.00 8.00 8.00 10.00 8.00 10.00 PQH
5.60 6.50 5.50 3.30 9.00 8.00 10.00
Weighted 19 .67 15.00 14.33 10.15 9.67 4.00 5.00 78