Item 4A[-------------~-------
PERMIT TYPE
BUILDING DEPT. MONTHLY ACTIVITY REPORT
COMPARISON REPORT
REPORT FOR THE MONTH NOV 2014
NUMBER OF PERMITS
---------------------
--------"----····-··-·-·--
TOTAL INSPECTIONS
YTD 2013 YTD 2014 YTD 2013 YTD 2014 YTD 2013 YTD 2014
~~;LLEEXFAMILY 24
1
. 22} ~ ______ 'l~~~f ~ 8,793,:1]~
gt~~f:~Ns__ -1.~:i _j::---n--::l~!E1!-::~!t~-1 -~----------
_____ T_O_T_A_LL--2,2081 -~2,681t ; $ 22,231,504' $ ----~---~~~~?~·-----------~~7~J ______ _'!~~!_<!___
PERMITS ISSUED FOR THE MONTH OF NOV 2014
NO.PERMITS PERMIT COST CONSTRUCTION VALUE INSPECTIONS PERFORMED
~~r:~;~!L~~~ ! li ~-2~~ ~-~ i .. -~~~~~~~4-=t---1
COMMERCIAL NEW ____ 0___ $ ----~-$ -MISC. 9
COMMERCIAL ADDITIONS 0 $ -··~·~~T--·· --------------------~
COMMERCIALALTERATIONS -----------21 59 ;,51 00~00--~.~---------TOTAL----200 _____ _
PERMITS MISC ! ~--[=-630 , __ -----~_-;__ _ ~~~W .... ~\l:'ltt GAS -----1 -~ $
3
'
972 f I $ . --------
MECHANICAL HVAC j' 13
0 I~ 1,~;~ ' ----.-1 --==~~-=-------=-=-----~J--=-=----------+j-----:~;r::OOR =--.~--y _1 l_~-_-_._-_-__ -_--=---=±~::-_t,, ____ -~: 1~H~~ 1 suRC:rolL1 E~TED=--------
DEMOLITI6N-__________ -________ ----j 5
REINsPEcTioN FEEs o • ~ 5 ~ 2
I ----~[}-----__ :_-----I .. T ____ R ___ E __ E R-EillfovALs: ~--~NoNE--
occuPANcY INSPECTIONS · __________ 1______ ~$-------=~-===~=}~Q_-~-=-------$---I -------------~k~~SES---------~_j 1°0 J -iio 1 : · ·· : 1 :~~~== ~;.:::-::~, -->: ~
~~~=§~T~1 ~1 :~ ~~~~~----H==-:s~~~~:~~~1~-~ ~~
I 1 ! -~ Ul >
City of Atlantic Beach
AGENDA ITEM# 4A FINANCIAL REPORT JANUARY 12, 2015
November 2014
Cash Balances
Prior Current Dollar Percent
Fund(s) 10/31/14 11/30/14 Change Change
General $ 6,338,811 $ 7,130,366 $ 791,555 12.49%
Tree Replacement 14,673 14,673 0.00%
Convention Development Tax 62,297 72,741 10,444 16.76%
Local Option Gas Tax 108,807 131,929 23,122 21.25%
Better Jax 1/2 Cent Sales Tax 454,072 501,701 47,629 10.49%
Police Training, Forfeiture, Grants, etc. 161,187 146,543 (14,644) -9.09%
Community Development Block & ARRA Grants 0.00%
Debt Service 0.00%
Capital Projects 3,000,387 3,055,524 55,137 1.84%
Utility 4,261,887 4,015,384 (246,503) -5.78%
Sanitation 686,125 661,602 (24,523) -3.57%
Building Code Enforcement 1,203,626 1 '196,662 (6,964) -0.58%
Storm Water 1,526,898 1,508,586 (18,312) -1.20%
Pension -Police 9,899 10,122 223 2.25%
Pension -General 47,168 63,662 16,494 34.97%
Total $ 17,875,837 $ 18,509,495 $ 633,658 3.54%
Total Restricted Cash 7,059,753
Total Unrestricted Cash $11,449,742
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 10/31/14 11/30/14 Change Change
Bank of America -Depository 0.20% $ 2,107,612 $ 2,751,244 $ 643,632 30.54%
Guggenheim Floating Rate A 4.07% * 1,532,070 1,541,838 9,768 0.64%
Hartford Floating Rate Bond A 4.28% * 1,535,500 1,538,855 3,355 0.22%
lnvesco Floating Rate A 3.74% * 1,723,202 1,729,814 6,612 0.38%
MainStay Short Term Duration High Yield A 4.12% * 2,575,311 2,575,116 (195) -0.01%
Lord Abbett St Duration Inc A 2.54% * 2,993,678 2,996,183 2,505 0.08%
Putnam Diversified Inc. 4.24% * 2,955,468 2,931,376 (24,092) -0.82%
Alliance Limited Duration High Income A 3.33% * 2,442,118 2,434,191 (7,927) -0.32%
MSSB Money MarkeUCash 0.05% 7,394 7,394 0 0.00%
SBA-Florida Prime 0.16% 334 334 0 0.01%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 17,875,837 $ 18,509,495 $ 633,658 3.54%
Police Pension Investments $ 8,479,431 $ 8,588,607 $ 109,176 1.29%
General Pension Investments 15,321,027 15,523,670 202,643 1.32%
Subtotal $ 23,800,458 $ 24,112,277 $ 311,819 1.31%
Total $ 41,676,295 $ 42,621,772 $ 945,477 2.27%
* Denotes the 30 day SEC Yield Anualized
City of Atlantic Beach
FINANCIAL REPORT
November 2014
AGENDA ITEM# 4A
JANUARY 12, 2015
