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11-24-14 Agenda PacketCITY OF ATLANTIC BEACH CITY COMMISSION MEETING November 24, 2014-6:30PM AGENDA Call to order Invocation and pledge to the flag 1. A. Approve the minutes of the Commission Meeting ofNovember 10, 2014. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. Appointment of Director of Public Safety/Police Chief (City Manager) 4. Consent Agenda None. 5. Committee Reports A. Letter from Chairman Donald Wolfson, Charter Review Committee. 6. Action on Resolutions None. 7. Action on Ordinances A. Ordinance No. 90-14-223, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO AMEND CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEVARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. B. Ordinance No. 60-14-19, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 17, ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS AND ADVERTISING STRUCTURES, TO EXTEND THE DATE FOR COMPLIANCE WITH SIGN REGULATIONS TO JUNE 1, 2015; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. 8. Miscellaneous Business (Discussion only) A. PLAT 14-00100039. (City Manager) B. Tree Canopy Survey (Commissioner Mark) 9. City Manager A. City Manager's Report. • 90-Day Calendar (November 2014-January 2015) 10. Reports and/or requests from City Commissioners and City Attorney A. Appointment of Commission member to the Board Member Review Committee (Mayor) 1 Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page ofthe City's website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00PM, Friday, November 21,2014. 2 MINUTES REGULAR CITY COMMISSION MEETING November 10,2014 IN ATTENDANCE: Mayor Carolyn Woods Mayor Pro Tern Mark Beckenbach Commissioner Jimmy Hill Commissioner Maria Mark CITY HALL, 800 SEMINOLE ROAD City Manager Nelson VanLiere City Attorney Richard Komando City Clerk Donna L. Bartle ABSENT: Commissioner Jonathan Daugherty Call to Order/Pledge: AGENDA ITEM# lA NOVEMBER 24, 2014 Mayor Woods called the meeting to order at 6:30p.m. Commissioner Hill gave the Invocation, followed by the Pledge of Allegiance to the Flag. Mayor Woods reminded everyone that the Commission meetings are videotaped and are live streamed and on our website for viewing at later dates. 1. Approval of Minutes A. Approve the minutes of the Commission Meeting of October 27, 2014. B. Approve the minutes ofthe Commission Workshop of October 27,2014. C. Approve the minutes of the Special Called Meeting of October 24, 2014. Mayor Woods asked if there were any corrections to the above minutes. There were no corrections, so Mayor Woods stated the minutes will stand as submitted. Mayor Woods explained that Commissioner Daugherty will not be at the meeting tonight. 2. Courtesy of Floor to Visitors Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. John November, 647 Beach Avenue, co-founder of the Marsh Preservation Society and attorney for Reuben Bennett, stated they have located the appraiser for the Bennett property and he hopes to have that to provide to the Commission at a future meeting. He also stated he supports the strengthening of the Tree Ordinance and he looks forward to participating in that process. Elizabeth Neville, 1060 Seminole Road, stated the Police Depatiment has put tireless effort into putting together the Atlantic Beach Police Academy. She stated they have shown great interest and thoroughness in their preparation of what they show the class. She stated the class is graduating Wednesday night and they are so proud they took the class. She stated she would suggest others of the Commission and audience sign up for the next session. She also thanked the Commission for speaking in the microphones. Shireen Zsomboran, 650 Palm Ave., stated, as a member of the inaugural Citizens Police Academy, her class agrees with everything Ms. Neville said and more. She thanked the Police Department for offering this opportunity. She stated also, as representing the inaugural class of the Police Academy, they would like to put their recommendation in for the Acting Chief, Commander Gualillo. She stated he has superior knowledge and experience, understands our unique City, has worked hard and long, and has the respect and admiration of citizens who have met him as well as his staff. She stated she understands their decision is based on a lot of things and they, as a class, will be pleased to support your choice. November 10,2014 REGULAR COMMISSION MEETING AGENDA ITEM# lA NOVEMBER 24, 2014 Page2 Chris Jorgensen, 92 W. 3rd St., thanked Cathy Berry for the meeting with the candidates. He stated he sees no need for an 8 ft. sidewalk or parking spaces on Seminole Rd. He stated his concern is health, safety and welfare of the citizens. He stated the danger is unnecessary. No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. Item 8B was taken out of sequence and acted on at this time. 8B. Appointment of Director of Public Safety/Police Chief City Manager Nelson Van Liere introduced the panel's selection for the next Police Chief, Michael Deal, explaining his experience and background. He stated the panel consisted of City Attorney Rich Komando, Human Resources Director Cathy Berry, and Retired Police Chief of Jacksonville Beach Bruce Thomason. He thanked Vic Gualillo for being the Acting Police Chief during this time of transition, stating he has done a very good job. Mr. Komando added the City should be proud as there were phenomenal candidates in this search. He stated it is a testament to the fact that so many truly qualified individuals, including people who work for the City now, were interested in this position. He stated it is great we were able to pick from such a good group of people. Mayor Woods stated they will vote on this at the next meeting. She thanked Commander Gualillo and stated he has been doing a wonderful job. 3. Unfinished Business from Previous Meetings A. PLAT-14-00100036 (Atlantic Beach Country Club). Building and Zoning Director Jeremy Hubsch stated they have been working with the developers on a satisfactory easement. He stated the City Attorney and City Manager have been very active in reviewing that and they feel comfortable with what they have. He stated there are no other outstanding issues with the plat itself. At the request of Commissioner Beckenbach, Mr. Hubsch explained the easement. Motion: Approve Plat 14-00100036 (Atlantic Beach Country Club) as submitted and authorize the City Manager to execute the Grant of Easement Agreement providing access to Sherman's Creek. Moved by Mark, Seconded by Beckenbach Votes: Aye: 4-Becken bach, Hill, Mark, Woods Nay: 0 MOTION CARRIED B. Employee Benefits-Insurance. Human Resources Director Cathy Berry summarized her staff report stating the one they have chosen, United Healthcare has a very robust benefits package, reduced premiums to both the City employees as well as the City and will save the City about $168,000. She stated they are also looking at changing the dental plan to United Healthcare for about a 6.5% savings to the employees. Motion: Approve the following employee insurances, effective January 1, 2015 through December 31, 2015, and authorize City Manager to sign related insurance renewal documents: Medical -United HealthCare (OFQ); Life & Supplement Life (EAP is included) Standard; Dental -United November 10, 2014 REGULAR COMMISSION MEETING AGENDA ITEM # lA NOVEMBER 24,2014 Page3 HealthCare; Vision -Humana; Supplemental Life -Standard; Short and long term disability - Lincoln. Moved by Mark, Seconded by Beckenbach Commissioner Beckenbach thanked Ms. Berry for her work on this. Votes: Aye: 4 -Beckenbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED C. City Attorney Evaluation Tool. Ms. Berry stated she took the City Manager tool developed for ICMA and, to keep things consistent, she drafted a tool for the City Attorney and the City Clerk, using the same format. She explained the procedures for the evaluations. Motion: Adopt evaluation tool to be utilized for an annual evaluation of the City Attorney, which process will be directed by the Mayor and coordinated by the City Manager each year. Moved by Mark, Seconded by Hill Commissioner Hill stated the critical piece to this is how it is executed. Ms. Berry stated she can bring that back in another staff report. She stated she did revise the evaluation tool and it is now coming from her rather than the Mayor. Commissioner Hill stated he would like to see it completed 100% and look at it. He stated he would like to not vote on it tonight because he doesn't want to vote on something that has a lot of changes. Mayor Woods stated she believes they are just voting on having an evaluation tool, not the process and Ms. Berry will bring the process back to them. Commissioner Hill stated if there was not urgency in it, he wanted it combined so they would know what they are doing exactly. He stated if there is an urgency to it, he will move forward tonight. Ms. Berry stated there is no urgency, but she does like employees to know what their expectations are at the beginning of an evaluation period, which was why it was important to her to get the evaluation tool in place so they know next year at this time what they will be graded on. Commissioner Hill stated the piece that bothered him was the public vs. the Commissioner reviewing it and he wanted to see it laid out. Ms. Berry stated it is directed by her this time; the evaluation period is laid out and it says the evaluations will be summarized by the Director of HR, included in the City Manager's permanent file and presented to the City Manager by each Commissioner. She stated in their one-on-one they will talk with him about their input, although their comments will be compiled into one. She stated for the City Clerk she said the same thing, except she said one or more Commissioners because she wasn't sure if each of them would sit down with her. She stated for the City Attorney, it would be presented in an open forum unless they want to change that. Mayor Woods stated she like the format she had for the City Manager and believes it should be the same for all three. She stated if they can add that, would that satisfy Commissioner Hill. Commissioner Hill stated yes. Mayor Woods asked that Commissioner Mark add that language to the motion. Commissioner Beckenbach stated also it will go into the file, which is open to the citizenry. Ms. Berry stated, per his request last time, she will submit a notice that will be mailed out in the utility bills when they start the process so if anyone has public comment they can come make it at a meeting. Commissioner Hill stated if they will make that change, he will retract his comment about holding off and they can vote on it tonight. Ms. Berry stated she will attach that revised form to the minutes. Commissioner Beckenbach asked if he could bring up a question about the City Manager's evaluation or are they only discussing the City Attorney's. Mayor Woods stated they are discussing all three. Commissioner Beckenbach stated he would November 10, 2014 REGULAR COMMISSION MEETING AGENDA ITEM # lA NOVEMBER 24, 2014 Page4 like to add under the supervision for the City Manager where it says "and providing appropriate feedback", he would like to cross out that initial "and" to state "providing appropriate feedback and appropriate mentoring at that time". He stated feedback and men to ring are two different things, to him. He stated he believes that would be a very important item for a City Manager to convey that he will mentor that individual he supervises. Mayor Woods stated that is acceptable. Mr. Komando stated after the first time they have the evaluation period, although a lot of this looks great on paper now, they may realize there are things they are going to want to change at that point. He stated Ms. Berry has done a very good job of keeping the open narrative section to that and he suspects, just from reading through the different questions, there will come times where there are things they are not personally involved with, so it may limit their ability to provide responses. He stated as they grow through this, he suspects it will be an evolving tool that the Commission uses over time. Commissioner Mark asked if they need to amend the motion to include the process. Amended Motion: Amend original motion to include the process of review as outlined by the Human Resources Director which will be attached to the minutes (which is attached and made part of this Official Record as Attachment A). Moved by Mark, Seconded by Hill Mayor Woods stated she appreciated what Ms. Berry did in taking the time to see what each position's roles and responsibilities were and believes she adjusted the evaluation tool very appropriately. Votes: Aye: 4-Beckenbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED D. City Clerk Evaluation Tool. Motion: Adopt evaluation tool to be utilized for an annual evaluation of the City Clerk, which process shall be as stated by the Human Resources Director and attached to the minutes of this meeting (which is attached and made part of this Official Record as Attachment B) outlining that process to be the same as the City Manager. Moved by Mark, Seconded by Hill Votes: Aye: 4-Becl{enbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED E. City Manager Evaluation Tool. Motion: Adopt evaluation tool to be utilized for an annual evaluation of the City Manager, with the process that was stated by the Human Resources Director and attached as part of the minutes (which is attached and made part of this Official Record as Attachment C) describing that process. Moved by Mark, Seconded by Hill Amended Motion: On #8, Supervision, strike "and" in the fourth paragraph and put ", providing appropriate feedback and appropriate mentoring". Moved by Beckenbach, Seconded by Hill November 10, 2014 REGULAR COMMISSION MEETING Votes: Aye: 4-Beckenbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED F. Pay increase for the City Clerk. AGENDA ITEM# lA NOVEMBER 24, 2014 Page 5 Mayor Woods stated because the City Clerk is not included in any other category, as the rest of the employees are, for annual raises this keeps her on par with all the other employees. Motion: Approve a salary increase of 3% for the City Clerk retroactive to 10/1/14. Moved by Mark, Seconded by Hill Votes: Aye: 4 -Beckenbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Declare the list of property as surplus so that the items on it may be disposed of in the most beneficial way to the City. B. Extend the contract for Beach Cleaning (Bid No. 1213-13) for one year, from November 1, 2014 through October 31, 2015, at the cunent level of service of 4-5 trash pickups per week and raking on an event basis as directed. C. Extend the Utility Contractor contract (Bid No. 1011-02) for one additional year to Gruhn May, Inc. at the cunent contract prices, effective January 11, 2015. D. Approve the issuance of contracts to the two top ranked firms for professional surveying services for five (5) calendar years with options to cancel the contract at the end ofyears three (3) and four (4). E. Approve the $33,590.86 proposal for final design of Francis Avenue (Jackson to Dutton Island) and authorize City Manager to sign the contract with Connelly & Wicker. Mayor Woods read the Consent Agenda. Commissioner Beckenbach pulled Item B. Commissioner Hill pulled Item E. Motion: Approve Consent Agenda Items A, C, and D as read. Moved by Mark, Seconded by Hill Votes: Aye: 4 -Beckenbach, Hill, Mark, Woods Nay: 0 November 10, 2014 REGULAR COMMISSION MEETING MOTION CARRIED AGENDA ITEM # IA NOVEMBER 24, 2014 Page 6 Commissioner Beckenbach asked how many times they raked the beach after they separated that from the contract. Public Works Director Doug Layton stated he was only here from June on and the beach was not raked during that time. He stated they reallocated that money to additional trash pick-up on the beach. Discussion ensued. Motion: Approve Consent Agenda Item B as read. Moved by Hill, Seconded by Beckenbach Votes: Aye: 4-Beckenbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED Commissioner Hill asked if there was a reason they didn't do the whole Francis Street. Mr. Van Liere explained they were going to use CDBG money and it would take three phases of the annual allotment. Mr. Layton stated the City of Jacksonville told us there were some funds available and they can now do all three phases at once. He stated they have to get the consultant started on this because he has to be finished with design by December 1 to make the schedule work because we have to spend the money by July 1, 2015, which is why this is here as an amended agenda item. Discussion ensued. Motion: Approve Consent Agenda Item E as read. Moved by Mark, Seconded by Hill Votes: Aye: 4-Beckenbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. Ordinance No. 90-14-223, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO AMEND CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEVARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mayor Woods read Ordinance No. 90-14-223 by title. Mayor Woods opened the Public Hearing. Mr. Van Liere explained although this was a first reading Mr. Hubsch published this as a Public Hearing because it was a land planning ordinance. No one from the audience spoke so she closed the Public Hearing November 10,2014 REGULAR COMMISSION MEETING Motion: Approve Ordinance No. 90-14-223 as read. Moved by Mark, Seconded by Hill AGENDA ITEM# lA NOVEMBER 24, 2014 Page7 Mr. Hubsch summarized his staff report and the ordinance. He answered questions from the Commission. City Attorney Komando further explained the ordinance. Discussion ensued. Votes: Aye: 4 -Beckenbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED B. Ordinance No. 60-14-19, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 17, ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS AND ADVERTISING STRUCTURES, TO EXTEND THE DATE FOR COMPLIANCE WITH SIGN REGULATIONS TO JUNE 1, 2015; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mayor Woods read Ordinance No. 60-14-19 by title. Mayor Woods stated there would also be a Public Hearing on this ordinance and opened the Public Hearing. No one from the audience spoke so she closed the Public Hearing. Mr. Hubsch summarized his staff report, stating this extends the date for compliance from January 1, 2015 to June 1, 2015 to give them time to work through some code changes. Motion: Approve Ordinance No. 60-14-19 as read. Moved by Mark, Seconded by Beckenbach Discussion ensued. Mayor Woods asked about the Kangaroo signs as were discussed at the last meeting. Mr. Hubsch stated he had done some research on it and will do further research and report back at the next meeting. Votes: Aye: 4-Beckenbach, Hill, Mark, Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business (Discussion only) A. PLAT 14-00100039. Building and Zoning Director Jeremy Hubsch summarized his staff report showing slides of the property and the proposed re-plat dividing the lot into two lots. He stated the applicant was in the audience if the Commission had any questions. He stated the Community Development Board recommended approval, 6-0. Mr. Hubsch answered questions from the Commission. Peter Coalson, the applicant, answered questions from the Commission. Discussion ensued. Mayor Woods asked the City Attorney if they can limit the width of a driveway before it gets to the building setback line. Mr. Komando stated the width for a driveway is already limited in the code, but after listening to them talk, he is surprised they don't have a minimum lot November 10, 2014 REGULAR COMMISSION MEETING AGENDA ITEM# lA NOVEMBER 24,2014 Page 8 width requirement. Mr. Hubsch stated they do but it is just at the building restriction line, not at the street entry point. Mayor Woods asked, in granting this re-plat, are they able to place restrictions on the width of the driveway or is that something they need to address in the code/ordinance. Mr. Komando stated there can be conditions placed on are-plat. Mayor Woods stated if they agree to move it forward, she would like to see a 12ft. maximum width on the driveway until the building restriction line. Further discussion ensued. It was the consensus to move this to unfinished business for the next Commission meeting with the condition of a maximum 15ft. driveway for each individual lot. Commissioner Beckenbach asked if they are required tore- plat this lot. Mr. Komando stated they are not required to. Commissioner Beckenbach stated there is no legal precedent that they have to split this lot and they have the right to say it is platted as it is and they don't need to plat it again. Mr. Komando agreed. Mr. Hubsch stated there are no findings of fact in our plat process; it just says you take it to the Commission for them to make a rendering. He stated it makes it discretionary for the Commission to decide. Mr. Komando stated their options are approve, deny, or approve with special conditions. Commissioner Mark asked if it is normal that this type of request would even come before the Commission if it meets all of the requirements in our code. Mr. Komando stated yes, the re-plat process requires it to go before the Community Development Board. He stated there are time driven deadlines for Mr. Hubsch's position and then there are time deadlines for the Commission to review and approve, deny, or approve with conditions. Mr. Hubsch stated they are allowed to split two lots administratively as long as they meet all minimum lot sizes but if there are any outstanding issues they are not able to do it administratively but have to take it to the Commission. He stated in this case because of that unique circumstance with the building restriction line they have to have the Commission's approval. Further discussion ensued. Commissioner Hill stated looking at the Google satellite image of this, the effect on the sunounding properties is substantial. He stated if we are drawing special dotted lines to make this possible, he is not for it because of the character of the neighborhood; but if it meets our requirements he will be the first person to say yes, let's do it. He stated he just doesn't want to take any extreme measures to get this done, because those extreme measures will affect everybody coming in and out of their driveways. He stated it's all subtle, but it is quality of life stuff; even the people who buy these two lots will have issues. Following further discussion, Mayor Woods stated they are not going to move this forward; they will leave the item under miscellaneous business for discussion only at the next Commission meeting so they can address the issues further and then decide if they want to move it forward. She asked if this is what the consensus is or do they want to move it forward. Commissioner Mark stated she is ready to move it forward. Commissioner Hill stated he is leery to move it forward because he doesn't want to give the petitioner a false sense that it is moving forward. Commissioner Beckenbach stated he will hold off until he can check out a number of things. Mayor Woods asked Mr. Komando if this would be precedent setting. Mr. Komando stated any applicant is going to argue that you did something in the past; the way the case law reads, no, you are not bound by that. Mr. Van Liere stated so they can meet their expectations in what they want for the next meeting, the deadline for the next agenda is now, so there isn't going to be a lot of time to come up with research to prepare another report on this topic, but obviously they could bring more information to the next meeting but they are already preparing the next meeting's agenda. Commissioner Becken bach stated if everybody believes they should defer this, it is fine by him. He stated they could move it forward and then defer it or they can vote it down or up. Commissioner Hill stated he has some background for similar lots he wants to look at. He stated it is the shape issue and setback move that is giving him the most heartburn and the character change, i.e. philosophically is this where we are heading and is this what we want to do. He stated as long as the petitioner understands it isn't a green light to go start clearing the lot. Mayor Woods stated it has been since June so she doesn't believe an additional two weeks is going to matter. She stated she would just as soon leave it here for one more meeting, get all their questions answered, give staff time to do their research, give the applicant time to listen to what we have had to say and come back with some answers for us. She stated if they decide they want to move it forward at the next meeting they have that privilege. It was the consensus to do that. November 10,2014 REGULAR COMMISSION MEETING B. Appointment of Director ofPublic Safety/Police Chief This item was taken out of sequence and acted on earlier in the meeting. 9. City Manager A. City Manager's Report. • 90-Day Calendar (November 2014-January 2015). AGENDA ITEM # lA NOVEMBER 24,2014 Page 9 Mr. VanLiere stated they have been notified they are being sued related to an alleged umeasonable search and seizure in 2010. He stated if they have questions they can get with either Mr. Komando or him. Mr. Komando stated it will be referred to outside counsel by our insurance carrier. He stated at the point where there is any discussion about settlement, then they may need a shade meeting but will decide that as it comes. Mr. Van Liere stated the special meeting on the appeal of the Community Development Board variance denial will be postponed until around February so they can take that tentative date off their calendars. Mr. Koman do stated that was to be before the next Commission meeting at 5:00 but he spoke with opposing counsel this morning who indicated they wanted to move it past the beginning of the year. He asked if the Commission has a preference of the 9th or 23rd of February to schedule the meeting at 5:00 before the regular Commission meeting. Mayor Woods stated she would prefer the 9th. Mr. VanLiere stated the only other item is to add the special called meeting to their calendar on November 19 at 6:30 for the City Manager selection. Commissioner Beckenbach wanted the citizens to note that this special called meeting is specifically for the vote on the City Manager. 10. Reports and/or requests from City Commissioners and City Attorney City Clerk Bartle • Thanked the Commission for her raise. Commissioner Mark • Reported that Mr. Hubsch and she attended a meeting at Greenscape whose services include evaluating tree canopies. She stated she will give some handouts to the City Clerk who will forward to the Commission electronically so they can find out more about their company. She stated the first thing they like to do is a tree survey and she, Mr. Hubsch and the City Manager, if available, have scheduled a meeting on November 19 at 10:00 with Charlie Marcus, an urban forester, for a site visit to drive around the City. She stated she will give a report on the Commission meeting of November 24 and if it is something the Commission would like to go forward on they can invite him to come to a Commission meeting to answer questions. • Bill Gulliford asked her if she would sit on the Mayport CRA Citizens Advisory Committee. She stated she told him she would love to do that and hopefully she will gain some experience working through that process. Commissioner Hill • Thanked our veterans for their service on the eve of Veterans Day and wanted to recognize that tomorrow is also Armistice Day. • Thanked the public for their patience on this lot split issue, as it was a very long winded conversation but he believes it is going to frame the community for a long time to come. November 10, 2014 REGULAR COMMISSION MEETING Commissioner Beckenbach AGENDA ITEM# IA NOVEMBER 24,2014 Page 10 • Has spoken to people regarding the Seminole Road parking issue and the residents are more interested in the green space than the 8 ft. sidewalk. He stated he would like to hear more from the City Manager pertaining to where we are and where we are going on that issue. Mr. Van Liere stated they have had numerous comments on a lot of the design elements and they are passing the information on to the engineers and looking at different options for changing the plan to accommodate some of these items. He stated the parking concerns him the most and the people want the lighting as well and there may be things they can cut out so they can afford that. He stated he had a discussion with Mr. Layton regarding the bioswales and the plantings and since he doesn't have staff to maintain both sides of the road he needs to come up with some cost figures on what landscaping maintenance may cost. He stated staff will need to come back to the Commission with some of these options and decide what they want the street to look like. Commissioner Beckenbach stated as this is one of the main arteries into our town, it should be a very attractive location to drive down. He stated the 50 parking spots were a major concern with the residents. He asked if they had an interest in having parking right across from the park for overflow and some people were interested and others were not. He stated he believes they should continue to get input from the citizenry. He believes there is an interest from the Commission to make it into something that would be desirable for the citizens to drive through. City Attorney Komando • Stated they should have received the update on the Charter Review Committee from the Chair. He stated there was a question regarding whether or not the Commission would have enough time to review the proposed recommendations, along with an opportunity for the public to provide comment. He stated his understanding is, based upon when the Charter Review Committee anticipates having the answer back, which would be 1st or 2nd quarter of next year, it should still give the Commission 4-5 months to review and pass the ordinances that would put this on the next ballot. Mayor Woods stated her concern is that once it leaves them, it doesn't go straight to the ballot, it still has a couple more steps it has to go through. Mr. Komando stated they have to meet certain word requirements, which is approved by the Supervisor of Elections, and he will take care of that. City Clerk Bartle asked if they were trying to get it on the August ballot, because they don't normally have run-offs, which would be the November ballot. She stated that would be a May date and asked if that is still going to be enough time. Mr. Komando stated it depends on how much public comment comes out of it. He stated so far there are 32 proposed amendments and they have tabled the more challenging issues. Mayor Woods stated the way they set it up, the Committee was supposed to give the Commission a partial report then a final report. She stated 32 amendments are overwhelming already. Mr. Komando stated there was discussion as to how much information to include in the report and some of the concern was that when the Committee goes back to review some of the more challenging issues that because so many Charter provisions are intertwined and intenelated that changing one of those issues could change something they have already decided which was why they received a little more broad description in the report. Mayor Woods • Asked the City Manager for a police building update. Mr. Van Liere stated Mr. Layton has been working with the architect and they believe they have the number down to where they want it to be. He stated Mr. Layton has been able to whittle away the number back down to what it should have been to begin with. • Regarding what Commissioner Mark said about the tree canopy, she believes it is a wonderful idea and gives us a way to measure the effectiveness of our Tree Ordinance and what we have been doing. She stated her only concern is if they need an RFP, like they did for the grant consulting agency. She November 10,2014 REGULAR COMMISSION MEETING AGENDA ITEM# lA NOVEMBER 24, 2014 Page 11 asked the City Attorney if they can just meet with one group and work with them. Commissioner Mark stated she doesn't believe it meets the dollar threshold requirement for an RFP, as it will be less than $1,000 for them to do this initial assessment. She stated there is money in the tree mitigation fund that will cover those kinds of costs. She stated there are some grants they are looking at pursuing. She stated Mr. Hubsch is going to check with the other beach communities to see if they might be interested in doing a joint project which may get us more points in applying for the grant and there is also discussion with Jacksonville. She stated two Jacksonville Councilmen were at the Greenscape meeting and are very interested in doing a tree canopy assessment for the City of Jacksonville, as well, which technically would include us, if you looked at it as a Duval County project. She stated they will be reporting back on that. • Asked for a CRA update. Mr. Hubsch stated they have it on the November 24th agenda and he will give a brief overview of their presentation and talk about next steps, possible CRA boundaries, what it takes to fund one, studies, etc. Mayor Woods asked if they need to schedule a workshop. It was consensus to have the workshop at 5:30 prior to the November 24th Commission meeting. • Reminded all that tomorrow is Veterans Day and there is a ceremony at our Veterans Park in Atlantic Beach. She encouraged everyone to attend. She stated it starts at 2:00. • Stated she is jealous that Neptune Beach got their Food Truck Ordinance before we did. She stated if anyone wants to consider one, they could get it on the agenda in the near future. Adjournment There being no further business to come before the Commission, Mayor Woods declared the meeting adjourned at 8:40p.m. ATTEST: Donna L. Bartle, CMC City Clerk Carolyn Woods Mayor/Presiding Officer ATTACHMENT A City Attorney Performance Evaluation City of Atlantic Beach, Florida Evaluation period: October 1, ___ to September 30, __ _ Commissioner's Name AGENDA ITEM # lA NOVEMBER 24, 2014 Each member of the Commission should complete this evaluation form, sign it in the space below, date and return it to Human Resources. The deadline for submitting this performance evaluation is------------· Evaluations will be summarized by the Director of Human Resources, included in the Attorney's permanent file and presented to the Attorney by one or more Commissioners. Those evaluations not received by Human Resources by the date listed above will not be considered. Director of Human Resources Date Notice of pending evaluations included in this month's newsletter. CB Commissioner's Signature Date Submitted Page 1 of 6 ATTACHMENT A INSTRUCTIONS AGENDA ITEM# lA NOVEMBER 24, 2014 This evaluation form contains seven categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the City Attorney's performance. 