Item 4C - Utility Contractor Extension of Annual ContractAGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Extension of Utility Contractor Annual Contract
Bid No. 1011-02
Donna Kaluzniak, Utility Direct®
October 23, 2014
STRATEGIC PLAN LINK: None
AGENDA ITEM# 4C
NOVEMBER 10, 2014
BACKGROUND: The City's annual contract with Gruhn May, Inc. for Utility Contractor will expire
on January 10, 2015.
Gruhn May has pe1formed utility contracting for the City for many years. This work requires
specialized skill, experience and equipment. Gruhn May's personnel have the required background,
knowledge, experience and equipment. The fees charged by Gruhn May for labor and materials have
been very reasonable and competitive. Also, their knowledge of our system has allowed them to come
up with cost-saving solutions to problems and to handle emergencies efficiently.
The existing contract was for three years, and allows the City to renew the contract for two additional
1-year periods as long as the contractor agrees and the City is satisfied with the service. This will be
the final one-year extension of the contract. The vendor has agreed to renew his contract, and staff has
been pleased with the performance of this contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $85,000 under account numbers 400-5504-533-3400,
410-5506-535-3400, and 410-5508-535-3400.
RECOMMENDATION: Extend the Utility Contractor contract for one additional year to Gruhn
May, Inc. at the current contract prices, effective January 11, 2015.
ATTACHMENTS: 1. Letter of agreement to extend contract from Gruhn May, Inc.
Mr. Gordon Gruhn
Gruhn May , In c.
RE: Extension ofBid No . 1011 -02
Dear Mr. Gruhn:
AGENOA ITEM #4C
NOVI~MBER 10,20 14
As you are aware, the annua l contract with the City of Atlantic Beach for A1mua l Uti lit y
Co ntractor exp ires J anuary 10, 20 15. We would li ke to extend the contract for another yeat at
the current pri ces, if thi s is acce pt able to your company.
If acceptab le, please sign be low and return to me by October 25, 20 14 , so I can prepa re a staff
report for the City Commission.
We look forward to recommending that we continue our contract with your company.
~~
Donna Ka luzn iak
Uti li ty Director
GRUHN MAY, INC. AGREES TO EXTEND THE CONTRACT WITH THE CITY OF
ATLANTIC BEACH AT THE PRIC ES SUBMITTED IN BID NO . 1011-02 FOR AN
ADD ITIONAL YEAR EFFECTIV E JANUARY 11 ,2015 .
. /11t1
Gordon Gruhn
Pu blic Utilities Department
10 /;?J//f
Dater 1
1200 Sandp ip er Lane
Atlant ic Beach/ FL 32233
(904) 247-5834