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1-26-15 Agenda PacketCITY OF ATLANTIC BEACH CITY COMMISSION MEETING January 26, 2015-6:30PM AGENDA Call to order Invocation and pledge to the flag 1. A. B. c. Approve the minutes ofthe Commission Meeting of January 12,2015. Approve the minutes of the Commission Workshop of January 12, 2015. Approve the minutes ofthe Town Hall Meeting of January 10,2015. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. Request from Fletcher High Band Boosters. B. Atlantic Beach Country Club-Acceptance of utilities for Ownership and Maintenance. C. Release and Settlement Agreement between City of Atlantic Beach and City of Jacksonville resolving all existing disputes between them relating to tipping fees. 4. Consent Agenda ALL MA TIERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Building Department Report for December 20 I4. B. Authorize the City Manager to execute the CDBG agreement with the City of Jacksonville accepting these funds. C. Approve the award of resurfacing of the II listed streets to Hubbard Construction in the amount of $304,000 piggy-backing off Jacksonville's existing paving contract with Hubbard Construction (#6763-I6) 5. Committee Reports None. 6. Action on Resolutions A. Resolution No. 15-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SUPPORTING POLICE OFFICERS AND FIREFIGHTERS; REQUESTING GOVERNOR SCOTT TO INVESTIGATE THE JACKSONVILLE POLICE AND FIRE PENSION FUND'S STABILITY AND SOLVENCY; PROVIDING FOR DIRECTION TO THE CITY CLERK; AND PROVIDING FOR AN EFFECTIVE DATE. 7. Action on Ordinances A. Ordinance No. 90-15-223, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO AMEND CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEVARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. B. Ordinance No. 20-15-129, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015, AND PROVIDING AN EFFECTIVE DATE. 8. Miscellaneous Business (Discussion only) A. Beaches Town Center Wayfinding Signage. B. Seminole Road Improvements. 9. City Manager A. City Manager's Report. • 90-Day Calendar (February through April2015) 10. Reports and/or requests from City Commissioners and City Attorney Adjourn Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page of the City's website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00PM, Friday, January 23, 2015. 2 WELCOME To the Atlantic Beach City Commission Meeting We will conduct meetings of the City Commission with a level of civility and respect that the democratic process deserves. This allows for better public input and supports making the best decisions for the citizens who we are here to serve. We ask that everyone in the meeting practice the following principles of Respect for each other. RESPECT Refrain from putdowns, criticism and personal attacks Encourage others to state their views Support each other, even if you don't agree Practice active listening Express yourself assertively, not aggressively, not submissively Collaborate, do not compete or collude Trust each other, unless and until such trust is violated The New Managers Toolkit: 21 Things You Need to Know MINUTES REGULAR CITY COMMISSION MEETING Janua ry 12,2015 IN ATTENDANCE: Mayor Caro lyn Woods Mayor ProTem Mark Becken bach Co mmi ss ione r Jonathan Daugh etty Comm issjoner Jinu11y I Jill Com mi ss ioner Maria Mark Call t o Order/Pledge: C ITY HALL, 800 SEM I NOLE ROAD City Manager Nelson Van Li cre C ity Att orney Richard Komando C it y Clerk Dorma L. Bartle AGENDA ITEM #lA JANUA RY 26,2015 Mayor Woods ca lled th e meeting to ord e r a t 6:30 p.m. Commiss ioner Becken bach gave the In vocation , follow ed by th e Pled ge of All eg ianc e to the r!ag. I . A pproval of Minutes A. Approve the minutes of the Co mmi ssion Meeting of Decembe r 8, 2014. B. Approve the minutes of the Co mmi ssio n Meeting of November 24,2014. C. Approv e th e minutes of the Commission Workshop of Nov e mb er 24, 2 014. Mayor Woods asked if there were any correcti ons to th e above minutes. There were no co rrections, so Mayor Wood s stated the minutes will stand as submitted. 2. C ourtesy of Floor to Visitors Mayor Wood s opened th e Co urte sy of t he Floor to Vi si tors. She we lcomed l he audience and explained the pr ocess for public comments. J)ntricia Hazom·i, 207 Florida Blvd., Neptune Beach, spoke in support of opening an access to Hatma Parle Ri ch Trendel, 2233 Seminole Ro~ad, s poke in support of ope nin g an access to Hanna Parle Keith Meiser, 23 17 Seminole Road, President of Bluffs Townhouse Homeowners Association , spo ke in opposition to opening an access to Tlanna Parle Amalht Wappcs, 1885 Beach Avenue, spoke in opposi ti on to open in g an access to l-hmna Park. Lyman Fletcher, urged them to be civil with each oth er and try to understand the posit ion of your neighbors because, if you lo se that integrity w ith one anot her, none of this is worth it. John Harris, 1834 Ocean Grove Drive, spok e in support of open in g an access to Ha nn a Parle Dale Wappcs, J 885 Beach Avenue, spoke in opposit ion to opening an access to Hanna Pari<. Judy S heldin , 1985 Brista De Maa· C ircle, spoke in support of opening an access to Hanna Parle Melvin Hclmicl<, Ocennwalk, spoke in opposi tion to open in g an access to Hanna Park. William Flood, 1737 Seminole Road, spoke in support of opening an access to Hanna Park . /\GENOA I TEM li l A JANUAitV 26,201 5 January 12,20 15 REGULAR COMMJSSION MEETING Page2 Ralph Tcten, 472 Skate Road, spoke in support of ope nin g an access to Hanna Parle Marl' Adamec, 136 Occanforest D•·· N., spok e in opposi ti o n to opening an access to Hanna Pa rle Steve Fouraker, 387 6111 St., spoke in opposition to opening a n access to f-l ann a Park. Michael Bruce, 2313 Oceanforcst Or. W., spoke in opposition to opening an access to Hanna Park. He also stated he would lik e hi s lett er a nd a fl yer se nt out in Oceanwalk to be put into the public reco rd . Klauss Torp, 1918 Seminole Road, spoke in opposi ti on to openin g a n access to Hann a Park. Stephen Tocl,ncll, 3643 Oak Street, Jacl<Sonvillc, First Coast C haptc•· Dir·ector for the Flol'ida Bicycle Association and representing the East C oas t Greenway Association, stated he was here to supp mi anything that wou ld addre ss the concern of sa fet y for biker s for the Eas t Coas t Greenway. He further stated, fo r the reco rd , that th e North Florid a TPO is conductin g a beaches bicycle pedestrian stud y and, hopefull y, that study ca n add ress som e of th e co ncern s ex pressed toni ght. I-re reco mm ended that th e beaches commun iti es bond to ge th er and form a bic yc le ta sk forc e so so me o f these is sues could be addressed a littl e more comprehen sive ly . He stated hi s paramount conce rn is th e need to have the safest possible rou te through the beaches for th e East Coas t Gree nway and if thi s contti butes to th at so lution th en he is very mu ch in favor of it. Dick Hilliard, 338 11 '11 Street, stated he has mi xed emoti o ns abo ut op enin g th e access but hi s son is in favor of opening an access to Hatma Park. Riel< Aa·d, 2323 Barefoot Trace, spo ke in oppo siti.on to opening a n access to Hmm a Parle Alex Ruden, 3 11 17111 St., spoke in opposition to o penin g an access to Hann a Parle Amos Almand, 5 1 Ocean Breeze Dr., spoke in o ppo sition to opening an access to Ha nna Parle Don Hcth, 86 Nicole L~me, s po ke in opposition to open in g. an access to Hanna Park. Elizabeth Fox, 70 Occnn Breeze Dr., s poke in opposit ion to opening an access to Hann a Park. Bonnie Hansen, 2393 Ocean Brecrle Ct., spoke in opposi ti on to opening an access to Hann a Park . Gail Goff, 430 Garden Lane, s pok e in opposit ion to opening an access to Ha nn a Park . Dick Hilliard, 338 lJ th St., add ressed the drai nage and parking on Seminole, statin g swa le draina ge works beautifully. He stated the parkin g should not be there ; it is ill ega l by code. Kirk Hansen, 2393 Ocean Breeze Ct., spok e in opp os ition to o penin g a n access to Hann a Parle Patricia C leland, 865 Ocean Blvd., spoke in opposition to hav ing Ocean Blvd . a nd Eas t Coas t one way. She stated an y small city pl anner would say it is a st upid id ea. She further spoke in oppos iti on to o penin g an access to HalUla Park. AGENDA ITEM #lA JANUARY 26, 2015 January 12, 2015 REGULAR COMMISSION MEETING Page3 Tom Owen, 2225 Oceanwalk, spoke in opposition to opening an access to Hanna Park. Carole Schwartz, 1857 Tierra Verde Dr., spoke in opposition to opening an access to Hanna Park. Chris Jorgensen, 92 W. 3rd St., spoke in favor of opening an access to Hanna Park. Mary Ellen Waugh, 1710 Beach Avenue, stated we need better bike paths on Seminole Road; she doesn't agree about Ocean Blvd. and East Coast not being one-way streets; and she believes Beach A venue should be a pedestrian street on the weekends. Stated they should be looking at this comprehensively and have a committee to look at biking, walking, skateboarding, and kid safety in the whole City. Mike Hines, 385 Garden Lane, spoke in opposition to opening an access to Hanna Park. Kelly Tuttle, 1860 Sea Oats Dr., spoke in opposition to opening an access to Hanna Park. Pam Almand, 51 Ocean Breeze Dr., spoke in opposition to opening an access to Hanna Park. Mike Grossberg, 50 Ocean Breeze Drive, spoke in opposition to opening an access to Hanna Park. Doug Tuttle, 1860 Sea Oats Dr., spoke in opposition to opening an access to Hanna Park. Beth Gunter, 405 Garden Lane, spoke in opposition to opening an access to Hanna Park. Clyde Bradley, 443 Whiting Lane, spoke in opposition to opening an access to Hanna Park. Roger Gober, 122 Oceanwalk Dr. S., spoke in opposition to opening an access to Hanna Park. No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. Item 8C was taken out of sequence and acted on at this time. 8C. Request from Fletcher High Band Boosters. Director of Recreation Programs and Special Events Timmy Johnson explained the request for funding from the Fletcher High School Band Boosters to the Cultural Arts and Recreation Committee. He stated the Committee recommended making a $2,000 donation to the Fletcher Boosters. He stated there is $4,000 in their discretionary fund for this recommendation. He stated members of Fletcher are here and would like to speak to the Commission as well. Ned LaGoy, 1844 Sea Oats, presented members of the Fletcher Wind Ensemble to the Commission. He stated they need the Commission's support to make the dream of performing at Carnegie Hall in NYC a reality for the Fletcher Wind Ensemble. He gave the history of how they were invited to perform at Carnegie Hall. He stated the cost is $1600 per performer and they have raised $392 to date per performer. He stated they are here tonight to recognize the generous $2,000 commitment the Commission has made and to request consideration of additional funding. January 12, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA JANUARY 26, 2015 Page4 Motion: Authorize the City Manager to make a one-time donation in the amount of $2,000 to the Fletcher High School Band Boosters to support sending 9 members of the wind ensemble to the 2015 National Invitation Band and Orchestra Festival at Carnegie Hall in New York City in April. Moved by Mark, Seconded by Hill Commissioner Mark asked if they are going to take action because this was under discussion only. She withdrew her motion. Mayor Woods explained this was on the agenda for discussion only but will be moved forward for the actual vote at the next Commission meeting. Commissioner Daugherty stated they have a lot of requests and the only thing they have set aside money for is Atlantic Beach Elementary and Dial A Ride. He stated once they do this, other groups will come for donations and it sets a precedent. Commissioner Hill stated although he understands setting precedents there is a small group that is at risk of not having the means to do it independently and that is the group he would like to make sure gets to do it the most. He stated he is in favor of it. He stated the Cultural Arts and Recreation Committee that has approved this already took this into account and has identified the funds from a source that is specifically for things like this. Commissioner Mark asked if the other beach cities are planning to donate to this, since this is a beach based school and students. She asked if they have been in touch with the Buffet Group to do a sponsorship since their wind instruments are a major part of the Jacksonville Symphony Orchestra (JSO). She also asked if they contacted anyone at the JSO to see if they would have supporters who would want to see our local children perform at Carnegie Hall. Mr. LaGoy stated Mayor Pruett from Neptune Beach has donated personally and Mayor Latham from Jacksonville Beach has contacted Mr. Merkle at the band director's office to provide his services. Debbie Bowman, band parent at Fletcher, stated they did approach the JSO and are very supportive of the local bands. She stated there was a Harmony Grant with the Symphony Guild for $500, but they were not a recipient. She discussed other places they have