5 =Excellent (almost always exceeds the performance standard) 4 = Above average (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 = Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of "3 = Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page and return to the Human Resource Director by the requested date. On the date space of the cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations presented prior to the deadline identified on the cover page will be summarized by the Human Resources Director into a performance evaluation to be presented by one or more Commissioners to the City Attorney. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS __ Diligent and thorough in the discharge of duties, "self-starter'' __ Exercises good judgment __ Displays enthusiasm, cooperation, and will to adapt __ Exhibits composure and attitude appropriate for the position Add the values from above and enter the subtotal __ + 4 = __ score for this category Page 2 of 6 Initials ATTACHMENT A 2. LEGAL CONSULTATION AGENDA ITEM# lA NOVEMBER 24, 2014 __ Provides the scope of legal expertise necessary to meet the City's needs on issues that arise __ Provides his best and honest recommendations given all existing legal issues and ramifications __ Possesses knowledge of and provides efficient and effective advice on the City's Charter and Municipal Code __ Advice provided regularly takes into account and balances the overall goals and objectives of the City __ Proactively identifies potential legal issues when he is aware of them to avoid problems from occurring __ Accurately identifies and addresses all legal issues within documents and items that he reviews Add the values from above and enter the subtotal __ + 6 = __ score for this category 3. LEGAL REPRESENTATION __ Aggressively represents the interests of the City as directed by the Commission __ Approach to legal matters is effective in achieving the best possible legal outcomes for the City's interests given the issues that arise __ Represents the City in a professional and ethical manner __ Is impartial and objective in his duties and responsibilities __ Estimates of legal impacts are reasonably accurate on a regular basis Add the values from above and enter the subtotal __ + 5 = __ score for this category 4. STAFF WORK __ Prepares ordinances, resolutions, contracts and other legal work accurately and consistent with the direction and objectives communicated by the Commission, City Manager and/or Department Heads __ Maintains a good working relationship with members of the City's management team __ Able to maintain the Commission's and Staff's confidence while informing them of the different legal risks that proposed actions might generate __ Displays a positive attitude in carrying out his responsibilities and responding to requests Page 3 of 6 Initials ATTACHMENT A AGENDA ITEM# lA NOVEMBER 24, 2014 Add the values from above and enter the subtotal __ + 4 = __ score for this category 5. COST/FISCAL ACCOUNTABILITY AND CONTROL __ Effectively manages and controls legal costs given the issues, assignments and requests made to him __ Legal tasks are performed with appropriate authorization according to established procedures and contract requirements __ Fiscally effective approach in achieving best possible legal outcomes for the City's interests given the issues that arise __ Invoices accurately identify tasks and expenses in sufficient detail to provide accountability and cost control Add the values from above and enter the subtotal __ + 4 = __ score for this category 6. RESPONSIVENESS/TIMELINESS OF ACTIONS __ Requested legal work and assignments are completed in a timely manner within established time frames __ Accessible when needed to respond to requests for legal information and assistance __ Timely completion of legal reviews and requests for information __ Effective follow-up to requests that are made to him __ Accurately interprets and clarifies Commission and City Manager direction Add the values from above and enter the subtotal + 5 = __ score for this category 7. COMMUNICATIONS ___ Effectively communicates with Commissioners, City Manager and Department Heads __ Answers are provided in a timely and understandable manner __ Maintains confidentiality with regard to all legal matters, as appropriate Add the values from above and enter the subtotal __ + 3 = __ score for this category Page 4 of 6 Initials ATTACHMENT A NARRATIVE EVALUATION AGENDA ITEM# lA NOVEMBER 24, 2014 What would you identify as the City Attorney's strength(s), expressed in terms of the principle results achieved during the rating period?-------------------- What performance area(s) would you identify as most critical for improvement? _____ _ What constructive suggestions or assistance can you offer the City Attorney to enhance performance? ________________________________ __ Page 5 of 6 Initials ATTACHMENT A AGENDA ITEM# lA NOVEMBER 24, 2014 What other comments do you have for the City Attorney e.g., priorities, expectations, goals or objectives for the new rating period? --------------------- Page 6 of 6 Initials ATTACHMENT B City Clerk Performance Evaluation City of Atlantic Beach, Florida AGENDA ITEM# lA NOVEMBER 24, 2014 Evaluation period: October 1, ____ to September 30, ____ _ Commissioner's Name Each member of the Commission should complete this evaluation form, sign it in the space below, date and return it to Human Resources. The deadline for submitting this performance evaluation is ____________ . Evaluations will be summarized by the Director of Human Resources, included in the Clerk's permanent file and presented to the Clerk by one or more Commissioners. Those evaluations not received by Human Resources by the date listed above will not be considered. Director of Human Resources Date Notice of pending evaluations included in this month's newsletter. CB Commissioner's Signature Date Submitted Page 1 of 5 ATTACHMENT B INSTRUCTIONS AGENDA ITEM# lA NOVEMBER 24, 2014 This evaluation form contains six categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the City Clerk's performance. 5 =Excellent (almost always exceeds the performance standard) 4 =Above average (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 =Below average (usually does not meet the performance standard) 1 =Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of "3 =Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page and return to the Human Resource Director by the requested date. On the date space of the cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations presented prior to the deadline identified on the cover page will be summarized by the Human Resources Director into a performance evaluation to be presented by one or more Commissioners to the City Clerk. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS __ Diligent and thorough in the discharge of duties, "self-starter" __ Exercises good judgment __ Displays enthusiasm, cooperation, and will to adapt __ Exhibits composure and attitude appropriate for the position Add the values from above and enter the subtotal __ + 4 = __ score for this category Page 2 of 5 Initials ATTACHMENT B 2. PROFESSIONAL SKILLS AND STATUS AGENDA ITEM# lA NOVEMBER 24, 2014 __ Maintains knowledge of current developments affecting the practice of the Clerk's Office __ Demonstrates a capacity for innovation and creativity __ Anticipates and analyzes problems to develop effective approaches for solving them __ Willing to try new ideas proposed by Commission members and/or staff __ Sets a professional example by handling affairs of the Clerk's office in a fair and impartial manner Add the values from above and enter the subtotal __ + 5 = __ score for this category 3. CITY CLERK FUNCTIONS __ Oversees the appropriate maintenance of all records of the City and oversees the records retention and destruction process __ Provides accurate and timely agendas and successfully manages the agenda process for the Commissioners, City Manager and Department Heads __ Attends all regular and special meetings of the Commission and successfully provides accurate official minutes of the proceedings __ Manages all public records requests __ Manages municipal elections, and exhibits knowledge of principles and practices of municipal code and pertinent election law __ Ability to meet and serve the public with tact and creditability Add the values from above and enter the subtotal __ + 6 = __ score for this category 4. REPORTING AND RECORDS __ Provides regular information and reports to the Commission concerning matters of importance to the City, using the City Charter as a guide __ Responds in a timely manner to requests from the Commission for special reports __ Takes the initiative to provide information, advice and recommendations to the Commission on functions and issues involving the Clerk's Office __ Effectively manages records and indexing of records for public use Understands Florida Public Records and Government in the Sunshine Laws -- Add the values from above and enter the subtotal __ + 5 = __ score for this category Page 3 of 5 Initials ATTACHMENT B 5. FISCAL MANAGEMENT AGENDA ITEM # lA NOVEMBER 24, 2014 __ Makes the best possible use of available funds, conscious of the need to operate the the Clerk's Office efficiently and effectively __ Prepares a budget and budgetary recommendations in an intelligent and accessible format __ Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability __ Appropriately monitors and manages fiscal activities of the Clerk's Office Add the values from above and enter the subtotal __ + 4 = __ score for this category 6. STAFFING AND SUPERVISION __ Manages staff effectively __ Encourages teamwork, innovation and effective problem-solving among staff members __ Instills confidence and promotes initiative in subordinates through supportive controls for their programs while still monitoring operations at the staff level __ Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress and providing appropriate feedback __ Promotes training and development opportunities for employees Add the values from above and enter the subtotal __ + 5 = __ score for this category NARRATIVE EVALUATION What would you identify as the City Clerk's strength(s), expressed in terms of the principle results achieved during the rating period?-------------------- Page 4 of 5 Initials ATTACHMENT B AGENDA ITEM # lA NOVEMBER 24, 2014 What performance area(s) would you identify as most critical for improvement? _____ _ What constructive suggestions or assistance can you offer the City Clerk to enhance performance? ____________________________ _ What other comments do you have for the City Clerk; e.g., priorities, expectations, goals or objectives for the new rating period? --------------------- Page 5 of 5 Initials ATTACHMENT C City Manager Annual Performance Evaluation City of Atlantic Beach, Florida AGENDA ITEM# lA NOVEMBER 24, 2014 Evaluation period: October 1, ___ to September 30, ___ _ Commissioner's Name Each member of the Commission should complete this evaluation form, sign it in the space below, date and return it to Human Resources. The deadline for submitting this performance evaluation is _____________ . Evaluations will be summarized by the Director of Human Resources, included in the City Manager's permanent file and presented to the City Manager by each Commissioner. Those evaluations not received by Human Resources by the date listed above will not be considered. Director of Human Resources Date Notice of pending evaluations included in this month's newsletter. CB Commissioner's Signature Date Submitted Page 1 of 7 ATIACHMENT C INSTRUCTIONS AGENDA ITEM# lA NOVEMBER 24,2014 This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the City Manager's performance. 5 = Excellent (almost always exceeds the performance standard) 4 = Above average (generally exceeds the performance standard) 3 =Average (generally meets the performance standard) 2 = Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of "3 =Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page and return to the Human Resource Director by the requested date. On the date space of the cover page, enter the date the evaluation form was submitted to Human Resources. All evaluations presented prior to the deadline identified on the cover page will be summarized by the Human Resources Director into a performance evaluation to be included in the City Manager's permanent file and presented by each Commissioner to the city manager as part of their regularly scheduled one-on-one meetings. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS __ Diligent and thorough in the discharge of duties, "self-starter" __ Exercises good judgment __ Displays enthusiasm, cooperation, and will to adapt __ Mental and physical stamina appropriate for the position __ Exhibits composure, appearance and attitude appropriate for executive position Add the values from above and enter the subtotal __ + 5 = __ score for this category Page 2 of 7 Initials ATTACHMENT C 2. PROFESSIONAL SKILLS AND STATUS AGENDA ITEM# lA NOVEMBER24, 2014 __ Maintains knowledge of current developments affecting the practice of local government management __ Demonstrates a capacity for innovation and creativity __ Anticipates and analyzes problems to develop effective approaches for solving them __ Willing to try new ideas proposed by Commission members and/or staff __ Sets a professional example by handling affairs of the public office in a fair and impartial manner Add the values from above and enter the subtotal __ + 5 = __ score for this category 3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY __ Carries out directives of the Commission as a whole as opposed to those of any one member or minority group __ Sets meeting agendas that reflect the guidance of the Commission and avoids unnecessary involvement in administrative actions __ Disseminates complete and accurate information equally to all Commissioners in a timely manner __ Assists by facilitating decision making without usurping authority __ Responds well to requests, advice, and constructive criticism Add the values from above and enter the subtotal __ + 5 = __ score for this category 4. POLICY EXECUTION __ Implements Commission actions in accordance with the intent of Commission __ Supports the actions of the Commission after a decision has been reached, both inside and outside the City __ Understands, supports, and enforces local government's laws, policies, and ordinances __ Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness __ Offers workable alternatives to the Commission for changes in law or policy when an existing policy or ordinance is no longer practical Add the values from above and enter the subtotal __ + 5 = __ score for this category Page 3 of 7 Initials ATTACHMENT C 5. REPORTING AGENDA ITEM # lA NOVEMBER 24, 2014 __ Provides regular information and reports to the Commission concerning matters of importance to the City, using the City charter as guide __ Responds in a timely manner to requests from the Commission for special reports __ Takes the initiative to provide information, advice, and recommendations to the Commission on matters that are non-routine and not administrative in nature __ Reports produced by the City Manager are accurate, comprehensive and concise __ Produces and handles reports in a way to convey the message that affairs of the City are open to public scrutiny Add the values from above and enter the subtotal __ + 5 = __ score for this category 6. CITIZEN RELATIONS __ Responsive to requests from citizens __ Demonstrates a dedication to service to the community and its citizens __ Maintains a nonpartisan approach in dealing with the news media __ Meets with and listens to members of the community to discuss their concerns and strives to understand their interests __ Gives an appropriate effort to maintain citizen satisfaction with City services