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 11,327,675 $ 1,887,866 $ 2,154,316 $ 266,450
Convention Development Tax 88,300 14,714 28,276 13,562
Local Option Gas Tax 435,909 72,650 76,353 3,703
Better Jax 1/2 Ct Sales Tax 714,864 119,142 125,358 6,216
Police Training, Forfeiture & Grants 97,190 16,194 8,011 (8, 183)
Grants 91,386 15,230 -(15,230)
Capital Projects 230,000 38,330 64,545 26,215
Utility 8,303,752 1,383,942 1,478,501 94,559
Sanitation 1,801,000 300,162 308,783 8,621
Building Code Enforcement 446,000 74,328 46,501 (27,827)
Storm Water 1 '135,500 189,248 186,056 (3, 192)
Pension -Police 1,440,505 240,080 453,485 213,405
Pension -General 2,127,619 354,600 873,089 518,489
Total $ 28,239,700 $ 4,706,486 $ 5,803,274 $ 1,096,788
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance
explanations follow:
General Fund revenues show a net increase of $266,450. Most of this increase is due to
the timing of receipt of ad valorem taxes, the majority of which are received in late
November and December. Timing of receipt of the annual County allocation of business
tax receipts, and the annual 1 0% true-up of the prior year's JEA franchise fees contributed
to the remainder of the variance.
Capital Project Funds revenues in November included receipt of the approximate
$50,000 designated by COJ Councilman Gulliford for the Marsh Master Plan project. This
payment resulted in the $26,216 positive variance.
Building Code Enforcement Fund reflects a decrease in revenues of $27,827 for this
period. Permit fees were $11,000 less than estimated, and no plan check fees have been
received, compared to $15,000 budgeted for this period.
Pension Funds reflected significant, positive variances this period from the increased
value of investments, $213,406 for Police Officers and $618,489 for General
Employees.
Percent
Variance
14.11%
92.17%
5.10%
5.22%
-50.53%
-100.00%
68.39%
6.83%
2.87%
-37.44%
-1.69%
88.89%
146.22%
23.30%
City of Atlantic Beach
FINANCIAL REPORT AGENDA ITEM# 4A
November 2014 JANUARY 12, 2015
Expenses.
Annual YTD YTD Dollar Percent
Department Estimate Estimate Actual Variance Variance
Governing Body $ 41,665 $ 6,936 $ 7,098 $ (162) -2.34%
City Administration 2,691,488 448,504 355,055 93,449 20.84%
General Government 642,322 107,026 190,458 (83,432) -77.95%
Planning and Building 493,820 82,268 71,017 11,251 13.68%
Public Safety 8,437,904 1,406,206 634,280 771,926 54.89%
Recreation and Special Events 364,353 60,704 67,576 (6,872) -11.32%
Public Works 7,995,120 1,469,870 771,497 698,373 47.51%
Public Utilities 9,266,750 2,629,653 1,429,380 1,200,273 45.64%
Pension -Police 753,119 125,508 103,474 22,034 17.56%
Pension -General 9571880 1591640 2051067 {451427} -28.46%
Total $ 31,644,421 6,496,315 3,834,902 $2,661,413 40.97%
Annual YTD YTD Dollar Percent
Resource Allocation Estimate Estimate Actual Variance Variance
Personnel Services $ 9,754,570 $ 1,625,912 $ 1,379,658 $ 246,254 15.15%
Operating Expenses 10,992,670 1,832,253 1,523,902 308,351 16.83%
Capital Outlay 7,359,333 1,225,780 403,443 822,337 67.09%
Debt Service 2,152,818 1,581,542 286,199 1,295,343 81.90%
Grants and Aids 36,820 6,134 17,000 (10,866) -177.14%
Transfers 113481210 2241694 2241700 {6}
Total $ 31,644,421 $ 6,496,315 $ 3,834,902 $ 2,661,413
Analysis of Major Variances
In general, the major variances are a result of timing differences created between the percentage of budget
elapsed-to-date and actual expenditures. Highlighted variance explanations follow:
General Government had an $83,432 negative variance for the period. Premiums for property and
liability insurance are paid for the fiscal year and expensed in the month of October, while the budget
allocates these expenditures evenly over the entire fiscal year.