tried to get funds from. Mayor Woods stated they do have a process for considering donations and funding of this type and it is going through the Cultural Arts and Recreation Advisory Committee. She stated she is going to go with their recommendation. Commissioner Beckenbach verified with Mr. Johnson that the Cultural Arts and Recreation Advisory Committee recommended giving the group the $2,000. Mr. Johnson stated that was conect. Commissioner Mark asked what happens if they don't raise the money. Ms. Bowman stated the financial burden goes to the parents. Discussion ensued. Ms. Bowman stated one ofthe stipulations with the Jacksonville Youth Commission Travel Trust Fund is that they have to come up with a community service project and they gave them two. She stated they are constantly doing community service, i.e. playing in Salvation Army gigs, the Neptune Beach Christmas Parade. She stated if that will help ease a little bit of guilt, because she understands that once you give money January 12, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA JANUARY 26, 2015 Page 5 to one organization it opens the floodgates. She stated they have children who would be able to pay back the community in whatever way they think is appropriate. She stated she believes everybody should have to work for what they get. It was the consensus of the Commission to move the item to Unfinished Business for the next agenda. Beth Peterson, Booster President, asked ifthey would like them to come to the next meeting. Mayor Woods stated yes. Ms. Peterson asked if they could bring the drum line to perform. Mayor Woods stated they could but they would only have 5 minutes. Item 8G was taken out of sequence and acted on at this time. G. Consideration of Opening an Access to Hanna Park from Seminole Road. City Manager Nelson VanLiere explained this item was put on the agenda to decide if they wanted to put the time and work into ironing out all the issues that would come before us to open up the gate. He stated they need to decide whether to move forward and devote the resources for studying parking issues, crime, traffic, altemative bike paths, etc. He stated they didn't want to spend the resources to do a report before they knew if they were interested in one. Commissioner Daugherty stated in 2017 a bike path will be built and funded by DOT from Oceanwalk to Atlantic Blvd under the federal program Safe Routes to School. He stated one of the benefits of opening the gate would be for children to have a safe route to get to Mayport Middle School. He suggested making the gate a card access and have a camera at the gate. He stated he is leaning toward opening the access but they should look at all the possible problems and find ways to mitigate for them. Commissioner Beckenbach stated the safety issue as far as the bikers was a concem and they should address that issue. He stated he would like to continue to move forward, not as far as the opening itself, but to talk about what pedestrian and biking benefits they can have throughout the City. He stated at a later time, if a number of the safety items have been addressed, then they can look further as far as the possibility of opening the access. Commissioner Mark stated she agrees with Commissioner Beckenbach. She stated it isn't so much the opening of the gate but all the more important issues that have been raised. She believes their priorities should be to assess these problems on Seminole Road. She stated as far as she is concemed opening Hanna Park is a parked issue and they will address those more immediate concems. Commissioner Hill stated we do not have a huge bicycle safety problem in the community and he doesn't want Chief Deal to knee jerk react to this north end of the community's clear use of the one issue to address the other real issues. He stated there are very legitimate issues but the bicycle safety aspect of it is a mute point. He stated there is only one real reason not to do this which is having a lot of additional people in the neighborhood that we don't know who they are and that we don't have to deal with right now. He stated an easy solution would be to make them pay for the access. He stated before they open a gate they should put a bike path on Mayport. He stated he believes they should approve the City Manager to have a conversation to see if it could ever happen so if in the future they get to the point where it is an amenity. He stated he is firmly on the fence because he would love to be able to go ride the trails but he would not want to burden his neighbors with the trouble it would create if it was done wrong. January 12, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA JANUARY 26, 2015 Page6 Mayor Woods stated any special requirements for non-residents cannot be done on any level. She stated she doesn't see the point in asking Jacksonville now because if they are looking at doing something in three or four years it is going to be a different administration. She does believe bike safety is a big issue; the first thing this Commission did was make pedestrian/bike safety their number one task. She agrees with Commissioner Beckenbach and Commissioner Mark that they should look at the biking and pedestrian safety issues first. She stated she believes if they are going to do it for this side of the City they should do it as part of our CRA in the Mayport Corridor as well. Mayor Woods asked how they would like to proceed. Commissioner Beckenbach stated he would like to move the item forward for discussion and address bicycle safety issues. Commissioner Mark stated she would like to table the discussion of opening Hanna Park gate and focus on pedestrian/bike safety on Seminole Road. Mayor Woods stated she would like to table it and focus on the other issues first. Commissioner Hill stated the only reason to continue the conversation would be the Greenway. Mayor Woods stated the only thing they are tabling is opening the gate but they are moving the conversation to the bicycle paths and safety throughout our City. Commissioner Daugherty stated that is a different subject, they are talking about opening up a park and adding an amenity to the north end of our City and he doesn't believe they should just not make a decision. He stated he believes they should be good leaders and make a decision one way or another and one way to make a decision is to get the information. Discussion ensued. Mayor Woods stated the consensus was to table opening an access to Hanna Park and focus on pedestrian/bicycle safety and looking at the big picture. Mayor Woods recessed the meeting at 9:13p.m. Mayor Woods reconvened the meeting at 9:22p.m. 3. Unfinished Business from Previous Meetings A. Public Hearing on request for use-by-exception (UBEX-14-00100045) to allow welding, metal fabrication, and sheet metal works in the Light Industrial and Warehousing (LIW) Zoning District at 325 Mealy Drive. Building and Zoning Director Jeremy Hubsch explained at the first hearing of this use-by-exception it was recommended to limit the hours of operation to 7:00 a.m. to 6:00p.m., Monday through Saturday, and was voted 6-0 for approval by the Community Development Board. Mayor Woods opened the Public Hearing. No one from the audience spoke so she closed the Public Hearing. Motion: Auurove the Use-By-Exception 14-00100045 with condition that hours of operation are limited to 7:00a.m. to 6:00p.m. Monday to Saturday. Moved by Mark, Seconded by Beckenbach Discussion ensued regarding the dumpsters and noise level. The owner, Feriz Delkic, answered questions from the Commission. Votes: Aye: 4-Beckenbach, Hill, Mark, Woods Nay: 1-Daugherty MOTION CARRIED AGENDA ITEM #lA JANUARY 26, 2015 January 12, 2015 REGULAR COMMISSION MEETING Page 7 B. Extend the expired terms on the Community Development Board by 90 days for members Kelly Elmore, A. Brea Paul, Harleston Parkes and Sylvia Simmons whose terms expired December 31,2014. Commissioner Hill explained the reason for the extension request. Motion: Extend the expired terms on the Community Development Board by 90 days for members Kelly Elmore, A. Brea Paul, Harleston Parkes and Sylvia Simmons whose terms expired December 31, 2014. Moved by Mark, Seconded by Daugherty Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Activity Report and the Financial Report for November 2014. B. Declare list of property as surplus so that the items on it may be disposed of in the most beneficial way to the City. C. Authodze the City Manager to sign the Amendment to the Radio Services Agreement between the City of Atlantic Beach and the City of Jacksonville. Mayor Woods read the Consent Agenda. Motion: Approve Consent Agenda Items A, B & C as read. Moved by Daugherty, Seconded by Mark Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports None. AGENDA ITEM # IA JANUARY 26, 2015 January 12, 2015 REGULAR COMMISSION MEETING 6. Action on Resolutions A. Resolution No. 15-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING THE 31 INCH DIAMETER LIVE OAK TREE AT 391 8th STREET AS A HERITAGE TREE. Mayor Woods read Resolution No. 15-01 by title. PageS Mr. Hubsch stated this is the first nomination of a Heritage Tree in Atlantic Beach. He showed a slide of the tree. He explained what the Heritage Tree designation is. He stated this tree was nominated by Marisa Carbone and John Finotti. Motion: Approve Resolution No. 15-01 as read. Moved by Mark, Seconded by Daugherty Commissioner Hill asked since the property owner designates it a heritage tree, what does that do to that tree beyond that property owner's existence. Mr. Hubsch stated it stays a Heritage Tree into perpetuity and requires greater mitigation if it is removed. It would be a 1 to 1 mitigation. Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 7. Action on Ordinances A. Ordinance No. 90-15-223, Public Hearing-Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO AMEND CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEVARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Commissioner Mark stated she had it as 90-15-233. Mayor Woods read Ordinance No. 90-15-233 by title. Motion: Approve Ordinance No. 90-15-233 [sic, the correct ordinance number is 90-15-223) as read. Moved by Mark, Seconded by Daugherty Mr. Hubsch explained this has come up before but the noticing was a little bit off so they pulled it and re- noticed it properly and here it is before you again. He stated it is just reverting the code back to how it was and had been since the early 20th century in Atlantic Beach. Commissioner Hill stated the citizen who originally brought this to us and noticed there were issues with it had some concerns about the percolation on this property that started all of this. He asked that staff take a look at the pavers that were used to see if they were properly mitigated and report back. Mayor Woods opened the Public Hearing. January 12, 2015 REGULAR COMMISSION MEETING AGENDA ITEM # lA JANUARY 26, 2015 Page9 Rich Reichler, 2025 Beach Avenue, stated he has a strong opposition to the proposed change to the through lot regulation, explaining his reasons. He stated this law should stand as it is currently written; it works and it works fairly. He stated reversing the change simply creates a major appearance of impropriety as it benefits only a tiny minority of the City's population at the expense of the rest. No one else from the audience spoke so the Mayor closed the Public Hearing. Mayor Woods stated her understanding of what this law is doing is keeping a 20 ft. setback on Ocean Blvd. that had been in place and was removed and also maintaining the 5 ft. setback for garages on Beach Ave., which was traditionally the way it was because of the through lots and the address being on Ocean Blvd. and the garages being in the back. She stated on Beach Ave. the garages were also along Beach Ave. and the front of the homes were on the beach. She stated Beach Ave. was designed as an alleyway. She stated if there was an additional 20 ft. setback on the west side of Beach Ave. then there would be a lot of homes not in compliance with our Code. Mr. Hubsch stated that was correct, they would become nonconforming structures. He stated the actual beach used to be a street, so when Atlantic Beach was first developed the oceanfront homes had a street on the actual beach and the rear, which is now Beach Ave., was more of an alleyway so they would access their homes through that alleyway and have their garages there. He stated similarly that is how the opposite side of Beach Ave. developed. He stated you had detached garages on both sides of Beach Ave. so it has always acted as more of an alleyway rather than a true road. He stated this is how the Code has been since the early 20th century other than a brief period in the 1980s when they made the exact change we made last spring and then 2-3 years later they reverted it back to how it had been. He stated they must have figured out that it didn't work either. He stated now we are back to the same thing where we want to revert back to the original Code. Discussion ensued. Mr. Hubsch answered questions from