Add the values from above and enter the subtotal __ + 5 = __ score for this category 7. STAFFING __ Recruits and retains competent personnel for staff positions __ Applies an appropriate level of supervision to improve any areas of substandard performance __ Stays accurately informed and appropriately concerned about employee relations __ Professionally manages the compensation and benefits plan __ Promotes training and development opportunities for employees at all levels of the organization Add the values from above and enter the subtotal __ + 5 = __ score for this category Page 4 of 7 Initials ATTACHMENT C 8. SUPERVISION AGENDA ITEM# lA NOVEMBER24, 2014 __ Encourages heads of departments to make decisions within their jurisdictions with minimal City Manager involvement, yet maintains general control of operations by providing the right amount of communication to the staff __ Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level __ Develops and maintains a friendly and informal relationship with the staff and work force in general, yet maintains the professional dignity of the City Manager's office __ Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, providing appropriate feedback and appropriate mentoring __ Encourages teamwork, innovation, and effective problem-solving among the staff members Add the values from above and enter the subtotal __ + 5 = __ score for this category 9. FISCAL MANAGEMENT __ Prepares a balanced budget to provide services at a level directed by the Commission __ Makes the best possible use of available funds, conscious of the need to operate the the City efficiently and effectively __ Prepares a budget and budgetary recommendations in an intelligent and accessible format __ Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability __ Appropriately monitors and manages fiscal activities of the City Add the values from above and enter the subtotal __ + 5 = __ score for this category Page 5 of 7 Initials ATTACHMENT C 10. COMMUNITY __ Shares responsibility for addressing the difficult issues facing the City __ Avoids unnecessary controversy __ Cooperates with neighboring communities and the county AGENDA ITEM# lA NOVEMBER 24,2014 __ Helps the council address future needs and develop adequate plans to address long term trends __ Cooperates with other regional, state and federal government agencies Add the values from above and enter the subtotal __ + 5 = __ score for this category NARRATIVE EVALUATION What would you identify as the manager's strength(s), expressed in terms of the principle results achieved during the rating period?-------------------- What performance area(s) would you identify as most critical for improvement? _____ _ Page 6 of 7 Initials A IT ACHMENT C AGENDA ITEM# lA NOVEMBER 24,2014 What constructive suggestions or assistance can you offer the City Manager to enhance perrormance? __________________________________________________________ __ What other comments do you have for the City Manager; e.g., priorities, expectations, goals or objectives for the new rating period? ------------------------------------------- Page 7 of 7 Initials CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM #3A NOVEMBER 24, 2014 AGENDA ITEM: Appointment of J. Michael Deal to the Director of Public Safety/Police Chief position. SUBMITTED BY: Nelson VanLiere, City Manager DATE: October 29, 2014 BACKGROUND: Section 2-41 of the Code of Ordinances of the City of Atlantic Beach states, in relevant part: BUDGET: The City Manager, or any other qualified person as provided herein, shall be the Director of Public Safety, under whose supervision there shall be a Police Department and a Fire Department. (1) In the event the City Manager desires to appoint a Director of Public Safety, the Director of Public Safety shall be appointed and removed by the City Manager, subject to the approval of the City Commission. The Director of Public Safety shall be compensated as determined by the City Manager. With the resignation of the prior Police Chief, the City Manager advertised for a Director of Public Safety/Police Chief in several relevant publications, which closed on October 22, 2014. Forty-nine applications were received and four qualified candidates were interviewed. After a second interview, reference checks and background checks were completed. The top candidate, J. Michael Deal, was offered the position at $100,621, subject to approval by the Commission. The offered amount is within the Fiscal Year 2015 approved budget. RECOMMENDATION: Approve the appointment of J. Michael Deal as the new Director of Public Safety/Police Chief for the City of Atlantic Beach. ATTACHMENTS: Application/Resume ofJ. Michael Deal October 15, 2014 J. Michael Deal 486 S. Pressview Avenue Longwood, Florida 32750 msssdeal@gmail.com (321) 246-0782 Catherine Berry, Human Resource Director City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Dear Ms. Berry: AGENDA ITEM #3A NOVEMBER 24, 2014 I completed the on-line general application for the Atlantic Beach Director of Public Safety position. I am also submitting my Cover Letter and Resume for your review and consideration. I have over 30 years oflaw enforcement experience here in the State of Florida with the Altamonte Springs Police Department. I have experience in leading every area of municipal policing to include operations, community policing, criminal investigations, and management support which includes budget, training, accreditation, internal affairs, and labor relations. For the past 15 years I have served as the Deputy Chief of Police. I also served as the Interim Chief of Police for 7 months. I have a Master's Degree in Criminal Justice; a Bachelor's Degree in Public Administration, and I am also a graduate of the FBI National Academy. As a leader, my ability to build positive partnerships fostering strong community support and public trust will be an asset to the City of Atlantic Beach. I have significant experience and I embrace a community-oriented and intelligence-led policing philosophy where communication and transparency are vital to survival and success in public service. AGENDA ITEM #3A NOVEMBER 24, 2014 I am a proven leader with demonstrated enthusiasm and passion towards law enforcement and public safety. I believe in value-driven leadership that places integrity first. My proven ability to work cohesively with a City Manager, Department Directors, and other law enforcement administrators will make me a valuable member of your team. Working for the City of Atlantic Beach is an exciting and wonderful opportunity. I look forward to continuing in this vety important selection process, and can be reached anytime at the number or email provided above. Sincerely, J. Michael Deal J. Michael Deal 486 S. Pressview Avenue Longwood, Florida 32750 c (321) 246-0782 msssdeal@gmail.com Summary AGENDA ITEM #3A NOVEMBER 24, 2014 Thirty-two (32) years oflaw enforcement experience with the Altamonte Springs Police Department. The Altamonte Springs Police Department is a state accredited agency staffed by one hundred-three (103) sworn officers and eighteen (18) civilian employees, with an operating budget of over ten (10) million dollars. The City of Altamonte Springs has 44,000 residents and a daily service population in excess of 100,000. Member of the Department's Command Staff for eighteen (18) years. Proven ability to lead a highly-productive and cohesive work force, focusing on community and problem-solving policing. Committed to fair and ethical leadership with the skills needed to foster trust and respect among community leaders, residents, and employees. Education Master of Science Degree in Criminal Justice, University of Central Florida 2003 Bachelor of Arts Degree in Public Administration, University of Central Florida 2001 FBI National Academy-199 1h Session, Quantico, Virginia 1999 Chiefs Executive Seminar-Class 24, Florida Criminal Justice Executive Institute 1999 Experience Deputy Chief of Police 1999 ~ Present Second in command of the Altamonte Springs Police Department. Assists the Chief of Police in the development and administration of all law enforcement and crime prevention/community- oriented policing programs, as well as, long-term planning and general administration of the entire department. Establish policies, procedures and programs that are compliant with CF A standards and designed to meet public and citizen needs. Operations Support Bureau 2008 -2010 Responsible for the Department's Community Policing Section, Personnel Services, Budget, Internal Affairs, Training, Records, Accreditation, and Emergency Management. Achieved re- accreditation, oversaw major internal investigations, improved hiring process, reduced personnel and operating costs. Establish an operational budget and oversee expenditures to ensure department stays within budget and follows proper procedures and approvals for expenditures. J. Michael Deal AGENDA ITEM #3A NOVEMBER 24,2014 Page2 Operations Bureau 2003 -2008 Responsible for overseeing the Patrol, Special Operations, and Investigations Divisions. Improved ComStat process, established crime reduction initiatives, implementation of Tasers, and developed policing plan for Uptown Altamonte (Central Business District). Investigations Bureau 2002 -2003 Responsible for the Climinal and Special Investigations Divisions, which includes all criminal investigations, as well as, vice and narcotic investigations, crime scene, property & evidence, and crime analysis. Improved the clearance rate of assigned cases and accountability in the Property & Evidence Facility. Special Operations Bureau 1999-2002 Responsible for overseeing the Traffic Division, Street Crimes Unit, K~9, Marine Patrol, and Special Events. In charge of police operations at all special events to include large scale events such as the Annual Red, Hot & Boom event that draws in excess of 100,000 people. Conducting site security assessments to identify threats, vulnerabilities and protective countermeasures to make our sites more secure. Commander -Investigations Bureau Lieutenant-Criminal Investigations Sergeant -Patrol and Ready Response Patrol Officer -Patrol and Traffic Divisions Key Accomplishments 1995-1999 1993-1995 1987-1993 1981-1987 • Led the agency's efforts to obtain its 5th Reaccreditation from the Commission for Florida Law Enforcement Accreditation. The Altamonte Springs Police Department is the first municipal police department in Seminole County and one of just a few law enforcement agencies in the State of Florida to be recognized as an Excelsior Agency. (2013) • Served as the Deputy Chief and/or Incident Commander in charge of all police operations at the City's annual 3rd of July event at Cranes Roost Park. An estimated 100,000 to 150,000 people attend this annual event. (2003 -2013) Oversaw the implementation of significant security changes due to the Boston Marathon Incident. (2013) • Served as Interim Chief of Police for the City of Altamonte Springs from November 1, 2011 to April 30, 2012. Was not selected as the permanent Chief of Police due to being in the DROP and impending retirement. • An independent survey conducted by Kerr & Downs Research for the City of Altamonte Springs showed 96% of the respondents feel safe in their homes and 97% feel safe while shopping in the City of Altamonte Springs. (2012) • Re-structured the department from five (5) divisions to four (4) in an effort to stream~line operations and improve internal communication. (2012) J. Michael Deal AGENDA ITEM #3A NOVEMBER 24, 2014 Page 3 • Developed a Public Information Officer (PIO) position to market the Police Department to improve community outreach and infonnation through the media as well social networking sites. (2012) • Created the slogan "Honor the Badge" for department personnel. This was done to encourage every member of this organization to recognize the badge as a reflection of public trust; and to honor the badge by serving our community with the highest level of professionalism, respect, integrity, dedication, and excellence. (2012) • Established a Victim's Assistance Program to be coordinated by the Court Liaison. The purpose of this program is to follow up with crime victims after their case is investigated and to give them a point of contact to assist them with questions regarding the criminal justice process and what to expect as their case progresses through the system. (20 11) • Instrumental in the Police Department's effotts to reduce costs and operate more efficiently. As a result of this effort, a plan was developed and approved which reduced costs in personnel, operating and capital expenditures exceeding $800,000.00 over a three (3) year period. (2008) • Initiated a department-wide response to reduce crime in the Nmthlake area. As a result, the total number of reported crimes in the Northlake area decreased from 150 to 84, a reduction of 65%. Major crimes such as robbery, burglary, and auto theft decreased from 43 to 29. (2006) • Initiated strategies to reduce crime and calls for service at the Remington Inn & Suites. Calls for service at this hotel were three times higher than the next highest hotel in our City. A comprehensive list of strategies and recommendations were developed, and monthly meetings were held with the owner to monitor and evaluate the strategy. A 73% reduction in crime and 30% reduction in calls for service at this location were documented six months after implementation of strategies. (2006) • Instrumental in the development of our Policing Plan for the Uptown Altamonte area. The Plan addressed patrol, traffic, and event staffing needs for the 25-acre mixed-use development showcasing Cranes Roost Park and more than 40 annual events. (2005) • Enhanced the Department's ComStat process to address crime, repeat calls for service, and quality of life issues. Current crime analysis and intelligence information was enhanced to include the latest crime reporting and mapping software. Officer responsibility and ownership of specific areas of concern and problem solving increased. Managerial participation and accountability was brought to a higher level in all areas of the department. (2003) • Improved the productivity of the Criminal Investigations Section by changing how cases are assigned. Clearance rates for part-one crimes improved from 13% in 2001 to 29% in 2003. The clearance rate has continued to rise to 37% in 2006 and 41% in2008. (2003) • Trained and accomplished Forensic Artist. Completed hundreds of composite drawings with many leading to the identification and arrest of violent perpetrators. Successfully completed facial reconstructions of unidentified skulls in an effort to identify the identity of the deceased. (1985 - present) J. Michael Deal Professional Associations and Committees Past President of the Central Florida Criminal Justice Association Member of the Florida Police Chiefs Association Member of the International Association of Chiefs of Police Member ofUCF Public Administration Advisory Board Member of the FBI National Academy Associates Member of the Florida Criminal Justice Executive Institute Associates Member of the International Association for Identification (IAI) Past Chairperson of the IAI Forensic Art Subcommittee Member of the City's Information Technology Governance Cothmittee (ITGC) Member of the Seminole County Youth Commission Salary History Deputy Chief of Police $80,000-$110,000 AGENDA ITEM# 3A NOVEMBER 24, 2014 Page4 J. Michael Deal References Danny Banks Special Agent in Charge FDLE-Orlando Regional Operations Center (407) 540-3804 SheriffDonald F. Eslinger Seminole County Sheriff's Office (407) 665-6635 Chief Deputy Steve Harriett Seminole County Sheriff's Office Office (407) 665-6699 Cell ( 407) 468-1772 William A. Liquori Chief of Police (Retired) (407) 256-3673 Franklin W. Martz, II City Manager City of Altamonte Springs, Florida (407) 571-8031 Chief Michael J. McCoy Altamonte Springs Police Department Office ( 407) 571-8191 Cell (407) 466-5636 Chief Robert C. Merchant, Jr. Canton Police Department (321) 246-0778 Chief Paul Rooney (Retired) Orlando Police Department (321) 246-2401 ChiefKeith Touchberry Fellsmere Police Department Cell (772) 913-1979 AGENDA ITEM #3A NOVEMBER 24,2014 Page 5 J. Michael Deal Leadership Training FPCA -Advanced Future Law Enforcement Executive Training FBI National Academy Session 199 Chiefs Executive Seminar Class 24 Managing the Accreditation Process Internal Affairs Innovation in Government Criminal Justice Executive fustitute Conference Seven Habits for Highly Effective Law Enforcement Racial Profiling: Issues and Dilemmas Bomb Squad Executive Management Global Partnerships and Problem Solving Criminal Justice Leadership Summit High Impact Leadership for Progressive Law Enforcement Survival Techniques for the Chief Executive Integrity Leadership Seminar Leadership Liability in Law Enforcement Advance to the Top Managing Criminal Investigations and