Agenda Item 4A - Extension of Annual Contract for PolymerAGENDA ITEM:
S UBMITTED BY:
DATE:
CJTY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Exten sion or Annual Contract fo r Po lyme r
Bid No. 1011 -03
Donna Kaluzn iak. Uti li ty Direct ~~
Septembe r 12 , 20 14
AGENDA IT€M 114A
O CTOlli!:R 13,2014
BACKGROUND: Polym er is a chemical used at the Wastewater T rea tm ent Plant to he lp with t he
s lud ge dewa tering process. Po lymers a re complex , proprietary fo rmul as th at must go ttu·o ugh
performance testing at the treatment plant as part of the bid process.
For t Ben d Services had the best formu la and lowe st cos t and wa s awa rded a 3-year contract wit h two
one-year renewals in November 20 10. Staffis rcqu cstiJ1g approva l of the fina l one-year renewal a t th e
current rates.
Staffhas been pl eased witb the performance of thi s produc t and time ly delivery , and the ve ndor ha s
agreed to renew the co ntract at th e cu rrent rates.
BUDGET: Fun ding is included in th e Sewer Treatme nt fund und er account no. 410-5508-535-
520 0 in th e amo un t or $30,000.
RECOMMENDATION: Ex tend the contract for Po lymer for one additional yea r to Fort Bend
Services at the cun·ent contract pri ces.
ATTACHMENTS: I . Letter ofagrecmcnt to exte nd contract from For t Bend Se rv ices.
REVIEWEDBYCJTYMANAGER: --U, v-'4---/~
September 23, 2014
Ms. Barbie Smith
Carus Corporation
RE: Extension of Bid No. 1011-05
Dear Ms. Smith:
AGENDA ITEM #4A
OCTOBER 13,2014
As you are aware, the annual contract with the City of Atlantic Beach for Orthophosphate expires
November 30, 2014. We would like to extend the contract for another year at the current prices, if this
is acceptable to your company.
If acceptable, please sign below and email back to me by September 30, 2014 so I can prepare a staff
report for the City Manager.
We look forward to recommending that we continue our contract with your company.
Sincerely,
Donna Kaluzniak
Utility Director
CARUS PHOSPHATES, INC. AGREES TO EXTEND THE CONTRACT FOR
ORTHOPHOSPHATE WITH THE CITY OF ATLANTIC BEACH AT THE PRICES SUBMITTED
IN BID NO. 1011-05 FOR AN ADDITIONAL YEAR EFFECTIVE DECEMBER 1, 2014.
Public Utilities Department
September 22, 2014
Date
1200 Sandpiper lane
Atlantic Beach, FL 32233
(904) 247-5834