the Commission. Votes: Aye: 4-Daugherty, Hill, Mark, Woods Nay: 1 -Beckenbach MOTION CARRIED 8. Miscellaneous Business (Discussion only) A. Beaches Town Center Wayfinding Signage. Mr. Hubsch summarized his staff report. He stated the Town Center Agency needs Commission approval because our Sign Code says private signs on any public property other than as approved by the City Commission are prohibited. He stated Neptune Beach has already approved the proposed plan for the signs within their jurisdiction. Bobby Raymond, 380 gth Street, Board Member of the Beaches Town Center Agency, explained the sizes of the signs. Discussion ensued. Mr. Raymond stated the merchants in Town Center are in unison and the Town Center Board is in agreement that the wayfinding signs are a benefit to let people know that there is more than just restaurants in Town Center. January 12, 2015 REGULAR COMMISSION MEETING AGENDA ITEM# lA JANUARY 26, 2015 Page 10 Mayor Woods stated they will keep this item on the next agenda for discussion only. She suggested that Mr. Raymond meet with everyone individually so he will have a clearer idea of what they want. B. Seminole Road Improvements. Mayor Woods postponed discussion on this item to the next meeting. C. Request from Fletcher High Band Boosters. This item was taken out of sequence and acted on earlier in the meeting. D. Atlantic Beach Country Club-Acceptance of utilities for Ownership and Maintenance. Director of Public Utilities Donna Kaluzniak stated whenever we have utilities in new subdivisions, the City typically accepts ownership and maintenance as long as they have built those utilities to our standards and provide certain information we need regarding warranty, etc. She stated the Country Club has a few minor outstanding items that should be completed by voting on the meeting of the 261h so she doesn't see any reason not to accept it. Commissioner Hill stated they still have not put in a gate on the west side of the project. He stated we need some leverage to make sure that gate is adequate. Commissioner Daugherty stated he agreed; this may be the last chance to get leverage. Mayor Woods stated she doesn't believe they will have an issue with them putting that gate up. Ms. Kaluzniak stated they have already submitted plans for it. It was the consensus of the Commission to move this forward for a vote at the next meeting. E. Release and Settlement Agreement between City of Atlantic Beach and City of Jacksonville resolving all existing disputes between them relating to tipping fees. City Manager Nelson Van Liere stated this is the agreement to settle the past debt. He stated we would pay $322,000 to settle the past debtand pay a 50% price discount on the sludge going forward. He stated he believes it is a fair and equitable deal and they are ready to get this over with. He stated the next item is the Ordinance amending the budget to fund the payment. Mayor Woods asked if they have consensus to move both these items forward for action at the next meeting. Discussion ensued. Mr. Komando stated the agreement that is before them contemplates that if something happens that is more favorable to Neptune Beach that they will be able to take advantage of that. Fmiher discussion ensued. It was the consensus of the Commission to move Items 8E and SF forward for action on the next agenda. Mr. Van Liere announced that he went to the Mayor's office on Friday and they had a Mayor's Budget Review Committee meeting where they spoke about it and they are moving this forward. AGENDA ITEM# lA JANUARY 26, 2015 January 12, 2015 REGULAR COMMISSION MEETING Page 11 F. Ordinance No. 20-15-129 amending the Operating Budget for the City of Atlantic Beach, Florida for fiscal year beginning October 1, 2014 and ending September 30, 2015, and providing an effective date. This item was taken out of sequence and acted on earlier in the meeting. G. Consideration of Opening an Access to Hanna Park from Seminole Road. This item was taken out of sequence and acted on earlier in the meeting. 9. City Manager A. City Manager's Report. • 90-Day Calendar (January 2014-March 2015) Mr. VanLiere announced the Donna Hicken Marathon will be February 15. He stated the police building is undetway and the first presentation to the Commission will be in April. He stated they have the results of the tree canopy survey and Commissioner Mark has been studying it. He stated there have been questions about opening a gate at the south end of the Cloisters. He stated that they have decided they do want to open the gate and are going to go through the process to amend a PUD that will require them to come before the Commission after the Community Development Board recommendation. He stated now that the tipping fees have been settled he discussed with Jacksonville moving forward on the annexation and found that the Chief Administrative Officer for the Mayor's office they had been working on this with has left. He stated the Roberts Street ditch should begin construction in about 30 days. He stated the Marsh Overlooks and Kayak Launch bid will open on January 21, the Francis St. bid will open on January 28, and the Saltair project bids are due on January 23. 10. Reports and/or requests from City Commissioners and City Attorney City Clerk Bartle • Asked if the Wolfson appeal on February 9 will need to be added to the calendar for a Special Called Meeting or are they still waiting for them to confirm. Mr. Komando stated he spoke to opposing counsel to let him know that his request to continue was granted for February 9 and they would discuss it in the Commission meeting. He stated he was not given any objection to the date, so he is not anticipating any reason why it wouldn't go at that time. Commissioner Mark • Reported that the Mayport CRA is having their first community workshop on February 12. • Regarding the annexation, she would like for either our City Manager or City Attorney to have authorization from the Commission to really start pushing this through. January 12, 2015 REGULAR COMMISSION MEETING Commissioner Hill AGENDA ITEM# lA JANUARY 26, 2015 Page 12 • Stated he took a note on a piece of paper at the Town Hall Meeting about a tripping hazard that was reported. He asked the City Clerk to check the recording after the meeting to see if she can get his address and pass it on to the City Manager. City Attorney Komando • Gave an update on the Charter Review Committee and checked with them as to whether the Commission could stmt having their own independent workshops. He stated the Committee thought that was a great idea and to kick off the Charter Review process from the Commission's standpoint perhaps they could have a joint workshop with members from that Committee. He stated the Charter Review Committee is scheduled to meet this Thursday and right now they have one last issue they need to vote on and then they should be preparing a report for the Commission. He stated he would ask them when they would want to meet with the Commission and report back at the next meeting. Commissioner Beckenbach • Stated at the Town Hall Meeting there was a question from Rich Reichler pertaining to violation requests related to one of the houses and the non-permeable driveway. Mayor Woods stated Commissioner Hill already brought that up. Mayor Woods • Stated she has been following the discussions regarding the Jacksonville Police and Firefighters Pension woes and recently Representative Janet Adkins who is the Chair of the Duval Delegation has requested an investigation by the State Inspector General and the Florida Department of Law Enforcement to see if any laws or rules have been broken by the pension fund. She stated, as we are part of Duval County and all of our citizens are affected by the payment of these funds, she is in total support of Representative Adkins efforts to investigate all aspects ofthe funds. She asked for support by authorizing her to speak on the Commission's behalf to the Duval Delegation at the Pension Workshop to be held this Thursday, January 15. She stated the comment she plans on issuing is, as the real and ever growing pension fund debt for Duval County is a grave concern to all of its citizens and those who would receive these benefits, the City Commission of Atlantic Beach would like to add their support for a thorough investigation into the Duval County Police and Firefighter Pension funds to assure the public that all State laws and rules have been properly interpreted and followed. Secondly, she asked the Commission to pass a formal resolution at our next Commission meeting requesting that Governor Scott recognize the need for and duty to provide assurances and oversight concerning pensions and to authorize the investigation requested by Representative Adkins. Commissioner Hill stated since he is a pensioner in that system he asked that he not be involved in any vote relating to it in any way because it is an economic impact. He stated he doesn't believe it is going to change anything and he supports the Mayor's efforts but he doesn't believe he should vote in anything to do with that. Mr. Komando stated he is not taking any vote that would affect it. It was the consensus of the Commission to authorizing her to speak on the Commission's behalf to the Duval Delegation at the Pension Workshop to be held this Thursday, January 15; and to put a formal resolution on our next Commission meeting requesting that Governor Scott recognize the need for and duty to provide assurances and oversight concerning pensions and to authorize the investigation requested by Representative Adkins. January 12, 2015 REGULAR COMMISSION MEETING Adjournment AGENDA ITEM# lA JANUARY 26, 2015 Page 13 There being no further business to come before the Commission, Mayor Woods declared the meeting adjourned at 10:46 p.m. ATTEST: Donna L. Bartle, CMC City Clerk Carolyn Woods Mayor/Presiding Officer MINUTES OF WORKSHOP OF AGENDA ITEM# lB JANUARY 26, 2015 ATLANTIC BEACH CITY COMMISSION HELD ON JANUARY 12,2015 PRESENT: Mayor Carolyn Woods Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty (aiTived at 5:07) Commissioner Jimmy Hill Commissioner Maria Mark ALSO: Nelson VanLiere, Interim City Manager Donna Bartle, City Clerk Call to order. Mayor Woods called the meeting to order at 5:02 p.m. in the Commission Chamber. 1. Light Industrial Zoning District Discussion A. Allowable Uses and Use-by-Exceptions B. Comprehensive Plan and Future Land Use Map C. Possible Improvements to the Area D. Taxable Value of Light Industrial Area Building and Zoning Director Jeremy Hubsch gave a presentation on the Light Industrial Zoning District with slides showing a map of the area. He explained the taxable value of the Light Industrial Area; the allowable uses under the zoning code, those prohibited, and those allowed under a use-by-exception. He explained the Industrial Business Park Zoning (IBP) District stating it is more of an office park type area which would give a more diversified economic base and potentially attract some different use types. He stated if that is something the Commission wants to explore, staff could put together a list of some of the types of uses that are in that zoning classification. He stated if they were to make some major changes to the regulations in that area, an appropriate time to do that would be when they are reviewing the Comprehensive Plan. He stated they are cuiTently not scheduled for an evaluation of the Comprehensive Plan until March 22, 2017. He further discussed some possible improvements to the area. He answered questions from the Commission. Discussion ensued. Mayor Woods stated the next move is to ask the City Manager to look at that section and start working toward other infrastructure solutions, and keep moving toward the CRA so we have long-term dedicated funds to accomplish this. Mr. Hubsch agreed that going the CRA route would solve the financing and infrastructure issues and they could create a more coordinated plan for how to attack things and improve that area. Further discussion ensued. AGENDA ITEM# 1B JANUARY 26, 2015 Mr. Van Liere asked when does the Commission want a report back to them. Mayor Woods stated she is interested in keeping the improvement of the Mayport corridor moving. She stated she believes this all hinges toward the CRA and she would like to tie all of this together and have on the next agenda movement for the CRA and consideration of this discussion, as well. Commissioner Becken bach stated, related to the vision process, they aren't sure what the citizens want, even as far as this industrial, and he would like to bring forth that vision idea again back to the citizens in that specific area and also throughout the entire community. He stated they should spend the $50,000-75,000 to do a full vision plan. He stated they don't want to get 150-300 people upset by saying we want to make this particular area into the light industrial, while the majority of the people want to make it into a neighborhood. Mayor Woods stated she believes that is part of the CRA process. Commissioner Beckenbach stated he is talking about