Investigators Principles of Police Management Management of the FrO Program Line Supervision Emergency Management I ICS Training EOC Management and Operations Advanced Incident Command Systems Incident Command for Expanding Incidents Incident Command for Single Resources National Response Plan Introduction to Mitigation Emergency Program Manager Other Training LEEP Terrorism Symposium Scientific Study of Death Homicide Investigation White Collar Crime Investigation Instructor Techniques Criminal Drug Patrol Enforcement High Risk Search Warrants Police Stakeout and Surveillance Techniques Hostage Negotiation & Recovery Traffic Homicide Investigation Law Enforcement Facial Sculpture Workshop Forensic Art and Facial Reconstruction Training AGENDA ITEM# 3A NOVEMBER 24, 2014 Page6 CITY OF ATLANTIC BEACH CHARTER REVIEW COMMITTEE REPORT To: Carolyn Woods, Mayor Mark Beckenbach, Commissioner Jonathan Daugherty, Commissioner Jimmy Hill, Commissioner Maria Mark, Commissioner November 7, 2014 AGENDA ITEM# SA NOVEMBER 24, 2014 Since April 29, 2014, the Atlantic Beach Charter Review Committee has convened twice a month and has met 14 times through November 6, 2014. The Committee has completed its initial review of a significant portion of the City of Atlantic Beach Charter, however, the Committee herein requests the allotted two (2) months extension through December 31 and an additional two (2) months extension after which time the Committee shall complete its review and will submit to the Commission its recommendations no later than March 1, 2015. CC: Mark Tomaski Joan Carver Mike Barno Katherine Carithers Sally Clemens Judith Leroux David Vincent Tom Goodrich City Manager Nelson Van Liere City Attorney Richard Komando City Clerk Donna Bartle Respectfully submitted, Donald M. Wolfson, Chairman AGENDA ITEM: S UBMITTED BY: DATE: S TRATEGIC PLAN LINK: CITY OF ATLANTIC BEAC H CITY COMMISSION MEETING STAFF REPORT A GENOA ITEM# 7 A NOVEMBER 24,20 14 O rd inance 90-14-223 to amend Sec ti o n 24-84 of th e City Co de of Ordinances related to Through Lo ts Jeremy Hub sch /lJ Buildin g an d Zo nin g Dire clot'r 11 October 24, 20 14 No ne BACKGROUND: On Apri l 14,201 4 , th e Ci t y Commi ss ion pa ssed Ordin a nce 90-l4-222 as presented by the fo nn er Buildin g Director. Thi s o rd inan ce specificall y relates to throu gh lots between Beach Avenue an d Ocean Boul evard. The co de ptior to thi s ordinance had a speci al provi sion which stated th at on tlu·ough lots between Beach and Ocean, th e fron t ya rd was to be Ocean Boul evard and the rear ya rd Beach A venue. This meant that deta ched ga rages cou ld be built within 5' to 1 0' ofBeach A ve nu e, dependin g on their height. Th e code change that was implemen ted in April took away the special provi sion that allowed th e rea r ya rd to be on Be ach A venue. The code now reads th at through lots between Beach and Ocean arc to be treated the same as through lots e .l so where in th e ci ty. On through Jots elsewhere in th e city, both s treet fa cing sides of the property are co ns id ered the fro nt ya rd. T hi s mean s that you cannot build detached ga rage s, poo ls, or other accessory structures w ith in 20 feet of th e st reet on eith er s treet frontage. The co de secti on that pr ev ious ly a ll owed speci al co nsi derati on for through lots between Beach and Ocean was in place because of the uniqueness of Beach A venue. Bea ch A venu e is in man y ways as much of an alleyway as it is a road . ft is considered th e rear ya rd fo r ocean front homes, and ha s hi stotically been th e rear yard for homes on throu gh lots betwee n Beach and Ocean. As s uch, it is lin ed with detached ga rages an d garage apartments. The Co mmunity Development Board voted 6-0 at the October 2 151 meeting to return Section 24- 84 co de to its pr io r state, all owin g Beach Avenue to be the rear yard for through lots between B each and Ocean. BUDGET: None. RECOMMENDATION: Approve Ordinance 90-14-223 , a mendm ent of Section 24 -84 A TTACI IME NTS : Propo sed Ordi nance 90-14-233 ORDINANCE NO. 90-14-223 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO AMEND CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEVARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. AGENDA ITEM# 7 A NOVEMBER 24, 2014 WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that it is necessary to amend Chapter 24, Article III, Division 4, Section 24-84 of the Atlantic Beach Code of Ordinances. NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Regulation Amended. That Section 24-84 of the Code of Ordinances, specifically the Land Development Regulations of the City of Atlantic Beach, Florida, is hereby amended to read as follows: Sec. 24-84. Double frontage lots. (a) Double frontage lots. On double frontage lots, the required front yard shall be provided on each street, except for lots as set forth below and as set forth in section 24-88 (b) Special treatment of ocean-front Lots. For lots having frontage on the Atlantic Ocean, the front yard shall be the yard which faces the Atlantic Ocean, and the required front yard shall be measured from the lot line parallel to or nearest the ocean. (c) Special treatment of lots extending between Ocean Boulevard and Beach A venue with double frontage are required to designate either Ocean Boulevard or Beach A venue as the front yard, with the opposite yard designated as the rear yard. All yards shall comply with the applicable setback requirements of this Code. ORDINANCE NO. 90-14-223 Page 1 of2 AGENDA ITEM# 7A NOVEMBER 24, 2014 SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of any other ordinance, then the provisions of this ordinance shall govern. SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining pmiions of this ordinance. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its final passage and adoption. PASS ED by the City Commission on first reading this 1Oth day of November 2014. PASSED by the City Commission on second and final reading this __ day of _______ 2014. ATTEST: DONNA L. BARTLE, City Clerk CAROLYN WOODS, Mayor, Presiding Officer Approved as to fmm and conectness: RICHARD KOMANDO, City Attorney ORDINANCE NO. 90-14-223 Page 2 of2 CITY OF ATLANTIC BEACH CITY COMM ISSlON MEETING STAFF REPORT AGENIM ITEM# 7 1l NOVEMBER 24,2014 AGENDA ITEM: Ordinance 60-14-19 to extend the date for comp li ance with s ign reg ulations to June 1, 2015 SUBMITTED BY: DATE: Jeremy llubsc h 9~ Building and Zoning Director ~11 October 29,2014 BACKGROUND: The City's sign code says that a ll non-conforming signs must come int o comp li ance by January I, 2015 . Staff gave a report about sign amo rti zation to the Commission in June 20 14 and provided an update on October 27,2014. At the October 27,2014 Comm ission me eting , it was determined that it wou ld take a few mont hs to consider po ss ible changes to the s.ign code. The Commis s ion thought it was best to extend the date for non -co n form in g signs to come int o compliance from January 1, 20 15. Staff is recommending a 6-month extension from January 1, 2015 to June 1, 20 15. Th is ordinance change will go to th e Community Deve lopment Board for a recommendation at I he Novemb er 18 , 2014 meeting. This wi ll occur betwe en the fi rst and seco nd reading at th e City Comrniss ion , w hich is prior to final approval of the ordinance. BUDGET: Nooo. RECOMMENDATION: Approve Ord inance 60-14-19 ATTACHMENTS: Ord in ance 60-14-19 REVIEWED BY CITY MANAGER: ---;'~ t/a~ ,-;/[ 4. ORDINANCE NO. 60-14-19 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 17, ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS AND ADVERTISING STRUCTURES, TO EXTEND THE DATE FOR COMPLIANCE WITH SIGN REGULATIONS TO JUNE 1, 2015; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. AGENDA ITEM# 78 NOVEMBER 24, 2014 WHEREAS, the City Commission of the City of Atlantic Beach, Florida, fmds that it is necessary to amend Chapter 17, Article IV, Section 17-51 of the Atlantic Beach Code of Ordinances. NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Regulation Amended. That Section 17-51 of the Code of Ordinances, specifically the Signs and Advertising Structures, of the City of Atlantic Beach, Florida, is hereby amended to read as follows: Sec. 17-51. Nonconforming Signs (5) Notwithstanding the preceding provisions of paragraphs (1) through (4), all signs permitted within the commercial and industrial zoning districts, pursuant to section 17-6 of this chapter, shall be made to conform with the provisions of this chapter as may be amended on or before January 1, 2015 June 1, 2015. SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of any other ordinance, then the provisions of this ordinance shall govern. SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this ordinance. ORDINANCE NO. 60-14-19 Page 1 of2 AGENDA ITEM# 7B NOVEMBER 24, 2014 SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this lOth day ofNovember 2014. PASSED by the City Commission on second and fmal reading this __ day of ____ 2014. ATTEST: DONNA L. BARTLE, City Clerk CAROLYN WOODS, Mayor, Presiding Officer Approved as to form and correctness: RICHARD KOMANDO, City Attorney ORDINANCE NO. 60-14-19 Page 2 of2 AGE ND A ITEM: SU BM IT TED BY : DATE: STRATE GI C PLAN LINK: CITY OF ATLANTIC BEAC H CI T Y COMMiSS IO N MEETING STAFF REP ORT PLAT 14-00 100039 ( 125 1 Selva Marina Circle) J eremy Hub sch 7 Bui ldin g and Zon in g Director j't1.1 Oc tober 24, 20 14 No ne AGEN DA ITEM # 8A NOVEM BEI1 24,201 4 BAC KGRO UND: The appl ican t is requ est in g approva l of a re-pl at of their property, whi ch is a 38,000 squa re foo t parce l loca ted at the e nd of the cul-de-sac, Selva Ma rin a Circle and is p a r t of Se lva Marina Unit I in th e RS-L (res id e nti a l la rge lot) zon in g di stri ct. T he mini mum lot sizes in th e RS -L zo ning di strict are 10,000 squ are feet. The res ultin g lot sizes after th e pro posed re-pl at wo ul d be app rox im ately 20,0 00 squ are fe et and 17,00 0 square f eet, whi ch are s igni fica ntly la rger than the mini mu m lot siz e requirement. There-pl at is necessary in ord er to di vid e the pro perty and to move th e platted bui ld in g restricti on lin e (b uil d in g setb ac k) fi..11t her back. Sec tio n 24-256 (a) states th at no new lo ts ca n have a width of less than 75 feet at th e buildin g restr ict ion line. T hi s lot is on a cul -de-s ac, and has a n irregu lar shape. As it is c urre ntly platt ed, th e lot is 65 feet wid e at the building restricti on line. T he app.lica nt is pro pos in g to move th e buildin g res tric ti on li ne fi·o m 40 fee t to 50 feet, whi ch th en crea tes two lo ts tha t bo th mee t th e req uir em ent of75 lot widt hs at the buil di ng res tricti on 1 in e. T he Co mmunity Develo pm ent Boa rd vo ted to reco mm end approva l by a vo te of 6-0 at th e October 2 1 sl meetin g. Befo re fin al approva l can be g ran te d by th e City Co mmi ss io n, the ex istin g stru ctur e mu st be demo li shed or alte red to an ex tent th at it co nfo rm s to all regu latio ns. The appli cants arc aware o fthi s requirement and h ave requ es ted a 120 day all owan ce after City Co mmi ssio n approva l to perfo rm the necessary changes. Once thi s co ndi tion is met, the re-p lat ca n be record ed . BUDGET: No ne. RECOMM END AT ION : Approve Plat l4-001 00039 (125 1 Selva Marin a C ircle), w it h the co ndi tio n th at th e ex isting structu re on sit e is demo li shed or altered with in 120 days of ap prova l. ATT ACHM ENTS: applica ti on materi a ls . Com mw1 ity Developmen t Board sta ff rcpo11 an d sup porti ng RE VI EWED BY CITY MA NAGER: -1~v ... --;;~, AGENDA ITEM CASE NO LOCATION APPLICANT DATE STAFF STAFF COMMENTS CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT 4B. PLAT-14-00100039 AGENDA ITEM # 8A NOVEMBER 24, 2014 Request for plat approval as required by Article 4, Chapter 24 of the Code of Ordinances at Selva Marina Unit 1 Part of Lots 28 and 29 (aka 1251 Selva Marina Circle). 12 51 SELVA MARINA CIRCLE LINDA DUNLAP OCTOBER 10, 2014 JEREMY HUBSCH, BUILDING AND ZONING DIRECTOR DEREK REEVES, ZONING TECHNICIAN The applicant is requesting approval of a re-plat of their property, which is a 38,000 square foot parcel located at the end of the cul-de-sac, Selva Marina Circle and is part of Selva Marina Unit 1 in the RS-L (residential large lot) zoning district. The applicant originally requested a variance so that they co~ld be granted a relaxation of the strict, literal interpretation of Section 24-256(a) so that they could divide their property and create two buildable lots. Section 24-256(a) is located within the Design and Construction Standards of the Subdivision and Site Improvement Regulations in the Land Development Regulations and states the following; "Lot size, width, depth, shape and orientation, and the minimum building setback lines shall be appropriate for the location of the development and for the type of development and use proposed. Lot arrangement and design shall be such that all lots shall provide satisfactory and desirable building sites. Minimum sizes for lots shall be set forth within the applicable zoning district requirements. Unless expressly provided for within this chapter, no residential/at created after the initial effective date of these land development regulations shall have a width ofless than seventy five (75)feet at the building restriction line, or shall it contain less than seven thousand five hundred (7,500} square feet unless approved as part of a planned unit development. " In addition, Section 24-104 requires a minimum lot depth and width of 100 feet and minimum of 10,000 square feet for all new lots in the RS-L zoning district. The proposed lot split related to the zoning variance met the required 100 feet of depth and width, and greatly exceeded the minimum 10,000 square feet, as lot one was over 20,000 square feet and lot two was over 17,000 square feet. Each proposed lot also had adequate room for a driveway that would meet impervious surface regulations in the right-of-way. A variance was required because as part of the original plat of Selva Marina Unit 1, this property was platted with a 40 foot building restriction line (BRL). Lot two met the required 75 feet of width at the BRL, but lot one only had 65 feet of width at the BRL, which is 10 feet less than required. The Community Development Board recommended that the applicant re-plat the land with a new Building Restriction Line at a point that would be sufficient to meet the requirements of Section 24-256(a). The applicant has submitted a re-plat as recommended with a 50 foot BRL. The re-plat does differ slightly from the original concept presented in the variance application. The dividing line between the lots has been shifted slightly so that each lot has an equal portion of the frontage along Selva Marina Circle. Staff has determined that this new plan still meets the minimum lot requirements of Section 24-104. Additionally, the new 50 foot BRL result in both lots having at least 75 feet of width at the BRL as required by Section 24- 256(a). Lot two is now up to 85 feet of width at the BRL and Lot one is now at 75 feet of width at the BRL. There-plat has been reviewed by the zoning, public works and public utilities departments of the city. The review resulted in the addition of an existing 15 foot wide drainage easement along the western property line of lot one and an existing 6 foot wide sanitary sewer easement near the southern property line of lot two. The re-plat shown has since been approved by those departments. Before final approval can be granted by the City Commission, the existing structure must be demolished or altered to an extent that it conforms to all regulations. The applicants are aware of this requirement and have requested a 120 day allowance after City Commission approval to perform the necessary changes. Once this condition is met, there-plat can be recorded. Proposed Re-Plat \ \ I \ 1\ \ \ 1 I \ \ \~. \ 1\j\ \ li I I I P, I I \1!. I \ 1\ I I~ \ \ I I \ \ I I I I 1 I I 1 \ 15.0' \ 15.0' \ I I I I 1 1 \ \ \ I. 1 I "\ I I I ~· ----\ LOT 1 LOT 2 S83.42'00"W 148.0 pART OF LOT 2GNIT 1 SELVA MARINA pAGE 4 PLAT .BOOK 23. Page 2 of 2 ----- LOT 21 PLAT I -----· I I \ I I \ ----------- AGENDA ITEM# SA NOVEMBER 24, 2014 :-''" f'lh"fCli•IEI~ I<EITWI ':.--,.-.• O!je;:-: i:li!J3E~JA-" --.Typ~:-·OC Dr·acJEI': 1 D~·i:e: g;o;YJA 00 Red\pt no: 79720 \'eur Humber' 20J.il 100035 \251 SELWi f•lARHIA em i1TU11HIC BEACH, FL 32233 fi ,-, BUILDING PER1'1ITS l endtT de tall Cl-< CHW< 3557 ro·ta l tender'ed Toted p<.tyw=nt {lmount ~:l~iO. 00 $1.50.00 $150.00 $~50 .• 00 Time: ~];30:011 AGENDA ITEM #SA NOVEMBER 24, 2014 APPLICATION FOR REVIEW OF SUBDIVISION CONCEPT PLAN \ Y .... j OCD35 Date 3. Property Location 4. Property Appraiser's Real Estate Number _ _./_7-"---"--I_.Cfu(,_,~"----~=---='-0=-=~=----------------- -5. Current Zoning Classification ~~:_~...,__)__,_{ ___ 6. Comprehensive Plan Future Land Use designation __ _ 7. Size of Parcel • 8 ? 