Agenda Item #8C- Upgrade Camera System in ChamberAGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISION MEETING
STAFF REPORT
AGENDA ITEM# 8C
DECEMBER 8, 2014
Upgrade Chambers Camera System from Single to Multiple
Cameras
Keith Randich, IT Director
November 20, 2014
Staff was requested to investigate the cost of upgrading the current Chambers camera
system from single to multiple cameras.
In 2013, the City elected to videotape Commission meetings using a single camera
system purchased from Swagit Productions, LLC. The City paid about $8,000 for two
fixed cameras, encoder, web site design, cabling, and installation. The City started
broadcasting Commission meetings in September of 2013.
Drawbacks of the Current System
The current system displays a single view of the Chambers from a wide-angle video
camera. Two cameras are utilized, as the Chambers is used with the Commission or
committee seated at the dais, or at tables situated in front of the dais. These camera
views have the drawback of being a considerable distance from the participants. It is
often difficult to determine who is speaking. The addition of a guest podium further
pushes the camera view away in order to include the podium and guest speaker into the
frame.
Features of an Upgraded System
A multiple camera system allows the use of three or more cameras, with each camera
having the capability to have as many as six preset views. A camera preset would be
configured for each chair on the dais, the guest podium, and any other desired camera
shot desired. In addition, a direct feed to the Chambers computer will be added so a
view of the overhead can be displayed on the video feed as well. The cameras would
be controlled by an editor that would select the camera view based on the speaker,
presenter, or presentation.
Our system would be designed to be able to use either the single or multiple camera
modes. When in the multiple camera mode, Swagit personnel would be performing the
camera switching I editor role.
All of the existing camera hardware would be used in the multiple camera system. We
would need to purchase additional cameras, a video switching system, cabling, and
installation.
AG ENDA ITEM fi 8C
OEC EMBI':R 8, 20 14
Examples of munici palities using multiple camera systems with Swag it includ e
Fernandina Beach and Clay County.
http:/lfernandinabeachfl.swag it.com/play/11182014-821
http :1/www. claycou ntygov. com/services-we-provide/agendas-minutes
Cost of the Upgrade
One Time Cost
Cameras, Switching System, Cabling and Installation
Recurring charges
Remote editing
Recurring charges for the Year for 40 meet ings @$130
$23,000
$130 I meeting
$5,200 I y ear
Total budget needed for operating and capital purchase = $28,200
BUDGET: Th e re is no budget for th is additional expense. The FY2015 budget for
video l ive streaming and recording is $13,000. Thi s expe nse is budgete d in th e General
Fund.
RECOMMENDATION: Discuss the cost and be nefits of upgrading the video
production capabilities and de termine if a budget modification should be proposed for
the added expense.
ATTACHMENTS: None
REVIEWED BY CITY MANAGER:_J_~_t_~-~~.:....__~----
November 19, 2014
Ke it h Rand ich
IT Manager
At lantic Beach, FL
l<e ith,
AGENDA IT[!;M H 8C
DECEMBER 8, 20 14
Swagit Prod uct ions began in 2003 w ith a m iss ion to supply jurisdictions an affordable sol ution to stream
content in an overpriced, co mplicated and hands-o n video industry. We strive to brin g our clie nts
co nve nie nce and transparen cy w ithout add i ng an extra work-load on behalf of the j urisdiction. A
compa ny that first specialized in turnaround streams for te levision st ations and newspapers, Swagit h as
g rown sign ifica ntly to a diverse client list which incl u des a variety of government entities, including:
ci ties, co unt ies , states, schoo l districts, newspapers, television st ations, etc.
• Swag it is unique. It is the only in the field that has a comp lete video p rodu ction faci l ity, a ll owin g
for serv ices and support of all you r video ca pturing, indexi ng, agenda integration and publishin g
needs.
• Swag it is h ands-free. All video uploading, archiving and in dexi ng is done by Swag it engineers,
wh ich m ea ns no extra work for j u ris dictio ns. Swagit is the only vendor that gives you the optio n
to let o ur staff do the work for you .
• Swag it is always there, 24/7. With Swag it, aud io/vid eo disk sto ra ge, system management and
bandwidth intensive delivery tasks can be offloaded to our conte nt network, which active ly
manages and mon itors 24 hours a day, 7 days a week.
• Swagit has an open API. Swag it's open architect ure means t hat we ca n Integrate w ith you r
cho ice o r ex i sting agenda management sol ution.
Swag it wou ld l ike to sincerely thank you for your time an d consideration . We look forward to working wit h
you on this important project and ar e 100% dedicated in meeting your streami ng needs. If you h ave any
questions regarding t his proposal or wou ld like any further inform atio n, plea se do not h es itat e to co ntact us.
Respectfu lly,
Michael Osu na
Director of Sales
Swagit Prod uctio ns, LLC
2 14.432.5905 (Office}
214 .957 .5401 (Cell}
michael@swagit.com