doing it for the rest of the City as well, since they are going to do it for this. He stated he would like to propose that. Mr. Hubsch stated they have an opportunity right now to coordinate a CRA at the same time Jacksonville is doing theirs and have them working together during the long term. He stated they may want to get moving pretty quickly on this. He stated he has a meeting with Jacksonville pretty soon on something and he would like to get them on board with what we want to do and try to form a partnership with them. Mayor Woods asked if they have a consensus to have the City Manager and Mr. Hubsch have discussions with Atillio Cerqueira and other stakeholders in the light industrial area to start looking at solutions to some of these problems we have to start forging a relationship with Jacksonville on the CRA and look at piggybacking on their assessment needs. Mr. Hubsch explained they have the study already funded so they were wondering if they could hire the same consultants to expand it down to our portion and piggyback on their study that is already funded. Commissioner Hill stated he would not want to wait on the CRA process to move on the Mealy piece because if Mr. Cerqueira does something with that property the incentive would go away immediately and they have a potentially workable situation where there is some value to the property owner to do that connection. Mayor Woods stated she sees all of this happening continually and ongoing because they all know government moves very slowly. She stated she needs everyone to say yes they have consensus that this is how we are going to proceed and on the next agenda they will have some movement on this. Mr. VanLiere asked if she wants the next agenda for January 26, or February 9, because the materials for the 261h were due last Friday. Mayor Woods stated the soonest one he can get it on. It was the consensus of the Commission to do this. Courtesy of the Floor Chris Jorgensen, 92 W. 3rd St., gave his perspective on Atlantic Beach land use stating he would like to see all the area west of Mayport listed as light industrial, commercial and recreational. -2- Adjournment AGENDA ITEM# 1B JANUARY 26, 2015 There being no further discussion by the City Commission, Mayor Woods declared the meeting adjoumed at 6:05 p.m. ATTEST Donna L. Bartle, CMC City Clerk -3- Carolyn Woods Mayor/Presiding Officer Atlantic Beach Town Hall Meeting Saturday, January 10, 2015 AGENDA ITEM# IC JANUARY 26, 2015 Gail Baker Community Center 10:00 am to 12:00 pm In attendance: Mayor Carolyn Woods Commissioner Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill Absent: Commissioner Maria Mark The meeting was called to order at 10:00 a.m. by Mayor Woods. Subjects Discussed: Tideviews and Dutton Island Park should consider concrete paving instead of wood. Industrial section of town should be encouraged and delineated better with marked truck routes to minimize conflicts with residential communities. Opening of Hanna Park Gate for pedestrian and bicycle traffic was discussed at length with many pros; access for Atlantic Beach citizens to this great park, the north end of Atlantic Beach does not have a park, easier and safer for families to get to and enjoy Hanna without having to use Mayport Rd., remote part of park might be better with more traffic, safe route to schools project is planned to build ped-path from Oceanwalk to Atlantic Beach Elementary in 2017. Many negatives were also discussed; already heavy bike and pedestrian traffic on Seminole Rd., the road is not designed for it, there is already congestion at 5 points, cars will park in beach parking areas, erosion of the cul-de-sac nature of this part of Atlantic Beach, anticipation of increased crime due to open access, unintended consequences, we should not have to prove what we have in Atlantic Beach is worth keeping privacy, security, peaceful atmosphere. Possibilities for how a gate system would work as well as the likelihood of whether Jacksonville would even want to have a gate. Who owns and should take care of the cul-de-sac at the north end of Seminole Rd.? Homeowner at the end is privately taking care of it. Roberts Rd. ditch: how is the progress going for closing it in? Suggestions for Seminole Rd. ditch, boardwalk over it? Perception that staff is consistently incorrectly and intentionally interpreting our codes to make builders/homeowners/individuals happy. Staff also seems to practice selective enforcement of code violations. Atlantic Beach Town Hall Meeting Saturday, January 10, 2015 AGENDA ITEM# lC JANUARY 26, 2015 Page2 Charter Review consideration; should only their district vote district representatives? What is the City's mission statement? Vision Statement? City needs to prioritize pedestrian and bicycle safety. Adjournment: The meeting was adjourned at 12:00 p.m. Carolyn Woods Mayor /Presiding Officer AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: BUDGET: ATTACHMENTS: RECOMMENDATION: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING Request from the Fletcher High Band Boosters Timmy Johnson, Recreation Director {/j9 December 15, 2014 AGENDA ITEM # 3A JANUARY 26, 2015 At the December 10 Cultural Arts and Recreation Advisory Committee meeting, Fletcher High School Band Boosters requested funding to send the Wind Ensemble to the 2015 National Invitational Band & Orchestra Festival at Carnegie Hall in New York City in April. The cost of the trip will be in excess of $65,000. There are nine members of the group that reside in Atlantic Beach. Through a motion, the Committee recommends making a $2,000 donation to the Fletcher High School Band Boosters to support sending nine members of the Wind Ensemble to the 2015 National Invitational Band & Orchestra Festival at Carnegie Hall in New York City in April. A couple years ago the Committee made a donation to support Fletcher Band uniform purchase. The Committee has a $4,000 discretionary budget. Request from Fletcher High School Band Boosters Authorize the City Manager to make a one-time donation in the amount of $2,000 to the Fletcher High School Band Boosters to support sending nine members of the Wind Ensemble to the 2015 National Invitational Band & Orchestra Festival at Carnegie Hall in New York City in April. REVIEWED BY CITY MANAGER: ·-~-z;.-,. V~ ;;7u.-.__, .T!etclier ..Jij;Jfi Scfiooi":!Jtmt!Jio(J.r/e!:r 700 .f erwate ..J1 Jielttte .JV?ptulle :fleacli_;t:"L" 32266- Janllttry I.J, .<~0.15 Dear Mayor Woods and City Comm ission, AGENDA I TEM # 3A JANUA RY 26,20 15 Tha nk you.for your r e view of the C ultural A 1·ts a nd RecreclfiOiwl Advismy CommiftetJ 's Recomm endnfion, andfur allowing us th e opport unity to presw l our needs request for additimwljimds 011 beha(ll~[the Fletcher lligh School Band Boosters lo.,t e vening, at y our Commission meeting We additionally appreciate the lime and e nerg ies of City Monager Ne l.wm Von Liere. Director 'l'immy Jo hns011, anclthe Cultural Arts and l?eaerttimwl Advisrny Committee on hearing and (/ddressing m1r needs. We a re incredibly proud ofot/1 ' Beacl1e.'i hand students in receiving a11 il11'1tatio11 to pe1:form at Cam egie 1 /all. /1 is a o11ce in a /{{c lime opportunity.for our children to showcase their talents. a n d in doinp, so, woudly repr ese nting our CO III/111111ity , the C ities nfA tlalllic . Neptun e, and .Jacksonville B eaches. We appredate the positive comments and support/hat we rc:c:c:ived las t11ight. allll H•e.feel, ets C onun issioner Hill so e loquently ~·tated, that/his Cam egie //all opportu11 ity Jt!ill l ranscend lhmughout otll' coumwui ty . It shows o ur students, that with hard 111nrk. and yes. som etimes with the help .from their community, that their musical aspiratiom can be realized; that they may reach .for the stars a nd a cttwlly h ecome one. The City ofAtlanlic Beach supports the arts; it is evident in your COIIIIIIW1ity. and youthere.fh r e, s hould be so proud l?/your !I t/antic Beach .\t udent.'> mul y our part in their sm:c:esses . Jvtwu~ lwl/(led tt.l' d o n(ll/ons last e veniug wh en 1ve were leavin)!,. totaling $../55. 00, .for whic h we are incredibly wat~ful. The s tudents present./idt quite pro ud and honored hy th is display ofappreci(ltion and s upport. We lookjonvard to s eeing you a ll on the 2f>'". and agllin . thank you s o 11111(:/J on be ha(lr?f these vet y. Pel)' wle nted s1ude11ts. S incerely. ,j_t.t~,~ .. $~ Dehorah Bowman, Co-Chair NY Pundraising Committee Fletcher High School Band Boosters De~ft. Co&.alJY b~/ N l' 1-'undrais ing C ommittee Flelcher I fi gh School Band Boosters tclier .7/igli Sclioof7Jana2loosters 700 Seagate .:Jlvenue e 7Jeacfi f/oridi:l 32250 Octooer 2~ 20.14 AGENDA I TEM 113A JANUARY 26,2015 We are writing on b ehalf of the Duncan U. Fletcher 1/igh School Band Boosters Associatio n, i n c., a not for profit group established under Section 501 c (3); operating exclu sively as a band booster association/or the purposes of providing support to the Duncan U. Fletcher lligh S chool Band. We curr entLy serve approximate~y I 03 Band s tudents involved in various musical ensembles throug h o ut the schoo l year. R ecently, our most advanced g roup of musicians, th e Fletcher Hig h School Wind Ensemble, received an in vitation to partic ipate in the 2015 Nalional!nvitalional Band & Orc hestra P'es tival at Carnegie Hall in N ew York City in April of 20 I 5. This ex ceptional educatio nal opportunity was e.xte ndedfollowing application and r evi ew by committee of a recorded p e1:{ormance of our Wind Ensemble. Th e Natio nal invita tional Band & Orch estra F estival at Carnegie HaiL gives the most elite c hoirs, bands and o rc hestras the opportunity to per.form o n th e Ronald 0. P er e lman Stage in th e Isaac Stern Auditorium, and learn under the direction of the internationally acclaimed adjudicators and co nductors. We have .fo rty very dedicated hig h school musicians in our Wind Ensemble. Th e financial commitme nt t o get this ta lent ed group of young mus icians to Carnegie JJa /1 Apri/1-4, 2015, will be in excess of$65,000. We know, without th e s upport of o ur co mmunity and community organizations, rh e .financial burden wil/.fa/1 back on individual students and the ir families. In an efforf to e ns ure that no one is lefl behind as our bus headsfor New Yo rk Ci~y. we have pledged thai financial obstacles will not b e a c oncern for these talented childre n. We so h ope w e can count. on your support of o ur Wind Ensemble as they proudly repr esent the B each es Co mmunities a nd the City of J acksonville. Your tax-dedu ctibl e donations may be made directly to: Th e Fletcher Hig h School Band B oosters, 700 Seagate Ave., Neptune B ea ch, FL 32266 Or On.line at www.Oetc h e rban d.com by selecting the Donate button. Beth Peterson, Presid e nt Fletcher Hig h School Band B oosters www. (le tc h e rba mi. com Jonathan M aerkl, Band Dire ctor Duncan U. Fletcher I ligh School m aet·ldj@du\•a/sclzools.o rg 904-247-5905 X/046 Thank you for your donation!! fioot1Jana2Joosters 700 Seagate Yl.venue .1V9ftune 2Jeac~ flOrida 32266 :Oecemoer ~ 2014 Timmy Jo hnson, Director Recreation and Special Events City of Atlantic Beach, Fl Dear Timmy. AGENDA ITEM #3A JA NUA RY 26,20 15 Please allow this Ieifer lo act as an update to th e le tter fo n vcmled you by Mayor Woods askingfor your he lp in gelling "our" kids to Ca rnegie !Jail. f have attached a copy for yourflles. Our Fletch er Wind Ensemble have been invited to pe1jorm at Ca rnegie flail in April o.f2015. This is th e first tim e in th e his l01 y of Fletc h er's band program I hal/hey ha ve had an opportunity to p e 1:form at s uc h a presligious venue. You can imagine lh e e.:·.:citeme nt oflh ese band s lude nls as th ey b egin discussing the de lails of this I rip . The 40 m ember Fletche r Wind Ensemble will be making th e trip along with the band direclor and required chaperones. The lola/ cost of/h e trip exceeds $65,000. Unfortunately, no funds are available from Duval County Sc hools lo cover th ese expenses. Of th e forty Wind Ensemble m embers. approximate ly 20% of th em are on.fi·ee a/1(1 reduced lunch programs, mul represent/he Atlantic. Neplune. and Jacksonville Beaches aret1s . Our parent support organizalion. The Fletche r High School Band B oosters (a 501 ©(3)) is acti11ely apply ing for grants. sponsoringfimdraising opportunities and seeking donations.fi·om our c ommunity. This opportunity wa s presented to us at a time when 111e were in th e middle ojjootba/1 and marc hing competition season. and when all pare nt voluntee1:s· were hem•ily involved in that capacity; h osting compe titions. working con cessions and all other duties required during.foolba/1 and competition season. AGENDA ITEM # 3A JANUARY 26, 2015 To date, the children have raised over $4,556 by participating in car washes and musical performances at local venues, and the Band Boosters have received donations totaling $4,450.00. Were we to be successful in securing the grants for which we've currently applied, we would still have a $50,000 deficient that will become the financial responsibility of our band