1\uu.J:L ____ _ Application fee of $150.00, ·as established by Section 24-69(7)c, must be included with this application. I HEREBY CERTIFY THA ALL INFORMATION PROVIDED WITH THIS APPLICATION IS CORRECT: Signature of owner(s) or authorized person if owner's authorization form is attached: Printed or typed name(s): rJ( Signature(s): _____ _ ADDRESS AND CONTACT H"'I<\ RMATION OF PERSON TO RECEIVE ALL CORRESPONDENCE REGARDING THIS APPLICATION Name: 4.tfi/l-L-~~,..__4• -=_(_"--'' \,___•)_:.~_} _______________ _ Mailing Address: lle \ £.rt._C_O=--4-+-"---. '-' l-"--r_-, __ )::_A__;___ ______________ _ Phone: tj'd(_--£1),.l-Z\"'S~i~: __ FAX: ________ E-mail;'"?.e.Aer cd.s N Cs:>et{S.Jv'\@ 1M 1.. 8/29/2014 City of Atlantic Beach 800 Seminole F\oad Atlantic Beach, FL 32233 illQ1)_27(}J 60§_ dreeves@coab. us TRANSMITTLE: 1251 Selva Marina Circle Atlantic Beach Florida e 3 copy's Boundary Survey Signed & Sealed "' 3 Sets of Re-plat Documents PE 1614 Coquina Place Atlantic Beach Florida 32233 904-759-2556 AGENDA ITEM# SA NOVEMBER 24,2014 A REPLAT OF PARTS OF LOTS 28 AN SELVA MARINA UNIT 1, AS RECORDED 23, PAGE 4 OF THE CURRENT PUBLI DUVAL COUNTY, FLORID CAPTION LOTS 28 AND 29, EXCEPT TI-iOSE PARTS OF LOTS 28 AND 29 L'r1NG SOUTI-1 OF A UNE 59.5 FEET NORTI-1 OF AND PARALLEL TO TI-lE SOUTI-1 L!NE OF SAID LOT 8, ALL IN BLOCK 1, SELVA MARINA UNIT 1, AS RECORDED IN PLAT BOOK 23, PAGE 4 OF TI-lE CU RENT PUBLIC RECORDS OF DUVAL COUNTY, FLORIDA. ADOPTION AND DEDICATION: TI-llS IS TO CERTIFY TI-iAT UNDA L. DUNLAP IS THE FEE SIMPL OWNER OF THE LANDS DESCRIBED IN THE CAPTION HEREON KNOWN AS DUNLAP REPLAT, HAVING CAUSED THE SAME TO BE SURVE D AND SUBDIVIDED. TI-llS PLAT BEING MADE WJ"fH SAID SURVEY IS HEREBY ADOPTED AS TI-lE TRUE AND CORRECT PLAT OF SAID NOS. NO PART OF THE LANDS SHOWN HEREON ARE DEDICATED TO E PUBLIC OR TI-lE CllY OF A1LANT1C BEACH, DUVAL COUTNY, FLORIDA. j IN WITNESS WHEREOF, THE UNDERSIGNED OWNER HAS CAUSED THESE PRESENTS TO BE SIGNED BY TI-lE DESIGN A TED OFFICER SHOWN BELOW ON THIS __ DA Y OF , 2D14. t \YITNESS PRINT NA.t.4E WITNESS PRINT NAME PLAT CONFORMITY REVIEW ,, UNOA L, DUNLAP OWNER TI-llS PLAT HAS BEEN REVIEWED AND FOUND IN COMPLIANCE ITH PART 1, CHAPTER 177, FLORIDA STATUTES, THIS __ DAY OF , 2014 STEPHEN W. CREWS PROFESSIONAL SURVEYOR AND MAPPER STATE OF FLORIDA LICENSE No. 5996 SURVEYOR'S CERTIFICATE: THIS IS TO CERTIFY TI-iAT TI-lE ABOVE PLAT IS A TRUE AND ORRECT REPRESNTATION OF THE LANDS SURVEYED. PLAITED AND DESCRIBED IN TI-lE CAPTION, THAT TI-lE SURVEY WAS MADE U DER MY RESPONSIBLE DIRECTION AND SUPERVISION, TI-iAT TI-lE SURVEY VICINITY MAP NOT TO SCALE APPROVED FOR RECORD: PLAT BOOK PAGE SHEET _L OF _L THIS IS TO CERTIFY THAT THE ABOVE PLAT HAS BEEN EXAMINED, ACCEPTED, AND APPROVED BY TI-lE CllY OF ATLANTIC BEACH, DUVAL COUNlY, FLORIDA, TI-iiS_______DA Y OF 2D14. CLERK'S CERTIFICATE: TI-llS IS TO CERTIFY TI-iAT TI-llS PLAT HAS BEEN APPROVED BY THE CllY OF An.ANTIC BEACH, FLORIDA, AND SUBMITTED TO ME FOR RECORDING, AND IS RECORDED IN PLAT BOOK ___ PAGE OF THE PUBLIC RECORDS OF DUVAL COUNTY, FLORJOA TI-lls..___ DAY OE , 2014 CLERK OF TI-lE CIRCUT COURT DEPUlY CLERK DATA COMPLIES Willi All OF THE REQUIREMENTS OF FLORID STATUTE 177, TI-iAT TI-lE PERMANENT REFERENCE MONUMENTS HAVE NOTARY PUBLIC, STATE OF MY COMMISSION EXPIRES _____ _ BEEN PLACED ACCORDING TO TI-lE L..A.WS OF TI-lE STATE OFF ORIDA AND TI-lE CllY OF ATlANTIC BEACH, FLORIDA. . SIGNED AND SEALED TI-iJS ___ DAY OF ______ , 2 14 DONN w. BOATWRIGHT PROFESSIONAL SURVEYOR AND MAPPER STATE OF FLORIDA, LS No. 3295 PRINTED NAME MY COMMISSION NUMBER IS, ______ _ PREPARED BY: DONN W. BOATWRIGHT, P.S.M. f'LA. REC!STRATION No. 3295 BOATWRIGHT LAND SURVF.:YORS, INC. 1500 ROBERTS DRIVE JACKSONVII.l.£ BEACH, FLORIDA (904) 241-8550 AGENDA ITEM# SA NOVEMBER 24,2014 '-, I ' PLAT BOOK PAGE _fJUJVLA REPLAT '"' LOT 14 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 -------------'------------------===--~ A REPLAT OF PARTS LOTS 28 AND 29, BLOCK 1, '"-, SHEET 2_ OF __3_ SELVA MARINA UNIT 1, S RECORDED IN PLAT BOOK 23, PAGE 4 OF THE CU RENT PUBLIC RECORDS OF ' I I \ \ I 15.'JO SCALE: 1--JO' "'-, DUVAL CO NTY, FLORIDA. 60 ~ l I \ \ \ \ I I \ \ \ ~ 1 I \ 'I \\ \ \1 \,1~ LOT 13 SELVA MARINA UNIT 1 ~ PLAT BOOK 23, PAGE 4 1 11 I " \ \ \ '\ " I I I ' ', '!..,.. ', I I .\ LOT 14 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 ',~,, /' \,5,0'1115.0'\ ',rr, ~ I I I '~> ',, \ \ \ ~' ' I 1 I \.~~\. ',, \ I I '$'~' '\, I I '"-, '"-, '"-,, LOT 1 LOT 19 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 --------------------- LOT 20 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 LOT 12 SELVA M RINA UNI1'~4" ' \ \ PLAT BOOK 23, AGE 4 <~~' \.._ j 1 <.~, '," -----,--" '"-, '"-, ---------- -----~--~ -· ""' ---~~' '"-,, '~~~' /r-\ \~5 ~,%,( \ ~ \~?t ~~' I CO .\~,~---:.. -:y-~~f"~~ \ s. \;ot-.3 , '"'P-' I>-(Jl~ /.. '~.r', \ :E \~ ~- ," ,6'~' I s ----~W~-6'(1. / '~', \ \fT.~ --,:~-Yo " ,. v";.:'" I 8. 8-" <t. 'y/ LOT 30 SELVA MARINA UNIT f~-.<>', I \ .VI. '~~ I PLAT BOOK 23, PAGE 4 '~~, ', \ I 'Z~qy /.;. I ' ' I \ /' ~~ ~·40'31'13"W 33.76' ' ' '>l ~ CI-IORO=r• 0, RAD\US=45.00' I ',~\', ARC,..34.6 EASEMENT. t '\-' tP \ 6• SANITARY i~T offiCIAL~ LOT 2 ---- ~ \ R~~:gs~~~:.:·!~c::.:?!-:s- -,"--"-/~~!?~~::>~~! -===\~~~~.~~-~=~4:~~.---. --- '"" ' 12 "..?· ' I I ', J "~D;(I f1, s, "'-,, ;so., .,.B.s.?, ~O~~:MANENT CONCRETE REFERENCE MO UMENTS SHOWN THUS:. "'-,, S:oo, 2. 1/2" IRON PIPE SHOWN THUS:• (f) ' ' I ------- LOT 21 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 LOT 22 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 3. BEARINGS SHOWN ARE BASED ON THE SOUTHEASTERLY LINE OF [T\ LOT 14, SELVA MARINA UNIT 1, AS RECO DED IN PLAT BOOK 23, ~ < =~~~TiCE: THIS PLAT, AS RECORDED IN TS GRAPHIC FORM, IS THE iii )> OFFICAL DEPICTION OF THE SUBDIVIDED L NDS DESCRIBED HEREIN (;; S:: \ PAR0Ao~,;-R~~/~NI"f 1 4 ~ 't---~~~~K-~~~G~---------. : ---------- \ -----AND WILL IN NO CIRCUMSTANCES BE SUP LANTED IN AUTHORITY BY ~ )> ANY OTHER GRAPHIC OR DIGITAL FORM 0 THE PLAT. THERE MAY BE ;! ~ ADDITIONAL RESTRICTIONS Tl-IAT ARE NOT DEPICTED ON THIS PLAT "' Z Tl-IAT MAY BE FOUND IN THE PUBLIC REG RDS OF Tl-IIS COUNTY. g)> '~o ~~ r [T\ \ r----1 I I I '1 LOT 27 SELVA MARINA UNIT 1 \ 1 PLAT BOOK 23, PAGE 4 \ \ \ ' __j L--~----------------- PREPARED 8'(; DONN W. BOATWRIGHT, P.S.M. FLA. REGISTRATION No. 3295 BOATWRIGHT LANO SURVEYORS, INC. 1500 ROBERTS DRIVE JACKSONVIU£ BEACH, FlORIDA (904) 241-8550 AGENDA ITEM# 8A NOVEMBER 24, 2014 15 .JO 60 SCALE: J • = JD' THE PROPERTY SHOWN HEREON APPEARS TO UE IN FLOOD ZONE "X" (AREA OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN) AS WELL AS CAN BE DETERMINED FROM THE FLOOD INSURANCE RATE MAP No. 12031 C0409H, REVISED JUNE 3, 2013 FOR DUVAL COUNTY, FLORIDA. "NOT VAUD YdlHOUT THE SlGNAlURE AND THE ORIGINAL RAISED SEAL OF A FLORIDA UCENSED SURVEYOR AHO MAPPER,~ MAP SHOWING SURVEY OF LOTS 28 AND 29, EXCEPT THOSE PARTS OF LOTS 28 AND 29 L'r1NG SOUTH OF A UNE 59.5 FEET NORTH OF AND PARALLEL I~TH THE SOUTH LINE OF SAID LOT 28, ALL IN BLOCK 1, SELVA MARINA UNIT 1, AS RECORDED IN PLAT BOOK 23, PAGE 4 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY, FLORIDA. LOT 14 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 NOTES f. THJS'IS A BOUNDARY SURVEY. I ' ' .2. BEAPJNGS ARE BASED ON THE EASTERLY UNE OF LOT 28 SE!NG SOUTH 0618'00~ EAST, AS PER PLAT. J. BUILDING RESTRICTION UNE SHOY.'N AS PER PLAT. 4. EASEMENT AS PER PLAT. AGENDA ITEM #SA NOVEMBER 24, 2014 LOT 19 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 LOT 20 SELVA MARINA UNIT 1 PLAT .BOOK 23, PAGE 4 I I LOT 21 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 LOT 22 SELVA MARINA UNIT 1 PLAT BOOK 23, PAGE 4 THIS SURVEY WAS MADE FOR ,T!lE BENEFIT OF -~l"""~C'':,~ DONN W. BOATWRIGHT, P.S.M. ADD£0 EASE~lENTS ~ SEPTEMBER 9, 2014 FLORIDA UC. SURVEYOR and MAPPER No. LS 3295 FLORIDA UC. SURVEYING & MAPPING BUSINESS No. LB 3672 BOATWRIGHT lAND SURVEYORS, Inc. 1500 ROBERTS DRIVE, JACKSONVILLE BEACH, FLORIDA 241-B!i.~n "'~-.. -· -- AGENDA ITEM # 88 NOVEMiliW. 24,2014 A Guide to Assessing Urban Forests INTRODUCTION Urban fores ts provide num ero us ecosystem services. To quantity these services and gu ide management to sus tain the se servi ces for futu re generations, th e structure or composition of the fore st must be assessed. Th ere are two basic ways of assess ing the structure or composition of th e urb an forest: Bottom-up approach. Field-based assessme nt s to measure th e physica l structure of the for es t (e.g ., species composition, number of trees)-typically use d for strategic reso urce manag eme nt or advocacy by conn ecting fore st structure, function s and valu es with management costs, ris ks, and ne eds. Top-down approach. Assess ments of ca nopy cover us ing ae rial or sa tellit e Images-use d to dete rmin e amo unt and distribution of tree cover, potentia l pl anting space and other cover type s. These two approaches provide different types of urban fo res t Information. The purpos e of this gu ide Is to outline the advantages, disadvantages and costs associated with various common assessment alternatives under these two approaches. USDA United States ~ Department of Agriculture m Forest ~Service Northern Research Station NAS·INF-24-13 2 A Guide t o Assessi11g Urbn 11 Forests THE BOTTOM-UP APPROACH: FIELD-BASED ASSESSMENTS The bottom-up approach Involves co lle cti ng fi eld data on vegetation. It provides th e most detailed Information needed fo r urban forest management and to assess urb an forest stru ct ure and Its assoc iat ed ecosyste m services and values (Tabl e 1 ). To aid In sampli ng or Inventorying urban trees and forests, and for calcul ati ng their ecosystem serv ic es and values, th e fr ee I-Tree Eco and Streets mode ls were developed (www.llreetools .o rg). Advantages: • Provides good estimates of basic forest In fo rm atio n need ed for management (e.g., num ber of trees and lo cation s, species composi ti on, tree sizes, tree health, ris ks) • Pro vides estimates of num erous ecosys tem se1v lces and th eir va lu es • Can be use d for mon itoring changes in fo rest composition and values Disadvantages: • Mu st co ll ect ac curate field data using techni cal metrl cs • Cost of data collection Cost: Varies with size and scop e of project. Volun teers, in-h ouse crews and hired cons ul tants have all been employe d fo r co llecting data. Hiring a co nsultant to carry out a typical I-Tree Eco sample of 200 plots could cos t $40,000 at a contracted rate of $200 per plot. Costs would decrease with volunte ers or stud ent labo r (e .g., $20,000 with stud ents; even le ss with volun teers). Sampling Intensity Is determin ed by the use r based on accuracy desired and reso urces ava il able. Accuracy: Vari es with sample size and accuracy of data collection; 200 one-t en th acre plots typically produces a relati ve standard error less th an 15 percent for the tot al pop ul ation estimate. THE TOP-DOWN APPROACH : URBANTREECANOPYCOVER ASSESSMENTS Thera are thre e co mm on top-dow n ap proach es for asse ssin g urban tree canopy cover and all three meth ods will prod uce estimates of tree and oth er cover types in an area, but with diHerlng reso luti on, costs, and accur acy. The th ree methods are: • NLCD analyses • High -resolution Image analyses • Aer ial photo Interpretation NLCD a nalys es AGENDA ITEM # 88 NOVEM BE R 24,2014 Th e Nation al Land Cover Da tabase (NLCD ) has tree and Impervious cove r maps (30-m resolution) for the entire con tiguous 48 states with percentage tr ee and percentage Impervious cover estimated for eac h pixe l. Th ese maps and data are av ail ab le for free an d can be loaded Into the free I-Tree Vue pr ogram to estimate tr ee cover and general ecosys tem services. Advantages • Free • Wall -to-wall cove rage of lower 48 states • Map s ecosys tem services In ad dition to tree cover dis tribution D isadvantages H igh rc.1olu li on (bel ow) v.(. 30-m im agery. • Relati ve ly course re solution (cannot see trees) • Better suited for state or regional analyses rath er than city scale or below • Typi ca lly und erestimates tree cover, on average, by about 10 per cen t. That Is, If tre e cover Is 30 percent, NLCD tends to estim ate 20 perce nt • Da ta from circa 2001 (updated map s are being developed ) C ost: Free Accuracy: Vari es with mapp in g zone, but tends to un derestimate tree cover by abou t 10 perc ent on average; use r ca n adjust ca nopy cove r percen tage In Individual pixels In I· Tree Vue to improve accuracy. High-resolu tion land cover With thi s approac h, lan d cover features are extracted from high-resolution aeri al or satellite Im agery using automated techniques. This process yie ld s a detailed map of t ree and ot her cover types f or a given area. Thi s approac h Is us ed for Urb an Tree Canopy (UTC) Assessments. For more Inf orma ti on go to: http://www.nrs.fs.f ed.us/urban/utc/ Advantages • Produ ces accurate, high-resolution cover map + Comp lete census of tree canopy loca tions + Int egra tes we ll with GIS Example of high-resolution land cover map. + Allows th e data to be summarized at a broad rang e of sca les (e.g., parce l to waters hed), enabling tree cano py to be relat ed to a host of demog raphic, planning, and biophy sical data • Locates po ten tially availab le spaces to plant trees • Can be use d to monito r locatio ns of cover change • The source imagery ne eded for the mapping Is ava ilabl e for the entire Uni ted States f ree of charge from the USDA Disadvantages • Can be cos tly If the data are low quality or In co mpl ete • Req uire s highly trained perso nnel along with spec iali zed software • Significant effo rt and time neede d to produ ce qu ality maps • Change analyses can loca te false changes du e to map In acc uracies • Does not Include ecosystem services reporting Cost: Varia ble depending up on availab le data. Development of city cove r maps are on the order of $5 ,000 to 40,000+ depe nd ing upo n size of city and availability of source data. Accut·acy: Depend s on the pro cessor and availabl e data, but Is typically 90 perc ent accura te for tree cover. The Incorporation of ad diti onal data , such as LIDAR, and/or th e Implementation of manual corrections can Increase th e accuracy to over 95 percent. Error matrix of map can detail actual acc uracy of the map. Photo~ interpretation Uses digi tal aerial images and a series of random points th at are Interpreted to determine th e cover typ e at each point ce nt er. Thi s process produ ces statistica l es timat es of cover with a known er ro r of est imation. A free tool (i-Tre e Cano py) AGENDA ITEM 118 U NOVEM BER 24,2014 A Guide to Asses.ti/Jg Urh11t1 Fo1 •cst 3 ca n be used to photo-i nterpret cover across the globe using Google Map stM. Photo interpretat ion has been used for accuracy asse ss ments of th e other top-down methods. Advantages • Low cost-most im ages can be acquired free ly (e.g., Google Earth or fro m cities or co unties ) • Cover assessment can be done quickly (e .g., availabl e pl anting space, tree , Impervious) • Acc uracy ca n be in creased by adding more points and can be ca lcu lated qu ickly • Can produce sub-area analyses and maps (e.g ., tree cover by neighborho od) • Multi-date paired imag ery can be use d to as sess change Phoro-intc tprctation involves cl:u.,ifylng randomly located points wicllln prcselcttcJ cover classes {e.g., trl!c, impe!Vious, wacu). Disadvantages • Do es not produ ce detail ed cover map • Photo-interpreters ca n create errors though m Is class I fi ca tio ns (trai ning and quality checki ng are recommended) • Lea f·off Imagery can be diff icult to Interpret O•n•pyu'•' 07"-IQ\O-. C]llll102010 c:J'liiJid·~ c~ ........ ........... .,,,~12t. • I· Tree Canopy Interp re tatio n limited to hig h Neighborh ood tree COVC!r in Toronto, Canada, dete rmined through phmo-incc rpretation. quality Goog le Images • Poor imag e quality In so me areas • Resulting data ca nnot be summ arize d at multiple, user-de fi ned scales Cost: At $10 per hour, co st Is about 10 ce nts per point (e.g., 1 ,000 points = $100). Costs Involve se t up and Interpretation time. Accuracy: A sa mple of 100 points will produce an estimate with a stand ard error of about 4.6 percen t (a ss uming 30 percent ca nopy cover) and ca n be Interpreted In about 1 ho ur. A sample of 1,000 points will produ ce an estima te with a standa rd error of about 1.4 percent (assuming 30 percent ca nopy cove r). 4 A Guide to Assessing Urbnn Forests Table 1.