Item 4CAGENDA ITEM:
DATE:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
Radio Services Agreement
December 30, 2014
SUBMITTED BY: J. Michael Deal, Chief ofP~
STRATEGIC PLAN LINK: N/A
AGENDA ITEM # 4C
JANUARY 12, 2015
BACKGROUND: The City of Atlantic Beach currently utilizes the City of Jacksonville P25 radio
system. The City of Atlantic Beach owns the 800 MHz radios and relies on the City of Jacksonville for
repeaters and other infrastructure to operate.
The majority of the radios utilized by the City of Atlantic Beach are within the Police Department. The
City of Jacksonville radio system provides inter-operability with other law enforcement agencies in the
area. Other departments in the City also utilize radios under this same system.
Commencing on October 1, 2014, The City of Atlantic Beach was required to pay a fixed monthly fee of
$54.21 per unit for service, support, and installation necessary to maintain continuous access and
operation under the City of Jacksonville radio system. This is a $1.92 increase over last year's cost of
$52.29 per unit.
The City of Jacksonville has requested Atlantic Beach sign a First Amendment to Radio Services
Agreement outlining this increase in cost.
BUDGET: Approximate City-wide Annual Budget is $52,000. The increase in cost is already
incorporated in the FY 2014-15 budget.
RECOMMENDATION: Authorize City Manager to sign the Amendment to Radio Services Agreement
between the City of Atlantic Beach and the City of Jacksonville.
ATTACHMENTS: Radio Services Agreement and Amendment to Radio Services Agreement.
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REVIEWED BY CITY MANAGER: '--?'//. t/~ ;;7~
FIRST AMENDMENT TO RADIO SERVICES AGREEMENT
BETWEEN
THE CITY OF ATLANTIC BEACH
AND
THE CITY OF JACKSONVILLE
AGENDA ITEM # 4C
JANUARY 12, 2015
THIS FIRST AMENDMENT to Agreement is entered into this __ day of , 2014,
effective as of October 1, 2014, by and between the CITY OF ATLANTIC BEACH, a municipal corporation in Duval
County, Florida ("Atlantic Beach"), and the CITY OF JACKSONVILLE, a municipal corporation in Duval County,
Florida (the "City").
Recitals:
WHEREAS, effective October 1, 2013, the parties made and entered into a Radio Services Agreement
approved and authorized by Ordinance 2013-424-E (the "Agreement"); and
WHEREAS, from October 1, 2014, through the day and year flrst above written the parties have worked
together continuously and without interruption under said Agreement; and
WHEREAS, Ordinance 2013-424-E authorizes the Chief of the Information Technologies Division, on behalf
of the Mayor, and the Corporation Secretary to execute amendments to said Agreement; and
WHEREAS, said Agreement has not been amended previously; and
WHEREAS, said Agreement should be amended by accepting, adopting, and ratifying all actions of the
parties under said Agreement from October 1, 2014, through the day and year flrst above written, by setting forth the
monthly fee for the period of service from October 1, 2014, through September 30, 2015, and by exercising the flrst of
three (3) one (1)-year renewal options so as to extend the period of service to September 30, 2015, with two (2) one
(1 )-year renewal options remaining, with all other provisions, terms, and conditions of said Agreement remaining
unchanged; now therefore
IN CONSIDERATION of the mutual covenants and agreements hereinafter contained and for other legally
sufficient, good, and valuable consideration, the parties agree as follows.
1. The above-stated recitals are accurate, true, and correct and are made a part hereof and incorporated
herein by this reference.
2. All actions of the parties under the provisions, terms, and conditions of said Agreement from October
1, 2014, through the day and year flrst above written are accepted, adopted, and ratified.
3. Section 4(a) of said Agreement is amended by setting forth the monthly fees for the period of service
from October 1, 2014, through September 30,2015, and as amended shall read as follows:
"4. Monthly Fees.
(a) Commencing October 1, 2013, Atlantic Beach shall pay the City a flxed monthly fee of
$52.29 per Unit for the services set forth in this Agreement. Commencing October 1, 2014, Atlantic Beach
shall pay the City a flxed monthly fee of $54.21 per Unit for the services set forth in this Agreement."
4. Section 7(a) of said Agreement is amended by exercising the flrst of three (3) one (1)-year renewal
options so as to extend the period of service to September 30, 2015, with two (2) one (1)-year renewal options
remaining, and as amended shall read as follows:
"7. Term; Events of Default; Termination.
AGENDA ITEM# 4C
JANUARY 12, 2015
"(a) Term. The term of this Agreement shall commence on the effective date and shall
expire on September 30, 2015, unless sooner terminated as provided herein. This Agreement may be renewed
for two additional one year terms with the written consent of the parties. Any subsequent renewals shall set
forth any revisions to the monthly service fee."
SAVE AND EXCEPT as expressly amended in this instrument, the provisions, terms, and conditions of said
Agreement shall remain unchanged and shall continue in full force and effect.
[Remainder of page left blank intentionally. Signature page follows immediately.]
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AGENDA ITEM# 4C
JANUARY 12, 2015
IN WITNESS WHEREOF, the parties have duly executed this First Amendment on the day and year first
above written, effective as of October 1, 2014.
WITNESS: CITY OF ATLANTIC BEACH
By: -------------------------By: ____________________ __
Name: Name: ---------------------------------------------
Date: Date: -----------------------------------------------
Form Approved:
By: ---------------------------
ATTEST: THE CITY OF JACKSONVILLE
By: By: ______________________ __
Name: Name:
Title: Title:
Form Approved:
By:
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Office of General Counsel
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