families. Therefore, we reach out to you for help in getting "our" kids to New York, to proudly represent our Beaches communities. Sincerely, Debbie Campbell NY Fundraising Committee Fletcher High School Band Boosters 904-403-1500 FLETCHER HIGH SCHOOL WIND ENSEMBLE AGENDA ITEM# 3A JANUARY 26, 2015 Front Row, L to R: Mya Hixon, Devin Johnson, Zane Rapelye, Angelica Edington, Bryce Chan, Kaylie Brubaker, Travis Carter, James Hutfles, Nicholas Marchigiano, Lee Wolf, Samantha Mills, Katie Tillis, Molly Coburn, Zoe Kiramarios. Second Row, L toR: Andrew Copeland, Alex Mcintyre, John Campbell, Tristan Emahiser, Riley Jacobs, Anthony Almand, DJ Foster, Joseph Peterson, Parker Quinlan, Jared Peterson, Nicole Downey, Chad Erickson, Phillip Riik. Back Row, L to R: Mr. Jonathan Maerkl, Mark Dowling, Tyler Hixon, Benny LaGoy, Blaise Bowman, Anna Gyland, Kai Cornwell, Peter Perez-Corona, Max Foster, Josh Mullis, Lance Rapelye, Juliet Nigoghosian. Duncan U. Fletcher High School Wind Ensemble 2014 -2015 AGEI'tDA ITEM: SU BMITTED BY: DATE: C ITY OF AT LANT I C BEA CH C ITY COMMISS ION MEET I NG STAFF REPORT Atlantic Beach Co untr y C lu b Acceptan ce of Utili ti es for Ownersh ip and Maintena nce Donna Kaluzni ak, CE P, Ut ility Director {!!:; Dece mb er 29,20 14 ST RAT EG IC PLAN LINK: Go lf Course AGENDA ITEM# 311 .JA N UARY 26,20 15 BACKGROUND: Atl antic Beac h Partners ha s completed constructio n of the water, sewe r, and rec laimed wa te r infras tru cture for the Atlanti c Bea ch Count ry Clu b s ubdivision . Contractors have comp leted const ru cti on in acco rd ance wi th approved plan s, and s ubmi tted a ll necessary documentation. Cit y staff completed a final in spect ion of the in fras tru cture, and the Depa t1 mcn t of Environm ent a l Protecti on has c lea red the water, sewe r and reclaimed wa ter sys te ms for se rvice. Documentation submilled in c lud es: • Engin eer 's Ce rtifi cate of Comp li ance • Cle arance Ce rtifi cates on Water, Sewer and Rec laimed Mains • Pressur e Test Ce rt ifi cation s • Pump Stati on Start-Up Report • Operation/Maintenance Man ua l • Locate Wire Tes ts • Reco rd of Fi nal In spection • Owner's Affidavit • Dedication Asset Breakdown Letter a nd Schedule of Values • Bi II of Sale • As-Built Draw in gs • Orig in a l Warranty for one year effective on date o f C ity acceptance • Recorded Pl a ts • Easeme nt do cum ents BUDG ET: No immediate impact to operat ing budget. The schedu le of va lues inc lu ded in th e Accep ta nce Pa ckage will be added to the C it y's assets in th e am ount of $1 ,33 7 ,324. R EC OMM ENDATI ON S: Accept the wa ter, sewer an d reclaim ed wa ter in fras tr ucture in the Atlantic Dcach Cou ntry Club s ubdivision for ow ne rsh ip a nd maintenance. ATTACHMENTS: l. Sc hed ul e of Va lu es tor At lantic Beach Co untry C lub R EVIEWED BY CITY MANAGER: -7--?. f/?-r ~'?<:.< C IIY UF 1\ rU\NTIC A EACH PROJECT NAME DEVELOPER/OWNER WATI!RMAINS 831 .4 WATI!R VALVES 831.4 WATER HYDRANTS 835.4 WATER SERVICES 033.4 RECLAIM MAINS 0711.6 RI!OLAIM VALVES 875.8 RI!CLAIM HYDRANTS 875.8 RI!CLA1M SI!RVICI!B 886.8 SERWER MAIN/ORAVITY 861.2 SEWER MAIN/FORCE 660.2 SEWER MANHOLES 081,2 SEWER SERVICES 063.2 PUMP STAT ION 071.3 AGENDA ITE M # 3B JANUARY 26,2015 Developer Contribution · Sch edule of Values Walor I Rec laim end Sewer ATLANTIC BEACH COUNTRY CLUB ATLANTIC BEACH PA RTNERS, LLC DATE 11 /11 /201'1 PROJECT N 14 002 COUNTY~D~U~VA~L------- Ollnnllly GOI\11 OWIIIll Sl•o TYIJO foot/Enoh Unll Cogl Pn rl lcltlnllon Pnrllclr1nllon Uronct Totnl 10" FUSEABLE PVC 190 120.00 22,600.00 o· PVC OR 10 620 0 22.00 100,400.00 4" PVC OR 16 760 10 .5 0 7,9aO.OO 2' PVC SCH 40 900 5.00 4 ,500.00 o· GV&BOX 23 2,235.24 51,410.52 a· GV & BOX 16 1,67 4.3 0 26 ,706.ao 4' GV & BOX 2 1195.60 1.79 1.20 6" FIRE IIYORANT 16 3,560.00 57,260.00 2" FLU SH 9 970.00 8,730.00 1.6' LONG DOUBLE 35 703.62 24,633.70 1" LONG SINGLE 9 396.49 3,666.41 1" SHOAT SIN GLE 99 365 .90 :!6,232.0:! 10' FUSEABLE PVC 190 120.00 22,600.00 o· PVC OR 25 7900 20.30 160,310.00 6" PVC OR 25 22 0 15.90 3,496.00 4" PVC DR 25 1000 13.32 13,320.00 2' PVC SCH 40 1360 4.90 6,664.00 6' GV&BOX 2 2 ,01 5.0 0 4,030.00 4' GV&BOX 565.46 565.40 1.5' LONG DOUBLE 9 693.12 6,230.00 1' LONG SINGLE 99 427.66 42,320.44 1' SHOAT SINGLE 35 353.14 12,359.90 a· 4-a' PVC SOR 26 3 106 16.56 51,435.36 a· 6·14' PVC SOR 5091 19.53 99,427.23 o· 14-10' PVC SDR 440 33.56 15,034.80 4' PVC OR 1!1 1600 6.19 8,30ti .OO SEW ER MH 45 3,714 .00 167,130.00 G' SE WER 170 022.0 0 146,316.00 Si lo lldtlroet/Oimontlon t l land (asemenl Righi& Improve mont 1,000.00 1,000.00 FOIICO 3,500.00 3 ,500.00 Purnpa 2 30,100.00 76,200.00 WolwoiWnu'l 45,000.00 45,000.00 Etocl~c !lorvlco Pump OIA 1\ssembly 25,000.00 25,600.00 GRAND TOTAL s 1,337,324.00 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM # 3C JANUARY 26,2015 AGENDA ITEM: Release and Settlement Agreement between City of Atlantic Beach and the City of Jacksonville resolving all existing disputes between them relating to tipping fees. DATE: January 2, 2015 SUBMITTED BY: Nelson VanLiere, Finance Director STRATEGIC PLAN LINK: Tipping Fee Settlement Goal; This goal is to resolve the issue with the City of Jacksonville about payment of tipping fees for the disposal of refuse from Atlantic Beach at Jacksonville landfills in a manner that is fair and equitable to both sides. BACKGROUND: In 1995, the City of Jacksonville and the City of Atlantic Beach agreed through an inter-local agreement that when Jacksonville imposed a uniform solid rate disposal fee against its residential premises so that it is no longer funded by property taxes, then Atlantic Beach would begin to pay the landfill tipping or disposal charges. In October 2011, Jacksonville imposed a fee to its residents and claimed that the criteria had been met. Rather than pay the charges, Atlantic Beach disputed that the charges were not uniform and that we had not been adequately notified to quickly begin paying the charges. Atlantic Beach was in the middle of a multi-year contract for garbage services and was not prepared to raise garbage rates at the time to recover the added costs. The dispute has frustrated both Jacksonville and Atlantic Beach since 2011. During this period from October 2011 to June 2014 the monthly bill for disposal continued to grow approaching $975,398. In an effort to resolve the dispute, the City offered a settlement agreement for the past due amounts and as a measure of good faith negotiated a new contract with its franchise hauler to provide services at a rate that would include disposal fees. Atlantic Beach began paying the fees as of June 1, 2014, thereby stopping the disputed amount of outstanding bills from getting any larger. Staff members from both Atlantic Beach and the City of Jacksonville have, since the beginning of this year, worked hard on the garbage contract renewal and on the attached agreement to come to a settlement that is a fair and equitable division of the amounts owed. The $322,709 represents a portion of the accumulated outstanding invoices originally sent in the amount of approximately $975,398. In addition to the reduced amount agreed upon, the City will charge Atlantic Beach 50% of the rate charged for the disposal of sludge from our sewer plant from June 1, 2014 and into the future. AGENDA ITEM# 3C JANUARY 26, 2015 This settlement takes into consideration that neither Jacksonville nor Atlantic Beach were ready for the change that occurred in 2011. As a result, the amounts agreed upon in this agreement when paid will satisfy all of the past due amounts owed Jacksonville. It is both Jacksonville's and Atlantic Beach's desire to resolve this issue now that an equitable resolution has been agreed to at the staff level. Both parties are now to seek approval and our expectation is that Jacksonville will place this agreement on the City of Jacksonville's agenda in the very near future. BUDGET: The agreement is subject to passing Budget Ordinance 20-15-129 that will transfer $322,709 from the General Fund Reserve Balance to the Sanitation Fund where the amount will be paid to Jacksonville and recorded as a Sanitation expense in our financial statements. The amount is to be paid within 60 days of both parties approving this agreement. RECOMMENDATION: Authorize the Mayor to sign the attached Release and Settlement Agreement and authorize the City Manager to pay Jacksonville the amounts due upon this agreement being fully executed by both parties. ATTACHMENT: Release and Settlement Agreement between the City of Atlantic Beach and the City of Jacksonville. RELEASE AND SETTLEMENT AGREEMENT AGENDA ITEM# 3C JANUARY 26, 2015 This Release and Settlement Agreement ("Agreement") is entered into between the following parties ("the Parties"): the CITY OF JACKSONVILLE ("Jacksonville") and the CITY OF ATLANTIC BEACH ("Atlantic Beach"), both political subdivisions of the State of Florida. RECITALS WHEREAS, in 1995, the Parties entered into an agreement to amend the 1982 Interlocal Agreement; and WHEREAS, the 1982 Interlocal Agreement and the 1995 Amendment shall continue in effect until a new Interlocal Agreement is entered into between the Parties; and WHEREAS, the Parties agreed previously that if Jacksonville imposed a uniform solid waste processing and disposal fee ("uniform fee") against residential premises, Atlantic Beach would be required to pay solid waste processing and disposal fees ("tipping fees"); and WHEREAS, the Parties disputed until this time, whether or not a uniform fee was imposed; and WHEREAS, the Parties want to resolve their differences and reach an end and settlement for all existing disputes between them relating to the claims of tipping fees; and and fees. WHEREAS, Jacksonville claims past due residential and sludge tipping fees are owed; WHEREAS, Atlantic Beach has been paying the required portion of commercial tipping Release and Settlement Agreement City of Jacksonville and City of Atlantic Beach Page 1 AGREEMENT AGENDA ITEM# 3C JANUARY 26, 2015 NOW THEREFORE, in consideration of the foregoing, with the following agreements, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto covenant and agree as follows: 1. The Parties represent and warrant to each other the accuracy of the foregoing recitals, which are incorporated by reference herein. 2. This Agreement constitutes a settlement and release of all disputed claims relating to tipping fees and is being entered into to avoid litigating those claims. No Party to this Agreement admits any liability to the other Party with respect to any such claim or any other matter. Therefore, this Agreement is not to be and shall never be construed or deemed an admission or concession by any of the Parties hereto of liability or culpability at any time for any purpose concerning any claims being settled and released, or any other matter. 3. The Parties agree that Jacksonville has imposed a uniform solid waste processing and disposal fee, and paragraph (2-A) of the 1982 Interlocal Agreement is terminated. 4. Atlantic Beach shall pay Jacksonville, within sixty days of the effective date of this Agreement, $322,709 for past due residential and sludge tipping fees from October 1, 2011 to May 31, 2014. 5. Beginning June 1, 2014, Atlantic Beach shall pay residential, commercial, and other applicable tipping fees through its waste hauler contract. 6. Paragraph 4 of the 1995 Amendment is amended, and there is no longer any free landfill disposal of garbage and refuse for waste generators located within Atlantic Beach. Release and Settlement Agreement City of Jacksonville and City of Atlantic Beach Page 2 AGENDA ITEM# 3C JANUARY 26, 2015 7. The Parties agree that sludge tipping fees include service to citizens of both Jacksonville and Atlantic Beach. Understanding the practical difficulties in determining what portion of sludge is attributable to each city, the Parties agree that beginning June 1, 2014, Atlantic Beach shall pay one-half, or fifty percent (50%), of the sludge tipping fees. All sludge tipping fees owed from June 1, 2014 that remain unpaid prior to the effective date of this Agreement shall be paid to Jacksonville within sixty days of the effective date of this Agreement. 8. The Parties acknowledge that similar disputes are not yet resolved with respect to claimed tipping fees by Jacksonville for the City of Neptune Beach ("Neptune Beach"). The Parties agree that if or when the tipping fees disputes are resolved with Neptune Beach, if any category of tipping fees (e.g. residential, commercial or sludge) is less than the rate offered in this Agreement, Jacksonville shall reimburse Atlantic Beach the actual difference between the rates. 9. Jacksonville has paid past due yard waste tipping fees owed to Advanced Disposal Services Jacksonville, LLC for the time period of October 2011 through September 2012 for Atlantic Beach yard waste. 10. This Agreement may be executed in counterparts with each such counterpart being considered an original. In addition, a facsimile or scanned and emailed copy of a Party's signed Agreement shall be effective as an original. 