-Summ ary of feature s of four tvpes of urban forest analvses I-Tree I-Tree Urban Forest Attribute Ecoa Vueb Cover Amount or percent tree cover ./ ./ Specific lo catio ns and distributio n of tree cove r ./ Amount or perc ent potential planting space ./ Specific lo cation s and distribution of plantable space ./ Maps of tree cove r and plan tabl e space ./ Urban Forest Composition and Management Total numb er of tre es I tree density ././ Species co mpo si tion ././ Diam eter I size distribution ././ Species diversi ty ././ Spe cies Importance va lu es ././ Leaf area and biomass ././ Tree health .,/.../ Native vs. exotic composition ././ Invasive tree s ./.../ Risk to Insects and disea ses ././ Ground cover attributes ././ Ecosvstem Services and Values Air pollution remova l I hum an health ..././ ./ Carbon storage and annual se que stration ././ ./ Effects on building energy use ././ Rainfall intercep ti on ././ Structural value ././ Mapping of ecosystem services ././ ~onltorlng Change In tree cover Locations of tr ee cover change Change In species co mposition , serv ices and va lu es ././ ./ -procedure calculates attrib ute ./ ./-reco mm ended procedwe based on resoluti on, accuracy, and cost ./' -broad estimate s of services could be calculated base d on proce dure s In I-Tree •t-Tree Eco-fr ee program to assess ecosys tem services and values fr om fi eld bJ-Tree Vue -free progra m that uses NLCD cover data to map cover and estimate c1. Tree Canopy-free photo -Interpretati on tool to assess ca nopy cover an d monitor dCover map -hlgh·r~soluti~n cove r maps generated as part of a UTC assessment For more Information contact: David J. Nowak U.S. Forest Service Northern Research Station Syracuse, NY 315 -448-3212, dnowak@fs.ld ·~~. www.ltreetools.org . ~~ .. The USDA Is an equal opportunity provider and employer. I-Tree Canopyc ././ ././ .;• .;• ./* ././ Cover Map (UTC)d ./ ..././ ./ ././ ..././ ./* v• v• ./ ./.../ AGENDA ITEM# 8B NOVEMBER 24,201 4 AGENDA ITEM # 88 NOVEMBER 24, 2014 Urban Tree Canopy Assessments Supporting long-term green Infrastructure development, management, sustainability, and resilience. Urban and community trees and forests are part of the green infrastructure that complements a community's grey infrastructure (i.e. the built structures that support a city) and should be managed with equal importance. Urban Tree Canopy (UTC) assessments help communities determine how much of their land area is covered by trees, and the location/extent of those trees relative to the built structures, impervious hardscapes, and other green infrastructure components (e.g. parks, wetlands, riparian buffers, trail systems). UTC assessments look at both public and private tree canopy. These assessments should be developed to integrate with a community's geographic information system (GIS) so that tree canopy can be analyzed comprehensively in relationship to environmental, economic, and social issues at a range of scales (i.e. neighborhood, district, municipality, watershed). Urban tree canopy assessments can be used to support a wide range of programs within this overall green infrastructure concept; programs that support policy, ordinances, monitoring, stewardship, sustain ability, and goal setting to reach optimal levels of canopy and public benefit. UTC assessments should be developed and used to provide an easily understood measure of the community's progress in reaching community goals. Properly implemented, UTC assessment is a critical urban forest and green infrastructure management tool. When combined and analyzed with other readily available geographic information, the UTC assessment becomes a powerful tool for building coalitions to s.trengthen community resilience-encompassing technical, organizational, social, environmental, and economic elements. UTC assessment and analysis can be used to ... " " " " " " " Establish a baseline measurement to monitor health and ·change to set policy and goals (e.g. minimum canopy) support comprehensive plans and land use planning to develop ordinances to evaluate programs Create tree planting prioritization guidelines to support a wide range of objectives environmental justice issues urban heat island and energy conservation EPA voluntary air quality plans (SIP) EPA stormwater mitigation physical and psychological health related programs centered on walkable communities Develop disaster preparedness, response, and mitigation plans that includes urban tree risk management floodplain conservation to address catastrophic and recurring flooding debris planning and management to build and strengthen overall community resilience Support green asset accounting (GASB 34) as an indicator of environmental service productivity to monitor long-term condition and support payment for environmental services (PES) Provide a basis for urban forest sustainability long-term management of insect, disease, and herbaceous invasives anthropogenic impacts urban wood utilization Enhance green infrastructure development through the nodes and linkage concept (community scale) stormwater management (site level scale) interaction of natural and human systems (range of human activity from passive to active) Support watershed planning with neighboring partners Identify and enhance forested riparian zones stormwater management (flooding, infiltration) forest to faucet concepts regional greenspace and recreation planning Support an Urban Forest Sustain ability and Management Audit As an inventory and monitoring component supports Tree City and Tree Campus designations and growth awards r®~~ ~@J~ Urban Forestry South ~~~ October22,2014 w~,- ---~-. . - WHAT IS THE TREE ASSESSMENT The Tree Canopy Asses sment will p ro vid e data on the extent, needs, and potential of Chatham Cou nty's tree cover. It is the baseline data to measure and accoun t for the community's essential natural resources. Using ca nopy cover assessmen t, tree inventories, mapping, geographic information systems, and other tool s, the Tree Canopy Assessment provides a snapshot of where we've been, where we are now, and whet-ewe should be headed. A Canopy Assessment is a planning tool, putting the most reliab le data in the hands of decis ion make rs: • Elected Off icials • Planning Commissio ns • Park a Tree Departments • Community Organizations • Developers • Natural Resource Ma nagers • Uti lity Services • Schoo ls • Arborists • Tourism Counc ils • Engine ering Firm s • Urban Planners • Parks a Recreation Personnel AGENDA I TEM# 81l NOVEMBE1l24, 2014 Tools for Success "Know ledge is power, and a thorough tree canopy study gives busine ss and government the information we need to better serve Chatham County." Cathy Hill, Georgia Power Crime reduction Storm -wate r runoff Carbon emissions Stress reduction Water quality Energy conservation Coasta l erosion Air qua lity School performance Reduction of violence Eco-tourism Wildlife habitat Social capital Property value Physical fitness Safety Clean air Economic development Water conservation Skin cancer rates Healing Noise reduction Shade Cooling SAVANNAH TREE FOUNDATION Preserve. Protect. Plant. Since 1982. Knowing Our Trees "From their beginning, the Savannah Tree Foundation has been breaking ground and revolutionizing the way the people and governments of Chatham County think about and treat trees. With the canopy study, they are now taking the next essential step for the long-term sustainability of our urban forest." Bill Hubbard, Savannah Area Chamber of Commerce PRESENTS E AGENDA ITEM# SB NOVEMBER 24, 2014 Founded by local citizens over 30 years ago, the Savannah Tree Foundation is dedicated to the goal of improving the economic, social, health, and environmental conditions of Chatham County through protecting and growing the tree canopy. Trees planted across Chatham County Estimated value of just one of those trees over its lifetime The Savannah Tree Foundation is addressing opportunities and threats that Chatham County faces in maintaining a healthy urban forest tree canopy. Partnering with conununity leaders, local organizations, and the business community, the Savannah Tree Foundation is working to ensure that all of Chatham County reaps the benefit of trees into the future. In early 2014, the Savannah Tree Foundation implemented its new three- year sh·ategic plan. The cornerstone of this plan is a Canopy Assessment. The Canopy Assessment measures tree cover and evaluates the benefits of trees. It establishes the groundwork for unified community efforts to care for and plant Chatham County's trees. • Chatham Countis trees produce environmental benefits with 200% return on investment • Many of Chatham County's trees are over 100 years old • On the Georgia coast, trees are instrumental resources in protecting against flooding and erosion • Studies show that trees reduce violence, enhance school performance, make roads safer, and improve human health Time for a Plan "Trees are so important to our community. Our businesses, residents, and visitors depend on our trees. We must all work together today so that 100 years from now, Savannah's trees will still be one of our most valuable assets." MayorEdnalackso~ City of Savannah FORESTRY AGENDA ITEM# 8B NOVEMBER 24, 2014 Chatham County is its trees. Their beauty, their history, their shade-1ve all appreciate the significance of our community's h·ees. However, Chatham County's trees are aging, diminishing in number, and are in need of attention. It is time for a plan for the trees. In 1991, the Savannah Tree Foundation fast-tracked its understanding of community forestry and best practices by sponsoring a canopy study. The first of its kind in the nation and employing relatively new GIS technology, the study revealed an urban forest under siege. Over the 20 years preceding 1991, Chatham County lost 51,000 acres of canopy cover and the particular impact on Savannah's south side was deemed "catastrophic." STF used this study's findings to successfully promote local tree ordinances, which have mitigated deforestation and encouraged partial regeneration. Now, more than 20 years late1~ it is time for new data. Many of the community's urban forest stewards have made commendable efforts in caring for the tree canopy and their work deserves to be measured, recognized, and modeled. Other areas are still in need. With up-to-date data, historic change can be identified and emerging trends projected. The Tree Canopy Assessment provides the data and analysis needed for the nine local govenunents and numerous community partners throughout Chatham County to develop a cohesive Urban Forestry Master Plan. It provides a game plan for achieving specific, measurable goals based on hard data. Having a Master Plan mep.ns improved daily operations with conclusive data, consistent development standards, and specific action plans and implementation strategies. • Prioritize planting for areas throughout the county in the most need of new trees • Improve protection and preservation of public trees • Develop ongoing maintenance plans for public trees • Create cohesive tree ordinances across municipalities to unify.and simplify standards for improved development planning • Promote outreach to students involved in environmental studies City of Fo nd du Lac Fond du Lac s tree t trees provide million s of dollars of environmental, economic and aes thetic benefits to the community. Over their lifet ime, street tree benefits excee d the costs of planting and care, representing a 300 percent return on inves tment. Tree benefit s Inc rease over time highli ghting the importance of not only plant ing trees , but of providing ongoing main ten an ce and protection. These benefit s are a reminder of the worthwhile inves tment in our community forestry program. STORMWATER RUNOFF REDUCTION $496,340 C Ol REDUCTION $67,558 ENERGY SAVINGS $507,844 Trees: • Reduce stormwater runoff AGF.NOA ITEM 118B NOVEMBE R 24,2014 • Lower summer a ir temperatures • Reduce air pollution • Reduce heating and cooling costs • Reduce atmospheric carbon dioxide (C02) • Enhance property values • Provide wildlife habitat • Improve health and wellbeing • Improve learning and concentration • Provide aesthetic benefits PROPERTY VALUE INCREASE AIR QUALITY IMPROV EMENT $82,042 j Trees Reduce Storm water Runoff and Improve Water Quality Trees redu ce peak scor mwa cer runoff anti ;~ssocla ced poll u c;~nts enterin g local warcr bodies. Trees reduc e storm water volume s by Intercepting a portion of rainfall, whi ch evaporates and neve r l'eachcs th e groun d. Tree roots also inc rease rainfall infiJcration and st orage in the so il. And tree ca no pies red uce soil eros ion by diminishing th e imp act of raindro ps on barren s urfaces. Streettrees In Fond dulac Intercept 18,313,847 gallons of water annually for a savings of $496,340. Trees Reduce Atmospheric Carbon Diox id e Trees red uce atmospheric cm·bon by captutiJJg and scori ng C02 as they grow. By reduci ng demand for heat ing and cooling, trees in d irectly reduce C02 by avoiding power pl;~nc em issio ns associa t ed with energy produ ction. Street trees In Fond du lac capture 2 ,5 86 tons of atmospheric C02 per year. Annual savings Including Indirect costs are $67,558. Street trees a ls o store approximate ly 24,518 tons of atmospheric C02 for a total savings of $367,768. Trees hnprove Air Quality Trees improve air quali ty by trapping particu late s, a bsorbing gaseous pollutants, and releasing oxyge n. By cooling urban heat Islands nnd shadi ng parked ca rs, trees in direc tly reduce ozo ne level s. The Environme ntal Pro te cti on Agency recognizes tree pl an ting as an o2o ne redu ction measu re in st are impl eme nt ation plans. Street trees In Fond dulac r e move 1,227 lbs. of particulate matter, 2,2531bs. of ozone, 1 021bs. of sulfur dioxide and 378lbs. of nitroge n oxides annua lly. Total annual savings Including Indirect cost are $82,042. Wi sconsin De partment of Natural Resources dnr.wl.gov lh• W11e0nsln Oep•~ooenl of Natur•l Rt&ourus prcMdes equ1l OjJpM~nlly In Its employment, programs. servl~es. •nd lunellons Under illl Allltnullvt l,r.llon Plan. II you have 1ny questions, plem wrlle to Equal Opponuni\Y Onlc.~, Deputment or InteriO r, Wuhlngton, D.C. 202•0. Trees Save Energy AGF.NDA ITEM II 8B NOVEMBEil24, 20 14 Trees reduce the demand for energy to heat and cool buildings by providing s hade, lowering summertime temp era rures, :md reducing wind speeds. Sccon daty benef1ts arc reduced water co nsumption and pollutan ts emissions by lo cal power plants. Stree t trees In Fond du lac save approximately 2,443 MWH of e lectricity a nd 328,992 Therms of natura l gas annually for a savings of $507,844. Trees Improve Property Valu es and Beautify Our Cmn1nunit i es Trees are the single strongest positive influ ence on sce nic quality in our community! They increa se the attractiveness of rera il bu siness areas. Sntdlcs found s hopper s arc willing to pay ttp to 11% more for good s and service s in a well~ land scape d bu sin ess district. Trees in crease properry value s. People will pay 3~7% more for p roperties with many trees . Trees foster safer and more sociabl e neig hborhoo ds. Views of t rees ease mental fatigue and stress, hel p co nce ntrati on , reduce sickness , and provide settings for recreation and rel axation. Tree s also hel p reduce noise, p rov id e a re fu ge for wildlife, and help co nn ect: reside nts with thei r natural environment. Street trees In Fond du Lac Increase property valu es annua lly by $607,879. .. I Diversity Improves Urban Fores t ;;-Resilience A d iverse palette of trees bclps guard aga inst catastrophi c loss to in sects and disease s or environ met\tal s tresses. A genera l guideli ne for urban fores t cliversity is no more than 5% of any one species, 10% of tmy one genu s. Maple, Ash and Hon eylocust trees are ove r-re presente d on Fond dulac's stree ts. This j eopardizes $1,511,915 of the city's urban forest's b e nefits from p ests such as emerald ash borer (EAB) and Asian long horned beetle (ALB). Enlist the public to he lp Increase Fond duLac's urban forest reslllence by planting less common trees on their own prope rty. • Analysl~ wu conduCied using ffiee Streets.ITtee SireNs Is ~ Jlrce r tree managemen t 1nd an1lysls tool for urban foreu m•n•gers 1h01 uses tree Inventory data to quantify the dollu v1lue of ~nnua l envlronm ent.l l and usthetlc benefits. The ITree Suite Is • free state·of·th e·art peer-review~ software suite fron~l ht USDA Forest Servlco. www.ltreetool.org. Tree graphic concept courtesy of City or New York Departmen t of Parks & Recrea tion. AGENDA ITE M II 8B NOVEMllER 24,20 14 City of Fond du Lac What is the Urban Forest and Urban Tree Canopy? The Urban Forest consists of all public and p rivate trees and shrubs in our community . This includes trees in yards, parl<s, open spaces, along streets and other land where t rees are prese nt. One way to underst and t he valu e of urban fores ts is by envi s ioning t he la yer of leaves, branches and tree st ems w he n viewed from above. This layer is called Urban Tree Canopy (UTC). Why is Urban Tree Canopy important? While we may not think of city t rees as a typical "fores t," t hese trees provide valuable se rvices and benefits. Trees In our community: • Red uce storm water runoff • Lower summer air temperatures • Reduc e air pollution • Redu ce heating and cooling costs • En hanc e prop erty valu es • Provide wildlife habitat • Improve health and wellbeing Imp rove lea rning and concentration • Provide aesthetic b enefits UTC benefits ca n be quantified. A singl e large tree ca n provide approximately $76 in average annual net ben efit s, $3,000 ln bene fit s over a 40-year period. An increa se in UTC brings an associate d increase in benefit s. How much Urban Tree Canopy does Fond du Lac have? • An ex isting tree canopy of 15% (1 ,991 acres) • Trees co uld potenti ally cover an additional 53% (6 ,780 acres ) of the city's land surfa ce. Th ese "Possible UTC" areas Include gras s, agric ulture la nd, and Imp ervious surfaces (e.g., parking lots, pave d playgrounds & ROW). • The re maining 32% (4,154 acres ) ofthe city's area Is buildings, streets, water and other perman ent feature s and Is ge nerally unsuite d to UTC Improvem ent. ------------------, I I I I POSS I BLE -~ UT C I I : Grass & Shrubs Structures, Streets L-------------------1 6% Water Many factors deter mine where best to plant urban tr ees. UT C analysis shows where additional trees will hav e the greatest positive impact. Green Bay Metro Areal : Fox Vall e y Metro Area 3: Tree Ca nopy.................................. 24% Possible UTC................................. 56% Tree Ca nopy.................................. 20% Possible UTC ................................. 