Item 4D - Selection of Professional Surveying ServicesCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
i\GENOA ITEM H 4D
NOVEMBER 10,201 4
AGENDA ITEM: Se lection of Profess ional Surveying Service s
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SUBM ITTED BY : Dougla s E. Layton, P.E .-Public Works Director
DATE : Octob er 24, 2014
BACKGROUND: RFQ # 15-01 w as advertise d and 7 proposal s were received on Octobe r 8,
2014 for these serv ic es. Staff eva luated the proposals and all were found to be
respon sive. The firms were ranked based on their qualifications in th e following orde r .
1 st-Clary & Ass ociates
2nd-DRMP
Both of these firm s have previou sly performed similar se rvice s sa tisfactorily for the City.
There are no current projects waiting for profess ional surveying serv ices. Future tasks
awarded under these general services contract will be negotiate d and awarded under
the City's sta ndard procedures. Award of this contract is nonexclu sive and the City may
award individual contracts for similar se rvices following our normal purcha sing
procedures.
BUDGET: Services under this contract are not identified sp ecifically und er any budget line
item but w ill be part of projects or other item s contain ed in th e bud get.
ATTACHMENT: Eva luation of Proposa ls Ranking Sheet
RECOMMENDATION : Approve the iss uan ce of contracts to the two top ranked firms for
profess ion al surveying se rvices for 5 ca l endar yea r s with options to cancel the con tract
at the end of years 3 and 4.
REVIEWED BY CITY MANAGER: '-71· (._, (l ""' Ad/
Ci ty of Atlanti c Beach
Profess ional Surveying Services-RFQ NO. 15-01
St aff Past Si m ilar Pr oposed Ind ividual Co mbined Fi rm Ref e r e n ces Fi nancial Scorer Compet en ce Experience Proj ect Team
Grade
Gr ade
Weight 30% 25% 25% 10% 10% 100 100
Clary 8 10 10 9 10 93
7 9 9 9 10 85 93
10 10 10 10 10 100
CPH 5 4 6 5 10 55
7 8 8 9 10 80 77
9 10 10 10 9 96
Oegroves 7 6 8 8 5 69
6 6 6 8 9 65 77
9 10 10 9 10 96
DRMP 8 10 10 9 5 88
8 9 8 8.5 8 83 90
10 10 10 10 9 99
Ghiotto 5 8 6 7 3 60
5 8 7 8 8 69 73
8 10 9 10 9 91
LD Bradl ey 7 6 6 7 6 64
7 8 6 8 10 74 75
8 9 9 9 8 86
Robert A ngus 6 4 8 7 10 65
5.5 5 6.5 7.5 10 63 75
10 10 9 10 10 98