11. If any part of this Agreement is found to violate the law, then that part shall be stricken with the remainder of this Agreement to survive intact, if practicable, provided that the rights and obligations of the Parties are not materially prejudiced, that the intentions of the Parties can continue, and that no provision stricken is the essence of the Agreement. Release and Settlement Agreement City of Jacksonville and City of Atlantic Beach Page 3 AGENDA ITEM# 3C JANUARY 26, 2015 12. This Agreement shall be construed and enforced pursuant to the law of the State of Florida. With respect to any dispute arising out of or related to the Agreement, each Party subjects itself to the exclusive jurisdiction of the Court in Florida and likewise agrees the exclusive venue shall be the state courts in Duval County, Florida. 13. The language of this Agreement shall be construed as a whole, according to its fair meaning and intention, and not strictly for or against any Party, regardless of who drafted or was principally responsible for drafting the Agreement or any specific term or condition hereof. This Agreement shall be deemed to have been drafted by all Parties. 14. Each Party warrants that no promise, inducement, or agreement not expressed herein has been made in connection with this Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes and replaces all prior negotiations or proposed agreements, written or oral. 15. The Parties represent and warrant to each other that they are duly authorized by the respective governments of Jacksonville and Atlantic Beach to sign this Agreement and that neither Party sold, pledged, hypothecated, assigned or transferred any of the claims released within this Agreement. 16. Each Party shall bear its own costs and attorney fees incurred in connection with this Agreement and the above-referenced cause, and each Party waives the right to make a claim against the other for such costs, attorney fees or any other expenses associated with the matters being settled herein. 17. This Agreement shall inure to the benefit of and shall be binding upon each of the Parties herein and its respective agents, representatives, executors, administrators, trustees, Release and Settlement Agreement City of Jacksonville and City of Atlantic Beach Page4 AGENDA ITEM# 3C JANUARY 26, 2015 personal representatives, partners, directors, officers, shareholders, agents, attorneys, insurers, employees, representatives, predecessors, successors, heirs and assigns. 18. The provisions herein are not intended for the benefit of any other third party, but solely for the Parties to this Agreement. 19. The effective date of this Agreement shall be on the last date in which this Agreement is signed by the Parties. Release and Settlement Agreement City of Jacksonville and City of Atlantic Beach Page 5 AGENDA ITEM# 3C JANUARY 26,2015 The Parties by their respective signatures below hereby execute this Agreement and agree to be bound by the same. Signed, sealed and delivered in the presence of: Office of General Counsel Attest: ---------------------James R. McCain, Jr. Corporation Secretary Signed, sealed and delivered in the presence of: City Attorney Attest CITY OF JACKSONVILLE a Florida political subdivision, by, Alvin Brown, Mayor Date: ---------------------- CITY OF ATLANTIC BEACH a Florida political subdivision, by, Carolyn Woods, Mayor Date: ---------------------- Release and Settlement Agreement City of Jacksonville and City of Atlantic Beach Page 6 BUILDING DEPT. MONTHLY ACTIVITY REPORT --~~--~~--~~~~---~-----~~--~--~-~-----~ ~-~~--~------~~~~~----~--~ -~-----~---------~-~~-----------~~~~~~~~~------- COMPARISON REPORT --~--~-~--------~~~~~~~~~~~~~~~--~-~-~- REPORT FOR THE MONTH DEC 2014 --~------------------~~------=--=-=-:=-::-----::-:c-=-::--=--:--~--c--~ COMPARISON 2013-2014 -~~ ---------------~--~~~~~~~~-- PERMIT TYPE I NUMBEROF PERMITS I ---------------~~- -----~-------~-~ ---------~~~~ TOTAL INSPECTIONS YTD 2013 YTD 2014 YTD 2013 YTD 2014 YTD 2013 YTD 2014 ~~;l~,t~M~ f 2~ I _24 ~----1 ~ 12,~~~:~~~ I~ ----~-----"-'9,=3-=-c93=-'-,9:::__:1c__2--,-______________ ~--~----------~~s ____ ~:~~-J:' ~~-~~i=-=_=_=_::= ___ = ___ :~-~1;:~:~:~:~:~:~:~~;:;1;~~~~~~~~;:~=~~~~~~~~~~~ ~~----~~--~-~--TQ"f~~~ ~ _ ~ ~ -~,_3!~~--~----~-~~=~=-) $ ~ 2o,on:oo1--$ ____ 3_t,066,7~~-l 4,z()~ _____ 5,0'!4_ PERMITS ISSUED FOR THE MONTH OF DEC 2014 NO.PERMITS PERMIT COST CONSTRUCTION VALUE INSPECTIONS PERFORMED ~~~~Eu~~~L~ULTI FAM 1 ~----------+}----------9,7~2 ~---_--L! _ 6oo,ooo ~~~~~~~AL 1 ~~6 _ RESIDENTIAL ADDITIONS r----------5-----------'$________ 3,786 ~Ji ~ 544,420 PLUMBING i 71 ~:;~~~~~'j!~!I~L_ 302 -~~-___ 5,_2_~_3 1,_ 1,,~$---450,6:_1 ~~~~HANICAL ~~. = COMMERCIAL ADDITIONS 0 -'$ _ ~~i~ic"':TERATIONS ,~ ••.•••••••• •·••·· ! = l_f 2t:l• :$ 6,518,900' TOTAL 434 MMEE-CCHHAA--NN-IICC-AALL GHVAASC~--~------------•---~~-=-----~~--5_6·--~-~0---+-i ~~~~~------ [ 5 ~~-~ -'-l P~U-~I~-~ ----~ ----~-~---------. ~ ---------t~~ij-1-~-----1-f--~~-~--~-~--~-----------------~~-~--+-!, ___ -_-~ ~~--~- i~W..%'%w~ : rt_:_=__3lf[ _ __ ~~---3~~:~; SUR~~~~:i4COlrCTED=-== ~~~~~~~--~-T-~:$------~--=--~ ---t ~$ ~~_2_;0~::::.R:::::~= ~-~--~ DRIVEWAY-SfROW--------~-----5-----1$ 275___ · $ : ~:~~~== ~~~~~r::=~~= 6 o 0 -~ ~ ~-~-~-~-~-LQ_--:-__ •-_-______ -=------=_-_~-_r_·----~----=-==r=_-_n _ = ____ 1;~~~11, __ -~ --------~~~_1:-~ ~ -~-~--~----1~::~~~~~~~~~ ~~~~=~~.,-r--j1~~:~.()i ___ ~ ~ --~~~~ ~~ 1 ~ ~~~~ ~ ~ ~ . . _____ 8,6_36,84_1_1 ______________ --1 ----~~ -~-------TOTAL-~-~----1-p.----------~-!_---------~~~_,1~~T···· i$ ~ ~ ~ ~ ~~~ ~ ~~~~~~-~~·~···-----·-··· ~ ~ Q'll: ....... Ul~ AGENDA ITEM: SUBMITIED BY: DATE: BACKGROUND: BUDGET: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Approval of Annual CDBG:aontr ct Douglas E. Layton, P.E. ( ~,-Public Works Director ~ January 14, 2015 AGENDA ITEM 1148 JANUARY 26,2015 Phase I of Francis Avenue reconstruction was scheduled and budgeted to be constructed in FY'15. Design has been completed and construction of the project Is currently being bid. Bids are due on 1/28. The project approach and concept has been discussed by the Commission at a budget workshop on 8/13/14 and on 11/10/14 when design of Phase II was authorized. Construction of the project is sc h eduled to be 100% funded by the CDBG grant program. The enclosed contract Is the formal Contract between The City of Jacksonville and The City of Atlantic Beach providing construction funds In the amount of $91,386.00. This contract does not address or include the additional grant funds requested for Phase II. This supplemental request will be addressed sepa rately. $ 91,386.00 is contained in the FY'15 budget for these improvements. RECOMMENDATION: Authorize the City Manager to execute the CDBG agreement with The City of Jacksonville accepting these funds . ATTACHMENTS: Community Development Block Grant PFI Contract REVIEWED BY CITY MANAGER: -~--'-.L.J'~f/.~.r?..:....:-':;;__.:...2:::..J.o:..-"-.:::lo=<-'l'--------- AGEND:".ITEM: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT FY 2015 Resurfacing AGENDA ITEM # 4C JANUARY 26,2015 SUBMITTEDBY: DouglasE.Layton,PE n~(-<"' ~ / __ _ Public Works Director ~ U / DATE: Dec. 30, 2014 BACKGROUND: Since 1999 th e C ity annually resurfaces City Streets ut ilizing a Pavement Management System. Streets are ranked utilizing a standard procedure to establish a n Overall Condition Index (OCI). The OCI is us ed to prioritize streets to be resurfaced each yea r. In th e budget workshop the Commission w as briefed on this process and res urfacing was again scheduled for fiscal year 2015. The attached streets are rated in order of condition with the lowest OCI at the top of th e list. The estimated cost of resurfacing the 11 streets is approximately $304,000. Final pricing will be based on the actual quantity of work installed and will include milling, resurfacing and adjustment of manholes and valve boxes. $26,000 is retain ed for contingency. BUDGET: Streets BJP Total $250K $ 80K $330K 130-5002-541.34-00 131 -5 002-541 .34-00 RECOMMENDATION: Approve the award of resurfacing of the 11 listed streets to Hubbard Construction In the amount of $304,000 piggy-backing off Jacksonville's existing paving contract with Hubbard Construction (#6783-16) ATTACHMENTS: Proposed 2015 Resurfacing Program REVIEWED BY: --;:?/. t/a~,., ;2!2< ,1! AGENOA ITEM N 4C JANUARY 26, 2015 City of Atlantic Beach 2015 Proposed Street Resurfacing Program Street I From lro I Length I Width I sv Beach Avenu e Ahern 7th Street 2332 18 4664 Jasmine Street 2 W. 6th Street Cul -De -Sac 1230 22 3007 4th Street 2 East Coast Drive Ocean Blvd 242 18 484 Se l va Lake s Circl e Parksi de Drive Park side Drive 2650 24 7067 W. Plaza Drive 3 Tu li p Street Lilly Street 775 12 1033 Sandpiper Lane E. Donner/Sandpip e r Linkside Drive 557 24 1485 Vikin gs Lan e Be lvedere Street Nautical Bl vd. N. 938 24 2501 20th Street 2 Seminole Road Selva Marina Drive 2287 24 6099 W. 3rd Stre et 2 M ain Street Mayport Road 906 25 2517 W. 9th Stre et 2 Main Stre et Mayport Road 1394 20 3098 Beach Avenu e 5 18th Street 20th Street 1990 14 3096 35050 RESOLUTION NO. 15-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SUPPORTING POLICE OFFICERS AND FIREFIGHTERS; REQUESTING GOVERNOR SCOTT TO INVESTIGATE THE JACKSONVILLE POLICE AND FIRE PENSION FUND'S STABILITY AND SOLVENCY; PROVIDING FOR DIRECTION TO THE CITY CLERK; AND PROVIDING FOR AN EFFECTIVE DATE. AGENDA ITEM# 6A JANUARY 26, 2015 WHEREAS, providing for and protecting the public's health, safety and welfare is the most impmiant duty of any government; and WHEREAS, the Jacksonville Sheriff's Office, the Jacksonville Fire and Rescue Department and municipal Police Departments protect and serve our citizens every day with honor, distinction, integrity and pride; and WHEREAS, Duval County has entered into contractual agreements with Police and Fire employees for work performed, salaries paid and pensions; and WHEREAS, all members and beneficiaries of the plans have a right to expect and be assured of fair and equal treatment; and WHEREAS, all members and beneficiaries of the plans depend on these plans for their retirement income; and WHEREAS, the Duval County citizens, as taxpayers, are ultimately responsible for meeting these financial obligations; and WHEREAS, the citizens of Atlantic Beach, Florida are also citizens of Duval County and share in this obligation; and WHEREAS, all interested pmiies deserve to have a clear understanding of their obligations and benefits and must be confident in the financial stability and soundness of the pension plans; and WHEREAS, the soundness, structure and implementation of the pension plans has come under prolonged, wide-ranging and reasonable question; and WHEREAS, several factors are causing significant apprehension and concem by the public and civic leaders in Duval County; and WHEREAS, pension plans are govemed by state laws, regulations and rules; and AGENDA ITEM# 6A JANUARY 26, 2015 WHEREAS, Govemor Rick Scott, as the elected leader of Florida's executive branch of government is charged with ensuring the public's health, safety and welfare; and WHEREAS, Govemor Rick Scott has the power and authority to review and investigate pension funds; and WHEREAS, Representative J arret Adkins, as the Chair of the Duval Legislative Delegation, formally requested Govemor Scott initiate a review and investigation through the Chief Inspector General and the Florida Department of Law Enforcement (FDLE) of the Jacksonville Police and Fire Pension Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF ATLANTIC BEACH, FLORIDA: SECTION 1. Intent and Purpose. The City of Atlantic Beach joins Representative Adkins in support of a thorough review and investigation by the Chief Inspector General and the Florida Depmiment of Law Enforcement of the Jacksonville Police and Fire Pension Fund. Specifically, requesting the following to be investigated: a. Have all rules and laws of the State of Florida been followed in regards to the creation, management and funding ofthe Jacksonville Police and Fire Pension Fund? Specifically, were the rules and laws of the State of Florida followed in relation to the creation of a specific pension plan that was designated for only one or two beneficiaries? b. Have the rules and the laws of the State of Florida been followed in regards to the creation, management and regulation of the Deferred Retirement Option Program (DROP) accounts? Specifically, have the rules been followed in regards to the eligibility requirements into the DROP program? Are there pmiicipants in the DROP program that were allowed to enter the program early or allowed to stay in the program longer than the rules allow? c. The first step in restoring confidence to all parties should be to gather the historical facts to understand how this crisis arose. This combined with a balanced review will allow lawmakers to craft common sense solutions and to prevent any future occurrences. SECTION 2. Sustainability for the Long-Term. The City of Atlantic Beach strongly desires, and believes it is imperative for the safe and orderly operation of the county's protective services to have these plans solvent. Further, it is necessary to restore the public trust in the solvency and management of the pensions for county public service employees. These men and women serve, and or have served, to protect our citizens and provide for their health safety and welfare, in good faith, and deserve to have their pensions well managed in a fair, equitable and transparent mam1er. AGENDA ITEM# 6A JANUARY 26, 2015 SECTION 3. Distribution. The City Commission of the City of Atlantic Beach hereby authorizes and directs the City Clerk to send copies of this Resolution to Governor Rick Scott, all members of the Duval Legislative Delegation and the Commissions/Councils of all municipal bodies in Duval County. SECTION 4. Effective Date. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED by the City Commission of Atlantic Beach, Florida, on this 26th day of January, 2015. ATTEST: DONNA L. BARTLE City Clerk CAROLYN WOODS Mayor and Presiding Officer AGENDA ITEM: SUBMITTED BY: DATE: STRATEGIC PLAN LI NK: CITY OF ATLANTIC BEACH C ITY COMMISSION MEETING STAFF REPORT AGENDA ITEM #7A .JANUAR\' 26,2015 Ord ina nee 90-15-223 to a111cnd Sc~t?;J 4 of th e City Code o f Ordinan ces re la ted to Throu g h Loy~ Jeremy Hub sch Bui ldin g and Zo nin g Director Dece mb er 23, 20 14 No ne BACKGROUND: On Aprill4, 2014, th e City Co mmiss ion pa sse d Ordinance 90-14-222 as presented by the form er Bui ldin g Director. Th is ordinance spe cifically relates to th rough lots between Beach Avenue and Ocean Bo ul evard. The co de prior to t his ordinam:e had a spec ial provision whi ch sta ted that on thro ugh lots between Beach and Ocean, the fro nt yard was to be Ocea n 13ou leva rd and th e rear ya rd Beach Avenue. Thi s mea nt that de tached gara ges co uld be bui lt within Y to I 0' of Beach Avenue, dep end in g on th eir height. The code cha nge th at was impl emented in April too k away the spec ia l prov ision lh at a llo we d th e rea 1· yard to be on Beach Avenue. Th e code now reads th at through lots between Beac h and Ocean a rc to be treate d the sa me as thr ough lots e lsew here in th e city. On tlu·o ugh lots elsew here in the city , both stree t facing sides of the prop etty are co nsid ered th e fl ·o nt ya rd. This mea ns that yo u cannot build detached gara ges, poo ls, or other accessory s tructures within 20 fee t of th e street on eith er stree t frontage. The co de sec ti on that previously allowed sp ec ia l co nsid erati on for thro ugh lots between Beach and Ocean was in pl ace beca use of the uniqu eness of Beach Avenue. Beach A ve nu e is in ma ny ways as mu ch of' an alleyway as it is a ro ad. 1t is cons id ere d th e r ea r yard for oceanfront homes , a nd has hi.s tori ca lly bee n th e rea r ya rd for homes on throug h lots be tween Beach and Ocean. As such , it is l i.ncd with detached garages and garage apartm ent s. The Co mmunity Deve lopment Bo ard vo ted 6-0 at th e October 2 l s1 me eting to re turn Section 24- 84 code to it s prior slate, allowing Beach Avenu e to be the rear ya rd fo r throu gh lots between Beach and Ocean. BUDGET: None . RECOMMENDATlON: App rove Ord in ance 90-15 -223, ame ndm ent o f Secti on 24-84 ATTACHMENTS: Pt·o posed Ordin ance 90-15-223 REVIEWED BY CITY MAN AGER: -\,._....-'l-LZ-.~-/'-/,<:./~-·2'"«<1C!-~v,.,c...?0..Joo(d!A.{~"{---------- ORDINANCE NO. 90-15-223 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO AMEND CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEY ARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. AGENDA ITEM# 7 A JANUARY 26, 2015 WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that it is necessary to amend Chapter 24, Article III, Division 4, Section 24-84 of the Atlantic Beach Code of Ordinances. NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Regulation Amended. That Section 24-84 of the Code of Ordinances, specifically the Land Development Regulations of the City of Atlantic Beach, Florida, is hereby amended to read as follows: Sec. 24-84. Double frontage lots. (a) Double frontage lots. On double frontage lots, the required front yard shall be provided on each street, except for lots as set forth below and as set forth in section 24-88 (b) Special treatment of ocean-front Lots. For lots having frontage on the Atlantic Ocean, the front yard shall be the yard which faces the Atlantic Ocean, and the required front yard shall be measured from the lot line parallel to or nearest the ocean. (c) Special treatment of Ocean Boulevard lots with double frontage. For double frontage lots extending between Beach A venue and Ocean Boulevard, the required front yard shall be the yard, which faces Ocean Boulevard. ORDINANCE NO. 90-15-223 Page 1 of2 AGENDA ITEM# 7A JANUARY 26, 2015 SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of any other ordinance, then the provisions of this ordinance shall govem. SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this ordinance. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this 12th day of January 2015. PASSED by the City Commission on second and final reading this 26th day of January 2015. ATTEST: DONNA L. BARTLE City Clerk CAROLYN WOODS Mayor, Presiding Officer Approved as to fmm and conectness: RICHARD KOMANDO City Attomey ORDINANCE NO. 90-15-223 Page 2 of2 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM# 7B JANUARY 26, 2015 AGENDA ITEM: ORDINANCE NO. 20-15-129 DATE: AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015, AND PROVIDING AN EFFECTIVE DATE. January 2, 2015 SUBMITTED BY: Nelson VanLiere, Finance Director c:;::;> BACKGROUND: This budget amendment is necessary to fund the proposed Release and Settlement Agreement between the City of Atlantic Beach and the City of Jacksonville for the purpose of resolving all disputes between them relating to tipping fees. The original budget for Fiscal Year 2015 did not anticipate the resolution of the dispute and the amounts were unknown at the time ofbudget adoption. Sufficient funds do exist in the fund balance reserves of the General Fund and will be transferred to the Sanitation Fund where the expense will be paid and recorded to reflect this as a sanitation expense on the City's Audited Financial Statements. For more background information on the agreement, see the staff report on the release and settlement agreement included in this agenda. BUDGET: This ordinance will increase the City's net expense budget by $322,709 RECOMMENDATION: Adopt Ordinance NO. 20-15-129 amending the 2014-15 Annual Operating Budget for the purpose of funding the Release and Settlement Agreement with the City of Jacksonville resolving the all disputes relating to tipping fees. ATTACHMENT: Ordinance NO. 20-15-129. ORDINANCE NO. 20-15-129 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015, AND PROVIDING AN EFFECTIVE DATE. AGENDA ITEM# 7B JANUARY 26, 2015 WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time, and WHEREAS, The City of Atlantic Beach and the City of Jacksonville have negotiated a release and settlement agreement for the payment of past due landfill disposal fees in the amount of $322,709 and setting a percentage discount disposal rate of 50% for the disposal of sludge from the sewer plant going forward, and WHEREAS, the City of Atlantic Beach did not include the funding of this agreement in the adoption of the original Fiscal Year 2015 Annual Operating Budget and therefore must amend the budget to have sufficient amounts within the Sanitation Fund to pay the City of Jacksonville. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; 1. The Fiscal Year 2014/2015 Budget to be amended as follows: ~GENERAL FUND~ Expenses: Non-Departmental-Transfers Out Total Expenses: Fund Balance ~SANITATION FUND~ Revenues: Transfer from General Fund Expenses: Settlements Total Expenses: Fund Balance: $322,709 $322.709 <$322,709> $322,709 $322,709 $322.709 $0 2. This ordinance shall take effect immediately upon its adoption. Passed by the City Commission on first reading this __ day of 2015. AGENDA ITEM # 7B JANUARY 26, 2015 Passed by the City Commission on second and final reading this __ day of 2015. CAROLYN WOODS Mayor I Presiding Officer Approved as to form and correctness: RICHARD KOMANDO, ESQUIRE City Attorney ATTEST: DONNA L. BARTLE, CMC City Clerk AGENDAJTEM: SUBMITTED BY: C ITY OF ATLANTIC BEACH CITY COMMISSION MEETJNG STAJ1'F REPORT Beaches T own Cen te r W ayfinding S ig nage Jer emy Hubsc h Building and Zoning Director DATE: D ecember 19, 2 0 14 STRATEGIC PLAN LINK: None AG ENDA ITEM liSA JANUARY 26, 2015 BACKGROUND: The Beac hes Tow n Ce nter Age ncy is seekin g to add way ti ndin g signage thro ughout the To wn Ce nt er. Thi s i s an effo rt to help vis it o rs to th e Tow n Ce nter loca le bu s in esses . The pro pose d sig nagc has a rn a p of th e To w n e nte r and directory of bu s in esses , simil a r to what yo u wou ld sec at a mall. T he y arc proposi ng s ix s igns throughout th e Tow n Cent er, with t wo locat ed within At lanti c Bea c h's bound a ri es . The oth er fo ur s ig ns ha ve been approved by the City orNcptun e Beach Com mi ss io n. Sec ti on 17 .4 2 (I 4) of the sign cod e says th at pri vate signs o n At lanti c Beach prop e rty mu s t be approved by the City Commi ssion. The two pro pose d signs are w ithin th e ri ght - of way at At lantic and Ocean Bo ulevard 's and a l Atl antic Boul eva rd in fro nt of Poe's T avern (See Ex hi bit 1 for sig n loca ti ons and rend e rin gs). The Atl a nti c Beac h Po li ce Departm ent revie we d the propose d signagc loca ti o ns to determine i f th ere a re any p ubli c sa fety or lin e-of -sig ht iss ues. Office r .J a mi so n visited the propo sed loca ti o ns an d ha s con cerns ab o ut th e pl aceme nt of th e s ign at th e co rn er of At lantic and Ocean (see exJ 1ibjt 2 fo r de tail ed repo rt). Cit y sta ffers a re go in g to meet w ith th e ap pli ca nts prio r to the Janu a ry 12'11 meetin g in o rd er to find a mo re s uit a ble locati o n for th e s ign at Atl ant ic a nd Ocean. BUDGET: N o ne. RECOMME NDATION: Approve signs, contingent upon ABP D ~nd sta ff finding a 1n ore suitab le loc at io n f or si gn at com e r o f Atlanti c and Oc ean. ATTAC liMENTS: Sign Plans fr om 1/arbin ge r Signs, and Publi c Safe l y M em o f'r o m Atlan tic Beach Po l ice D e partm ent. RE VIEWED BY CITY MANAGER: '-;t'-?,' v u_c.., dc&-t. < I 2"X4" PAINTED -'!.UN. TUBE 3/4" = •·-o· harbinger ~grl of the tvt ..... ~'":~ ~":.:'"'"0 i!i~~·-;.~-; -,:,-... ...__, -~;-... ,~,::.;N .- ::~., !i;';.... ~":"'" •t . ~..-_,... .. _ ...... _ ----.. V"""" -...c.--.. ·~-0 .... ___ .. _, ______ ,__ 0 RH"IISlM'I<.t 20 l.1l~ SllliO!'t,-..aril Or 4' ~OW\. St•. AOO Jtc.tsor:v1h. n'llihl22C. STCIOD-Rl 4"POST H rf--------1"XI"N..UM. BAA 1-t---PAINTE0 114" -'!.UN. PANEl ...,--.11110~ THIO( POLYCAASOHATE WI GRAPHIC SECOND SURFACE Qf-1----COUNTER SUNK SCREWS w-1------1" 011\. SECURITY STANDOFF lc:!:>f------I"X4" -'l.UJ\1. RECT. TUBE (4Jflut• • tnu.,: ~tOtr7'1•hon.t Slqn• r.lAHUFACT\.IRE & OEUVER FOUR {4t CUS'TOM S~ NON-N.LUNINATED INF:ORMAnON KAOSKS. 1"X.C" AllN. TUBE FOOTER MEMB£A TO 8E WELDED TO 2"X4"X1U" AL.VM. POSTS, .C"X6"X1WAl.UM. POI.E. Sl..EE.VES WI l iT AI.UM.OECORA11VE Fl»>~ & 1"X1" AI.UM.l\JIIEAU.PAINTEDUstiG SPRAY!.ATWI LOYIGI.OSS CUAA COAT. SIGN WI' GRAPHICS TO eE OIGITAU.Y -.rtll llol n2$-114 CL.EAR W<YL BAO<ED WI :Ill ml'-<o WHITE APPUED SECOND SURF~ TO 3116" POI.YCAR80NATE. GIW'KICAni\CI£0 TO TWO COLOR PAINTED 114" Tl1lO< AI.UN.IIACI<ER PANEl. W/ Ill" DeEP IIAAREL& 511 1" DEe> SECURITY STAND OFF CloP FRONT & BAa<. "WAVE" DETAIL ROUTED INTO 11<" AlUM. IIACI<ER PANEL & PAINTED USING SPAA'YlATWI LOW GLOSS CUAA COAT. IIEACttE$ TOWN canet" LOGO TO Be CJjGJTAI.LY -.rtll OH Sll 11»10 IV/ :sN IS2'1t.AWINATEAI'PUED ~SURFACE MO~ • QAKS\A..;C.c-•O.:t" ..,.;.( r - NOTE: AL... GCIL.et:t$ ArRE --a:J. HOTI: FOOT...:; SIZE & OEl'T> TSD. C'.:$'!~ C'P 0'>:2 d.«t~ l.,., t, .. \('..!.!, .. ~ IIIJCIQ.;aDf·T!C.~f\IIIJ'CUtf'-0..'~.~;. ~Cl--llif\r\lt:tcl10.~ftri;IIIC)L...~NICI:. IM:.J;.IZY.a '"'"-~~•M \:U~C'~~ 4/CtJI/;.cn"W I:CCl\'\~)lli&.Jn ~'fmloC"nM~~~~~ toC~c,tlll(1(11eo;tSJlM:·tlli~ ~'CIT oa naa> .ILl ii.PP~t c;~ .. U~~ lll0~11t# .. :\!C-20UIQ~ M:;u;-;tt.QCI :a !\C:~9'1< AGENDA ITEM# SA JANUARY 26, 2015 ROUTED ALUM X'X4' PAINTED ALUM . TUBE 2'-QOAL 1·-a· CASINET 1'-6" POLYCAABONATE I~ .--------1'X1'AlUM. BAR IH----PAINTED 1/4" ALUIIA. PANEL <t-i----COUNTER SUNK SCREWS POLYCARBONATEW/ GRAPHIC SECOND SURFACE l..l!:f-------1" OIA. SECURITY STANDOFF ~-----1'X~'ALUM.RECTTUBE MAN\JFACT\JRE & OEUVER TWO (2') CUSTOM OlF NON-IUUMINATEO INFORMATION KIOSKS. 1·XA~ AU.t.t T\JSE FOOTER MEMBER TO BE WELDED TO rx~:'X1J4" ALUM. POSTS, •"X6"X1f-4"ALUM. POlE SlEEVES W/ 112" ALUM. OECORATIIIE FLANGE. & 1'X1' ALUM. TUBE AU. PAJI<TltO USING SPRAYLAT W/LOW GLOSS CLEAR COAT. SIGN MAP GRAPHICS TO BE. DIGITALLY PRINTED 3M TI1S-1 14 CLEAR VINYL BACKED W I W n~S..10 WH ITE APPI..IEO SECOI<O SURFACE TO 3/16' POL YCAAIIONATE. GRAPHIC ATTACiiEO TO lWO COLOR PNNTEO 11<" THICK ALUM. BACKER PANEL W/11<' DEEP BARREL & 5116' DEEP SECURITY STANO OfF CAP FRONT & BACK ~AVE" OETAll ROUTED INTO 114~ ALUM. BACKER PANEL &PAINTED USING SPRAvt..AT WI LOW GLOSS CLEAR COAT. BEACHES TOWN CENTER'" LOCO TO BE OIGITAUY MINTED ON 3M 180C.10 WI 3M 8S20l.AMINATEAPPUED FIRST SURFACE. I"'OTE: ARTWORK St,tBJE:Cll 0 CtV.t-tGt-L!FON f:~GI~J:P I"* VIeW. HOTE: All COLORS ARE lBO. HQ'J!; FoonNG SIZE .l CEPllt TBO. 3 ~F~roo~~~~~~~~·d~e~S~•~·~~~~-N~~~~~~"~·~~~~&="~~=·~F~•=~~~~~·~~·~I~m~o~mw~n=~~s='"="~·~S~I~~"~c~------------------------------------------------------------------------------------------------------------ 3/4" •1'·0' R!ffittH,m<t Z.O uoot 'Sutt~ p,fi\ on, scuUt Stl!. •oo Jati\Soi'IVI! t.l'l?riC:~ 3lU41 S1CIOO·R3 F.:ltricJ{tS.Iiu:e!r. fntorm~tlo:"ld' Si9fl) o.<O 12 Vf<IGihAL CONC£?T 9.'912: . ~E:vtSED .. C"'l 06.C4J.l· R3 • qly CNf!Qi' • \D l..C~\~ftoe;t~ts~M!.!CiiD(\INO f!J lllttf Oft £'(-:££0 1\U. ~:AIU CC'CQ "N =ll1JifCJ'ol£hU Of liC !(CC.·l~l" ;\¢ t:11 Tl'IC..::A::JfliC.\tC~""liOQl~ AGENDA ITEM # 8A JANUARY 26,201 5 Men10 To: Lt. Cameron Cc: Cmdr. Gualillo From: Ptlm. C.S. Jamison Date: 10/31/2014 Re: Town Center Directory Sign Review AGENDA ITEM# SA JANUARY 26,2015 Atlantic Beach Police Department Atlantic Beach, FL 32233 Phone: (904) 247-5859 Fax: (904) 247-5899 http://www.coab.us On 10/21/14, you directed me to review and evaluate proposed directory sign design and location installation plans for the Town Center area in Atlantic Beach. Only two of six proposed signs are in Atlantic Beach. I reviewed those locations only. I have reviewed the plans and the area and believe one sign should create no issues to public safety while one sign does leave some concerns in my opinion. I should note the plans submitted to the Police Department on the sign installation locations were not precise for one of the signs I was asked to review. My review is included below. The first location I will address is the sign location for the 300 block of Atlantic Blvd. The specific location for this sign is identified near the crosswalk which runs across Atlantic Blvd in front of Poe's Tavern (363 Atlantic Blvd) to the 7-11 Store in Neptune Beach (301 Atlantic Blvd). As the roadway location does not involve an intersection and is a mid-block crosswalk location only, I do not have any concerns for line-of-sight conflicts for vehicular or pedestrian traffic. Reviewing the location, if the sign stipulated in the plans is placed adjacent to the easUwest sidewalk near currently installed benches and a large turtle statute, I do not feel the sign will create any public safety conflicts or hazards. The sign should not be located any further south towards Atlantic Blvd away from the edge of the easUwest sidewalk as that would create a concern for line-of-sight at the mid-block crosswalk. The second location is proposed for Atlantic Blvd and Ocean Blvd (northwest corner of intersection). This location is a four-way intersection that is signal-controlled both for vehicles and pedestrians. The proposed location for the sign is in a planting area where the easUwest sidewalk of Atlantic Blvd and the north/south sidewalk of Ocean Blvd meet. I do have some concerns with the specific proposed location of the sign but not the general area. Reviewing the design schematics for the sign, it is showed to be approximately 6 feet 8 inches tall from ground level to the top of the sign. The sign display area itself composes approximately 3 feet 7 inches of that space. The only gap is between the ground and the bottom of the sign, which is just over 3 feet. The main concern I have with this is that this planter contains bushes that are approximately one to two feet tall. While the sign is approximately 10 to 11 feet from the roadway • Page 2 AGENDA ITEM II SA .I ANUA llY 26,20 15 edge , I have a concern that it cou ld block t he view of someone on the sidewa lk from a vehicle or v ice versa . Existing palm trees in the same planter add additiona l visua l barriers to the crosswa lk approach. T his s ign wou ld create an additional obstruct ion making it harder to see the crosswalk area. I do thin l< this cou ld be remed ied fai rl y simply by moving the s ign's proposed location nort h on Ocean Blvd 10-15 feet. T his is still w ithin the same planter bu t not so close to the intersection that it causes a visibi lity concern. Another suggestion would be to modify the sign design to be sho rt er, pre ferably less than 4 feet tall . If it was redesigned in to poss ibly a shorter, ang led display, this wou ld e liminate t he visibil ity concern s I have. I included an image example of the sign design below. I n no case should a sign be moved closer to the roadway edges of Ocean Bl vd or A tl antic Blvd . This concludes my review. Please let me know if you have any q uestions or concerns . Figure 1 • Example of Shorter, Angled Sign w\ ~ \- (/)\ Z · ct.\ uJ I ~\ I I I z :~ I I z c:x: ~ 1H\RD SfREET (A1A) (/) ~~~~~~f2E M fi8A 6,201 5 b: UJ (.,) z 0 (.,) (J'J z O w t:~ ()en o o ..J Z ~ 0 ~ Ci AGENDA ITEM: SUBMIITED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM# 8B JANUARY 26, 2015 Seminole Road Drainage lmp?Jments Douglas E. layton, P.E. Mf .Z ~ L_ Public Works Director u J December 29, 2014 Seminole Road is budgeted to be reconstructed from Atlantic Blvd to 5 points. Features desired in the project were stormwater, water and streetscaping improvements. Genesis was selected as the design firm and the Commission awarded a design contract to them early in 2014. On September 30, 2014 a neighborhood meeting was held to obtain input from the public on the conceptual design. Approximately 30% of the neighborhood attended the 9/30 meeting. On October 13, 2014, the Commission discussed some of the design features contained in the conceptual design. Public Works was asked to hold the design at the conceptual stage and come back to the Commission with more illustrative graphics and further consideration of design options. The presentation accompanying this report is in response to the Commission request of 10/13/14 and contains additional graphics and a list of design options with recommendation for each option. These documents are provided for discussion by the Commission BUDGET: $1,600,000 is contained in the FY'15 budget for these improvements. RECOMMENDATION: Obtain a consensus of the Commission to move forward with design of the project utilizing the recommended design options. AITACHMENTS: Graphics and Design option ' REVIEWED BY CITY MANAGER: ·-·--;?rc ~ /" te-y Seminole Road -View Looking North 11.18.2014 Semino le Road-View Looking North-With Parking-WI Oak Tree ' 11.18.2014 Seminole Road-View Looking North-With Parking I Miami Curb-WI Oak Tree ~ 11.18.2014 Seminole Road-View Looking North -No Parking --0 ? y >?~ ~ ·-D / ~ LIRIOPE I BULBINE I AGAPANTHUS DWARFFAKAHATCHEE /SAND CORDGRASS I MUHLYGRASS DWARFFAKAHATCHEE I SAND CORDGRASS I MUHL Y GRASS MUSCOGEE CRAPE MYRTLE -v--. ORNAMENTAL PEANUT I ASIATIC JASMINE ORNAMENTAL PEANUT I ASIATIC JASM INE SAGO PALM LIRIOPE I BULBI E I SHORE JUNIPE T ASRED FLAX Ll Y ~ 0\ 0l :,;__ 0 CD ": ... ... PLANT MATERIAL OPTIONS FOR SEMINOLE ROAD Native Grasses Muhly Grass Dwarf Fakahatchee Grass Evergreen paspalum grass Sand Cord Grass Flowering Ground cover Bu l bine Shore Juniper Uri ope Tasred Flax Lily Ground Cover Ornamental Peanut Asiatic Jasmine Flowering Understory Tree Muskogee Crape Myrtle ~ 0 a: ~ I PARAUB.. PARKING Seminole Road conceptual streetscape 00.1 8.14 Oe5igl Sedion 1 ;Dt;i. q~ E. SJ S 3116"=Hr ~~......,4oC ! 12 tr NORTH BOUND lANE 1a City of Atlantic Beach Seminole Road Improvements Feature Options Recommended Current Pro Con PWComment Design Project Build No Build Commission Level Decision Replacement of aged storm Cost. Neighborhood concerns Old water & storm piping replacement, nusiance &water Piping. Beautification. flooding, beautify City entrance Reduce nusiance flooding Stormwater Treatment Bioswales Build Large Pond Bioswales. Landscaping allowed in bioswales Pond reduce park space Stormwater treatment required by SJRWMD if road reconstructed Curbing Standard Miami Standard Protects swales. Extends 5 point Concern expressed about appearance of standard curb. Standard curb important to reduce swale look Reduces ability to park on swales/grass maintenance Parking Minimize Eliminate Minimized Allows current use. Beautifies and Neighborhood concern. Odinance currently prohibits. Reduced to 5 spaces per block to balance organizes parking. Replaces Enforcement issues. Concern about opening door into traffic current use and neighborhood concern. Plus parking eliminated by ped path additional parking at Russell/Howell Park. Some residents in favor. Parking width is 9-1/2'. Midsize car is 6' wide Swale Landscaping Plantings Grass Plantings Plantings improve beautfication Grass reduces maintenance and increases ability to park Plantings will increase maintenance budget approx S8,500/yr 8' Ped Path -West side Construct Replace existing 4' 8' ped path Improved path use & safety. Loss of 4' driveway parking on west side & greens pace 8" ped path in this location meets an unfunded sidewalk w/ 4' or 6' Reduced cost portion of the safe path to school plan 4" Raised Crosswalks Construct Eliminate Construct Increased safety. Speed reduction "Bumpy" traffic calming on through road Included for pedestrian safety and traffic calming Irrigation Construct Native Species Native Species Will help maintain landscaping Cost. Water usage Not in current project budget. Approx $30K appearance and allow non~native initial cost. species Bike Path Construct Not Construct Not Construct Allows on street bike traffic Increases road width 8'. loss of "yard." & greenspace. Ped path allows biking by casual bikers. Increased cost about S30K. Serious bikers currently use East Coast. Not in current budget. Street Lights Construct Not Construct Design Neighborhood desired. Safety Current cost estimate is $240 Street lights for ped path are currently being enhancement designed. Plan is to minimize cost and bid as alternate for funding decision at award. $240K current estimate ree Islands-minimum 12' Construct Not Construct Not Construct Ability in include Oaks in project. Concern with safety and driveway access. Loss of "yard." Not 3 potential locations identified. Not currently in W x 70' length Lighted tree would beautify in budget design. Adds desirable City entrance feature near Atlantic Wider Driveways Widen Replace existing Replace existing Minimize parking loss due to Not in budget 10' x 22' is approximately $1,600 per widened increased s/w width drive to r/w. Resident would have additional cost. 3'x 3' Driveway Cart Pads Construct Not Construct Construct Minimal cost Ususual This is an unusual, !ow cost feature to assist citizens access driveways on trash days AGENDA ITEM: SUBMITTED RY: DATE: CITY OF ATLANTIC REACH CITY COMMISSION MEETING STAFF REPORT 90-Day Calendar for the Mayor and Commission A G ENOA I TEM # 9A JANlJ M~Y 26, 201 5 Yvonne Ca lve rl ey, Executive Ass istant to the City Manager .JIL- January 9, 2015 f STRATEGIC PLAN LINK: None DACKGUOUNO: The 90-day ca lendar is incl uded on the agenda for the purpose of setting meeti ng dates, determ h1 ing the loca tion, time and whether or not to v ideotape specia l meet ings and workshops if the Com mi ss ion desires. T he ro ll ing 90-day calendar wi ll be revised after receiving input from City staff and the Commission and wi ll be incl uded in each agenda fo r consideration. Specia l note: • Specia l Commission Meeting schedu led for Monday, February 9'" at 5 pm to hear appea l ofCDBG variance den ia l (Wolfson). • The next Town Hall Meeting is tentatively sc heduled for Saturday, Apri l 1 R111 al 1 0 am at the Commission Chamber. HUDGET: None RECOMMENDATION: Approve the 90-Day Ca lendar for February through April2015 . ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (February through April20 15) CJTY MANAGER: _---J---'v;_. "'"/A='~=·=--'_..cz=.::;..'J..;;:.V...::;A"'-l/e-_______ _ MAYOR AND COMMISSION February 2015 !'l."~ D.\ Y :\IO~D.\Y TL"E~D.\Y \'\"I~D~ESD.\ Y TIIL'R~D.\ Y FRID.\Y S.\TL'RD.\Y ' ' t 2 3 4 5 6 - Newsletter Due (Mayor) Due Date for 2'23 Agenda Items 8 9 Special Comm Mtg 10 11 12 13 14 Wolfson Hearing 5 pm Commission Mtg 6:30pm (lnvoc-Hill) Videotaped 15 16 1i' 18 19 20 21 President's Day Due Date for City Offices 3/9 Closed Agenda Items 22 23 24 ?-_;, 26 2"' 28 Commission Mtg 6:30pm (ln voc-Daugherty) Videotaped MAYOR AND COMMISSION March 2015 SL':\D .\ Y ~(( ):"(1),\ y TL'ESD.\Y \\'Jm:"(J ~SD .\ Y Tlll'RSD .\ Y J.'R!D .\ Y $.\TURD.\ Y I 2 3 4 5 6 7 N cwsletter Due 0.-Iavor) Due Date for 3.'23 Agenda Items 8 9 10 11 12 13 14 Com m ission Mtg 6:30pm (l nvoc-Beckenbach) Videotaped 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Commission Mtg Due Date for 6:30pm 4/13 (lnvoc-Woods) Agenda Items Videotaped 29 30 31 MAYOR AND COMMISSION April2015 SU~Dt\Y MONIHY ' TL.:ESD.\Y \VED~l~D.r\Y THUR~DAY FRIDAY . ~.\TL'RD.\ Y . . . 1 2 3 4 5 6 7 8 9 10 11 Newsletter Due Du e Date for (Mayor) 4/2 7 Agenda Items 12 13 14 15 16 17 18 Commission Mtg Town Hall Mtg 6:30pm lOam (I nvoc-Mark) Chamber Videotaped (Tentative) 19 20 21 22 23 24 25 Due Date fo r 5/11 Agenda Items 26 27 28 29 30 Commission Mtg 6:30pm (lnvoc-Hill) Videotaped