55% 1 Analysis was conduc ted using I Tree Canopy. !Tree Canopy offers a quick and easy way t o produce a statistically valid esti mate off and cover types (e.g., tree cove r) using ae ria l Images available In Google MilpS . The !Tree Suite Is a free state·of·the·art, pee r·revlewed software suit e from the USDA Forest Se rvice. www.ltr ce tool.org ' Alt oue:, Ashw aub en on, Bellevue, OePere, Green Bily, Hobart, Howard • App leton, Greenville, Kaukauna, Kimber ly, little Ch ute, City of Men;uha , Town of Menasha, Neena h Why s hould Fond du La c set g oals for UTC? As urban devel opment expands, it is In creasingly Important t o bal ance growt h wi t h en vironmen tal wellbeing. To maxitnize UTC bene fits, co mmuniti es should s et goals to protec t , main tain and enhance their ent ire urban fo rest . Ca reful planning and go al setting are necessary to ret ain as mu ch mature tre e ca nopy as possible in areas with devel opm ent pressure a nd to exp and and sust ain canopy In alread y urbanized areas. UTC goals can e mphasize environmental quali ty (storm wa t er, air q ualit y, carbo n offsets), livability and eco nomic vit ali ty. Th ough many com munities h ave adopted land use s trat egies ro mitiga te sprawl, few have developed land co ver strat egies lil<e UTC to mitigate urbanization effec ts . Urban Tree Cano py Assessme nt , Northern Res earch Sratl on, USDA Forest Service , http://nrs.fs.fe d.us/urban/utc/ Watershed Forestry R~source G uld~. Urban T ree Canopy. http://www.fores tsfo r watersheds.org/urban-tre e -canopy/ Urban Na tu ral Resou rcc!l Ins t lrutc, http://www.unrl.org/we bcasts/a rchlve/ march-2011 a/ Soc iety of Municipal Arborists, Urba n Fo res t ry BM Ps , http://www.urban-fore stry. com/sma-u rban-fore stry-bmps A G ENDA ITEM fl. 88 NOVEMBER 24,201 4 Effec tive UTC goal setting requires invo lve ment and com mitment by muni cip al leaders and st aff, local b usiness comm unity, ne ighborh ood grou ps an d citizens. The proc ess generall y includes fo ur steps: • Assess Current UTC -Ca n use I Tree Canopy An alysis or GIS t o ar rive at UTC base lin e. Assess Possible UTC -Ide nt ify opportunities on borh public and private lan d. • Adopt Goals Based on Asses sme nts -If possible, institu t ionalize goals in appropriate ordinances, policies, or com muni t y master plan. Develop Impleme ntation Plan -Id entify st rateg ies t o mee t goal s based on av ailable reso urces, political cli mate and stakeholde r need s. Produce t imelin e and id entify pnnies re spo nsibl e for eac h strategy . Plant New Trees -Id enrify and priori tize planting sites comm unity-wide. -Assess species diversity ne eds. -[denrify how trees will be maintain ed . Protect & Maintain Existing Trees -Adopt n ee protect io n ordinance and conse r vation easements. -Produce a tree management plan. -Ensure proper p runing in u t ility corridors. Minimi ze & Restore UTC lost to Age, Mortality & land Conversion -Spec ify strategies within Comp rehensive Land Use Pl an (e.g. Smart Growth). -Ad opt subdivisio n , zon ing, and landscaping ordin ances. -Jdenctfy impac t from EAB and pote ntial man age ment s tra tegies. Promote Public Education & Awareness -Promo te tre e benefi ts (e.g., com muni ty webs ite , news letter, w ater bill in se rt) -Promote prope r tree planting (e.g., Arbor Day, w orkshops) -Deve lop or parti cip at e in ca mp aigns (e.g .. Firs t Downs for Trees, Taking Root in Oshkosh) Wisconsin Department of Natural Resources dnr.wf.gov Tht Wl$conll n Oepa r1mon 1 of NaiUr~l Resources provides equal opportunity In Ita employment prOQr~ms, servlus. ~nd IUII(IIons under an Alllrm~llve Acllon ~n. II you ll1ve any qunllons, please wllte lo Equ.~l Opportunity Ollk:e. Dep.utment or lnlerlor, Wlshlnglon. D.C. 202~0. 1~ [) FSVD Rorida Forestry Ser1... ·!?e. Introduction 8 Building Owners & Mana... .;:"' Forum, Log In ~Bids in Florida Florida Bid .. , '!!!J Giants. com News & Slogs EJ Secure Customer Login P... @Buy Trees and Learn Abou ... i-Tree Canopyv6.1 Percent Cover (±SE] 22.G 21;.2 14.G !!.~0 ..C..20 ::1.137 :.:1.97 .!1.5~ :.125 :!.1.82 10.7' I I I I I S· 1~1 t m Cover Class Latitude longitude lrmpervious other 41,74094\ -72.65320 i: Him pervious Road 41.74315[ -72.66277: ,Tree/Shrub ( 41.76941( -72.68937; [Grass/Herbaceous ' 1 [ 1 _ 41.787381 -72.69409. :_jTrel'/Shrub 41.734791 -72.672161 ~~Impervious Other ! 41.789461 -72.66989: 7 \Tree/Shrub 41.79791[ -72,71115 :· _s __ 1 Tree[Shrub ! 41.743691 -72.66156: 1 .:__]Grass/Herbaceous I 41.804021 -72.71483. ~~-~Grass/Herb~_ceous _, ___ _1 __ ~79908 L_ ___ -72.65136_' 1, + (i3 CJ Page D of SO ,.> ,.., View 1 -10 of 500 l Save Your Data 0 save Data Save Early. Save Often. Don't lose your project data! ~ http :/.h. I.·~·-,~:-.• .itreeto o Is. o rg/ can a py/ re.po rt. ph p ,:~ ~ FSVD Florida Forestry Serv... ·~.Introduction 8 Building Ownm & Mana... ';:" Forum> Log In X Bid< in Florida Florida Bid .. , !!!J Giant<. tom New< & Slog< ~j Secure Customer Login P... @Buy Tree< and learn Abou ... [-[ ·Cover Class Grass/Herbaceous Tree!Shrub Impervious Buildings Impervious Raad Impervious Other 'Nater Soil/Bare Ground I [[) Hi Description I I:J Abbr. I H T IB IR 10 w s Tree Benefit Estimates Abbr. I Benefit Description I ValUe co Carbon Monoxide removed annually $2.042.42 N02 Nitrogen Dioxide removed annua[Jy $1,955.81 03 Ozone removed annually $77,039.58 PM2.5 Particulate Matter Jess than 2.5 microns removed annually S156, 116.15 S02 Sulfur Dioxide removed annually $120.28 PM10' Particulate Matter greater than 2.5 microns and less than 1 0 $26,900.62 microns remolfed annua][;r C02seq Carbon Dioxide sequestered annually in trees S228,850.49 I V·/ Points 113 131 74 43 105 21 13 I ±SE I :!:153.30 :!:146.80· :!:5,782.38 ±11,717.65 ±9.03 ±2,019.09 ±17,176.88 I I %Cover 22.5 :!:~.87 25.2:!:1.97 14.8:!:1.59 8.60±1.25 21.0 :!:1.82 4.20:!:0.90 2.60 :!:0.71 Amount I ±SE 3.29T :!:0.25 8.~5T :!:0.61 57.57T :!:4.32 2.86T :!:0.21 1.54T :!:0.12 7.99T :!:0.50 11,818.75T :!:887.03 C02sto Carbon Dioxide stored in trees (Note: this benefit is not an annual r rate} S7,363.432.20 :!:552,678.82 380,277.02 T ±28,542.54 ,"-T~:? ':'ar:~,.,:r A('!O.!.!E:I' Tree Se..,·M't .8:im9t~:-:!:l=>=2C ::l~ tb=::-:e •o;;;!u-?:: in !!J.:-"E;~rs.•j•''".:;r.d !..-T·J··:-: CC ~-{:-'2@ .$•?.22 :Z7: t.JO: 5.35:2@. E'2~0"SD i CS 3:5,050@ s-: . .?42.55 I :=t~·~2.;--: :::.3'5@ s;...r_,;.;:-c. -:6 f :502 ·t_Q.?O<S! s:-~.2~ l·o:-,1,.;:'0"5 Z-!4@ S.J,S;:-.1'.g I ":02:::~ ::-.21~.-(95 ·~1-S19 .l.31 CC'2:::t::: ... i.: c t::J.:ar~.'-:>m2:-.; a.":'i=-un~ c.f25""'.Z55.-355 ~~ .::19 . .:!;] ,r•:-:::.:::· Si~r;~'?rd -!:! ...... ::•·: !:f re ...... ·:·\'5/ ?.iTTOJ''1::; :;,.,,:.· .?-= . .,-=r.t= ,,·,;,rg cch:-u,'2l!o;~' Cas-.,;:.~' c>'l.=!:; . .,d:::J.rr.' t-~r: c·f,:;;mpt~?~' 5'1d c··;;::-•f<e.:J _o:>it:f:: OUR TEAM ERIN GIVENS, CA WALTER. GIVENS JOHN HOLZAEPFEL, CA, ACF, CF ERlC HOYER, CA, RCA, CF CHARLIE MARCUS, CA AGENDA ITEM# 88 NOVEM B ER 24,2014 AGENDA ITEM: SUBM ITTii:O BY: DATE: STRATEGIC PLAN LINK: BACKGROUND: CITY OF ATLANTIC BEACJt CITY COMMrSSION MEETING STAFF REPORT 90-Day Ca lendar for th e Mayor and Commiss ion AGENDA IT EM U 9A NOVEMBit:ll 24,2014 Yvonne Ca lverl ey. Exec uti ve Assistant to the Ci ty Mana get;'c....--' November 12, 20 I 4 No ne The 90-day calendar is included on th e agenda for the purpo se of se tting meeting dates, determining the location, tim e and whether or not to videotape specia l mee tings and workshop s if th e Commission desires. The ro llin g 90-day calendar will be re vised after receiving input from City staff an d the Commissio n and wi ll be included in each agenda for consideration. Specia l note: • Workshop to discuss CHA sc hedu led for Monday, November 24 111 at 5:30 pm in the Commission Chamber. • Proposed date for the next Town Hall Meetin g is Saturday, January I 0111 at 10 am at the Gai l Baker Communjty Center. BUDGET: None RECOMMENDATrON: Approve the 90-Day Ca lendar for November 2014 tlu·ough January 2015 ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (November 20 14 through January 20 15) CITY MANAGER: MAYOR AND COMMISSION Nov ember 2014 SC~D.\Y :\10~0.\Y TUESD.\Y \\'ED:\"ESD:\ Y THCRSD.\Y FRID.\Y S.\ITRD.\Y 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Comm issi on Mtg Vcteran,s Day 6 :30pm City Offices (lnvoc-Hill) Closed Videotaped 16 17 18 19 20 2 1 22 Special Called Mtg Due Date for City Manager 12/8 Selection Agenda Items 6:30 pm-Chamber 23 24 CRA Discussion 25 26 27 28 29 5:30 pm Commission Mtg City Offices City Offices 6 :30pm Closed Closed (lnvoc-Daugherty) Videotaped 30 MAYOR AND COMMISSION December 2014 SU~D:\Y i\IO~D.·\Y TL:I~SD.·\Y \~'ED~ESD.-\Y ·nmRSD:\Y FRID:\Y S:\TURD:\Y 1 2 3 -t 5 6 Tree Lighting (Tov.n Center) -8 9 10 11 12 13 Commission Mtg 6 :30pm Newsletter Due (Jnvoc -Beckenbach) (Mayor) Videotaped I I 1-t 15 16 1-18 19 20 ! 21 22 23 24 25 26 27 Due Date for City Offices City Offices 1/1 2 Closed Closed Agenda Items 28 29 30 3 1 MAYOR AND COMMISSION January 2015 SU0:0.\Y ~10~0 .\Y TL'ESD.\Y \\"ED~ESD:\ Y THLJRSD .\Y F RID.-\Y S.\TURD.\Y 1 2 3 New Year's Day City Offices Closed 4 I s 6 7 8 9 10 Newsletter Due Town Hall M tg (Mayor) 10 am Due Date for Gail Baker Center 1/26 (Tentative) Agenda Items 11 12 13 14 1S 16 17 Commission Mtg 6:30pm (Invoc-Woods) Videotaped 18 19 20 21 22 23 24 Martin Luther King Day Due Date for 2/9 City Offices Agenda Items Closed 25 26 T 28 29 30 31 Commission Mtg 6 :30pm (Invoc-Mark) Videotaped AGENDA lTEM: SUBMITTED BY: DATE : BACKGROUND : CITY COMMISSION MEETING STAFF REPORT Ap poi ntm ent to th e Board Member Rev iew Com mittee Donna L. Bartle, City Clerk '~) October 3 1, 20 14 AGENDA ITEM# lilA NOVEMBER 24,2014 T he Boa rd Member Review Co mmittee (BMRC) was created by Resol uti on No. 05-04 on April 11 , 2005 and was later amend ed by Resolution No. 06 -03 on February 13, 2006 and Resoluti on No. 12-08 o n April 9, 2012. The purpose of the Board Member Rev iew Com mi ttee is to encourage citizens to appl y to serve on the Cit y's boards an d co mmittees including requesting app licants to co nsider bo ards o r comm ittees other tha n those that they ori gin all y appli ed for, to review and co nsid er ava il ab le app li ca ti ons when vaca ncies occu r, to cons id er reco mm e ndin g existin g board and committee memb ers to an ad diti onal te1111 and to make recommendations to the Mayor as to which ap pli ca nt s to ap point to fill th ose vaca ncies. The Board Member Review Committee is comprised of six (6) members whi ch in clud es a sitting City Com mi ss ioner servin g as chairm an of th e Comm itt ee. The "Comm issio ner" member shall serve a o ne-year term begiru1ing on December I stand is eli g ible for additional terms. This "Comm issioner" member sha ll be appointed by the ma yor and be ·ubj ec t to the approva l of the comm iss ion. Currentl y, Co mmi ss ioner Jonathan Daugherty serves as the Cha inn an of th e Boa rd Member Rev iew Comm itt ee an d hi s 3rd term will ex pire on 12/l/14 . RECOMMENDATION: App oint a Commi ss ioner to serve a one-year term as Chairman on th e Board Memb er Review Committee beginning De ce mb er I , 20 14. ATTACHMENTS: I ) Reso lution No. 12-08 2) Board Member Review Comm ittee Membership List RESOLUTION NO. 12-08 AGENDA ITEM# lOA NOVEMBER24, 2014 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF .MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by Resolution 05-04 adopted on Aprilll, 2005 and amended by Resolution 06-03 which was approved on February 13, 2006, to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees, and WHEREAS, it is desirable to replace the City Manager as a member on this Committee with another citizen member. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows. SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first member will be one ofthe sitting City Commissioners, who shall serve as chairman of the Committee, shall serve a one-year term and will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December 1st. This member shall be appointed by the Mayor and be subject to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members shall have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The fifth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk shall serve as a non-voting member and perform all necessary administrative duties. SECTION 4. Duties and Responsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. AGENDA ITEM# lOA NOVEMBER 24,2014 (c) When a reappointment is being considered, solicit and receive input from the Chairman, members or the staff liaison of the board or committe'e where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, attendance, preparation and overall contribution to the board or committee. (d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall be in the form of committee minutes along with copies of any applications of all candidates interviewed. (e) Make additional recommendations for membership if the Mayor does not approve the original recommendation for appointment. SECTION 5. Meetings and Notice: The meetings of this Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials although non-members of the Board Member Review Committee shall only observe and not be active participants in the meeting. A notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the Mayor and Commission prior to any meetings where interviews will be conducted and in the city commission agenda packet. SECTION 6. Effective date: This Resolution shall take effect immediately upon its final passage and adoption. qfl, . J PASSED by the City Commission this ____ day of Apr 1 , 2012. ATTEST: tl/)01014 1 J/1;~ DONNA L. BARTLE City Clerk Approved as o form and correctness: Resolution No. 12-08 MIKEBORNO Mayor Page 2 of2 CITY OF ATLANTIC BEACH Board Member Review Committee (BMRC) AGEN DA IT EM# lOA NOVEMBER 24,2014 Created by Resolution No. 05-04 on April 11 , 2005; Amended by Resolution No . 06-03 on Feb. 13, 2006; Amended by Resolution No. 12-08 on April9, 20 12 Total o f Six Members (5 voting members & 1 non-voting m ember): Commissioner member-1 year term-no term limit; Thre e Citizen Members-2 year term-2 term limit; Chairman of the board or committee for which vaca ncy is currently being considered; City Clerk-non vo ting m ember . NAME & ADDRESS Jonath an Daugherty 83 0 T Iibiscus Street Atlant ic Beach, FL 32233 So lo mon G . B rotman 204 1 Beach A ven ue Atlanti c Beach , FL. 32233 Rita Pi erce 483 Aquatic Dri ve Atl a nti c Beach, FL 32233 Jerry Jo hn so n 2322 Beachcomber Trail Atlantic Beach , FL 32233 Chairperson of Re lated Board or Committ ee being addressed StalTLiaiso n for Related Board or Co mmitt ee being addressed Donna Ba rtle POSITION/ EXP. DATE CHAfR Commiss ion Member Re gul ar Voti ng Member 3rd Term cxp . 12/1/14 C iti zen Mem ber R egul a r Vot ing Member 1st Term ex p. 3/27 /15 Cit izen Member R egu lar Voting Member 2nd Term exp. 3/27/16 C iti zen Member Regu lar Voting Member 2nd Tenn exp. 5/14/16 Board/Commi tt ee Cha ir Vot in g Member No expiration Attend s meeting to provide informati on to app li cants being inter viewed and to the BMRC memb e rs No expi rati o n B US INESS Varies Va ries HOME/CELL / EMAIL (904) 859-2469 (904) 249-2041 (904) 396 -4091 (904) 396-909 1 FAX (904) 24 1-1974 ritapierce l @ holmail.co m (904) 372-7064 (904) 923 -7033 Jhn snjrry 1654 @bcllsouth .nct Varies Varies City Clerk/Recordin g Secre tary (904) 247-5809 d ba rtle@c oab.us (904) 247-5846 Fax A ll Officia l C orres ponde nce S h ould Be Ma il ed to: 800 Se mino le Road Atla nti c Beach, (i'L 32233 Emai l: dbartle@coab.us