Public Safety reflected a $771,926 positive variance due primarily to the timing of capital expenditures
related to the new Public Safety building, the COJ quarterly fire contract expenditures, and seasonality of
lifeguard expenditures.
Capital Outlay had a positive variance of $822,337. Most of the capital and project expenditures occur in
the middle to latter part of the fiscal year.
Debt Service reflects a significant variance of $1,295,343. Expenditures were budgeted for the debt that
was refunded late last fiscal year, but will not be incurred. The budget for the annual principal payment
was included 100% in October, instead of allocating the amount over twelve months.
0.00%
40.97%
City of Atlantic Beach
FINANCIAL REPORT AGENDA ITEM# 4A
November 2014 JANUARY 12, 2015
Project Activity -Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Encumbrances Balance Status
Public Safety:
Design & Construct New Police Building PS1501 2,600,000 2,600,000 s
$ 2,600,000 $ $ $ 2,600,000
Public Utilities:
Reclaim Water Facility PU0805 135,399 93,622 41,777 I
PT Repair at Lift Station C PU1306 6,500 6,500 c
lnline Valve Installation PU1404 36,515 36,515 I
Effluent Outfall Replacement PU1408 11,625 11,625 I
Effluent Pump at WWTP PU1409 14,478 14,478 I
Connect A 1 A at Mallard Cove PU1410 126,662 6,662 120,000 D
Well Logging -6 Wells PU1501 30,000 30,000 s
Update Models PU1502 30,000 30,000 E
Replace WM on Seminole Rd 5-Way to Atlantic Blvd PU1503 700,000 700,000 E
Replace _Effluent Outfall Line-Sherman Point (Cost Share) PU1504 320,000 320,000 I
Lining of Wetwell at Mimosa Cove Lift Station PU1505 19,505 19,505 I
Lining of Wetwell at Fairway Villas Lift Station PU1506 20,341 20,341 I
Clean and Televise Effluent Gravity Outfall to ICW PU1507 15,218 15,218 s
Fence/Wall at WWTP PU1508 80,000 80,000 s
Replace Irrigation System With Reuse System PU1509 20,000 20,000 s
Subtotal $ 1,566,243 $ 100,122 $ 111,057 $ 1,355,064
Parks Maintenance:
Rose Park Development PM1302 5,276 5,293 (17) c
Russell Park Tennis Courts 1-2 PM1401 98,136 98,136 c
Electric Gate at Dutton Island Park PM1404 4,466 4,272 194 I
Russell Park Renovation PM1501 250,000 250,000 s
Howell Park Parking Lot lmprovemens PM1502 25,000 25,000 s
Donner Park Playground Lights PM1503 10,000 10,000 s
Bull Park Playground Equipment & Swing PM1504 75,000 75,000 s
Dutton Island Road Improvements PM1505 25,000 25,000 s
Marsh Project Pedestrian Path PW1408 97,220 97,220 E
March Overlook & Kayak Launch PW1409 300,000 300,000 E
Subtotal $ 890,098 $ 107,701 $ 97,220 $ 685,177
Public Works:
Robert Street Ditch PW1404 14,213 14,213 E
Salt Air/Sturdivant Drainage and Sidewalk lmprovmts PW1406 132,700 2,700 130,000 E
Seminole Streetscape PW1407 316,660 5,082 61,572 250,006 E
Saltair Drainage Improvements PW1411 250,000 250,000 E
South End of Seminole Road Drainage CIP PW1412 650,000 650,000 E
Batting Cage Mat I Russell Park PW1416 10,966 10,966 c
Bike Racks & Street Lights PW1501 20,000 20,000 s
Francis Avenue Drainage Improvements (CDBG) PW1502 91,386 91,386 E
Begonia Street W 6th to W 9th -Design Only PW1503 30,000 30,000 s
City Hall Parking Lot Lighting -Last Section PW1504 10,000 10,000 s
Subtotal $ 1,525,925 $ 16,048 $ 78,485 $ 1,431,392
Total $ 6,582,266 $ 223,8'7~ $ 286,'762 $ 6,0'7'1,633
Status Key
A-Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R -Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase